15F06721R0000156 SECTION L Instructions Conditions and Notices to Offerors.pdf

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL INSTRUCTIONS

L.1.1. Notice to Offeror(s). This section of the RFP provides general guidance for preparing proposals as well as specific instructions on the format and content of the required proposal volumes. Each proposal must include all data and information requested in the RFP. Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal at the time of proposal submission may result in the proposal being unacceptable to the Government and thereby eliminated from consideration for award. The offeror’s proposal must reflect a thorough understanding of the services required and display a logical development of the offeror’s plans to implement all

General Provision requirements as assessed by the RFP evaluation criteria.

L.1.2. The Government reserves the right to cancel this solicitation at any point before contract award. In the event this solicitation is cancelled, the Government has no obligation to reimburse offerors for any costs incurred.

L.1.3. This acquisition is a competitive procurement pursuant to FAR Part 6.203 Set-asides for small business concerns. The applicable North American Industry Classification System

(NAICS) code is 236220, Commercial and Institutional Building Construction and the Product

Service Code (PSC) is Z2AA, Repair or Alteration of Office Buildings.

L.1.4. The Government intends to award one Indefinite Delivery Indefinite Quantity (IDIQ) contract from this solicitation to the responsible offeror (IAW FAR Part 9) whose proposal represents the best value after evaluation in accordance with the factors in the solicitation (FAR

52.215-1(f)(1)).

L.1.5. Offerors shall acknowledge awareness of all amendments to the solicitation by signing and dating Block 19, Page 2 of the Standard Form 1442.

L.1.6. The Government expects adequate competition and intends to award a contract without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best terms for all factors/subfactors in its initial proposal.

L.1.7. Complete the necessary fill-ins and certifications in all provisions/clauses throughout the solicitation. Failure to complete these items may result in the proposal being found non-responsive and/or non-responsible.

L.1.8. Proposals shall be clear and concise and shall include sufficient detail to permit the

Government to adequately evaluate and substantiate proposal statements.

L.2. SUBMISSION OF QUESTIONS.

L.2.1. Questions in response to this solicitation are due no later than 1300 CST on 12 August

2021. All questions shall be submitted via email and only to the points of contact (POCs) noted below. It is the offeror’s responsibility to confirm receipt.

Mr. Dennis Alber: dgalber@fbi.gov

Mr. Andre Wilson: alwilson6@fbi.gov

Please note the following in the subject line: “Questions: Huntsville JOC Solicitation

15F06721R0000156”

L.2.2. Questions shall be submitted in the following format, compatible with Microsoft Office

2013 or newer:

Document/Section Paragraph/Reference Question/Issue/Concern

Questions with Government responses will be posted to beta.SAM.gov as an amendment to this solicitation.

L.3. PROPOSAL SUBMISSION AND FORMAT.

L.3.1. A Table of Contents shall be incorporated into each volume and shall include a listing of the section titles, subsection titles, arid paragraph titles. Page numbers for each title shall be indicated. A cross-reference matrix for each volume is also required. This matrix shall indicate the proposal volume section, subsection, and paragraph; cross-referenced with the appropriate

SOW paragraphs, applicable RFP instructions, evaluation criteria, and CDRLs, as applicable. A glossary of acronyms shall be provided. All acronyms shall be defined at first use.

L.3.2 Proposal Submission - Proposals are due electronically to the FBI by August 27, 2021

5:00pm CST. Hand carried proposals are not permitted at this facility. Early submissions are encouraged. The Government will begin validating proposals as they are received.

Interested offerors must have an office within a 60-mile radius of Redstone Arsenal at the time of proposal to be considered for award.

L.3.2.1 Packaging Instructions. Not required as proposals can be submitted electronically.

