RFP_15F06724R0000188_DRAFT.pdf

15F06724R0000188 Page 1 of 75

SOLICITATION, OFFER, AND AWARD 1. This Contract is a Rated Order under the Defense Priorities and Allocations

System (DPAS - Code of Federal Regulations - at 15 CFR 700.

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

15F06724R0000188

SEALED BID (IFB) INVITATION FOR BID

X NEGOTIATED (RFP) REQUEST FOR

PROPOSAL

4. TYPE OF SOLICITATION 5. DATE

ISSUED

07/19/2024

6. REQUISITION/PURCHASE

NUMBER

CODE LWH

PROCUREMENT SECTION

ROOM 6823

935 PENNSYLVANIA AVE, NW

WASHINGTON, DC 20535-0001

7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

16:00 ET

(Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision Number 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in ______________________________________________________ until ________________ local time ___________09/04/2024______

10. FOR

INFORMATION

CALL:

A. NAME

AREA CODE NUMBER EXTENSION

B. TELEPHONE (NO COLLECT CALLS) C. EMAIL ADDRESS

11. TABLE OF CONTENTS

(X) SECTION DESCRIPTION PAGE(S) (X) SECTION DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 30

X B SUPPLIES OR SERVICES AND PRICES/COSTS 3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECIFICATIONS/WORK STATEMENT 8 X J LIST OF ATTACHMENTS 48

X D PACKAGING AND MARKING 9 PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 10

X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE 11

X L INSTRSRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 57X G CONTRACT ADMINISTRATION DATA 13

X M EVALUATION FACTORS FOR AWARD 67X H SPECIAL CONTRACT REQUIREMENTS 15

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within _______________________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause Number 52.232-8)

10 CALENDAR DAYS (%)

0.00 %

20 CALENDAR DAYS (%)

0.00 %

30 CALENDAR DAYS (%)

0.00 %

0 CALENDAR DAYS (%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NUMBER DATE AMENDMENT NUMBER DATE

15A. NAME AND

ADDRESS

OF

OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or Print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION

UNDER THE UNITED STATES CODE AT:

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

CODE24. ADMINISTERED BY (if other than Item 7)

CODE25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print) Melissa Golicz

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

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Table of Contents

Section Description Page Number

A Solicitation/Contract Form B Supplies or Services and Prices/Costs

C Description/Specifications/Statement of Work

D Packaging and Marking

E Inspection and Acceptance

F Deliveries and Performance

G Contract Administration Data

H Special Contract Requirements

I Contract Clauses J List of Attachments K Representations, Certifications and Other Statements of Offerors

L Instructions, Conditions and Notices to Offerors

M Evaluation Factors for Award

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Section B - Supplies or Services and Prices/Costs

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Base Year - Facility Operations and Maintenance

The Contractor shall provide all facility maintenance and operations services as specified herein. These services encompass the upkeep, maintenance, repair, and operation of all building systems, equipment, and infrastructure to ensure continuous and efficient functionality. The Contractor shall address all service requests, preventative maintenance tasks, and emergency repairs needed, with the limitation that no individual maintenance or repair issue shall exceed a total cost to be determined and included at the Task Order level.

PSC: Z1JZ

Line Period of Performance: 10/16/2024 - 10/15/2025

Base Period

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

0002 Base Year - Specialized Labor

For locations that need specialized support outside the labor provided on CLIN 0001. Total hours of performance to be delivered will be determined at the Task Order level.

PSC: Z1JZ

Line Period of Performance: 10/16/2024 - 10/15/2025

Base Period

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Base Year - Material, Travel and Other Non-Labor ODCs

Material, travel or other non-labor ODCs outside the scope of CLIN 0001.

PSC: Z1JZ

Line Period of Performance: 10/16/2024 - 10/15/2025

Base Period

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 1st Opt Year - Facility Operations and Maintenance

The Contractor shall provide all facility maintenance and operations services as specified herein. These services encompass the upkeep, maintenance, repair, and operation of all building systems, equipment, and infrastructure to ensure continuous and efficient functionality. The Contractor shall address all service requests, preventative maintenance tasks, and emergency repairs needed, with the limitation that no individual maintenance or repair issue shall exceed a total cost to be determined and included at the Task Order level.

PSC: Z1JZ

Line Period of Performance: 10/16/2025 - 10/15/2026

Option Period 1

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

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1002 1st Opt Year - Specialized Labor

For locations that need specialized support outside the labor provided on CLIN 0001. Total hours of performance to be delivered will be determined at the Task Order level.

PSC: Z1JZ

Line Period of Performance: 10/16/2025 - 10/15/2026

Option Period 1

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1003 1st Opt Year - Material, Travel and Other Non-Labor ODCs

Material, travel or other non-labor ODCs outside the scope of CLIN 0001.

