A Combined Attachement E RFP Questions_22MAR2022.xlsx
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- Attached to
- FY22 Subject Matter Expert (SME) Recompete
- Solicitation number
- 15F067-22-R-0000048
About this file
This document contains a past performance questionnaire and solicitation for subject matter expertise support services. The Federal Bureau of Investigation is seeking subject matter experts across multiple divisions to provide consultation, data collection and analysis, training, and project support. Offerors must submit past performance questionnaires from three similar contracts performed in the last five years, with responses due by the dates listed. The single or multiple award indefinite delivery/indefinite quantity contract has a maximum value of $100 million over multiple years. Incumbent contractors currently provide 44 full-time equivalent positions that may be continued through task order contracts for each division. Pricing will be evaluated for labor, travel and other direct costs.
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| Solicitation Questions | |||||
| Page | SOW Paragraph | Comment/Rationale | Responses | ||
| RFP | 8 & 36 | 1.2 Objectives & | |||
| L.2.2 Source Selection Approach | "Pg 8: The objective of this acquisition is to establish a single award contract vehicle..." |
"Pg: 36: The Government intends to award a multiple award ID/IQ contract to two responsible Offerors whose…"
| Please clarify whether this will be a single award to one contractor or multiple award with more than one contractor. | Multiple Award | ||||
| RFP | 7 | H.2, Inverted Domestic Corporation | Please confirm if Offerors' certifications in response to Section H.2, Inverted Domestic Corporation, shall be included in Volume 4, Price. | Include in Volume 4 | |
| RFP | 30-33 | K.1 52.219-1 Small Business Program Representations (Sep 2021) | Please confirm if Offerors' certifications in response to Section K.1 52.219-1 Small Business Program Representations (Sep 2021), shall be included in Volume 4, Price. | Include in Volume 4 | |
| RFP | 37 | L.3.1 Organization, Number of Copies and Content | "The offeror shall prepare and submit proposals as set forth in the Organization Table below. Key Personnel Resumes shall not be submitted with IDIQ proposal submittal. Key Personnel Resumes shall be submitted with Task Order Request for Proposals." |
| Please confirm that Task Order Proposals are not to be submitted with the IDIQ proposal and that no award of a single Task Order will be made with the IDIQ award. | Key Personnel Resumes shall be submitted with Task Order proposals. No task orders will be awarded at the time of the IDIQ award. | ||||
| Attachment C, PPQ | N/A | N/A | Will the Government please provide a Word version of this Attachment for ease of completion by Contracting Officers? The current template does not provide evaluators enough room to provide detailed narrative responses. The current template cuts off the "Other" column as well. | Yes. |
| SOW | 43 | DI, 2.4.4, Task 3: The psychologist and behavioral specialist shall conduct operational/behavioral psychological | |||
| assessment of FBI sources in support of operational testing. | Please clarify that the DI scope requires only one licensed psychologist SME as is stated on page 43, SOW 2.4.1, rather than both a psychologist and behavior specialist as stated in SOW 2.4.4. | DI scope requires only one license psychologist SME. | |||
| SOW | 50 | SME III 2 Positions | Will the Government confirm DIOG SMEs are listed at the SME III level? | The Offeror is responsible for identifying correct labor categories. | |
| Attachment D - FBI SME Pricing | N/A | N/A | Are the CLINs in Attachment D - FBI SME Pricing considered task orders? Are they awardable? | They are not considered task orders. | |
| Attachment D - FBI SME Pricing & RFP | 37 | Attachment D - FBI SME Pricing & RFP Section L.3.1 | "Key Personnel Resumes shall not be submitted with IDIQ proposal submittal. Key Personnel Resumes shall be submitted with Task Order Request for Proposals." |
| Are Key personnel resumes required for the CLINs identified in Attachment D - FBI SME Pricing? | No resumes are to be submitted with the IDIQ proposals. | |
| SOW & RFP Section | 8 |
| 36 | SOW Section 1.2 & RFP Section L.2.2 | In Section 1.2 of the SOW it states that the objective of this acquisition is to establish a single award contract vehicle and in Section L.2.2 of the RFP it states the Government intends to award a multiple IDIQ contract to two offerors. Can the Government please clarify if the this is a single or multiple award contract? | The SOW has been updated. | |
| RFP | 38, 42 | L.3.1, L.4.2 | Section L.3.1, part B.), page 38 – Text states “Past Performance Questionnaire responses from (3) projects in the past five (5) years which are…” |
Section L.4.2, second paragraph, page 42 – Text states “References should be associated with either current contracts or contracts performed within the past three years that are similar…”
| Will the Government confirm the required period of performance for Past Performance References is within the last three (3) years? | Past Performance within the past 5 years will be accepted. | |||
| RFP | 2 | B.1 Contract Type and Guaranteed Minimums and Maximum | "This is an Indefinite Delivery Indefinite Quantity (IDIQ) contract per FAR 16.504. The maximum dollar amount the government may order under this contract is $100,000,000. The guaranteed minimum is a one-time award amount of $1,000 during the life of the contract which includes all option years, if exercised. The minimum amount can only be claimed at the end of the contract period if the Contractor has not been awarded a task order during the IDIQ period of performance and has submitted a request for final minimum payment. |
Task orders will be Labor Hour (LH) contracts for labor and surge support CLINs and Cost (no fee) for travel/ODCs."
