Attachment 2 Offeror Question and Answers Amendment 4.xlsx
XLSX spreadsheet 96 KB Posted
- Attached to
- Portable X-Ray System
- Solicitation number
- 15F06726Q000602
About this file
This file is a Question and Answer document (Amendment 4) addressing offeror inquiries regarding Federal Bureau of Investigation RFQ 15F06726Q000602 for the procurement of 50 commercial portable X-ray systems for the FBI's Critical Incident Response Group. The RFQ is structured as a total small business set-aside under NAICS 334517 (Irradiation Apparatus Manufacturing) with a 1,000-employee size standard, and only quotes from small business concerns that are authorized resellers will be accepted for consideration. Award shall be made on a Lowest Price Technically Acceptable basis to a responsible offeror whose quotation conforms to the solicitation.
The government is procuring detector panels with minimum external dimensions of 14 by 17 inches (with a minimum imaging area of 13.5 by 16.5 inches), pixel sizes no greater than 148 micrometers, a scintillator thickness minimum of 310 micrometers, internal shielding of no less than 1 millimeter of lead, and MIL-DTL 38999 connector specifications with IP65 dust and water ratings. Systems must integrate with the Sandia XTK (version 3.4.3) and connect via ruggedized RJ45 interface to the Persistent Systems MPU5 Mesh radio (MFR code 4YBU2, S-Band 2.2-2.5 GHz, firmware 19.9.0.1) for remote control and data transfer. Image resolution must achieve 2 lp/mm at 20% MTF using standard radiography protocols with no more than 20 pulses from the X-ray source. Contractors must provide detectors, software, networking components, protective cases, and accessories; the government provides X-ray generators, laptops (Dell Pro Rugged 14 Ultra i7/32GB/512GB running Windows 11 Pro), and MPU5 radios. Systems must be battery-powered, ruggedized for field deployment, and capable of accommodating connex boxes and small objects for bomb technician operational use cases. Phased deliveries are acceptable within the 60-day delivery window. Offerors must submit current OEM authorization letters certifying them as authorized resellers, and quotes must remain valid for 90 calendar days.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 2 Offeror Question and Answers Amendment 5.xlsx | XLSX spreadsheet | |
| Attachment 2 Offeror Question and Answers Amendment 3.xlsx | XLSX spreadsheet | |
| Attachment 1 Amendment 2.pdf | ||
| Attachment 2 Offeror Question and Answers.xlsx | XLSX spreadsheet | |
| RFQ 15F06726Q000602 Amendment 1.pdf | ||
| Attachment 1.pdf | ||
| RFQ 15F06726Q000602.pdf |
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Text version
Sheet1 Federal Bureau of Investigation Request for Quote {15F06726Q000602} {Commercial X-Ray Machines}
| No. | Offeror Question | Government Response |
| 1 | We are looking at the attached RFQ System Configuration and do not see specific requirements for the X-ray detector component of the system. The only specific on the detector is point no. 10. All of our models are battery powered and are ruggedized and suitable for field deployment. Can you give more specifics please? | Must meet the specifications in Attachment 1. |
| 2 | The detector requirement states a minimum panel size of 14 by 17 inches. Would a detector marketed as 14 by 17 inches, with an active imaging area of approximately 14.0 by 16.8 inches, be acceptable? | Yes, the mimum imaging area must be 13.5 by 16.5 inches. |
| 3 | The requirement states that the pixel size must be “no less than 148 µm.” Should this requirement state “no greater than 148 µm,” or are pixel sizes larger than 148 µm acceptable? | We require a minimum pixel size of 148 µm |
| 4 | Does an SBA class or individual waiver to the Nonmanufacturer Rule apply to this procurement? If not, what manufacturer documentation must a nonmanufacturer submit with its quotation? | There was a waiver in place at one time but it was terminated (see Federal Register Notice 87 Fed. Reg. 29424) |
| 5 | Is this a brand-name-or-equal requirement, and is the Government anticipating a specific NOVO DR configuration? | This is a specification based purchase for commercial portable X-Ray systems that match the specifications listed |
| 6 | Must all 50 systems be delivered at the same time within 60 days, or will phased deliveries be accepted? | Phased delivery is acceptable. |
