15F06726Q0000271 Enterprise UPS RFQ_23 Jul26.pdf

PDF 491 KB Posted Jul 27, 2026

Attached to: REV_Enterprise Centralized Uninterrupted Power Supply (UPS) Program
Solicitation number: 15F06726Q0000271
Issued by: Department of Justice Federal Bureau of Investigation Headquarters Division

About this file

Written by GovTribe AI · Jul 27, 2026

This is a Request for Quotation (RFQ) for enterprise-wide Uninterruptible Power Supply (UPS) maintenance, repair, replacement, modernization, and lifecycle management services issued by the Federal Bureau of Investigation (FBI) Facilities Acquisition Unit. The solicitation number is 15F06726Q0000271, with quotations due on August 28, 2026 at 11:00 ET. The procurement is set aside 100 percent for small business and is structured as a single-award Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a five-year ordering period (one 12-month base period plus four optional 12-month periods).

The contract includes four categories of services across multiple contract line item numbers (CLINs): planned preventive maintenance and planned corrective maintenance services (firm-fixed-price); unplanned corrective maintenance and emergency repair services (firm-fixed-price) with 24/7 availability; UPS replacement, installation, and modernization services (firm-fixed-price); and authorized other direct costs (ODC) reimbursement (cost-reimbursement). The minimum government guarantee is $100,000, and the maximum contract value is $7,714,703.45. Contractor response times vary by service type, ranging from 24 hours for emergency repairs to 15 business days for replacement and modernization services. Quotations must address corporate experience, nationwide service capability, technical approach, personnel qualifications, emergency response capability, program management, and subcontracting approach in a 15-page technical volume. Past performance must be submitted in five pages maximum covering similar contracts within the past five years. Pricing is evaluated for completeness, fairness, reasonableness, and balance using a government-provided template. Award will be made to the highest technically rated quotation with a fair and reasonable price, with technical capability weighted more heavily than past performance, and both technical factors combined weighted significantly more than price.

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Other files

File	Type	Posted
Attachment 5 UPS Make Model and Locations 08202026.pdf	PDF	Aug 21, 2026
UPDATED_Attachment 4_Questions_21Aug26.pdf	PDF	Aug 21, 2026
Attachment 1_Enterprise UPS_PWS_23Jul26.pdf	PDF	Jul 27, 2026
Attachment 2 Pricing Template_Enterprise UPS Program23Jul26.xlsx	XLSX spreadsheet	Jul 27, 2026
Attachment 4_Questions_due7Aug26.xlsx	XLSX spreadsheet	Jul 27, 2026
Attachment 3_Service Order Form (SOF).xls	XLS spreadsheet	Jul 27, 2026

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15F06726Q0000271 Page 1 of 82

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER PAGE 1 OF

5. SOLICITATION NUMBER

15F06726Q0000271

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

07/27/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

08/28/2026 11:00 ET

CODE 15F067

FEDERAL BUREAU OF INVESTIGATION

FAU - FACILITIES ACQUISITION UNIT

935 PENNSYLVANIA AVE, NW

WASHINGTON, DC 20535-0001

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

811310

SIZE STANDARD:

$12.5 million

10. THE ACQUISITION IS

SEE SCHEDULE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE16. ADMINISTERED BY

FACILITY

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

OFFEROR

CODE18a. PAYMENT WILL BE MADE BY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

0001 Firm Fixed Price Planned Preventive Maintenance (PM) and Planned Corrective Maintenance Services

Firm Fixed Price

PSC: J061

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

0 JB $________________ $________________

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

ARE X ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print)

Melissa Golicz

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

15F06726Q0000271 Page 2 of 82

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

15F06726Q0000271 Page 3 of 82

Table of Contents

Section Description Page Number

Solicitation/Contract Form 1 Commodity or Services Schedule

INSTRUCTIONS TO QUOTERS

CONTRACT INFORMATION

2 Contract Clauses 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation) (Nov 2023) 2852.201-70 Contracting Officer's Representative (COR) (Nov 2023) 2852.222-70 Domestic Violence, Sexual Assault, and Stalking (Nov 2023) DOJ-01 Whistleblower Information Distribution (Nov 2023) DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency (Nov 2023) FBI-0006 Contractor Access to FBI facilities and information (OCT 2024) FBI-0023 Federal Bureau of Investigation Electronic Invoicing Requirement (JUL 2024) FBI-0029 Public Release of Information (OCT 2024) FBI-0030 Organizational Conflict of Interest (OCT 2024) FBI-0033 Legal Holidays, Government Dismissals and Closures, and Furlough 52.222-90 Addressing DEI Discrimination by Federal Contractors