PSC: Z1JZ

Line Period of Performance: 10/16/2025 - 10/15/2026

Option Period 2

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2001 2nd Opt Year - Facility Operations and Maintenance

The Contractor shall provide all facility maintenance and operations services as specified herein. These services encompass the upkeep, maintenance, repair, and operation of all building systems, equipment, and infrastructure to ensure continuous and efficient functionality. The Contractor shall address all service requests, preventative maintenance tasks, and emergency repairs needed, with the limitation that no individual maintenance or repair issue shall exceed a total cost to be determined and included at the Task Order level.

PSC: Z1JZ

Line Period of Performance: 10/16/2026 - 10/15/2027

Option Period 2

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

2002 2nd Opt Year - Specialized Labor

For locations that need specialized support outside the labor provided on CLIN 0001. Total hours of performance to be delivered will be determined at the Task Order level.

PSC: Z1JZ

Line Period of Performance: 10/16/2026 - 10/15/2027

Base Period

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2003 2nd Opt Year - Material, Travel and Other Non-Labor ODCs

Material, travel or other non-labor ODCs outside the scope of CLIN 0001.

PSC: Z1JZ

Line Period of Performance: 10/16/2026 - 10/15/2027

Base Period

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3001 3rd Opt Year - Facility Operations and Maintenance

The Contractor shall provide all facility maintenance and operations services as specified herein. These services encompass the upkeep, maintenance, repair, and operation of all building systems, equipment, and infrastructure to ensure continuous and efficient functionality. The Contractor shall address all service requests, preventative maintenance tasks, and emergency repairs needed, with the limitation that no individual maintenance or repair

12 MO $________ $_________________

15F06724R0000188 Page 5 of 75 issue shall exceed a total cost to be determined and included at the Task Order level.

PSC: Z1JZ

Line Period of Performance: 10/16/2027 - 10/15/2028

Option Period 3

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

3002 3rd Opt Year - Specialized Labor

For locations that need specialized support outside the labor provided on CLIN 0001. Total hours of performance to be delivered will be determined at the Task Order level.

PSC: Z1JZ

Line Period of Performance: 10/16/2027 - 10/15/2028

Base Period

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3003 3rd Opt Year - Material, Travel and Other Non-Labor ODCs

Material, travel or other non-labor ODCs outside the scope of CLIN 0001.

PSC: Z1JZ

Line Period of Performance: 10/16/2027 - 10/15/2028

Option Period 3

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4001 4th Opt Year - Facility Operations and Maintenance

The Contractor shall provide all facility maintenance and operations services as specified herein. These services encompass the upkeep, maintenance, repair, and operation of all building systems, equipment, and infrastructure to ensure continuous and efficient functionality. The Contractor shall address all service requests, preventative maintenance tasks, and emergency repairs needed, with the limitation that no individual maintenance or repair issue shall exceed a total cost to be determined and included at the Task Order level.

PSC: Z1JZ

Line Period of Performance: 10/16/2028 - 10/15/2029

Option Period 4

12 MO $________ $_________________

ITEM NO. SUPPLIES/SERVICES MAX.

QUANTITY

UNIT UNIT PRICE AMOUNT

4002 4th Opt Year - Specialized Labor

For locations that need specialized support outside the labor provided on CLIN 0001. Total hours of performance to be delivered will be determined at the Task Order level.

PSC: Z1JZ

Line Period of Performance: 10/16/2028 - 10/15/2029

Option Period 4

1 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4003 4th Opt Year - Material, Travel and Other Non-Labor ODCs

Material, travel or other non-labor ODCs outside the scope of CLIN 0001.

PSC: Z1JZ

Line Period of Performance: 10/16/2028 - 10/15/2029

Option Period 4

1 EA $________ $_________________

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Clauses By Full Text

Section B – Supplies or Services and Prices/Costs

B.1 PROCUREMENT OBJECTIVES

The objective of this procurement is to establish a multiple award Indefinite Delivery Indefinite Quantity (IDIQ) contract with companies that specialize in providing performance-based Facility Operation & Maintenance services.

The IDIQ contracts will include services for Facility Operations & Maintenance including some with mission critical 24/7/365 Tier 3 Data Center facilities capability. Task Orders under this IDIQ, will be competed among all awarded IDIQ contract holders unless determined to be a small business set-aside.

This multiple award IDIQ contract will serve various sites to include, but not limited to:

• Washington D.C., Virginia and Maryland (i.e., National Capital Region)

• Pocatello, Idaho

• Huntsville, Alabama

• Clarksburg, West Virginia

• Other locations within the Continental United States (CONUS) and U.S. Territories

It is the intent of the government that this Multiple Award IDIQ will have a ceiling of $400M for services and ODCs. The Task Orders will be a hybrid contract consisting of Fixed Price Award Fee (FPAF) or Firm Fixed Price (FFP), Labor Hour (LH) and Cost Reimbursable line items. The programmatic capacity is for the entire period of performance and capacity not expended will not be lost but shall be extended out to the option years.

