Attachment A_ SOW (Amendment 01).pdf

SOLICITATION/ REQ # 15F06725Q0000091 Version 1.1 Page 1

FEDERAL BUREAU OF INVESTIGATION

FBI Energy and Water Conservation Investment Program (FEWCIP) Solar Lighting Installation

Finance and Facilities Division Dona Ana Firearms Range Complex

Range 58

Statement of Work

3/19/2025

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FEDERAL BUREAU OF INVESTIGATION

STATEMENT OF WORK

1. Scope

The intent is to provide Solar Light System Installation at the Federal Bureau of Investigations (FBI) El Paso Field Division’s Dona Ana Firearms Range Complex – Range 58. To reduce costs of running new electric feeds for new poles and to meet Bureau-wide renewable energy goals, FBI would like to install an off-grid solution using LED Solar Lights System with a Solar PV system and a battery backup. The fixtures will provide an off-grid solution that reduces energy consumption and costs. In addition, the LED should provide maintenance savings due to their higher-rated service life.

1.1 Description of Services/Introduction

The Contractor shall furnish all labor, materials, tools, supervision, incidental engineering, and management required to complete the installation of the Solar Lights System at the Dona Ana Firearms Range Complex – Range

58. Additionally, the Contractor must complete a function test, tune, directional, and ensure each Solar Light System is ready for service in accordance with the manufacturer’s warranty. The Contractor will also verify with the Principal Firearms Instructor that all lights are placed in the correct position. This is a turnkey operation with minimal support from government personnel.

1.2 Background

The Dona Ana Firearms Range Complex (Range 58) located on the Fort Bliss Military Base Installation is used by the Firearms Training Unit of the Federal Bureau of Investigations’ (FBI) El Paso Division (EP). The facilities constructed in 2019 consist of (1) administration facility, (1) range control tower, (30) position target range as well as other components vital to training of Special Agents of the EP Division. The operations and maintenance of the facility is maintained by the Finance and Facilities Division (FFD), Real Property Management Section (RPMS), Real Program Office (RPO). The parking area lacks sufficient lighting during times of low to no light which can prove to be hazardous to range visitors. Coverage will include the range parking lot from the entrance gate to classroom building as well as to the far-reaching corner of the firearms range.

This is a non-personal services contract.

2. Applicable Documents See Appendix A.

3. Requirements/specifications Task Descriptions Solar Lighting Installation Contractor shall:

Install complete Solar Lights Systems that meets or exceeds efficiency standards outlined in the Energy Policy Act (EPA) or Energy Star certifications (where applicable) to provide enough illumination to meet the most up to date Illuminating Engineer Society (IES) and industry Solar Lighting standards through the range parking lot from the entrance gate to classroom building as well as to the far-reaching corner of the firearms range.

The request is for solar lighting with poles to be installed providing adequate lighting for the area shown in appendix A.

Ensure the Light level is in accordance with the Illuminating Engineering Society (IES) recommended heights for Medium Activity (e.g., office buildings, schools, apartments). A minimum to average light level according to those standards for a parking lot is acceptable.

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Install poles that are Anchor Base Poles with Concrete Foundation. Any material is acceptable for the pole as long as the material meets the following standards: Wind resistance (El Paso has high wind speeds, up to 75–90 mph during storms); Corrosion resistance (due to El Paso’s dry, dusty, and sometimes alkaline desert conditions); Height and spacing (to comply with IES lighting levels); Structural strength (strong enough to support heavy solar panels and batteries if pole-mounted).

Operating profile is 5-7 hours (customer choice) full brightness at dusk and then dimming to 40% brightness for the remainder of the night. Systems configured to include 5-7 days of autonomy (battery back-up), for days of limited sunlight. Lighting equipment must be capable of operating in all weather conditions, including rain, snow, extreme heat, and cold.

Provide all necessary material, parts, tools, wirings, and settings and programming to achieve the highest efficiency while complying with relevant local building codes, electrical codes, zoning laws, and environmental regulations.

Provide a commissioning report for each complete light system installed to verify proper operation, back-up potential, and solar capacity.

Installation of all lighting equipment must be performed according to the manufacturer’s instructions and the highest industry safety standards; upon installation, provide a report detailing required maintenance to the system as suggested by the manufactures warranty.

Provide a minimum of five years manufacturer warranty on battery units, 20-year on photovoltaic panels, two-year on LED bulbs, and two-year on all other parts.

Provide daily cleanup of the construction work areas, leaving them free from debris.

The contractor is responsible for providing construction dumpsters as needed and arranging delivery and emptying as needed.