3 List of Attachments 4 Solicitation Provisions

2852.233-70 Protests Filed Directly with the Department of Justice (Nov 2023)

15F06726Q0000271 Page 4 of 82

Section 1 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

Provide all management, supervision, labor, tools, materials, equipment, transportation, OEM technical support, incidental services, and documentation necessary to perform scheduled preventive maintenance (PM) and planned corrective maintenance services for Government-owned Uninterruptible Power Supply (UPS) systems in accordance with the Performance Work Statement (PWS).

Services shall include, but are not limited to, minor and major PM inspections, diagnostics, calibration, testing, cleaning, lubrication, battery maintenance, firmware updates, operational verification, lifecycle assessments, and planned replacement of components identified during PM inspections, including but not limited to batteries, capacitors, fans, and other wear components.

The Contractor shall perform all maintenance in accordance with OEM recommendations, applicable industry standards, FBI operational requirements, and all safety and environmental regulations. Services shall include preparation and submission of PM schedules, maintenance plans, service reports, lifecycle documentation, and annual risk-ranked assessment reports.

The Contractor shall ensure all UPS systems remain fully operational and capable of supporting mission requirements with minimal operational disruption during maintenance activities.

Line Period of Performance: 09/30/2026 - 09/29/2027

Base Period

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0002 Firm Fixed Price Unplanned Corrective Maintenance and Emergency Repair Services

Provide all management, supervision, labor, tools, materials, equipment, transportation, OEM technical support, incidental services, and documentation necessary to perform unplanned corrective maintenance, emergency response, troubleshooting, fault isolation, repair services, and restoration of Government-owned UPS systems in accordance with the PWS.

Services shall include response to UPS alarms, failures, degraded performance conditions, and emergency outages requiring immediate corrective action. The Contractor shall provide 24 hours per day, 7 days per week emergency response capability and perform diagnostic and repair services necessary to restore systems to full operational status.

Corrective maintenance services shall include replacement of damaged, defective, worn, obsolete, or failed components;

emergency service calls; temporary mitigation measures to maintain conditioned power; coordination with OEM technical support; and documentation of all corrective actions performed.

Replacement parts shall be OEM whenever feasible or Government-approved equivalent parts when OEM components are unavailable. All replacement parts and repair work shall include applicable manufacturer warranties in accordance with the

PWS.

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2026 - 09/29/2027

Base Period

0 JB $________ $_________________

15F06726Q0000271 Page 5 of 82

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0003 Firm Fixed Price UPS Replacement, Installation, and Modernization Services

Provide all management, supervision, labor, tools, materials, equipment, transportation, OEM technical support, incidental services, and documentation necessary to remove, replace, install, configure, test, commission, and place into operation Government-owned UPS systems and associated components in accordance with the PWS.

Services shall include site surveys, engineering assessments, removal and disposal of existing UPS equipment and associated components, furnishing and installation of replacement UPS systems, startup and commissioning, system integration, operational testing, load transfer testing, battery installation, configuration, firmware updates, and restoration of the site to operational status.

The Contractor shall provide replacement UPS systems meeting OEM specifications and Government operational requirements, including required operational capacity, efficiency, reliability, and lifecycle standards identified in the PWS.

The Contractor shall provide all required installation reports, updated equipment inventories, warranty documentation, technical specifications, user manuals, lifecycle projections, and as-built documentation following completion of installation activities.

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2026 - 09/29/2027

Base Period

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 Cost Other Direct Costs (ODCs)

Reimbursement for authorized Other Direct Costs (ODCs) incurred in support of this contract in accordance with FAR 31.205-46 and Section 1.5.9 of the PWS. ODCs are limited to Government-approved travel, shipping, freight, specialized subcontractor services, temporary conditioned power support, emergency rental equipment, and other Government-directed costs not otherwise included in the fixed-price CLINs.

