QUESTIONS 15F06721R0000156 Redstone Arsenal JOC.pdf

Document/Section Paragraph/Reference Question/Issue/Concern Answer

Section L –

Instructions

Conditions and

Notices to Offerors

L.3.1 … A cross-reference matrix for each volume is also required…

Is the compliance matrix excluded from page count?

Yes

Section L –

Instructions

Conditions and

Notices to Offerors

L.3.1 … These pages shall not be included in the volume count and shall follow the numbering guidelines under paragraph L.10.6

Page Count Exceptions.

There is no paragraph numbered

L.10.6. Can the government please confirm this is an error or please provide paragraph

L.10.6?

This is an error, there is no L.10.6

Section L –

Instructions

Conditions and

Notices to Offerors

L.3.3.2. Headers and

Footers: Information contained in headers and footers shall only provide company name, solicitation number, proposal section (e.g. Factor 2, Past Performance), disclosure markings

(FAR 52.215-1(e)), dates, or page numbers.

Text sizes shall be no smaller than Microsoft

Word, Times New

Roman or Arial

Narrow, 9 point font.

Can the government please confirm that company logos that contain the company name are allowable in the headers or footers?

Company logos are allowed in the headers and footers

Section L –

Instructions

Conditions and

Notices to Offerors

L.3.3.3 bullet 2: All volumes are also to be provided as separate files.

The proposal references each volume is to be provided as a separate file. Is it the government’s intent that each factor be submitted as a separate volume? Can the government please provide a list of the required volumes?

Offeror’s shall submit a total of six

(6) hard copies, one

(1) original and five

(5) copies.

Volume 1: Factor 1

Volume 2: Factor 2

Volume 3: Factor 3

Volume 4: Factor 4

Volume 5: Required proposal documents

Instructions

Conditions and

Notices to Offerors

L.3.3.3 Table 1

Executive Summary

In which volume shall offerors submit the executive summary section.

Volume 5

Section L –

Instructions

Conditions and

Notices to Offerors

L.3.3.3 Table 1

Required Proposal

Documentation

Will the government please provide offerors with what should be submitted in the section title Required Proposal

Documentation?

The required documentation is outlined in Table 1.

Section L –

Instructions

Conditions and

Notices to Offerors

L.3.3.3 Table 1

Required Proposal

Documentation

In which volume shall offerors submit the required proposal documentation?

The end of Volume 4

Section L –

Instructions

Conditions and

Notices to Offerors

L.3.3.3 bullet 1: Four

(4) hard copies of each printed volume shall be provided. One (1) hard copy shall be marked

“Original”

L.3.3.3 Table 1

Proposal Page Limits

Column 3: Total Hard

Copies (one original and five copies)

Can the Government please confirm that the offerors shall submit One (1) Original Hard

Copy and four (4) hard copies of their proposal?

Hard copies are no longer required

Section M –

Evaluation Criteria

FACTOR 3: PAST

PERFORMANCE

Will the experience and past performance of parent or subsidiary companies be evaluated if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

Only small business tier-one subcontractor capabilities, experience, and past performance will be evaluated.

Section M –

Evaluation Criteria

FACTOR 3: PAST

PERFORMANCE

Are there specific or special evaluation criteria for rating the experience and past performance of an offeror who utilizes parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a

Only small business tier-one subcontractor capabilities, experience, and past meaningful involvement in contract performance?

Section M –

Evaluation Criteria

FACTOR 3: PAST

PERFORMANCE

Are there any additional requirements that an offeror must address in its proposal in order to utilize parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance?

Only small business tier-one subcontractor capabilities, experience, and past

M.9

It does not appear as though offerors need to provide any additional proposal content in order to be compliant with M.9.

What additional proposal content, if any, are offerors supposed to provide to be compliant with M.9?

Offerors are required to meet the additional requirements outlined in M9 in order to be eligible for award. No additional content is required.

Section L –

Instructions

Conditions and

Notices to Offerors

L.3.3.3 An Executive Summary is noted in Section L Table 1, but not mentioned anywhere else. Will the Executive Summary be evaluated? If so, against what criteria?