L.3.2.2 Submit Proposals to:

Mr. Dennis Alber: dgalber@fbi.gov

Mr. Andre Wilson: alwilson6@fbi.gov

L.3.3. Proposal Format Fonts: Proposal text fonts shall not be smaller than Microsoft Word

Times New Roman 11 or Arial Narrow 12 point font, single column, normal character spacing and position. The text for charts, tables, graphs, and figures shall be no smaller than Microsoft

Word, Times New Roman or Arial Narrow, 9 point font. Line spacing shall be at least single-spaced.

mailto:dgalber@fbi.gov mailto:alwilson6@fbi.gov mailto:dgalber@fbi.gov mailto:alwilson6@fbi.gov

L-3.3.1. Pages: All pages shall be formatted as 8.5” x 11” letter size with one-inch margins all around. 11” x 17” is allowed for charts, tables, and graphs only. Any proposal text included on these pages, other than the information specific to the graphics, will not be considered in the evaluation. One 11” x 17” page will be counted as two pages. All material shall be contained within the page limits identified below for each section, and all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., are included in the page count. Not included in the page count are title pages, tables of content, glossaries of abbreviations, acronyms, or definitions.

Evaluators will only evaluate up to the maximum number of pages specified in Table 1 below.

L.3.3.2. Headers and Footers: Information contained in headers and footers shall only provide company name, solicitation number, proposal section (e.g. Factor 2, Past Performance), disclosure markings (FAR 52.215-1(e)), dates, or page numbers. Text sizes shall be no smaller than Microsoft Word, Times New Roman or Arial Narrow, 9-point font.

L.3.3.3 The Offeror shall provide one (1) electronic copy for all volumes as specified in Table 1 below.

• All volumes are also to be provided as separate files.

Table 1: Proposal Page Limits

Section Pages Electronic Copy Title Page, Table of

Contents, and Cross

Reference Matrix

3 1

Volume 1

Technical

Proposal/Project

Schedule (Seed

Project)

Volume 2

Contract Level and

Task Order

Management

Approach

30 1

Volume 3: Past

Performance

20 1

Volume 4: Cost/Price

& Contract Level

Coefficients

None 1

Volume 5: None 1

Required Proposal

Documents

• Executive

Summary

• Signed

SF1442 and

Amendments

• Acquisition

Risk

Questions

(Attachment

E)

• Financial

Questionnaire

(Attachment

G)

• Joint Venture

Partner Form

(Attachment

O) (if applicable)

The offerors proposal shall be organized in precisely the specified order and format:

L.4 Proposal Content

L.4.1 Title Page

The Offeror shall provide a title page, table of contents, and cross reference matrix.

The Title Page shall include the following information:

Company Name

Address

Company phone number

Point of Contact (POC) for proposal communication.

POC Phone Number

POC E-mail Address

Company’s Associated NAICS Code

Company DUNS Number; Company Cage Code.

L.4.2 Factor 1: Technical Proposal/Project Schedule (Seed Project) (Page Limit – 35). The technical factor will be evaluated using a combined technical/risk rating and provides an assessment of the quality of the offeror’s solution for meeting the Government’s requirement.

This rating will reflect the degree to which the proposed approach meets or does not meet the minimum performance or capability requirements through an assessment of the strengths, weaknesses, significant weaknesses, uncertainties, deficiencies, and risks of a proposal.

Combined technical/risk evaluations shall utilize the combined technical/risk color ratings listed in Table 1. The color rating depicts how well the offeror’s proposal meets the Technical subfactor requirements.

The offeror will provide a proposal to replace sink in Room 1007 of Building 4940. The offeror's proposal shall capture all required labor, tools, materials, supplies, equipment, and all other items necessary to successfully complete the project. The offeror's proposal shall properly denote all expected disciplines and efforts required to complete the project in a feasible manner that coincides with the requested period of performance of ninety (90) calendar days. Offerors are to include their proposed coefficient from Factor 4 with the seed project.

Offeror must demonstrate a clear understanding of the Statement of Work and the ability to locate and utilize appropriate line items from the Gordian JOC System. The offeror shall provide a complete list of priced items from the Gordian JOC System and any non-priced items that demonstrates a complete proposal for the given seed project. The price/cost estimate must flow in a logical order and clearly address all areas of the design. The price proposal shall include all factors representing a total cost the Government would expect to pay for the seed project.

Offerors are to include a preliminary construction schedule for this seed project.