All ODCs must receive prior written approval from the Contracting Officer or authorized representative before costs are incurred.

Reimbursement shall be made at actual cost without profit or indirect cost markup unless otherwise authorized by the contract.

PSC: J061

Line Period of Performance: 09/30/2026 - 09/29/2027

Base Period

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

1001 Firm Fixed Price Planned Preventive Maintenance (PM) and Planned Corrective Maintenance Services

15F06726Q0000271 Page 6 of 82 identified during PM inspections, including but not limited to batteries, capacitors, fans, and other wear components.

The Contractor shall ensure all UPS systems remain fully operational and capable of supporting mission requirements with minimal operational disruption during maintenance activities.

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2027 - 09/29/2028

Unexercised Option 1

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

1002 Firm Fixed Price Unplanned Corrective Maintenance and Emergency Repair Services

Provide all management, supervision, labor, tools, materials, equipment, transportation, OEM technical support, incidental services, and documentation necessary to perform unplanned corrective maintenance, emergency response, troubleshooting, fault isolation, repair services, and restoration of Government-owned UPS systems in accordance with the PWS.

Corrective maintenance services shall include replacement of damaged, defective, worn, obsolete, or failed components;

emergency service calls; temporary mitigation measures to maintain conditioned power; coordination with OEM technical support; and documentation of all corrective actions performed.

PWS.

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2027 - 09/29/2028

Unexercised Option 1

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

1003 Firm Fixed Price UPS Replacement, Installation, and Modernization Services

15F06726Q0000271 Page 7 of 82

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2027 - 09/29/2028

Unexercised Option 1

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1004 Cost Other Direct Costs (ODCs)

All ODCs must receive prior written approval from the Contracting Officer or authorized representative before costs are incurred.

Reimbursement shall be made at actual cost without profit or indirect cost markup unless otherwise authorized by the contract.

PSC: J061

Line Period of Performance: 09/30/2027 - 09/29/2028

Unexercised Option 1

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

2001 Firm Fixed Price Planned Preventive Maintenance (PM) and Planned Corrective Maintenance Services

The Contractor shall ensure all UPS systems remain fully operational and capable of supporting mission requirements with minimal operational disruption during maintenance activities.

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2028 - 09/29/2029

Unexercised Option 2

15F06726Q0000271 Page 8 of 82

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

2002 Firm Fixed Price Unplanned Corrective Maintenance and Emergency Repair Services

Provide all management, supervision, labor, tools, materials, equipment, transportation, OEM technical support, incidental services, and documentation necessary to perform unplanned corrective maintenance, emergency response, troubleshooting, fault isolation, repair services, and restoration of Government-owned UPS systems in accordance with the PWS.

Corrective maintenance services shall include replacement of damaged, defective, worn, obsolete, or failed components;

emergency service calls; temporary mitigation measures to maintain conditioned power; coordination with OEM technical support; and documentation of all corrective actions performed.

PWS.

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2028 - 09/29/2029

Unexercised Option 2

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

2003 Firm Fixed Price UPS Replacement, Installation, and Modernization Services

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2028 - 09/29/2029

Unexercised Option 2

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2004 Cost Other Direct Costs (ODCs)

15F06726Q0000271 Page 9 of 82

All ODCs must receive prior written approval from the Contracting Officer or authorized representative before costs are incurred.

Reimbursement shall be made at actual cost without profit or indirect cost markup unless otherwise authorized by the contract.

PSC: J061

Line Period of Performance: 09/30/2028 - 09/29/2029

Unexercised Option 2

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

3001 Firm Fixed Price Planned Preventive Maintenance (PM) and Planned Corrective Maintenance Services

The Contractor shall ensure all UPS systems remain fully operational and capable of supporting mission requirements with minimal operational disruption during maintenance activities.

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2029 - 09/29/2030

Unexercised Option 3

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

3002 Firm Fixed Price Unplanned Corrective Maintenance and Emergency Repair Services

Provide all management, supervision, labor, tools, materials, equipment, transportation, OEM technical support, incidental services, and documentation necessary to perform unplanned corrective maintenance, emergency response, troubleshooting, fault isolation, repair services, and restoration of Government-owned UPS systems in accordance with the PWS.