The contractor shall provide portable toilets for work crews and, is responsible for making sure that all portable toilets are maintained properly including cleaning, emptying and re-supply of paper products and hand sanitizer.

The contractor shall remove all debris from the work site at the end of the project.

4. Key Personnel All work performed under this contract shall be completed by a professionally licensed contractor specializing in the field of work to be performed. All work shall be installed in accordance with the most recent codes and standards at the time of contract award.

The FBI will assign a Project Manager that will act as the Point of Contact (POC) between the Government and the Contractor.

5. Place of Performance The primary place of performance shall be at FBI range facilities located at Fort Bliss Military Installation, Dona Ana Firearms Range Complex – Range 58 located in Chaparral, NM.

6. Deliverables The Contractor shall provide a field service report upon completion of the service. The report will detail exactly what work was performed and any warranty information. If throughout the servicing or maintenance of the equipment there are other deficiencies noted that are not covered in this Statement of Work, the contractor will advise the Government but shall not proceed with those repairs without express written consent from the Contracting Officer. The contractor may provide a quote for additional repairs but may not proceed with work outside of the scope.

The Contractor shall be responsible for providing the following deliverables:

Deliverable Title Deliverable Date Method of Delivery

Inspection and Testing Report Inspection and Testing Report within 2 weeks of completion of services

Email to COR

Copy of Licensed personnel Prior to start of work Email to COR / send copy to CO and COS

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Detailed written report on Service Delivered

Per Occurrence Email to COR / send copy to CO and COS

Written correction recommendation to of any noted deficiencies along with proposal for corrective action

As required Email to COR / send copy to CO and COS

Written Work schedule of proposed dates to perform services

As required Email to COR / send copy to CO and COS

Written Safety Submittal Plan Within 30 days of contract award and updates as applicable

Email to COR / send copy to CO and COS

Written Environmental Submittal Plan Within 30 days of contract award and updates as applicable

Email to COR / send copy to CO and COS

Draft Invoice (Word, PDF, or Excel) Submitted within 5 days of completed services

Email to COR / send copy to CO and COS

Final Invoice After COR approval IPP

Period of Performance is as follows:

Period of Performance 365 Days following Notice to Proceed

Performance Days and Federal Holidays The Government observes the days as holidays:

New Year's Day Dr. Martin Luther King's Birthday President's Day Memorial Day Juneteenth Independence Days Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

In addition to the days designated as holidays, the U.S. Government observes the following days: Any other day designated by Federal Statute or by Executive Order or by the Presidential Proclamation.

It is understood and agreed that observance of such days by Government personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation.

When the Federal, State, Local and other governmental entities grant excused absence to its employees, assigned contracted personnel may also be dismissed. The contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled and shall be guided by the instructions issued by the Contracting Officer or the Contracting Officer's Representative (COR).

If Government personnel are furloughed, the COR shall provide direction per the Contracting Officer’s guidance. It is the Government's decision as to whether the contract price/cost will be affected. Generally, contracted personnel that are able to continue contract performance (either on-site or at a site other than their normal workstation), shall continue to work and the contract price shall not be reduced or increased. Contracted personnel that are not able to continue contract performance (e.g., support functions) may be asked to cease their work effort.

7. Electronic Invoicing Requirements The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP). IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

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Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract specific questions, please contact the designated contracting officer for your contract.

Obtaining IPP Access

If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

The first email contains the initial administrative IPP User ID.

The second email, sent within 24 hours of receipt of the first email, contains a temporary password.

You must log in with the temporary password within 30 days.

Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

Phone: (866) 973-3131 or Email: IPPCustomerSupport@fiscal.treasury.gov

For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

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8. Government Furnished Equipment or Information The Government shall provide contractor personnel with access to required areas to conduct required services to satisfy the contract.

9. Personnel Activity

Hours of operation

The Contractor’s normal workday for service will be within the hours of 7:00 a.m. and 4:00 p.m. Core work hours are 8:00 a.m. through 3:00 p.m. Flexibility within the normal workday shall be coordinated with the site POC and the COR which are identified under Section 9 “Government Representatives” of this document

10. Security

10.1 – Security Requirements

10.1.1 The Government shall provide access, and to make provisions for the Contractor to enter upon the project site as required to perform work under this scope.

10.1.2 All persons entering the property for the purpose of working under this contract shall comply with the security regulations of the Federal Bureau of Investigation and the Fort Bliss Military installation and Firearms Range Complex which will be provided and briefed to the contractor by the Principal Firearms Instructor prior to the scheduled installation date. The Contractor Administrator shall make it a specific provision of this contract that regulations are accepted and obeyed. The Government reserves the right to exclude or remove from site any employee or agent of the contractor or subcontractors that the Government deems incompetent, careless, insubordinate, or who is otherwise objectionable, or fails to meet and obey security requirements. Persons who cannot produce acceptable identification, including those cleared for access but without proper badges in possession at the time, will not be allowed to enter the base.