L.4.3 Contract Level and Task Order Management Approach (Page Limit: 30) The offeror provided an effective integrated approach for hiring and retaining qualified management and technical personnel for the job categories/positions required. The offeror shall identify key corporate personnel whose individual education, relevant work experience with Task/ Delivery

Order based contracts and or Job Order Contracts, demonstrated performance including a description of the individual’s demonstrated success in continuous improvement, and leadership has prepared him/her for the proposed position in the JOC Offer. The Government’s evaluation will consider past and relevant job experience with Indefinite Task/ Delivery Order based contracts and or Job Order Contracts.

L.4.4 Past Performance (Page Limit: 20) Offeror shall submit thorough, accurate, and complete past performance information (PPI). Offeror submitted PPIs and Contractor

Performance Assessment Reports (CPARs) will be the primary sources used in evaluation. The

Government may use additional sources of information in its evaluation, at its discretion.

Additional information can come from any sources available to the Government.

L.4.4.1 Offeror shall submit the Commercial and Government Entity (CAGE) code and Data

Universal Numbering System (DUNS) number of the Prime Offeror and each team member, partner or subcontractor included in your proposal. Include written consent from all subcontractor or team members to allow the Government to address any evaluated past performance directly with the Prime Offeror.

L.4.4.2 Past Performance Information (PPI) Reference Sheets. Submit a minimum of three and a maximum of six separate PPIs for contracts, task orders, or calls that are recent and relevant. It is the offeror’s responsibility to explain how their chosen PPIs are relevant; however, the Government is not bound by the offeror’s opinion in determining relevancy. Three of the submitted PPIs should be for the Prime Offeror if available. PPIs submitted for a basic IDIQ or

Blanket Purchase Agreement (BPA) will be considered a single PPI reference.

If PPI is submitted from prior organization structures, (e.g. mergers, subsidiaries, purchases, novation’s, etc.) submit a detailed change history, to include company names, CAGE codes, DUNS numbers, and specific dates.

L.4.4.3 Past Performance Questionnaires (PPQ) If a submitted PPI reference does not have a

Contractor Performance Assessment Report (CPAR), the Government shall use the attached PPQ as a tool for evaluating. All PPQs are to be submitted to the Government POC identified on

Attachment 5 (Past Performance Questionnaire). Any PPQs submitted directly by an offeror will not be considered. It is the sole responsibility of the offeror to send out and track the completion of a PPQ to ensure it is received by the proposal deadline.

L.5. Price

The Gordian JOC System will be utilized for this contract. All line items in the Gordian JOC

System Facilities Construction Guide are considered pre-priced line items. The offeror will be responsible for proposing two priced elements – standard work and non-standard work coefficient rates.

The IDIQ contract will be awarded with a single standard and nonstandard work coefficient rate for Redstone, Alabama. The two minimal design fees shall be inserted as single project amounts.

Projects categorized as standard work take place during normal working hours (6:00am –

6:00pm), Monday through Friday excluding federal holidays. Projects categorized as nonstandard work typically take place outside of the normal working hours, or in a secure area where the contractor must be escorted. The nonstandard coefficient may be utilized to account for loss of productivity while working in secure areas, working on weekends, and working during nonstandard hours only.

The minimal design ranges are broken out into the following two (2) categories of magnitude.

The offeror shall provide a FFP design fee amount for each minimum design range category for the base and all option year periods.

Category 1 (Low), minimum design range: $2,000.01 - $50,000.00

Category 2 (Medium), minimum design range: $50,000.01 - $300,000.00

L.5.1 Pricing Schedule Offerors shall complete the Pricing Schedule located in Section B of the solicitation by inserting its proposed standard and nonstandard coefficient rates and minimal design fees for each Contract Line-Item Number (CLIN), including all option periods.

L.5.2 Offerors shall fully explain the basis for development of its coefficients and design fees.

Unreasonably high or unrealistically low coefficient rates or minimum design fees, initially or subsequently, may be grounds for eliminating a proposal from competition either on the basis that the offeror does not understand the requirements, or the coefficient amount represent an unacceptable risk to the Government.