Corrective maintenance services shall include replacement of damaged, defective, worn, obsolete, or failed components;

15F06726Q0000271 Page 10 of 82 emergency service calls; temporary mitigation measures to maintain conditioned power; coordination with OEM technical support; and documentation of all corrective actions performed.

PWS.

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2029 - 09/29/2030

Unexercised Option 3

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

3003 Firm Fixed Price UPS Replacement, Installation, and Modernization Services

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2029 - 09/29/2030

Unexercised Option 3

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3004 Cost Other Direct Costs (ODCs)

All ODCs must receive prior written approval from the Contracting Officer or authorized representative before costs are incurred.

Reimbursement shall be made at actual cost without profit or indirect cost markup unless otherwise authorized by the contract.

PSC: J061

Line Period of Performance: 09/30/2029 - 09/29/2030

Unexercised Option 3

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

15F06726Q0000271 Page 11 of 82

4001 Firm Fixed Price Planned Preventive Maintenance (PM) and Planned Corrective Maintenance Services

The Contractor shall ensure all UPS systems remain fully operational and capable of supporting mission requirements with minimal operational disruption during maintenance activities.

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2030 - 09/29/2031

Unexercised Option 4

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

4002 Firm Fixed Price Unplanned Corrective Maintenance and Emergency Repair Services

Provide all management, supervision, labor, tools, materials, equipment, transportation, OEM technical support, incidental services, and documentation necessary to perform unplanned corrective maintenance, emergency response, troubleshooting, fault isolation, repair services, and restoration of Government-owned UPS systems in accordance with the PWS.

Corrective maintenance services shall include replacement of damaged, defective, worn, obsolete, or failed components;

emergency service calls; temporary mitigation measures to maintain conditioned power; coordination with OEM technical support; and documentation of all corrective actions performed.

PWS.

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2030 - 09/29/2031

Unexercised Option 4

0 JB $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

4003 Firm Fixed Price UPS Replacement, Installation, and Modernization Services

15F06726Q0000271 Page 12 of 82

Firm Fixed Price

PSC: J061

Line Period of Performance: 09/30/2030 - 09/29/2031

Unexercised Option 4

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4004 Cost Other Direct Costs (ODCs)

All ODCs must receive prior written approval from the Contracting Officer or authorized representative before costs are incurred.

Reimbursement shall be made at actual cost without profit or indirect cost markup unless otherwise authorized by the contract.

PSC: J061

Line Period of Performance: 09/30/2030 - 09/29/2031

Unexercised Option 4

0 JB $________ $_________________

INSTRUCTIONS TO QUOTERS

1. General This solicitation is issued as a Request for Quotations (RFQ) using commercial acquisition procedures in accordance with FAR Part 12.

The Government intends to award a single Indefinite Delivery/Indefinite Quantity (IDIQ) contract for enterprise-wide Uninterruptible Power Supply (UPS) maintenance, repair, replacement, modernization, and lifecycle management services in accordance with the Performance Work Statement (PWS).

The Government intends to evaluate quotations and make award without conducting discussions. Therefore, Quoters are encouraged to submit their best technical and pricing terms in their initial quotation. The Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

1.1 Quotation Submission

15F06726Q0000271 Page 13 of 82

Quotations shall be submitted electronically via email to the Contracting Officer at the email address identified in Block 9 of the SF-1449 no later than the date and time specified in Block 8 of the SF-1449.

The subject line of the email shall identify the solicitation number and the Quoter's company name.

Quoters are responsible for ensuring quotations are received by the Government prior to the solicitation closing date and time. The Government will not be responsible for transmission delays, electronic delivery failures, or other issues occurring outside Government control. Late quotations may not be considered.

If quotation files exceed email size limitations, the Quoter shall coordinate with the Contracting Officer sufficiently in advance of the closing date to arrange an alternate electronic submission method.

Quotations shall be submitted in Adobe PDF format unless otherwise authorized by the Contracting Officer.

Password-protected files, encrypted files, or hyperlinks to external file-sharing sites may not be accepted unless specifically authorized in advance by the Contracting Officer.