The executive summary will not be evaluated

Section L –

Instructions

Conditions and

Notices to Offerors

L.5 L.5 states "Projects categorized as nonstandard work typically take place outside of the normal working hours, or in a secure area where the contractor must be escorted.

The nonstandard coefficient may be utilized to account for loss of productivity while working in secure areas, working on weekends, and working during nonstandard hours only." Should the non-standard coefficient be used for all work in secure facilities

Non-standard work verbiage has been updated.

where the contractor must be escorted?

SF1442 Block 13b of the SF 1442 indicates that a bid bond is requried. However, the bid bond is not mentioned in Section L and it appears that Clause

52.228-1 Bid Guarantee is not included. In order to request an appropriate bond (if required), we are looking for 52.228-1(c), which reads as follows with blanks filled in: “(c) The amount of the bid guarantee shall be ______ percent of the bid price or $________, whichever is less.” Please provide the missing information regarding the bond value.

Bid Guarantees are not required

Attachment F Are offerors supposed to submit a completed copy of the Surety

Form (Attachment F) with their proposals. If so, where?

Please disregard

Attachment F as

Surety Forms will not be required

Section L –

Instructions

Conditions and

Notices to Offerors

L.3.3.3 The bottom row in Table 1 lists

"Required Proposal

Documents." What, specifically, are offerors required to provide in this section?

▪ Executive

Summary

▪ Signed SF

1442 and

Amendments

▪ Attachment E

▪ Attachment G

▪ Attachment O

(if applicable)

In the paragraph above the sample matrix, Section M says:

"The matrix should demonstrate the offeror’s understanding and expectation to increase staffing as necessary as the number of task orders and awarded project amounts fluctuate over the life of the contract (see Section B of the solicitation for task order

There is no task order history for this requirement.

Offerors should still be able to demonstrate the ability to increase staffing as necessary as the number of task orders and awarded history data)." Where in Section

B is the task order history data?

project amounts may fluctuate during the life of the contract.

Attachment E

Are offerors supposed to include a completed copy of

Attachment E (Acquisition Risk

Questions) in their proposal? If so, where? This was not mentioned in Section L or

Section M.

Yes, include in

Volume 5.

Attachment G

Are offerors supposed to include a completed copy of

Attachment G (Financial

Questionnaire) in their proposal? If so, where? This was not mentioned in Section L or Section M.

Yes, include in

Volume 5.

Attachment P

Please confirm that offerors are not required to include a completed copy of Attachment

P (Key Management Personnel

List) in their proposal. This is something that would be filled out by the successful offeror after contract award, correct?

Providing names, SSNs, birth dates, etc. for key personnel seems counter to leaving names off the resumes provided for

Factor 2.

Correct, Attachment

P will be filled out by the successful offeror.

Section L –

Instructions

Conditions and

Notices to Offerors

L.5

L.5 states "Projects categorized as nonstandard work typically take place outside of the normal working hours, or in a secure area where the contractor must be escorted.

The nonstandard coefficient may be utilized to account for loss of productivity while working in secure areas, working on weekends, and working during nonstandard

Non-standard work will take place outside of normal working hours and weekends.

Non-standard work hours only." What qualifies as

"secure areas" in this context?

Aren't all of the FBI facilities that would be serviced by this

JOC in secure areas?

Conditions and

Notices to Offerors

Could the FBI provide a more specific set of criteria for what jobsite conditions would qualify for nonstandard work vs.

standard work? Almost all FBI jobsites on RSA include factors that contribute to relatively lower levels of productivity

(e.g., working in secured areas, daily delivery notices, additional badging requirements, additional requirements for vehicle access, 24-hour advance notice for escorts, etc.)

Non-standard work

Escorts will be provided by the

Government

Section B

B.2.1

Section B.2.1 mentions a

"Contractor’s Non-Pre-Priced

Items Coefficient factor."

However, the price schedule in

Section B does not include

CINS for non-pre-priced items coefficients. Should standard and non-standard working hours coefficients be added to Section

B for non-pre-priced items coefficients factors? If not, where should offerors identify their non-pre-priced items coefficients?

Non-pre-priced CINS have been added.

B.3.3

Regarding the costs associated with bonds, please confirm that contractors will not bear design liability (which increases the bond premium) for the minimum design services (up to

35% design is standard for JOC projects) provided on this contract.