| 7 | Please provide the required training location, anticipated number of students, training duration, number of training locations and whether training must be completed within the 60-day delivery period. And if travel and onsite instruction must be included in the quote | This is no longer a needed requirement. |
| 8 | Will the award be based on lowest-priced technically acceptable, lowest-priced responsive quotation, or another best-value evaluation method? | Award shall be made to the offeror whose quotation, conforming to this solicitation, is determined to be Responsible, Lowest Price Technically Acceptable |
| 9 | What are the primary operational use cases for the portable X-ray system, and what types or sizes of objects will typically be imaged? | Operational use case would be bomb technician duties on small objects, connex boxes or larger in a conventional or weapon of mass destruction response. |
| 10 | When the requirement references a 14 × 17-inch detector, does that refer to the active imaging area, the external dimensions of the detector panel, or the minimum required field of view? | 14 × 17’ refers to the external dimensions of the panel, with the understanding that the imaging area will be a mimum of 13.5 by 16.5 inches. |
| 11 | Would a detector with a smaller physical footprint be considered if it provides comparable or enhanced image quality, resolution, portability, and overall mission effectiveness? | Due to the size of objects to be radiographed smaller is not acceptable. If a larger panel that can meet the pixel and scintillator requirements and the same performance was available at a comparable price to the 14 X 17 panels on the market at this time. That would be a consideration. |
| 12 | Would an integrated or wireless detector architecture satisfy the requirement in place of the specified 30-foot and 160-foot cable configurations? | No. The only system tested in the deployment environment is the Persistent Systems MPU5. |
| 13 | Is a direct ruggedized RJ45 connection to the MPU5 mandatory, or could the system connect through an approved adapter, gateway, bridge, or secure wireless configuration? | Ruggedized RJ45 connection is required. |
| 14 | Which MPU5 model, firmware version, communications protocols, and network configuration will the X-ray system need to support? | This will utilize the Persistent Systems MPU5 Mesh radio, MFR code: 4YBU2, (example Rev.8.P), Firmware version 19.9.0.1. Operation frequency S-Band, 2.2-2.5 GHz. 802.3 wired ethernet LAN |
| 15 | Must integration with the Sandia Toolkit and Unified Scan Control be fully completed at the time of quotation, or can integration and validation be completed prior to delivery or final system acceptance? | It shall be compatible at time of quotation. |
| 16 | Which version of the Sandia Toolkit or Unified Scan Control will be used, and can the Government provide the applicable interface documentation, APIs, validation procedures, and testing requirements? | The current version of XTK is 3.4.3. The current XTK driver list satisifies this requirement. |
| 17 | What environmental operating ranges and ruggedization standards must the complete system meet, including temperature, moisture, dust, shock, vibration, transportation, and field-deployment requirements? | MIL-DTL 38999 for connectors and IP65 for dust and water |
| 18 | Will the X-ray generator be Government-furnished, or is the contractor expected to provide the generator, detector, workstation, software, networking components, protective cases, accessories, training, and all other elements required for a complete operational system? | The contractor is expected to provide the detector, software, networking components, protective cases, and accessories. X-ray generators and workstations are not required. |
| 19 | Regarding the specification item that includes communications via the Persistent Systems radio, would the FBI accept some other MANET technologies provided it meets or exceeds the specified operational requirements? | No. The specific operational requirement is the Persistent Systems MPU5. |
| 20 | Are there any performance specification regarding the images the system is required to produce? Important and typical features include image resolution, focus of objects at various distances from the detector panel, magnification and so on… | Resolution requirement of 2 lp/mm at 20% MTF when using system with an XRS-3 within standard radiography TTPs and using no more than 20 pulses total from the RGD. |
| 21 | In what way are you asking the X-Ray system to be compatible with the MPU5? |
Is the MPU5 used to transfer images from the X-Ray imaging panel directly to the X-Ray computer?