The anticipated period of performance will be a base year with four 12-month options. The total duration of the IDIQ shall not exceed 66 months. Task Order period of performance can exceed the base contract period of performance depending on the timing of the award of the Task Order.

B.2 ORDERING PERIOD

The ordering period shall commence upon the date of award and may continue for a period of (1) twelve-month base year period followed by four (4) twelve-month option periods, and one (1) 6-month option period in accorance with FAR 52.217-8 and 52.217-9 (if all options are exercised).

Labor rates may be escalated annually at the beginning of each option period (See FAR 52.222-43 for limitations), however, the labor rates in effect at the time a Task Order is awarded will remain in effect through completion of the awarded effort, unless modified due to an increase in the Department of Labor wage rates in accordance with FAR 52.222-43.

The government will have sole authority to issue Task Orders (TOs) or modifications to the resulting IDIQ unless otherwise designated via contract modification by the government Contracting Officer (CO). Other government agencies may utilize this IDIQ contract with FBI Contracting Officer approval.

B.3 IDIQ MINIMUM GUARANTEE

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Under the terms of this Indefinite Delivery/Indefinite Quantity (IDIQ) contract, the government commits to ordering services or deliverables totaling at least $1,000.00 over the life of the contract. This minimum guarantee is a firm commitment. The minimum guarantee is payable to the IDIQ holder if they are not selected to receive a Task Order award exceeding the minimum guarantee during the base year of the IDIQ contract.

Invoicing for the minimum guarantee should be submitted in the final month of the base year for the IDIQ contract. Those Contractors that are awarded a Task Order during the base year of the IDIQ that exceeds the minimum guarantee will have the Task Order awarding the minimum guarantee terminated for convenience and the funds de-obligated.

B.4 IDIQ MINIMUM AND MAXIMUM AMOUNTS

In accordance with FAR 52.216-19, the maximum order is $75M, however the government reserves the right to award a maximum order in excess of $75M if it is mutually agreed upon by the parties. The maximum amount (capacity) of the IDIQ is $400M.

B.5 PARTIAL SMALL BUSINESS SET ASIDE

This procurement is being conducted as a partial small business set-aside in accordance with FAR Subpart 19.5.

This means that a portion of the contract will be set aside exclusively for small business concerns with some Task Orders being competed solely among the small business IDIQ contract holders.

B.6 CLIN STRUCTURE

The below CLIN Structure will be utilized for the base ordering period and all option years. All CLINs contain one twelve-month base period, and four one-year options. Additional CLINs may be added at the individual Task Order level as necessary. No pricing is requried on the CLINs at the IDIQ level.

B.7 OTHER LOCATIONS

B.7.1 Other locations not stated in this contract will be negotiated at the Task Order level.

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Section C - Description/Specifications/Statement of Work

C.1 SCOPE OF WORK

C.1.1 The Contractor shall provide all personnel, materials, equipment, and management (except as otherwise provided for in this contract) necessary to perform those functions set forth in Attachment J-3 - Performance Work Statement (PWS).

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Section D - Packaging and Marking

D.1 PACKAGING AND MARKING REQUIREMENTS

D.1.1 Specific packaging and marking requirements shall be identified in individual Task Orders if applicable.

D.2 DELIVERIES

D.2.1 Unless otherwise directed, all deliveries shall include the Task Order number and the government delivery Point of Contact (POC) on the outside of every item shipped. Products shipped without Task Order number and POC may be rejected and returned at the contractor’s expense.

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Section E - Inspection and Acceptance

Inspection and Acceptance of the services called for shall be performed in accordance with the following:

E.1 INSPECTION AND ACCEPTANCE OF SERVICES

E.1.1 Inspection and acceptance of services to be furnished will be performed at the government location where the services are being performed by the COR, or designated representative, in accordance with FAR Clauses 52.246-4 and any other provision specified in this contract. The government reserves the right to conduct any inspection and test it deems reasonably necessary to assure that the services and supplies provided conform in all respects to the specified requirements. Services and supplies, which upon inspection are found not to be in conformance with contractual requirements, will be promptly rejected; and notice of rejection, together with appropriate instructions, will be provided to the Contractor by the COR.

E.1.2 Inspection by the government will be completed within 7 calendar days after completion of services, as appropriate, or as specified in the Performance Work Statement.

E.2 NEGATIVE INSPECTION RESULTS

E.2.1 Services and supplies, which upon inspection are found not to be in conformance with contractual requirements, will be promptly rejected. Notice of rejection, together with appropriate instructions, will be provided to the Contractor by the COR. Written notification of negative inspection results will be furnished within 7 days after completion of the inspection. government failure to accept or reject within 7 days shall not be construed as acceptance.

E.3 CONTRACTOR QUALITY ASSURANCE

E.3.1 The Contractor shall establish appropriate processes to execute Contractor Quality Assurance responsibilities listed in FAR 46.105 and other applicable FAR Sections.