| Is it the intention of the Government to receive IDIQ responses, award the IDIQ to a winner/winners and then issues Task Order Requests for each of the identified task areas? | The Government intends to award a multi-award IDIQ. Task order request will be issued after IDIQ award. Task orders will be fair opportunity. | ||
| RFP, SOW | RFP 36, SOW 8 | RFP L .2.2. Source Selection Approach |
SOW 1.2 Objectives "L .2.2. Source Selection Approach The Government intends to award a multiple award ID/IQ contract to two responsible Offerors whose proposals represents the “Best Value” to the Government for various units by supplying Subject Matter Expertise (SME) to assist with executing the mission and vision of the Federal Bureau of Investigation"
"SOW 1.2 Objectives The objective of this acquisition is to establish a single award contract vehicle (due to the limited pool of eligible SMEs in the LE/IC areas) to provide SME contractor personnel with as high as Top Secret (TS) with Sensitive Compartmented Information (SCI) eligibility clearances in response to task order (TO) specific tasks as a means of enhancing the FBI’s ability to perform its mission related requirements. The SMEs experience and background herein are those that are not typically available on the commercial market."
| When does the government plan to issue the individual Task Orders? Does the Government Plan to issue the Task Order Responses Individually or as a group? | The Government intends to award a multi-award IDIQ. Task order request will be issued after IDIQ award. Task orders will be fair opportunity. | ||
| RFP, SOW | RFP 36, SOW 36, 40 | RFP L .2.2. Source Selection Approach |
SOW 2.3.10.1 Key Personnel
SOW 2.5.9 Key Personnel "L .2.2. Source Selection Approach The Government intends to award a multiple award ID/IQ contract to two responsible Offerors whose proposals represents the “Best Value” to the Government for various units by supplying Subject Matter Expertise (SME) to assist with executing the mission and vision of the Federal Bureau of Investigation"
"2.3.10.1 Key Personnel The Contractor is required to submit resumes for proposed key personnel with the Contractor’s technical and cost proposal for task orders."