10.1.3 The Contractor expressly agrees not to publish, disclose, or disseminate in any form findings, recommendations, work products, or information relating to the services with the FBI without written approval from the Contracting Officer. No photography of the project will be authorized.

10.1.4 All information developed because of this contract is for the exclusive use of the FBI. All work product, including but not limited to reports, work papers, internal memoranda, drawings, and other documents produced under this contract, and all copies thereof, shall become the property of the FBI.

10.1.5 Decisions concerning granting of access are made on a case-by-case basis. The Contractor is cautioned that individuals with criminal histories such as arrest records, felony convictions, misdemeanor convictions, or those addicted to or abusive of alcohol or chemicals are likely to be denied access to the site. The exact nature, extent, and time passed since these problems existed influence all access decisions.

10.1.6 Illegal or undocumented aliens are subject to exclusion, and their identities may be referred to other law enforcement agencies for appropriate action.

10.1.7 Clearance to move about within the firearms range complex shall be limited to those areas where work is being performed. Individuals wandering from work areas will be subject to revocation of access privileges.

10.1.8 On-site parking for Contractor vehicles will be designated.

10.2 Safety and Environmental Regulations/Requirements

10.2.1 The Contractor is responsible for following all federal Occupational Safety and Health Administration (OSHA), state and local regulations, and FBI policies as they pertain to safety and health. The Contractor shall provide any information on their safety programs as requested by the CO or COR. The Contractor is responsible for providing and

SOLICITATION/ REQ # 15F06725Q0000091 Version 1.1 Page 7 training any Personal Protective Equipment, monitoring devices, or other specialty equipment to perform their job in a safe manner while on FBI property. The Contractor is open for inspection, at any time, by the FBI Safety Staff while on site.

10.2.2 The Contractor is responsible for following all federal, state, and local regulations as they pertain to the Environment. All applicable Environmental Protection regulations and procedures shall be followed. Any information pertaining to environmental compliance can be requested by the CO or COR. The Contractor shall attempt to reduce any environmental impact due to the procedures and chemicals used while working on FBI property and determine the need for and provide any personal protective items required for the safe performance of work.

Note: Any hazard waste generated by contractor performing these services must properly disposed of by the contractor.

No hazard waste will be stored or disposed of on site without prior approval by the Contracting Officer Representative

(COR).

11. Government Representatives The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority issued by the Contracting Officer (CO) for this contract. The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, filling in details or otherwise furnishing information necessary to accomplish the SOW; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the SOW, the CO will issue such changes.

COR

Eric S. Hill

RPMS/RPO

1 Range Road, Bldg. 15 Quantico, VA Office#: (703) 632-1229 Cell#: (202) 716-2293 eshill@fbi.gov

Onsite POC SA George Duron El Paso Field Division Dona Ana Firearms Range Complex – Range 58 Chaparral, NM Office: (915) 832-5352 Cell: (915) 471-2568

11.1 Contracting Officer

The CO is the appointed authority to bind the Government to the extent of the authority delegated. Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the Government must be given only by the CO.

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This contract will be administered by:

Mr. Barry McCurdy, Contract Specialist, Contractor, rbmccurdy@fbi.gov or 771-225-6447

11.2 Contracting Officer: Amanda Mobley, Contracting Officer, FBI, almobley@fbi.gov or 771-225-5898

12. Travel and Other Direct Costs

12.1 Travel when required and authorized by the Contracting Officer, travel must be conducted in accordance with Federal Travel Regulations. Contractor personnel must receive authorization from the Government CO/COR before traveling. All travel must be pre-approved in writing and conducted in accordance with Federal Travel Regulations established by the General Services Administration. Local travel will not be reimbursed. Local travel is defined within 50 miles of assigned duty station at the request of the government. Travel to work and home does not constitute reimbursable travel. Airfare in excess of the lowest price airfare available must be substantiated by one of the exceptions listed in FAR 31.205-46(b). To facilitate approval, travelers shall include the criteria identified in FAR 31.205-46(c) and identify the cost differences associated the travel request. CORs and program officials will still be able to approve coach class travel, but all business and first-class travel will require Procurement Section approval.

12.2 Other Direct Costs (ODCs) are not authorized. Prior to purchasing any ODCs, approval must be obtained by the Contracting Officer.