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Section F - Deliveries and Performance

F.1 PERIOD OF PERFORMANCE

F.1.1 This contract provides for a 12-month base period, followed by four (4) 12-month option periods, and one

(1) 6-month option period in accordance with FAR Clause 52.217-8, for a total potential period of performance of 66 months.

F.1.2 The dates reflected above are subject to change. Task Order period of performance can exceed the base contract period of performance depending on the timing of award of the Task Order. Task Order period of performance shall be negotiated on individual Task Orders.

F.2 PLACE OF PERFORMANCE

F.2.1 Each TO under this IDIQ will have a designated place of performance. The place of performance for this effort could be at any government or federal agency locations within the Continental United States as required by individual TO.

F.3 DELAYS

F.3.1 Any circumstances, which may hinder any completion date or required services delivery shall be immediately reported in writing to the COR and the CO for consideration. In the event the Contractor encounters difficulty in meeting performance requirements, anticipates difficulty in complying with the contract delivery schedule, completion date, or whenever the Contractor has knowledge that any actual or potential situation threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the COR. This written notice shall include all pertinent details but shall not be construed as a waiver by the government of any delivery schedule or date, or any rights or remedies provided by law or under this IDIQ.

Any specific instructions regarding delays, and the impacts of those delays, will be addressed in the individual Task Orders.

F.3.2 For any tasked effort, a critical delay is defined as meeting one or more of the following criteria:

• A major review cannot be held within 15 days of proposed schedule date.

• Documentation requiring government review will not be delivered as scheduled.

• The delivery of the system or task products to the government will not be within 30 days of the proposed scheduled due date.

• The delivery of services to the government will not be within 30 days of the proposed scheduled due date.

• Required services will not be available at the beginning of the period of performance.

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F.3.3 Within five days of discovery, for each occurrence of any actual or anticipated critical delay, the Contractor shall deliver to the COR and CO a corrective action plan containing the following information:

• Critical delay description and date of discovery.

• For anticipated critical delays, description of corrective/mitigation actions taken or to be taken to meet contract requirements. If the critical delay cannot be completely mitigated, include a description of expected contractual impact/extent of the partially mitigated critical delay.

• For actual critical delays, description of correction/mitigation action taken or to be taken. Include a description of expected contractual impact/extent of the critical delay.

• For all critical delays, description of corrective actions taken or to be taken to preclude future critical delays. Include descriptions of metrics put in place to preclude recurrence or allow discovery of potential delays earlier, allowing for effective delay mitigation.

F.4 DELIVERABLES

F.4.1 All document deliverables that contain embedded information (e.g., Excel) shall also deliver that embedded information in the native software format to allow the government to maintain that documentation in the future. The format and content for the required deliverables will be specified in the individual TOs.

F.5 DATA DELIVERABLES

F.5.1 The Contractor shall provide data deliverables to the government in support of the overall IDIQ only if the Contractor has been awarded at least one TO. These deliverables are not separately priced in the IDIQ.

Funding for these deliverables shall be taken from individual TOs, if awarded. The COR may identify and task the Contractor to provide additional deliverables as required on an individual TO.

F.5.2 The data deliverables required under the IDIQ shall not limit the types of data deliverables required under individual TOs.

F.5.3 Unless otherwise identified in the Master IDIQ PWS and TO PWS the procedures for accepting data deliverables will be as follows: The government will have seven (7) calendar days to review each deliverable and provide comments. The Offeror shall review and incorporate government comments no later than ten (10) business days thereafter. Failure by the government to accept a deliverable within ten (10) business days, as detailed above, will not be interpreted as automatic acceptance.

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Section G - Contract Administration Data

G.1 CONTRACTING OFFICER

G.1.1 The IDIQ CO is the appointed authority to bind the government to the extent of the authority delegated.

Direction that will modify the scope, schedule, terms and conditions, funding, or any other action that may modify the agreement as originally entered into with the government must be given only by the IDIQ CO. TOs may have a different Administrative CO (ACO).

G.1.2 All contract administration will be executed by the Procuring Contracting Officer (PCO) or designated Administrative Contracting Officer (ACO). Communication pertaining to the contract administration should be addressed to the CO. Contract administration functions (see FAR 42.302) are assigned to the cognizant contract administration office. No changes, deviations, or waivers shall be effective without a modification of the contract executed by the CO or his/her duly authorized representative authorizing such changes, deviations, or waivers.

G.2 CONTRACTING OFFICER REPRESENTATIVE

G.2.1 The Contracting Officer has appointed a Contracting Officer’s Representative (COR) to help provide administration and management support of the work to be performed under the IDIQ. The Contractor shall coordinate the award of new TOs and the delivery of Master IDIQ deliverables with the COR. Contact information for the Master IDIQ COR will be provided after IDIQ award.