"2.5.9 Key Personnel All individuals identified under this contract shall be considered key personnel. The Quoter shall provide resumes (3-page limit) with task order proposal submittal "
| Since this is a RFP for an IDIQ and not a Task Order Response, please confirm the Government is not expecting resumes with this RFP submission? | Resumes are to be submitted with task order request for proposals. Resumes are NOT to be submitted with the IDIQ proposal. | ||||
| Attachment+D_FY22_FBI_SME_PRICING_25FEB2022 | N/A | N/A | Many of the worksheets tabs don’t match the titles of the worksheet. Will the Government update the Pricing Template? | Please use the tab name as the primary workseet title. You may change the title at the top of the worksheet to match. | |
| RFP | 40 | L.3.1.9 Electronic Media | The L.3.1.9 Electronic Media section contains instructions for submitting CD/DVD ROMs. Will the Government confirm that submissions are to be by email only, with no physical/electronic media requirements. | The RFP has been updated. Proposals are to be submitted via email. | |
| RFP | 48 | L.7 Administrative Changes | "L.7 Administrative Changes |
Provide a letter stating that administrative changes by the Government to the Master contract pages, affected by exceptions to the terms and conditions of the Master contract, which are a result of the Offeror’s proposal and are for the purpose of writing any resulting contract, are acceptable and will not invalidate the offer"
| May offerors add this statement to their Price volume Cover Letter? | Yes. | |||
| RFP | 52 | M.1 Basis for Contract Award. | "… The Government will select the two best overall offers, based upon an integrated assessment of Management/Technical Approach with three subfactors: Staffing Plan, Transition Plan and Key personnel; Past Performance, Security, and Price factors." |
| RFP states that Key Personnel are part of the overall assessment and evaluation. Will the Government confirm that Key Personnel are not part of the IDIQ evaluation and update the paragraph? | This has been updated in the RFP. Key personnel is not a subfactor to be evaluated in the IDIQ award. | |||
| PPQ | 1 | NA | The PPQ states "Please note that the Quoter was directed to submit to you a copy of the Experience Narrative for your contract that it submitted as part of its quotation." |
| Will the Government please confirm that this sentence is not valid and that no experience narrative is required for Past Performance citations? | A past performance narrative is not required to be submitted as part of the Past Performance Volume. | |||
| RFP | 42 | L.4.2 Volume 2 (Factor 2): Past Performance | "The Offeror shall provide in its proposal, a list of references that were requested to respond to the past performance questionnaire along with point of contact information (name, email address, phone number)." |
| Will the Government accept additional narrative to explain the relevancy of our Past Performance references? | Yes. | ||||
| RFP | 38, 42, 55 | L.3.1.B, L.4.2, M.3.4 | Will the government please confirm whether Past Performance Questionnaire responses from an Offeror's affiliate(s) can be submitted and that such submissions will be evaluated equally to those Past Performance Questionnaire responses submitted by an Offeror acting as the prime contractor? | No, Past Performance Questionnaire respnses from an Offeror's affiliate (s) will not be be evaluated. | |
| RFP | 38, 42, 55 | L.3.1.B, L.4.2, M.3.4 | Will the government please confirm whether Past Performance Questionnaire responses from an Offeror's subcontractor(s) can be submitted and that such submissions will be evaluated equally to those Past Performance Questionnaire responses submitted by an Offeror acting as the prime contractor? | An Offeror's subcontractor may submit one PPQ of the total three required. | |
| QA # 44 States that “Past Performance is to be from past three years.” There are some conflicting statements in other QA and the Solicitation still reads 5 years. Request that the Government confirm the 3 year requirement (as it is the more relevant period to demonstrate the offeror still has the resources necessary and ability to perform similarly on this future contract) and update the Solicitation. | Past Performance within the past 5 years will be accepted. | ||||
| Additionally, L.4.4 requires “4. Signed original of an Amendment to the Solicitation, if applicable”. Amendment 2 did not include an SF30 for signature. In its absence, please clarify what the Government would like submitted to comply with this requirement? We also assume that the “original” requirement is not applicable to an electronic submission and that an electronic copy is acceptable. | SF30s added. | ||||
| For submissions by Joint Ventures, the bill rate submitted by the JV would reflect a blended burdened labor cost rate of its members, and the JV would then apply a nominal subcontractor handling rate and a profit/fee. We are unclear from the RFP if the government expects to see a blended cost rate buildup for the JV members. As such, we plan to err on the side of caution and include burdened labor cost rate build-up for the JV members in our submission. We also plan to include details that support each JV member’s indirect pool rates. Please let us know if this is an acceptable approach for a JV’s submission. | This is acceptable. | ||||