Quotations shall consist of the following separate volumes:

Volume I – Technical Capability Volume II – Past Performance Volume III – Price

1.2 Quotation Format and Page Limitations

Quotations shall be prepared using the following format requirements:

• Standard 8.5-inch x 11-inch page size;

• Minimum one-inch margins on all sides;

• Minimum 11-point font;

• Times New Roman, Arial, Calibri, or equivalent font;

• Single-spaced or greater line spacing.

Font sizes used within charts, tables, organizational charts, graphics, screenshots, and figures shall not be smaller than 10-point font.

The following page limitations apply:

Volume Maximum Pages Volume I – Technical Capability 15 Pages Volume II – Past Performance 5 Pages Volume III – Price No Limit

The following items do not count toward page limitations:

• Cover page;

• Table of contents;

• Divider pages;

• Completed Pricing Template;

• Completed Sample Service Order Form (SOF);

• Completed representations and certifications;

• Past Performance questionnaires submitted directly by customers; and

• Resumes specifically requested by this solicitation.

15F06726Q0000271 Page 14 of 82

Pages exceeding the stated limitations may not be evaluated by the Government. The Government reserves the right to disregard information contained in excess pages.

1.3 Volume I – Technical Capability

The Technical Capability volume shall demonstrate the Quoter's understanding of the requirement and ability to successfully perform the services described in the PWS.

At a minimum, the quotation shall address the following:

a. Corporate Experience Describe the company's experience providing UPS maintenance, repair, replacement, modernization, and lifecycle management services of similar size, scope, and complexity.

b. Nationwide Service Capability Describe the company's ability to support geographically dispersed locations throughout the United States, including field offices, resident agencies, and other Government facilities.

c. Technical Approach Describe the proposed approach for:

• Preventive maintenance;

• Corrective maintenance;

• Emergency response;

• UPS replacement and modernization;

• Lifecycle management and planning;

• Equipment condition assessments; and

• Annual risk-ranked reporting.

d. Personnel and Technical Resources Describe:

• Technical personnel qualifications;

• OEM certifications and manufacturer training;

• Access to OEM technical support;

• Subcontractor relationships, if applicable; and

• Ability to support multiple UPS manufacturers and models.

e. Emergency Response Capability Describe the company's ability to respond to emergency service requirements, including after-hours support and nationwide response capability.

f. Program Management and Quality Control Describe the management structure, quality control procedures, reporting processes, and methods used to ensure consistent performance across multiple locations.

g. Subcontracting Approach Identify all proposed subcontractors and describe the work to be performed by each entity.

1.4 Volume II – Past Performance

Quoters shall provide information for at least one (1) but not more than five (5) contracts performed within the past five (5) years that are similar in size, scope, and complexity to this requirement.

For each contract, provide:

• Contract number;

• Customer name;

• Contract value;

• Period of performance;

15F06726Q0000271 Page 15 of 82

• Description of services performed;

• Relevance to this requirement; and

• Customer point of contact information.

The Government may use information obtained from the Contractor Performance Assessment Reporting System (CPARS), customer references, questionnaires, interviews, and any other source deemed relevant.

The Government reserves the right to consider information obtained from sources other than those identified by the Quoter.

1.5 Volume III – Price

Quoters shall complete and submit:

• Attachment 2 – Pricing Template; and

• Attachment 3 – Sample Service Order Form (SOF).

Pricing shall include all labor, supervision, management, materials, equipment, travel, transportation, overhead, profit, and incidental costs necessary to perform the requirements identified in the sample Service Order.

No pricing shall be submitted elsewhere within the quotation.

The Government may reject quotations containing pricing assumptions that materially alter the requirements of the solicitation.

1.6 Basis for Award and Evaluation Criteria

The Government intends to award a single contract to the Quoter submitting the highest technically rated quotation with a fair and reasonable price.

The Government will evaluate quotations using the following factors:

1. Technical Capability

2. Past Performance

3. Price

Technical Capability is more important than Past Performance. Technical Capability and Past Performance, when combined, are significantly more important than Price.

Technical Capability and Past Performance will be evaluated to determine the highest technically rated quotation. Price will not be scored or assigned an adjectival rating; however, it will be evaluated for completeness, fairness, reasonableness, and balance.

Award will be made to the Quoter submitting the highest technically rated quotation with a fair and reasonable price.