G.2.2 The COR is not authorized to change any of the terms and conditions of the contract. The Contractor is advised that only the CO can change or modify the contract terms or take any other action which obligates the government. Then, such action must be set forth in a formal modification to the Master IDIQ or individual TO.

The authority of the COR is strictly limited to him/her, without re-delegation, to the specific duties set forth in his/her letter of appointment.

G.2.3 Contractors who rely on direction from other than the CO, or COR acting outside the strict limits of his/her responsibilities as set forth in his/her letter of appointment, do so at their own risk and expense. Such actions do not bind the government contractually. Any contractual questions shall be directed to the CO.

G.3 INVOICING INSTRUCTIONS

a) Invoice(s) is/are to be submitted via electronic invoicing using the U.S. Treasury’s Invoice Processing Platform (IPP) with a copy to the Task Order COR. As determined by the COR, a draft invoice may be submitted to the COR for review and approval prior to submitting final invoice in IPP.

b) To submit an invoice using IPP, Contractor must log into company’s IPP Collector account. See below for additional information about accessing IPP. In-depth instructions are provided at contract clause FBI-0023.

c) All invoicing shall occur at the TO level. No invoices shall be submitted until the Contractor has been issued a TO.

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d) Invoices for each TO shall be received at least every 45 days. The prime Contractor is responsible for ensuring that all subContractor billing is received in order to meet this criterion.

e) Contractors shall include basic information with their invoices in order to have them processed in a timely manner. Failure to provide this data may result in invoice rejection, delays, or non-payment. Invoices shall contain the following information:

1. Invoice Date

2. Invoice Number

3. IDIQ and TO Number

4. UEI Number

5. Tax Identification Number

6. Billing Period

7. Period of Performance (stipulating base or specific option year)

8. Labor Breakdown (if applicable):

-Employee Name -Labor Category Title -Hourly Rate -Current Hours Worked for invoice period -Current Charges -Cumulative Hours -Cumulative Charges

f) The Contractor shall submit invoices in accordance with the terms provided in Section G of the contract unless the TO COR provides other invoicing instructions in the TO PWS.

g) Final invoices for all ending TOs shall be received no later than 45 days after TO end. The prime Contractor is responsible for ensuring all subContractor billing is received and invoiced during this timeframe. The government reserves the right to de-obligate all remaining funds after the 45th day.

h) Any invoices that are rejected must be resubmitted via IPP once corrected with a new invoice date.

i) The Contractor shall include this information on every invoice when invoicing for full or partial supplies/ services delivered/performed. If an invoice does not contain the above information, the government reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice in IPP. Resubmission of a PROPER invoice(s) is required.

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Section H - Special Contract Requirements

Section H – Special Contract Requirements

H.1 GOVERNMENT SECURITY REQUIREMENTS

The Contractor shall satisfy all requirements outlined in this Section. This includes the ability to provide personnel that meet the specified clearance requirements with the understanding that individual TO clearance requirements may vary. Contractors shall meet all criteria stated in these regulations prior to receiving a TO award. All security requirements flow down to all subcontractors (via Task Orders) - this includes completing the Acquisition Risk Questions (ARQ) and Key Management Personnel List (KMPL) for the prime Contractor and all proposed subContractors (when they are required to support a TO). Submission of these documents should include identification of the contract number, name of the assigned CO, and certification of the accuracy of the provided information by an Executive Management Official of the company. Providing false information shall be cause for default under the default clause. In addition, when required at the TO level, contracted personnel supporting the government on this IDIQ may be required to have personnel complete Non-Disclosure Agreements, Document Security Agreements and Warrant-less Search Agreements.

H.1.1 Personnel Security Requirements

Upon the award of the contract, Contractor personnel will be processed by Security as directed by government policies and procedures. The government’s Security Division requires that access approval and/or security clearance be granted by the government Security Programs Manager (SPM) to all Contractor personnel who will have access to: Sensitive but Unclassified (SBU) information; government information; government facilities; and/or government equipment. The determinations of the access level (escorted or unescorted) required are made by the government ’s SPM. The scope of the government security clearance background investigation to be conducted is determined by the level of access sought.

H.1.2 U.S. Citizenship Requirement

The following requirements shall be met by Contractor personnel providing services under this contract effort.

• All Contractor personnel shall be citizens of the United States.

• All Contractor personnel shall for three of the five years immediately prior to working on this effort:

(1) resided in the United States; or (2) worked for the United States overseas in a federal or military capacity; or (3) been a dependent of a federal or military employee serving overseas.

• All Contractor personnel requiring access to government facilities shall execute non-disclosure agreements for all information, including information not directly related to the contracted efforts.

H.1.3 Reportable Incidents

When authorized for government site access, all Contractor personnel shall report the following information to the applicable Security Office:

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• Foreign Travel (thirty calendar days prior to departure)

• Change in marital status.

• Change in status of room/house mates.