| QA # 44 States that “Past Performance is to be from past three years.” There are some conflicting statements in other QA and the Solicitation still reads 5 years. Request that the Government confirm the 3 year requirement (as it is the more relevant period to demonstrate the offeror still has the resources necessary and ability to perform similarly on this future contract) and update the Solicitation | Past Performance within the past 5 years will be accepted. | ||||
| QA # 64 States ”It is to be submitted with the proposal. Offerors may add” and the sentence is unfinished. Would the Government please clarify what may be added? | Please disregard "Offerors may add." | ||||
| Additionally, L.4.4 requires “4. Signed original of an Amendment to the Solicitation, if applicable”. Amendment 2 did not include an SF30 for signature. In its absence, please clarify what the Government would like submitted to comply with this requirement? We also assume that the “original” requirement is not applicable to an electronic submission and that an electronic copy is acceptable. | SF30s added. Electronic files are acceptable. | ||||
| Attachment D |
SOW page 23 SOW page 58 SOW page 65 Attachment D - Other Direct Cost tabs for CD (0003), DI (0006), DO (0009), CID (0012), CODIS (LD) (0015), and CJIS (0018)
2.1.45 Primary Place of Performance - paragraph 2
2.4.10 Travel - paragraph 2
| 2.6.10 Travel and Other Direct Costs - paragraph 2 | Instructions on each ODC tab states to populate all cells in shown in green. Description, Vendor/Supplier, Quantity, Unit Price, Basis for Unit Price. The SOW does not provide reference to what is to be purchased, only the statement "Other Direct Costs (ODCs) are authorized. Prior to purchasing any ODCs, approval must be obtained by the Contracting Officer Representative (COR). Can the Government provide details on the ODCs (ie: software, equipment, supplies, materials) the contractor might be purchasing during the performance of the Task Orders so a basis of estimate can be established? | No. Program manager hours and rates may be submitted on the ODC tab as well as any other identified costs in the SOW. | |||
| Attachment D | Attachment D - Other Direct Cost tabs for CD (0003), DI (0006), DO (0009), CID (0012), CODIS (LD) (0015), and CJIS (0018) | For evaluation purposes, will the Govt provide an NTE estimate of Other Direct Costs for CLINs 0003, 0006, 0009, 0012, 0015, and 0018? | No. | ||
| Attachment D | Divisions CLINs | Will each division to include labor, travel and ODCs be issued as separate task orders or will all divisions CD, DI , DO, CID, CODIS, and CJIS be issued as one task order? | Each division/branch has its on task order. | ||
| Attachment D | Will the prices provided with Attachment D be incorporated into the IDIQ award as not to exceed ceilings for each contract line item? | The Government will evaluate CLIN ceilings amounts at award. | |||
| RFP B.3, Page 2 | Will the task orders be awarded based on the IDIQ submission, or will the task orders be competed and priced separately after IDIQ award? | Task competed and priced separately after IDIQ award. | |||
| Attachment D | Will the government provide a way to submit IDIQ fully burdened labor rates (FBLRs) and task order FBLRs? Without the established IDIQ FBLRs, discounts cannot be proposed at the task order level. | Submit pricing for FBLRs for the IDIQ as if proposing for task order pricing. | |||
| RFP P37/ P41/ P52 | RFP M.1/ L.3.1/L4.1 | L.3.1 states key personnel resumes shall not be submitted with IDIQ proposal and L.4.1 lists three subfactors for Management/Technical - Technical Approach, Mgmt Approach/staffing Plan and Transition Plan. M.1 lists three Management/Technical subfactors staffing plan, transition plan and key personnel. Please amend the evaluation factors to align with the RFP instructions. | RFP has been updated. | ||
| PWS P 8 | SOW 1.2 | SOW 1.2 refers to establishing a single award contract vehicle as an FBI objective. Please amend to bring into alignment with RFP M.2. | The SOW has been updated. | ||
| RFP P42 | RFP L.4.2 | How many subcontractor past performances can be used for Volume 2 Factor 2? | One of the three submitted. | ||
| RFP P38 & P42 | RFP L.3.1 (B) & L.4.2 | L.3.1 states a five year lookback for past performances/ L.4.2 states three years. Please confirm past performance must have been within the last three years. | Past performance references shall be submitted for experience within the past 5 years. | ||
| RFP P38 | RFP Sections L.5/L.6/L.7 | Please clarify in which volume offerors should include L.5 Exceptions to Terms and Conditions, L.6 Point of Contact, and L.7 Administrative Changes. | These items are to be submitted in the Cost Volume. | ||
| n/a | Multiple pages within SOW and Pricing Spreadsheet | Are there incumbents for the 44 FTE positions laid out in the PWS and the Pricing Spreadsheet? | Yes. | ||