The designer will have to be bonded

B.3.4.1

In the Section B price schedule, are the design fees supposed to be presented as a lump sum amount or as a percentage of the task order value?

Lump Sum

Instructions

Conditions and

L.4.3

Section L.4.2 says "Offerors are to include their proposed coefficient from Factor 4 with the seed project." Offerors are not able to utilize their company-specific proposed coefficients in the eGoridan system. Please confirm that it will be acceptable for offerors to provide their Factor 4 coefficients in a seed proposal cover sheet.

Offerors can provide their Factor 4 coefficients in

L page 5, M page 3

In L.4.3, it says "The offeror shall identify key corporate personnel whose individual education, relevant work experience with Task/ Delivery

Order based contracts and or

Job Order Contracts, demonstrated performance including a description of the individual’s demonstrated success in continuous improvement, and leadership has prepared him/her for the proposed position in the JOC

Offer."

In Section M, the paragraph above the sample matrix in

Section L says "The offeror shall provide the qualifications of the members of the onsite staff and their responsibilities should the offeror receive contract award (including resumes but excluding names)."

Although Sections C and H mention various contract

Yes, it is up to the offeror to decide which positions/personnel should have resumes.

positions, it appears that the

RFP does not specify exactly which key positions require resumes and that it is up to each offeror to decide which positions/personnel should have nameless resumes in this Factor

2. Is that correct?

Conditions and

L.3.3.3

If Electronic only submission is not allowed, we request a hard copy reduction and submission requirements be changed to an electronic submission followed with one hard copy to be received within 3 days of electronic files.

Electronic submissions will be allowed. No hard copies will be required.

Section L –

Instructions

Conditions and

L.3.2 Proposal

Submission - Proposals are due to the FBI by

August 27, 2021

5:00pm CST

As the originally published RFP due date was moved earlier, this impacts the production schedules for offerors negatively. Will the government consider an extension until

September 10 as this will adequately provide time to produce and ship hard copies of the proposal volumes, given the

Labor Day holiday?

Proposal due date will not be extended.

Electronic submissions are now allowed.

Section L –

Instructions

L.3.1 … A cross-reference matrix for each volume is also required…

Is the cross-reference matrix excluded from page count?

Yes

Section M, Factor 3:

Past Performance

Can the Government please confirm that the past performance of a first-tier subcontract on the prime’s team will be considered as the past performance of the small business prime contractor? This question is in reference to the

2020 SBA rule changes that clarified an agency must consider the past performance, Only small business tier-one subcontractor capabilities, experience, and past capabilities and experience of each first-tier subcontractor that is part of the team as the capabilities and past performance of the small business prime contractor when evaluating an offer of a small business prime contractor that includes a proposed team of small business subcontractors.

L.4.3 Contract Level and Task Order

Management Approach

States: "The offeror shall identify key corporate personnel whose individual education, relevant work experience with

Task/ Delivery Order based contracts and or Job Order

Contracts, demonstrated performance including a description of the individual’s demonstrated success in continuous improvement, and leadership has prepared him/her for the proposed position in the JOC Offer." 1)

Does the Government have a resume template they would like used? 2) Are resumes excluded from page count? 3)

Do resumes have page limits?

4) If resumes are within page count, would half page resumes be considered sufficient?

1) There is no resume template

2) Resumes are excluded from page count

3) Resumes do not have a page limit

Section C

C.2.1.4

If the Safety Officer meets all the requirements of the Quality

Control Manager, can the same person serve in both capacities?

Section M

Factor 2

Please confirm an organization chart is desired with only positions, no names of staff.

(Since names are not allowed in resumes, we assume names can't be provided in the organization chart)

Organization chart is not required

Attachment D PPI

First Paragraph states: "Limit the number of past efforts submitted and the length of each submission to the limitations set forth at paragraph L-3.9, Table 2 of

Section L of this solicitation."

Section L doesn't have a Section

L-3.9 or Table 2, please provide corrected references

There is no limit on

PPI

Attachment D PPI

Can the PPI reference sheet info be provided by offeror in a streamlined table format without the instructions, notes, and narrative as long as all the required information is presented?