• Employment outside of the Contractor company.

• Court cases involving: divorce, bankruptcy, moving traffic violations (more than $150), criminal arrests, civil proceedings, tax matters, and failure to honor legitimate debts.

H.1.4 Polygraph

All Contractor personnel working on this contract may be required, at the government ’s discretion, to undergo counterintelligence focused polygraph examinations. The polygraph examinations may be prior to acceptance, or at any time during the performance, of the contract and without notice.

H.1.5 Non-Disclosure Agreements

Upon completion of processing the facility access request, the individual will be required to execute a non-disclosure agreement suitable for their approved access.

H.1.6 Access to Federal Bureau of Investigation Locations

Performance under this contract may require access to government locations to provide some service, product, or perform some other official function of interest to the government. Requirements, suchas approval by the government 's Security Division, must be satisfied prior to access.

H.1.6.1 Visitor Access Request (VAR)

Visitors from other government agencies or cleared contracting companies that require access to FBI facilities and/or classified information and IT systems for official business must certify their appropriate level of clearance. A Visitor Access Request (VAR) must be sent to the Clearance Passage and Sub-Programs Unit (CPSU), Security Division for processing.

The VAR must contain all of the required information listed below and must be submitted by the requesting security office. Visitors should work with their organization's security officers to properly complete the request.

The VAR must be submitted at least five (5) business days prior to the scheduled visit.

Weekends and holidays are not considered business days. Duplicate requests or requests submitted through multiple channels will be ignored.

Required Visitor Information:

VARs without all required information will be rejected. The VAR must be submitted on the requesting organization 's letterhead and signed by the requesting organization's security officer. Non-cleared individuals or interim clearance s are not accepted.

• Full Legal Name (No nicknames)

• Full Social Security Number

• Date and Place of Birth (Must provide city and state/ country- if foreign)

• Clearance Level (Include Granting Agency and Date of Clearance)

• Background Investigation (Include type of Investigation/Date/Investigating Agency)

• The government agency passing a VAR for a Contractor must note the individual is a contract or.

• Note: If the background investigation is past five (5) years, requester must provide the date that the periodic reinvestigation was initiated.

• SCI Access

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• Contractors must have an in-scope polygraph. Contracting companies cannot certify SCI to the FBI. The government agency granting SCI must certify SCI to the FBI and provide the date and type of polygraph. Facility Security Officer of requester must coordinate with granting agency Chief Security Officer to submit the VAR as one complete package with all required information.

• If applicable, submitter must disclose any pending incident report or denial of access/clearance by any government agency.

• Purpose of Visit

• Time Frame of Visit (Beginning/End Dates - not to exceed two years)

• FBI Employee Point of Contact (Official Bureau Name, Telephone Number)

• FBI Chief Security Officer of the sponsoring division (Official Bureau Name, Telephone Number)

• Requester/Submitter (Full Name, Telephone Number, Fax Number, Email Address)

The VAR must be submitted by the requesting security office using only ONE of the following ways:

• Via e-mail (Visit AccessRequest @ic.fbi.gov) with an attached letterhead memorandum or Visit Authorization Letter (VAL) signed by the requesting security officer

• Via cable (Plain Language Address(PLA) - FBI)

• Via non - secure fax (202-651-2883/202-651-2884) with an attached letterhead memorandum or Visit

Authorization Letter (VAL) signed by the requesting security officer

• Via secure fax (202-203-3502) with an attached letterhead memorandum or Visit Authorization Letter

(VAL) signed by the requesting security officer

Note: The visitaccessrequest@ic.fbi.gov email address is for receiving requests only. Inquiries regarding the status of a request should be directed to the sponsoring division' s security personnel

H.1.7 Escorted Access and Unescorted Access

All access be it Escorted Access or Non-Escorted Access will be coordinated with the COR and the Task Order level CSO as soon after notice of award as possible. Completed forms should be provided to the assigned COR at least 10 days prior to required access.

H.1.8 Foreign Ownership, Control, or Influence (FOCI)

Acquisition of supplies or services from concerns under Foreign Ownership, Control, or Influence (FOCI) or of supplies developed, manufactured, maintained, or modified by concerns under FOCI (any or all of which shall be referred to herein as "Use of FOCI source") is of serious concern to the government and must be approved prior to contract award. Every effort must be made to ensure that supplies are provided, and services are performed, using sound security components, practices, and procedures. Approval decisions will be made on a case-by-case basis after the source or technology has been identified by the Contractor and subjected to a risk assessment. The risk assessment process will vary depending on the acquisition type and proposed use of a FOCI source, available risk mitigation measures, and the information/justification provided by the Contractor.

Any Contractor accepting a contract award with the government acknowledges the government’s requirements to secure services or equipment from firms which are not under FOCI, or where any FOCI, in the opinion of the government, adversely impacts National Security or security requirements. The Contractor understands and agrees that the government retains the right to reject any product or service submitted for acceptance by the Contractor, without any further recourse by or explanation to the Contractor, if the FOCI for that product or service is determined by the government to be an unacceptable security risk.