| n/a | 2.1, 2.2, 2.3, 2.4, 2.5 | Will there be separate Task Orders issued for the 44 FTE (w possible surge), or one task order for all 44FTEs? | Task Orders will be released for each division/branch requesting SMEs. | ||
| n/a | 2.1, 2.2, 2.3, 2.4, 2.5 | When does the period of performance end for incumbent personnel supporting the existing requiement? | 30 June 2022. | ||
| 38 | L.3.1.C) Volume 3, Security (Factor 3) "Page number limitation does not include Acquisition Risk Assessment (Attachment G) and Key Personnel Listing (Attachment F)." | The required Acquisition Risk Assessment is Attachment F and Key Personnel Listing is Attachment G. |
| Regarding the Key Personnel (Attachment G), it is requestingname, social security number, date of birth, and place of birth. This is PII sensitive information and we should not provide this information via non-secure email proposal submission. Is there a secure method the Government can provide in order to submit this secure information? | See previous questions and answers. | ||||
| 40 | L.3.1.9 Electronic Media. | Since proposals are being submitted via email and there are no electronic media or labels, is the list a)-g) the requirement for the information on the Cover Page for each volume? | Electronic Media section has be removed. | ||
| 40 | L.3.1.10 File Naming Convention | Since proposals are being submitted via email, we assume that the requirement "Each file shall | |||
| be stored in a folder that corresponds to the proposal volume it represents. The files within the folder shall be named in an unambiguous manner, using plain text language, which facilitates the ease of accessing the files for evaluation" is not applicable. | Electronic Media section has be removed. | ||||
| 42 | L.3.1.B) Past Performance Questionnaire "..responses from (3) projects in the past five (5) years which are similar in scope, magnitude, and complexity of this effort are required." |
| L.4.2. Volume 2 (Factor 2): Past Performance "..References should be associated with either current contracts or contracts performed within the past three years that are similar to this requirement in scope, size, and complexity." | The referenced sections have a discrepancy in the time period of the past performance. Are the past performance references "in the past five (5) years" or "within the past three years"? | Past peformance shall be submitted for experience within the past 5 years. | |||
| 38 | L.3.1.B) Volume 2, Past Performance (Factor 2). | Can the offeror provide Past Performance Questionnarie from a proposed subcontractor? | Offerors may provide past performance from one subcontractor as one of the three references. | ||
| 44 | L.4.3. Volume 3 (Factor 3) Security |
"4)Yes/No Offeror understands that all security clauses flow down to subcontractors/teaming members. If a subcontractor/teaming member is proposed, subcontractor/teaming member
| independently certifies affirmatively to all responses in #3 above." | Regarding the statement "If a subcontractor/teaming member is proposed, subcontractor/teaming member independently certifies affirmatively to all responses in #3 above." Is the Government requesting a separate submission of subcontractors responses to the questions in #3 or just a signed statement from the subcontractor that they indpendently certify affirmatively to all responses in #3 above? | A signed statement from the subcontractor that they indpendently certify affirmatively to all responses in #3 be accepted. | |||
| 37 | L.3.1 Column 1 (Management/Technical Approach) page limit | Do the cover page, table of contents, and acronyms list count toward the 50 page limit? | No. | ||
| Attachment G (KMPL) requires name, title data/place of birth, SSAN and citizenship. |
Attachment F (Acquisition Risk), question #3, sates list all corporate officers (Chairman of the Board, President, Chief Executive Officer, Vice-Presidents, Secretary, Treasurer, Chief Information Officer, Chief Financial Officer, and General Counsel), executive personnel (Facility Security Officer) and all other Board of Director members by full legal name, title, date and place of birth, Social Security Number, and citizenship.
Is a statement such as ‘refer to Attachment G (KMPL)’ considered an adequate response to Question #3 of Acquisition Risk, or do the individuals need to be identified in both attachments? Please complete both attachments without references to other attachments.
page &P of &N
Microsoft_Word_Document.docx
PAST PERFORMANCE QUESTIONNAIRE
Subject Matter Expertise Support Services XXXXXX
To Whom It May Concern:
The Federal Bureau of Investigation intends to acquire Subject Matter Expertise Support Services
In order to accurately evaluate a Quoter’s past performance, your assistance is requested in obtaining and verifying its relevant past performance history on the attached Past Performance Rating Form. Please note that the Quoter was directed to submit to you a copy of the Experience Narrative for your contract that it submitted as part of its quotation.