Attachment C PPQ

This form shows a requirement for PPQs to be returned via US

Mail (which is often slow, not always reliable, and requires extra burden on our clients when working remotely to print, assemble and physically mail) can this requirement be updated to allow for email submission of

PPQs by clients to government or back to offerors and included in the submission of Factor 3?

Can be submitted electronically

Attachments I, J, K, L, M, N, and P

Please confirm these attachments are provided as reference for post award purposes. If proposal related actions are needed, please provide instructions.

Post award attachments.

Solicitation General

Based on the site visit, it was our understanding that

Questions would be collected and then addressed and published in a final RFP yet the final RFP has been issued

At this time, the proposal due date without Q&A resolution and due date moved up. Would the government please consider extending the proposal due date to 21 days after Amendment resolving RFP questions so as to allow bidders adequate time to prepare a responsive proposal.

L.4.2

What are the specifications for the flooring for Room 1007?

RFP

General

To help us determine our staffing plan and forecast the potential workloads, please provide the historical data for this JOC over the last 5 years

(Number of Task Orders dropped, Number of Task

Orders Awarded, and $ Amount of Award).

This will be the first

Job Order Contract awarded for

Redstone Arsenal.

Currently no historical data is available.

SF1442

Block 13

The proposal due date is on

8/27, 21 days from the date that it was released. Typical response times for RFP solicitations with technical proposals as extensive as that required for this solicitation is

30 days. Consider providing at least 30 days to prepare proposals, as the months of

August and September are the busiest months for preconstruction teams, and this will allow all offerors the ability to ensure the most complete, accurate and competitive proposals. It will also ensure enough time to procure Past

Performance Questionnaires as necessary.

At this time, the proposal due date

Section 2, Sample

Matrix

Please clarify what the sample personnel matrix is supposed to demonstrate. Is it the number of personnel we intend to have on site full-time for a single task order within a specific dollar range – or the total personnel that will be on base for a range of projects within a dollar range?

The matrix should demonstrate the offeror’s understanding and expectation to increase staffing as necessary as the number of task orders and awarded project amounts fluctuate over the life of the contract

Section 2, Sample

Matrix

Please provide the dollar ranges that need to be represented on the personnel matrix.

There is no limit for the dollar ranges

Section 2, Contract

Level and Task Order

Management

Approach, para a.

One of the requirements for this section includes personnel resumes, but this section is limited to 30 pages maximum.

If we provide only one 2-page resume for each of the 5 required positions, that will take

10 pages. Please remove resumes from page count considerations.

Resumes are not included in the page count

Section L/M

Factor 3 Past

Performance

In the case of a joint venture between Company A and

Company B (AB Joint

Venture), please confirm that past performance from

Company A will be considered relevant if Company A performed the project as part of a different joint venture with

Company C (AC Joint

Venture).

Yes, the past relevant

Section L/M

Factor 1 Technical

Please confirm that the

Technical Proposal for the

SEED Project refers to the priced and non-priced items

The CTC consists of pre-priced items.

from the Gordian JOC software only.

Section L

4.4.2

This section indicates that Past

Performance Information (PPI)

Reference Sheets may be submitted for an IDIQ. For PPI

Reference sheets submitted for an IDIQ without a CPARS evaluation for the entire contract, may CPARS evaluations from individual task orders be submitted to support performance on the contract or will a PPQ be required?

Yes, CPARS evaluations from individual task orders can be submitted.

Section L

4.4.3

This section indicates “If a submitted PPI reference does not have a Contractor

Performance Assessment

Report (CPAR), the

Government shall use the attached PPQ as a tool for evaluating.” Are offerors to provide copies of CPARS evaluations? If so, please confirm that they will not go to page count for this section.

Yes, offerors are to provide copies of

CPARS evaluations and will not be counted in the page count

Solicitation

Price Schedule

Item 02 calls out that this coefficient would be used for work in Secure areas. Please clarify amount of anticipated task orders to be worked in an area deemed secure.

All work will be conducted in a secure area. The verbiage has been updated.

Solicitation

52.217-9

Paragraph (c) does not include the maximum duration of this contract. Please clarify.