Risk assessments will be on a case-by-case basis and will be used to determine whether the use of a FOCI source poses an unacceptable security risk. If an unacceptable security risk is determined, the government

15F06724R0000188 Page 18 of 75 retains the right to reject the use of a FOCI source or to require that certain risk mitigation measures be taken by the Contractor. Similarly, the government retains the unilateral right to approve the use of a FOCI source when the risk assessment indicates that such use would be in the government ’s best interests. If the use of a FOCI source is not approved, no classified information will be disclosed to the Contractor as part of the government ’s rationale for non-approval. The Contractor (prime) may not seek reimbursement from the government for any costs associated with the provided product or service as a result of a FOCI non-approval decision.

H.1.8.1 Foreign Ownership, Control, or Influence (FOCI) Definition

A U.S. company is considered under FOCI whenever a foreign interest has the power, direct or indirect, and whether or not exercisable through the ownership of the U.S. company’s securities, by contractual arrangements or other means, to direct or decide matters affecting the management or operations of that company.

Changed conditions, such as change in ownership, indebtedness, or the foreign intelligence threat, may justify certain adjustments to the security terms under which a company is operating, or, alternatively, that different FOCI mitigation measures be employed. If a changed condition is of sufficient significance, it might also result in a determination that a company is no longer considered to be under FOCI. There is a continuing obligation for the Contractor to advise the government of such changed conditions. Failure to abide by this obligation shall be cause for default under the Default Clause of this contract.

H.1.8.2 FOCI Determining Factors

The following factors will be used as the basis for making an acquisition risk determination. If the Offeror, or its potential subcontractors (identified after award), meet any of the following factors, they must identify themselves as a potential FOCI company and submit themselves for a government FOCI evaluation and risk assessment:

(1) Ownership or beneficial ownership, direct or indirect, of 5 percent or more of the Offeror’s company’s voting securities by a foreign person.

(2) Ownership or beneficial ownership, direct or indirect, of 25 percent or more of any class of the Offeror’s company’s non-voting securities by a foreign person.

(3) Management positions, such as directors, officers, or executive personnel of the Offeror’s company held by non-U.S. citizens.

(4) Foreign person power, direct or indirect, to control the election, appointment, or tenure of directors, officers or executive personnel of the Offeror’s company or other decisions or activities of the Offeror’s company.

(5) Contracts, agreements, understandings, or arrangements between the Offeror’s company and a foreign person.

(6) Loan arrangements between the Offeror’s company and a foreign person if the Offeror’s company’s (the borrower) overall debt to equity ratio is 40:60 or greater; or financial obligations that are subject to the ability of a foreign person to demand repayment.

(7) Annual total revenues or net income in excess of 5 percent from a single foreign person or in excess of 30 percent from foreign persons in the aggregate.

(8) Ten percent or more of any class of the Offeror’s voting securities held in “nominee shares,” in “street names,” or in some other method that does not disclose the beneficial ownership of equitable title.

(9) Interlocking directors with foreign persons and any officer or management official of the Offeror’s company who is also employed by a foreign person.

(10) Any other factor that indicates or demonstrates a capability on the part of foreign persons to control or influence the operations or management of the Offeror’s company.

(11) Ownership of 10 percent or more of any foreign interest.

H.1.9 Key Management Personnel Listing (KMPL)

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Contractors are required to provide the information below for all Key Management Personnel Listing (Attachment 3) of the prime Contractor.

Key Management Personnel are the following: Chairman of the Board, Directors, all Corporate Officers (meaning they were appointed by the Board of Directors) (i.e., President/CEO/COO, Corporate Vice-Presidents, Secretary, Treasurer/Chief Financial Officer), and Executive Personnel.

For illustrative purposes only - Contractor will provide this information on Attachment J-3

NAME POSITION SOCIAL

SECURITY

NUMBER

DATE OF

BIRTH

PLACE OF

BIRTH

CITIZENSHIP

STATUS

H.1.10 Acquisition Risk Questions

The following are questions that are required to be answered in full for the Acquisition Risk Questions (ARQ) (Attachment J-2).

1. In the aggregate, does any foreign person, or entity, own, or have any type of ownership of 5 percent or more in your organization in either a direct or indirect way?

If yes, please list all entity parents, both foreign and domestic, by name and address, through to the ultimate entity parent, to include percentage of ownership. This shall include any and all foreign investments in the entity. Include country of origin. Include any special right or privileges involved in the ownership. Foreign person is defined as any foreign interest and any U.S. Person effectively owned or controlled by a foreign interest. Foreign interest is defined as any foreign government, to include any agency or representatives of that government; or any form of business or legally organized entity chartered or incorporated under the laws of any country other than the U.S. or its possessions; and any person who is not a citizen of the U.S.