Upon completion of this form, please e-mail it to the Contracting Officer, Jerry Varnell, at jdvarnell@fbi.gov; Contract Specialist, Q. Chynell Gray, qcgray@fbi.gov, and Contract Specialist, Tabitha Williams, tlwilliams8@fbi.gov. Please make the subject line of the e-mail read “FBI_SME (RFP 156722R0000048)”
– Past Performance Questionnaire – Insert Evaluated Company’s Name.”
The following standards will be used in arriving at the rating:
Outstanding The Contractor’s performance exceeded customer expectations and was technically acceptable, providing significant features or benefits.
Satisfactory The Contractor met customer expectations or contract requirements and demonstrated an acceptable understanding of the requirements.
Unsatisfactory The Contractor’s performance was either marginal or did not meet customer expectations or contract requirements.
Other If the element is not applicable, indicate with “N/A.” If no data has been obtained or additional comments are provided, please note in this column.
PAST PERFORMANCE RATING FORM
Name of Company Evaluated:
Address of Company Evaluated:
Contract Number:
Period of Performance:
Contract Value:
Contract Type:
Contracting Officer Name, Address, Telephone Number, and Email Address:
Type of Relevant Services Performed:
Name of Evaluator, Company / Agency, Address, Telephone Number, and Email Address:
Date Evaluation Provided:
PERFORMANCE ELEMENT
Outstanding
Satisfactory
Unsatisfactory
Other
Program Management
1. OVERALL PROGRAM MANAGEMENT
(Example: Was the Contractor effective in integrating and coordinating all activities required to execute the contract? Did the Contractor appropriately assign responsibilities to its workforce?)
2. MANAGEMENT RESPONSIVENESS
(Example: Did Contractor management provide timely, complete, and quality problem identification? Did Contractor management provide effective business relations?)
3. MANAGEMENT OF PERSONNEL
(Example: Did the Contractor show an ability to select, retain, support, and replace personnel with the experience and expertise necessary to accomplish the Government’s requirement within schedule and budget?)
Technical Performance (Quality of Product or Service)
4. QUALITY OF TECHNICAL APPROACH
(Example: Were the provided services comprehensive, complete, and feasible? Did the provided services meet requirements and accommodate changing requirements.)
5. UNDERSTANDING OF REQUIREMENTS
(Example: Did the Contractor show an understanding of the scope of the requirements and an appreciation of the complexity of the requirements? If applicable, did the Contractor effectively identify flaws, inconsistencies, and other inaccuracies in technical direction?)
6. ACCURACY OF THE QUOTER’S EXPERIENCE NARRATIVE REGARDING THE CONTRACT
(Did the Contractor accurately state its performance under the contract?)
Timeliness of Performance
7. EFFECTIVE AND EFFICIENT USE OF RESOURCES
(Example: Was the Contractor able to timely provide the number and type of personnel resources required to support the contract, and effectively train the personnel and maintain the required workforce throughout the term of the contract?)
8. TIMELINESS OF PERFORMANCE
(Example: Was the Contractor successful in planning and proposing realistic schedules, monitoring performance, completing work on time, and implementing corrections / changes in a timely manner?)
Quality / Customer Satisfaction
9. QUALITY OF PERFORMANCE / CUSTOMER SATISFACTION
(Example: Was the Contractor committed to customer satisfaction?)
10. BUSINESS BEHAVIOR
(Example: Was the Contractor reasonable and cooperative at the corporate and program levels in response to changes in technical direction?)
11. COMMUNICATION
(Example: Did the Contractor work and communicate well with Contracting Officer, Contracting Officer’s Representative, other contractors, subcontractors, and Government staff?)
Cost Control
12. COST CONTROL
(Example: Was the Contractor successful in planning and proposing realistic costs, monitoring performance, operating at or below budget, and implementing corrections / changes in a cost effective manner?)
For #13, PLEASE ANSWER “Yes” or “No”, as appropriate
YES
NO
13. GIVEN THE CHOICE, WOULD YOU DO BUSINESS WITH THIS CONTRACTOR AGAIN?
ADDITIONAL COMMENT AREA
Please provide any additional comments regarding your performance element ratings in the space below. Please add additional pages as necessary.
4 Source Selection Information - See FAR 2.101 and 3.104 image1.emf
File details come from the government source that posted it. Updated .