12-month base and four 12 month option periods

B.2

Will any software that utilizes

Gordian’s Unit Price Book be an option for pricing within this

JOC, ie 4Clicks or EuroJOC?

Will other options be entertained?

The CTC will be the

UPB that will be used for the Redstone JOC

B.2

If the contractor has access to other Gordian UPB software, will other softwares that utilizes

Gordian’s Unit Price Book be an option for pricing the SEED within this RFP, ie 4Clicks, RS

Means Online, or EuroJOC?

No, the CTC UPB will be used for the pricing of the SEED

Project

B.2.1

Does the Non-Pre-Price

Coefficient factor need to include the 1.95% CTC factor?

The 1.95% CTC factor should be included in all coefficient factors

B3.1.1

This paragraph calls out that the

CTC is updated annually.

Gordian typically provides updated pricing quarterly. Will the contractor be able to update

UPB quarterly? Or shall the

UPB only be updated once per year?

The UPB will be updated annually by

Gordian.

B.3.2

This paragraph references

Section J; however no Section J was included with the RFP.

Please provide the current applicable Davis Bacon Wage rate.

The latest Davis

This paragraph includes a list of items that must be covered within our coefficient. “Project equipment and supplies” is listed; however, equipment to perform scope must utilize appropriate UPB line items.

Please confirm equipment, such as rental equipment shall NOT be included in the coefficient.

Please confirm section 01 22

33: Equipment Usage of

Attachment A CTC will be available for pricing task orders.

The list provided in

Section B.3.3 was a suggested list and it was not considered to be all inclusive.

This paragraph includes a list of items that must be covered

Section B.3.3 is an within our coefficient. “All taxes” is listed. Please confirm all material sales tax is required to be included within the contractor’s coefficient.

example list and it was not considered to

B 3.3

The solicitation states that

“incidental engineering and architectural services” are to be included in the contractor’s coefficient. Can the government define what would be considered “incidental”?

Examples would be helpful.

example list and it was not considered to

“meeting owner’s security requirements” is to be included in the contractor’s coefficient.

Are these security requirements defined in the solicitation?

example list and it was not considered to

“Removing and returning

Owner’s furniture and furnishings” is difficult to quantify/define. If a project task order requires relocation of tables, chairs, cubicles, office furniture, this language implies that the contractor cannot use any line items to account for these costs, and that it is the contractor’s responsibility to move any and all “furniture and furnishings” belonging to the

“owner” and return same.

Please confirm intent.

example list and it was not considered to

Attachment A

01 General

Requirements

Please confirm all line items included in this CTC are available for use in pricing task orders, to include line item 01

22 16 00-0001: Reimbursable

Fees.

Attachment A

CTC

Please clarify if any line items within this UPB are “off-limits”.

All line items located in the CTC can be utilized.

C.1.3.1.2.1

This paragraph requires the contractor prepare and submit one copy of all required SDSs to the FBI. Please clarify if this must be hardcopy. Would a database service be acceptable for use on this contract with the use of E-submissions?

SDS will be required at the Task Order level. Electronic submission will be allowed.

C3.1.1

Please confirm the submission of a full Quality Control Plan, as detailed in this and subsequent paragraphs, is required with our proposal submission.

C.3.1.1.5

Please confirm the frequency of task orders that will require

BIM as-built models. Given the cost that can be associated with

BIM as-builts, please confirm this can be charged with each task order and is NOT included in the contractor’s coefficient.

BIM as built models will be Task Order dependent.

C.3.1.1.8

Please clarify definition of

“POR”.

Plan of Record

(POR)

C.3.2

Programs shall be part of coefficient. Please confirm this is inclusive of items that are only known on a task order basis, ie fall protection. These systems can be costly but would only be applicable to projects requiring roof work or other work at heights.

All labor, equipment, materials, and rentals/fees required to provide the Health and Safety Programs shall be at no additional cost to the

Government and is considered field overhead, therefore part of the

Contractor’s coefficient

C.3.3.6

Please clarify if a specific waste diversion percent is required for each task order on this JOC.

The waste diversion percent will be task order specific and can not be determined at this time.

C.3.3.7

Please confirm GPR will be charged as applicable to each task order and is NOT included in the contractor’s coefficient.