2. Does your organization, either directly or indirectly, own 10 percent or more of a foreign interest?

If yes, please list all involved by name, address, and country, with percentage of ownership. Include the names of the personnel running the facilities.

3. Are there any non-U.S. citizens holding a position at the organization as either a corporate officer, member of the Board of Directors (or other similar governing body), or any other position such as executive / senior management personnel, partners, regents, or trustees?

Please list all corporate officers (Chairman of the Board, President, Chief Executive Officer, Vice-Presidents, Secretary, Treasurer, Chief Information Officer, Chief Financial Officer, and General Counsel), executive personnel (Facility Security Officer) and all other Board of Director members by full legal name, title, date and place of birth, Social Security Number, and citizenship.

4. Does any foreign person or entity have direct or indirect ability to influence or control the appointment or tenure of the Board of Directors (or similar governing body); any other management positions; or the direction, control, or decisions of the organization?

Identify the individuals by full legal name, title, and citizenship. Provide a full explanation of the individual’s control or influence.

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5. Does the organization have any type of contractual agreement or understanding with any foreign interest?

This would include licenses, distributorships, contracts, purchase orders, sales agreements, etc. For each instance, provide the name of the foreign entity, its country, the percentage of gross income derived, and the nature of the involvement including what type of technology or product is involved, whether the product or service is either defense or nuclear related, whether classified or export-controlled information is involved, and whether there is compliance with all U.S. export laws. If not defense or nuclear related, the listing of contracts can be done by listing similar equipment by country and percentage.

6. Does the organization have any indebtedness, liabilities, obligations, or act as a guarantor to any foreign interest?

If yes, give details concerning with whom the debt or guarantee is, where they are located, the conditions or covenants regarding the debt, and what collateral, if any, was pledged. If stock or assets are pledged, provide copies of the pertinent documents. Provide details on procedures for default of the loans. This response must be answered affirmatively even if the entity holding the loan is a U.S. entity of a foreign institution.

7. In the last fiscal year, did the organization derive 5 percent or more of its income from one single foreign source, and/or more than 30 percent aggregately from numerous foreign sources?

If yes to either portion, please identify the sources from which the income is derived, to include name of entity, country, and percentage. Identify whether classified or export-controlled information or technology is involved.

If so, attach copies of licenses.

8. Is 10 percent or more of the organization’s securities held in any manner that does not disclose the beneficial owner, such as “nominee shares” or “street names”?

If yes, identify the foreign institutional investors by name, address, and percentage of securities owned.

Indicate whether there have been any attempts to exert control or influence over management or policies of the organization. If available, include SEC Schedules 13D or 13H.

9. Do any corporate officers (Chairman of the Board, President, Chief Executive Officer, Vice-Presidents, Secretary, Treasurer, Chief Information Officer, Chief Financial Officer, and General Counsel), executive personnel (Facility Security Officer) and all other Board of Director members) also hold any type of position with a foreign interest?

Identify by name, title, citizenship, or immigration status, whether the individual holds a personnel security clearance or is excluded from access for each individual. Also, identify the name and address of each organization with which the individual holds a position, and in what capacity.

10. Are there any other factors or issues that may indicate or show the possibility of foreign influence or control over the management of the organization that have not already been addressed?

If yes, please describe in detail the involvement of the foreign entity, as well as why it is not reportable in accordance with the previous questions.

H.1.10.1 Acquisition Risk Questions (ARQ) Terms Defined

The following are definitions for terms that are commonly used in the Acquisition Risk Questions:

Term Definitions for Completion Affiliate: Any entity effectively owned or controlled by another entity.

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Term Definitions for Completion Beneficial Owner: The true owner of a security who may, for convenience, be recorded under the name of a nominee. Such ownership entitles the owner to the power to vote or direct the voting of a security or to impose or direct the disposition of a security.

Bond: A certificate which is evidence of a debt in which the issuer promises to repay a specific amount of money to the bondholder, plus a certain amount of interest, within a fixed period of time.

Convertible Debentures: Bonds which the holder can exchange for shares of voting stock.

Covenant: A detailed clause in a lending agreement designed to protect the lender.

Debenture: A general debt unsecured by a pledge of any specific piece of property. Like any other general creditor claims, a debenture is secured by any property not otherwise pledged.

Debt-to-Equity Ratio: Total liabilities divided by total shareholders’ equity (total assets minus total liabilities of a corporation; also called stockholders’ equity and net worth). This shows to what extent owners’ equity can cushion creditors’ claims in the event of liquidation.

Equity Security: An ownership interest in a company, most often taking the form of corporate stock.

Foreign Interest: Any foreign government or representative of a foreign government, any form of business enterprise or legal entity organized, chartered, or incorporated under the laws of any country other than the U.S. or its possessions and trust territories, and any person who is not a citizen or national of the United States.

Foreign Person: Any foreign…