Factor 1 – Technical Capability

The Government will evaluate the extent to which the quotation demonstrates the Quoter's understanding of the requirement and ability to successfully perform the services described in the PWS.

The Government will evaluate the following areas:

a. Corporate Experience

15F06726Q0000271 Page 16 of 82

The Government will evaluate the extent to which the Quoter demonstrates recent and relevant experience performing UPS maintenance, repair, replacement, modernization, and lifecycle management services of similar size, scope, and complexity.

b. Nationwide Service Capability The Government will evaluate the Quoter's ability to provide timely and effective support to geographically dispersed FBI facilities throughout the United States, including the availability of field personnel, service network coverage, and overall ability to support nationwide operations.

c. Technical Approach The Government will evaluate the Quoter's proposed approach for performing preventive maintenance, corrective maintenance, emergency response, UPS replacement and modernization, lifecycle management, equipment condition assessments, and annual risk-ranked reporting to determine the likelihood of successful performance.

d. Personnel and Technical Resources The Government will evaluate the qualifications and availability of technical personnel, OEM certifications, manufacturer training, access to OEM technical support, subcontractor resources, and the capability to support multiple UPS manufacturers and models.

e. Emergency Response Capability The Government will evaluate the Quoter's ability to respond to emergency service requirements, including after-hours support, surge capability, and nationwide response capability.

f. Program Management and Quality Control The Government will evaluate the Quoter's management structure, quality control procedures, reporting processes, and methods used to ensure consistent contract performance across multiple locations.

g. Subcontracting Approach The Government will evaluate the extent to which the proposed subcontracting approach demonstrates effective management, oversight, and integration of subcontracted effort necessary to successfully perform the contract requirements.

Technical Capability Adjectival Ratings

The Government will assign one of the following adjectival ratings to the Technical Capability factor:

Rating Description Blue The quotation exceeds the solicitation requirements in a manner benefecial to the Government. The quotation demonstrates a strong understanding of the requirement, presents a sound and effective approach, and contains one or more strengths that increase the probability of a successful peformance. Risk of unsuccessful performance is very low.

Green The quotation meets the solicitation requirements. The quotation demonstrates an adequate understanding of the requirement, presents an accepatble approach to succesfully perform the required services. Risk of unsuccessful performance is no worse than moderate.

Red The quotation does not meet the solicitation requirements, fails to demonstrate an adequate understanding of the requirement, contains ore or more deficiencies, or presents an approach that creates an unacceptable risk of unsuccessful performance. A quotation rated REd is ineligible for award.

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Definitions Applicable to Technical Evaluation

For purposes of the technical evaluation, the following definitions apply:

Strength: An aspect of a quotation that appreciably enhances the probability of successful contract performance.

Weakness: A flaw in the quotation that increases the risk of unsuccessful contract performance.

Significant Weakness: A flaw in the quotation that appreciably increases the risk of unsuccessful contract performance.

Deficiency: A material failure of a quotation to meet a Government requirement or a combination of significant weaknesses that increases the risk of unsuccessful contract performance to an unacceptable level.

Factor 2 – Past Performance

The Government will evaluate the recency, relevancy, and quality of the Quoter's past performance to determine the degree of confidence that the Quoter will successfully perform the required effort.

Past performance references performed within the past five (5) years and similar in size, scope, and complexity to the instant requirement will be afforded greater consideration. The Government will assign greater weight to past performance references that are more similar in size, scope, and complexity to the requirements of this solicitation.

The Government may consider information obtained from CPARS, customer references, questionnaires, interviews, and any other source deemed relevant.

Past Performance Ratings

The Government will assign one of the following ratings to the Past Performance factor:

Rating Description Pass Based on the Quoter's recent and relevant performance record, the Government has a reasonable expectation that the Quoter will successfully perform the required effort.

Fail Based on the Quoter's recent and relevant performance record, the Government does not has a reasonable expectation that the Quoter will successfully perform the required effort, or the Quoter failed to provide required past performance information. A quotation rated Fail is ineligible for award.

Neutral The Quoter does not have recent or relevant past performance, or the record is so limited that no meaningful past performance assessment can be made.

A Neutral rating will not be evaluated favorably or unfavorably and will not make the Quoter ineligible for award.