GPR will be determined at the task order level

C.3.4.6

This paragraph states laydown area will be dependent on Task

Order size. Please confirm if a central laydown area will be provided to the contractor within the base perimeter, and if any cost is associated with this laydown area.

Materials and equipment may not be stored at the job site lay down area after work hours unless approved in advance by the COR

C.5.2

Please confirm 3 business days is the most common time frame for proposal creation. Please clarify if longer due dates are often negotiated.

Proposal creation will be determined at the task order level.

C.7.5

Please provide the government review duration for contractor submittals?

Review duration will task order level.

Section F

F.4

Please provide duration for government review of schedules for approval?

Schedule review will task order level

Section G

G.19

Please confirm submittals, proposals, schedules and such are not required in hardcopy, and all paperwork submissions will be completed electronically.

All documentation between the

Contractor and the

Government, including the proposals and award documents, shall be accomplished electronically utilizing e-mail to the greatest extent possible. The

Contractor shall make provisions for the printing of electronic drawings to paper copy as needed for their own use.

Section H

H.23

This paragraph states that the contractor shall design and construct to obtain LEED-NC

Silver Certification. Please confirm this will be applicable to all Task Order on this JOC contract.

H.23

If the contractor is required to obtain LEED-NC Silver

Certification on any or all task orders, please confirm that this cost will NOT be included in the coefficient.

The government does not have control of what is included in the offerors coefficient.

H.25 Paragraph K

Please confirm the no photograph requirement is applicable to all task orders and work on this base, or is this applicable in select buildings/locations. Does this affect the type of phone each worker is allowed to have as well?

No photographs shall be taken by other than Government personnel. The

Contractor is hereby advised that no photographs shall be taken by the

Contractor of the job site or work in progress.

M-3

Please confirm if the 90 day

POP listed for the SEED includes all submittal contractor and government review time.

OR shall the 90 day POP include on-site construction time only?

The 90 day PoP will consist of on-site construction time only.

RFP Schedule of

Supplies/Services

Section 2 Item 0001 & 0002 states that the coefficient will be multiplied by the total price of labor and material for each

The coefficient will be multiplied by the total price of labor and material for each project. Will the equipment costs from eGordian be included as well?

project as computed using eGordian.

RFP Schedule of

Supplies/Services

Section 2 Please confirm that the coefficient is the same as the

“Contractor’s Adjustment

Factor”

RFP Schedule of

Supplies/Services

Section 2 Are the dollar ranges provided in Item 0003 and 0004 values of task order awards? Are the dollar ranges inclusive of design and construction costs?

Design fees consists of the design fee only.

RFP Schedule of

Supplies/Services

Section 2 The three headers for the contractor to bid on this solicitation are ‘UNIT PRICE’, ‘FEES’, ‘AMOUNT’. Which header represents the coefficient/adjustment factor?

The coefficient shall be placed in the

“amount” section of

Section 2.

RFP Contract

Clauses

Section 4 The contract clauses list multiple ‘Buy America’ clauses most notably 52.225-1 and

52.225-9 which are more restrictive than the other clauses, 52.225-11 and 12 that allow materials to be used from countries with Free Trade

Agreements. Will the

Government enforce the more restrictive clauses or allow materials from countries with

Free Trade Agreements? It would be in the Government and Contractors best interest to open the sources for material procurement as wide as possible, given the nature of the current US economy that is experiencing supply chain issues and longer lead times on materials.

The Government will adhere to clauses

52.225-1, 52.225-9, 52.225-11 and 52.225-

12 during the life of the contract.

Gordian Fee General Does the contractor pay the set coefficient factor rate of 1.95% to Gordian or does the

Government?

The CTC fee of

1.95% will be paid by the offeror which will then be charged to the Government at the task order level.

Section C. SOW C 7.9 For initial proposal submission, are native Primavera P6 or

Microsoft Project files required?

No

Section L/M L3.3.3/M.9 Are Joint Ventures to provide a copy of Joint Venture agreements as part of Required

Proposal Documents?

Yes

Section M M.9 para. C Does the government want offerors to provide a copy of

SAM registration

Representations and

Certifications with Required

Proposal Documents?