| Is it to transfer the X-Ray images from the X-Ray computer to a remote Network/PC? | The MPU5 will transfer data from the X-ray system to a mesh connected laptop, which will control the x-ray system through the X-ray Tool Kit unified scan control. | ||
| 22 | Does the FBI have an interest in single-exposure spectral/material discrimination capabilities beyond conventional digital radiography, or will solutions be evaluated solely against the minimum specifications in the RFQ? | There is no interest in single-exposure spectral/material discrimination capabilities beyond conventional digital radiography at this time. | |
| 23 | Are there any small business or socio-economic participation requirements associated with this procurement? | This RFQ is being conducted as a total set-aside for small business concerns under NAICS 334517 Irradiation Apparatus Manufacturing, size standard of 1000 employees. | |
| 24 | Is the FBI accepting responses directly from manufacturers, or through prime contract holders? If the latter, are there preferred contract holders? We currently work with partners including Carahsoft and PulseISM. | Only quotes submitted by small business concerns that are authorized resellers will be accepted by the government. Any quote submitted by a business that is not a small business concern or is not an authorized reseller of these products will not be considered for award. | |
| 25 | "Item 2 in the System Configuration list requires a 'Diagonal Tripod Mount.' Could the Government please define the specific operational intent or required functionality of a 'diagonal' mount? Will the Government accept a standard, multi-axis adjustable universal tripod mount that securely holds the detector at variable angles? | The detector must include a mount that securely holds the detector panel and provides attachment points for tripod or rail‑based mounting systems. | |
| 26 | Will all questions asked Ref this RFQ be shown and available to all interested Vendors ? | All questions and answers will be posted for interested vendors to view. | |
| 27 | Scintillator: Please confirm whether the stated 310 micrometer scintillator thickness is an exact minimum/mandatory configuration or whether an equal detector may demonstrate equivalent or superior imaging performance. | The scintillator thickness minimum is 310 micron due to current industry standards. A thicker scintillator provides greater efficiency resulting in higher contrast and lower cumulative dose required to produce an image with proper saturation. | |
| 28 | Government-furnished equipment: The listed system components do not expressly include an X-ray generator/source, laptop/tablet, or Persistent Systems MPU5 radio. Please confirm whether those items are Government-furnished and excluded from the contractor’s 50-system package. | X-ray generator/source, laptop/tablet, and Persistent Systems MPU5 radio systems are government provided and not part of this quote. | |
| 29 | Authorized reseller documentation: Is the FBI prescribing a specific manufacturer authorization-letter format, or will a current OEM letter/certificate identifying the offeror as an authorized reseller for the quoted system satisfy the requirement? | A current OEM letter/certificate will satisfy the requirement. | |
| 30 | Visitor access: Please identify the anticipated number of supplier personnel requiring Quantico/FBI access and whether access processing may occur after award without affecting technical acceptability. | This is no longer a needed requirement. | |
| 31 | Can you provide salient characteristics of the "Diagonal tripod mount for the detector" in line 1 of the system configuration requirements? If our system comes standard with a compact, lightweight and easily attachable/detachable tripod mount for the detector will that suffice? | The detector must include a mount that securely holds the detector panel and provides attachment points for tripod or rail‑based mounting systems. | |
| 32 | Can you define what is meant by "Controller" in line 3 of the system configuration requirements? Is this referring to a communication module between the panel, generator and laptop/tablet or is it the laptop/tablet itself that controls the entire X-ray System? | The “controller” referenced in line 3 of the system configuration requirements refers to a communication module that links the panel, generator, and cabling, or the MPU5 radio, to the laptop or tablet. | |
| 33 | Can you specify which attachments you would like stored in the backpack as required in line 9 of the system configuration requirements? | The backpack should accommodate the imaging panel, cabling, and accessories in a compartmentalized and secure manner. |
