Attachment 6 - Government Response to Vendor Questions 15JPSS25R00000004.pdf

15JPSS25R00000004 FPMS SaaS

Attachment 6 Government Response to Vendor Questions

No. RFP Section RFP

Pg.

Offeror’s Question DOJ Answer

1 Section L:

4.d Proposal

Submission

42 RFP states Offerors shall submit proposals in six separate files:

Technical Proposal (Volume 1), Past

Performance (Volume 2), Price

Proposal (Volume 3), Pricing Tables

(Volume 4). Should there only be four files? If not, what are the other two files?

There are only four volumes. See

15JPSS25R0000004 Amend 0001.

2 Section L:

4.e Proposal

Submission

42 Letter e of the RFP says the

Executive Summary has a page limit of no more than three (3) pages. In

Table 3 within Section 5. Proposal

Format, the Executive Summary has a page limit of two (2) pages. Please confirm the page limit.

Page limit for the Executive Summary is 3. See

15JPSS25R0000004 Amend 0001.

3 Section C:

3.a (1) Functional

Requirements

7-8 Are vendors permitted to submit products and/or services for potential

FPMS activities not listed given functional requirements?

Note the following:

Provide pre-existing (out-of-box, ready to use) templates (e.g., documents, reports, and workflow) to record and process data needed to perform various Department and

Component FPMS activities, including but not limited to:

Yes. Vendors are permitted to add lines for additional FPMS activity use cases following the given numbering scheme. See Attachment 1 IDIQ

Pricing Tables Amend 0001.

1.A-123 audits;

2.Component financial statement audits;

3.Departmentwide financial statement audits;

4.Agency financial reporting;

5.Component and Department-wide data calls;

6.Policy reviews;

7.Congressional Budget

Justifications;

8.Sarbanes-Oxley internal controls review (Federal Prison Industries only);

9.Component and enterprise risk management;

10.Enterprise performance management;

11.Operational and Program Audits.

4 Attachment 1: IDIQ

Pricing Table

All tabs Are vendors permitted to submit multiple product SKU’s for a given use case, or the same SKU for multiple use cases?

No.

5 Attachment 1: IDIQ

Pricing Table

All tabs Please confirm that the discount in the pricing table establishes the minimum discount afforded to the government.

The discount in the pricing table is the discount off the vendor’s commercially offered price. This becomes the IDIQ contract price. When orders are placed, the vendors are encouraged to offer additional task order price discounts in addition to the already discounted IDIQ price.

6 Attachment 1: IDIQ

Pricing Table

All tabs Please confirm that the vendor may adjust licensing/pricing table to

Yes, the Agency is requesting pricing at both the component level and enterprise level. Items under reflect appropriate licensing.

Examples: 0001C Department-wide would indicate an enterprise licensing solution. 0002C, “component based” enterprise licensing should not be required when there is licensing for

Enterprise established in 0002D. The

Agency is requesting Agency

Financial Reporting pricing at both an individual component level and at an enterprise level, correct?

CLIN 0001 are individual component-based licenses. The Items under CLIN 0002 are enterprise licenses for the entire DOJ Agency. See Section 4

Licensing Requirements 2) b for definition of component and enterprise.

7 Attachment 1: IDIQ

Pricing Table

All tabs Please confirm whether the vendor is able to adjust pricing tables for the base and option years to ensure

CLINs 0001B, 0001E, 0001I are defined as Component-based licenses; and 0002B, 0002E, and

0002I are defined as Department-based (Enterprise) licenses.

The headings “Component Based Licenses” for

CLIN 0001 and “Enterprise Licenses” for 0002 are indicated by the heading in the gray box. The point size has been increased to better differentiate between the two license types.

8. IDIQ Pricing Tables 1 Are we able to adjust the CLIN and line items on the excel pricing sheet for additional skus needed to properly support asks throughout the

RFP?

See answer to #3.