Factor 3 – Price

The Government will evaluate price for completeness, fairness, reasonableness, and balance.

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Price may be evaluated using one or more of the techniques identified in FAR 15.404-1(b), including comparison of proposed prices received in response to this solicitation, historical pricing, market research, and the Independent Government Cost Estimate (IGCE).

Offerors shall complete and submit the Government provided price template in its entirety. Failure to complete all required pricing elements, or any deviation from the required price template format or instructions, may render the offeror ineligible for award.

Price will not be assigned an adjectival rating.

1.7 Questions and Requests for Clarification

Questions regarding this solicitation shall be submitted in writing via email to the Contracting Officer no later than the date and time identified in the solicitation.

Questions received after the established deadline may not be answered.

Responses to questions will be provided through solicitation amendment when appropriate.

1.8 Quotation Validity

Quotations submitted in response to this solicitation shall remain valid for a minimum of sixty (60) calendar days following the quotation due date.

[END OF INSTRUCTIONS TO QUOTERS]

CONTRACT INFORMATION

Contract Type

The resulting contract will be a Single-Award Indefinite Delivery/Indefinite Quantity (IDIQ) contract containing both Firm-Fixed -

Price (FFP) and Cost-Reimbursement Contract Line Item Numbers (CLINs).

Individual Service Orders (SOFs) issued under the contract will generally be Firm-Fixed-Price (FFP).

Authorized Other Direct Costs (ODCs) may be reimbursed under designated Cost-Reimbursement CLINs in accordance with the terms and conditions of the contract and only when specifically authorized by the Contracting Officer.

Scope

The Contractor shall provide all management, supervision, labor, tools, materials, equipment, transportation, OEM technical support, documentation, and incidental services necessary to perform enterprise-wide Uninterruptible Power Supply (UPS) maintenance, repair, replacement, modernization, and lifecycle management services in accordance with the Performance Work Statement (PWS).

Services may include, but are not limited to:

• Preventative maintenance;

• Corrective maintenance;

• Emergency repair services;

• UPS replacement and modernization;

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• Lifecycle assessments and planning;

• Equipment condition assessments;

• Annual risk-ranked reporting;

• Related support services necessary to maintain operational readiness of Government-owned UPS systems.

Ordering Period

The ordering period shall consist of:

Period Dates

Base Period 12 Months

Option Period One 12 Months

Option Period Two 12 Months

Option Period Three 12 Months

Option Period Four 12 Months

The total potential ordering period is five (5) years.

The Government may exercise option periods in accordance with applicable contract clauses.

Minimum Guarantee

Pursuant to FAR 16.504(a), the Government guarantees a minimum ordering amount of $100,000 during the life of the contract.

The minimum guarantee may be satisfied through issuance of one or more Service Orders under the contract.

Upon satisfaction of the minimum guarantee, the Government is not obligated to place additional orders.

Maximum Contract Value

The total cumulative value of all orders issued under this contract shall not exceed $7,714,703.45 unless increased by written contract modification executed by the Contracting Officer.

The Government reserves the right to increase the contract ceiling, subject to the availability of funds, continued need for the services, and compliance with applicable procurement laws and regulations.

The contract ceiling is an administrative limitation on ordering authority and does not represent a guarantee that the Government will order services up to the maximum value.

Ordering Procedures

All work shall be ordered through Service Order Forms (SOFs) issued by the Contracting Officer.

Each SOF will identify, as applicable:

• Location(s);

• Scope of work;

• Deliverables;

• Applicable response requirements;

• Performance period;

• Funding information;

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• Special instructions.

The Contractor shall submit a quotation in response to each SOF request. Upon acceptance by the Government, the SOF shall become a binding order under the contract.

Only the Contracting Officer may issue, modify, or authorize work under a Service Order.

Service Order Types

Service Orders may be issued for, but are not limited to, the following categories of work:

a. Preventative Maintenance Services

Scheduled minor and major preventative maintenance inspections, testing, diagnostics, calibration, cleaning, battery maintenance, and related services.

b. Corrective Maintenance Services

Troubleshooting, diagnostics, repairs, component replacement, and restoration of UPS systems experiencing…

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File details come from the government source that posted it. Updated Jul 27, 2026.