| 34 | Specification 9 states " The system shall include an external battery charger compatible with commercially available rechargeable packs". Can you please specify what you mean by "rechargeable packs"? | The Program would like a rechargable battery pack cradle that can control the x-ray system, if internal batteries fail or are not charged. |
| 35 | There is no mention in this RFQ for providing a laptop or tablet to control the entire X-ray System. Is the FBI providing their own laptops/tablets? Should the vendor include pricing for a laptop/tablet in their pricing proposal? | The FBI is providing its own Golden X-ray generators and Dell laptops. |
| 36 | If the FBI is providing their own laptops/tablets , can the FBI provide the laptop/tablet characteristics to the vendors to ensure software compatibly? | Dell Pro Rugged 14 Ultra i7/32GB/512GB running Windows 11 pro. |
| 37 | Can you please clarify if the FBI is looking to procure a X-ray source with this solicitation? If yes, which source? If not, please specify which source the FBI is planning to utilize with the system. | FBI is providing its own source. |
| 38 | Please clarify the intended interface for this cable. Is it intended to connect the controller cable to: laptop,detector, x-ray generator, or another device. | The MPU5 will connect to the x-ray system controller, which will then interface with another MPU5 at a laptop. All connections between controller, panel, generator, should be wired. |
| 39 | Please clarify which component(s) of the system is expected to connect directly to the MPU5 radio via the ruggedized RJ45 interface. Specifically, is the Government expecting the connection to be between: Controller and MPU5, Laptop and MPU5, Detector and MPU5, or another configuration. | The MPU5 will connect to the x-ray system controller, which will then interface with another MPU5 at a laptop. All connections between controller, panel, generator, should be wired. |
| 40 | The Description of Requirements states that only quotes from small business concerns that are authorized resellers will be accepted, while Section 3.0 contemplates quotes submitted by an OEM. Please confirm whether a small business OEM may submit a quote directly for its own products. | A small business OEM may submit a quote for its own products. |
| 41 | The requirement that offerors be authorized resellers of "these products" suggests a specific OEM is intended. Please identify the manufacturer and model, or confirm that any product meeting the specifications in Attachment 1 is acceptable for award. | Each system and its included parts must meet or exceed the minimum specifications listed in Attachment 1. |
| 42 | Specification 4 prescribes internal shielding of no less than 1mm of lead. Please confirm whether equivalent radiation shielding performance achieved through alternate materials or panel design is acceptable. | One millimeter of lead—or any material that provides equivalent shielding performance at no greater thickness—is sufficient. |
| 43 | Specification 11 requires light colored casing. Please confirm whether a detector demonstrating equivalent thermal management performance across the stated environmental operating conditions is acceptable regardless of casing color. | An issue encountered in the field with digital radiography panels is overheating when exposed to full sun during operations and training. A lighter color case and or film overlay have been used in the past to limit the effect. |
| 44 | Specification 13 requires automatic network discovery, component identification, and synchronization with the Persistent Systems MPU5 MANET radio. Please confirm whether validation by Persistent Systems is required, or whether demonstrated compatibility through the ruggedized RJ45 interface described in Specification 8 satisfies this requirement. | Demonstrated capability will fulfill this requirement; validation by Persistent Systems is not necessary. |
| 45 | Please identify the XTK software version applicable to this requirement and confirm the acceptance criterion for Specification 14. Specifically, does inclusion on the Sandia XTK supported imager list satisfy the requirement, or is a different validation method required? | The current version of XTK is 3.4.3. The current XTK driver list satisifies this requirement. |
| 46 | Please confirm the required storage capacity and any minimum performance specifications (e.g., USB version, read/write speed, etc) for the Dual Drive Luxe USB Type-C device. | The USB is to provide the operating software to the bureau computers. |
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