9. RFP

15JPSS25R00000004

IDIQ

2 Is the correct POP Date April 1, 2-

25-March 31, 2026?

See 15JPSS25R0000004 Amend 0001

10. RFP

15JPSS25R00000004

IDIQ

7 Section A Item 1- Is the government allowing a software manufacturer or

SI to provide paid professional

No.

services to configure their solution to match the government’s requests for items A-K?

11. RFP

15JPSS25R00000004

IDIQ

8 Section A Item 3-Will the government allow for professional services to provide updates to templates or will they require the software manufacturer to provide this free of charge as this request would not be considered Out-of-the-box?

No. Templates shall automatically be updated by the software manufacturer as a result of Legislative changes and distributed to users as a patch or update to the solution at no cost to the government.

12. RFP

15JPSS25R00000004

IDIQ

8 Section A Item 11-Are you asking if we can import documents under a

Word, PPT or PDF format, or are you asking if we can automatically ingest the data from a Word, PDF, or

PPT and input that data into fields?

Yes to both.

13. RFP

15JPSS25R00000004

IDIQ

8 Section A Item 13- Do you actually mean documents or could a record within the software tool be acceptable for this requirement?

Designated documents or records as active/archived and complete/incomplete, with the ability to lock documents/records to prevent additional modifications after completion. Archived documents/records must be able to be retained or disposed of as required per retention and disposal guidelines issued by the DOJ, Components, and

NARA.

14. RFP

15JPSS25R00000004

IDIQ

9 Section A Item 21- Could you explain more specifically what

“external systems” you would like to integrate with?

External systems are described in Section A.2

Technical Requirements, #6.

15. RFP

15JPSS25R00000004

IDIQ

9 Section A Item 6- Can you confirm that the CGI Federal Momentum

Financial’s Suite has a robust API that any tool can integrate with?

Yes

16. RFP

15JPSS25R00000004

IDIQ

10 Section A Item 12 Are you stating that the software solution must allow the ability to archive within all of these tools or the example of one of them?

All of the tools.

17. Section L, 7.

Volume 2 – Past

Performance

48 Under the definition of recent, the government states that past performances being used must have been “performed for at least one year”.

Will the government consider allowing past performance references for federal contracts that have been performed for 7 months or more? This is enough time for a contractor to have completed transitions and preliminary work on a contract, as well as deliver tangible value to government clients. PPQs on projects that have been recently awarded (less than one year) can also be a strong indicator into how well an offeror can transition into performance of a contract.

Past Performance requirements remain the same.

18. 6. Volume 1 –

Technical Proposal

Content

46 Under Key Personnel letter a, the

RFP reads “the PM… shall be pre-screened by the Offeror to ensure the ability to obtain a security clearance required to perform the work”. We cannot find other mentions of the type of clearance the PM must be eligible to receive.

Can the government clarify what type of clearance the PM must be eligible to receive?

Additionally, can the government clarify if offerors must possess any grade of FCL?

Contractor personnel working on contract require a

T2 – Public Trust Investigation with a 5 Sensitivity

Level clearance – No FLC is required.

19. 4. Proposal

Submission

43 Under letter d, the RFP reads

“Offerors shall submit proposals in six separate files” but only lists four volumes.

Can the government confirm if two more volumes should be included in the RFP? If so, what should those volumes be and what are the instructions to offerors?

See answer to question #1.

20. Attachment 1 – IDIQ

Pricing Table

All tabs In the pricing table the government is asking for a “contractor part number”, “% discount”, “discount amount”, and “DOB Total

See answer to question #5

Discounted Price”.

Can the government please confirm that these sections are irrelevant, as this in not a GSA eBuy procurement.

If so, can the government please provide an updated pricing document?

21 Kindly confirm if this is an entirely new effort or is there an incumbent currently providing these services? If so, would you please provide the incumbent contract details?

Not necessary to bid on this requirement.