15F06721R0000156 - SECTION C - STATEMENT OF WORK.pd.pdf

FEDERAL BUREAU

OF INVESTIGATION

FINANCE DIVISION |

PROCUREMENT

SECTION

Statement of Work for

Huntsville Job Order Contract

Facilities & Logistics Services Division

6 Aug 21

FBI REDSTONE ARSENAL

HUNTSVILLE, AL

SENSITIVE BUT UNCLASSIFIED (SBU) PROPERTY OF THE UNITED STATES GOVERNMENT

Copying, dissemination, or distribution of these drawings, plans or specifications to unauthorized recipients is prohibited. Do not remove this notice.

Properly destroy or return documents when no longer needed

C.1 INTRODUCTION

The Federal Bureau of Investigation (FBI) has a requirement for continued Job Order Contract

(JOC) services to support Redstone Arsenal, Alabama. The FBI will require JOC services to support construction, alteration, and repair of industrial, commercial, office, utility projects, and minimal design at various FBI facilities on Redstone Arsenal. These facilities will be within

Redstone Arsenal. The FBI has a need for project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, and other associated tasks necessary to fulfill the construction requirements of each JOC Task Order. This contract will provide for a one (1) year Base Period and up to four (4) Option Periods.

C.1.1 CONTRACTOR COEFFICIENT

The contractor in each TO shall, for the life of the contract, provide to the Government certain labor, equipment, materials, and rentals/fees that are considered field overhead, therefore part of the contractor’s coefficient. Those requirements/responsibilities are identified throughout this

Statement of Work (NOTE: Where notification of a coefficient requirement/ responsibility is stated, all associated sub-paragraphs are also applicable as part of the coefficient. Other coefficient statements may be found in these sub-paragraphs referring to additional requirement/ responsibilities).

C.1.2 APPLICABLE CODES, REGULATIONS, AND STANDARDS

All works under this contract shall comply with the most current Local, State, and Federal

Regulations, to include any subsequent updates as they occur. The latest edition of building codes and regulations shall be followed for all designs, construction, and materials under this contract. If there is a conflict between the codes and/or regulations and these contract specifications, the most stringent requirements shall govern at all times. The Contractor shall maintain a copy of each of these documents available for use during the term of this contract.

C.1.2.1 The FBI Design Guide and the Unified Facilities Guide Specifications shall be used in the preparation and execution of all work under this contract.

C.1.3 STANDARDS

The publications listed below form a part of this specification to the extent referenced (the publications are referred to in the text by basic designation only):

C.1.3.1.1. Code of Federal Regulations (CFR). Occupation, Safety and Health Administration

(OSHA) General Industry Safety and Health Standards (29 CFR 1910), Publication V2206, OSHA Construction 3 Industry Standards (29 CFR 1926). One source of these regulations is

OSHA Publication 2207, which includes a combination of both Parts 1910 and 1926 as they relate to construction safety and health. They are for sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

C.1.3.1.2. Federal Standard (Fed. Std.) See also TE 11 Environmental.

C.1.3.1.2.1. 313A SAFETY DATA SHEETS (SDS).

For each TO issued against this contract the Contractor shall for all required SDSs, prepare and submit one copy to the FBI.

C.1.3.1.2.2. Use of Asbestos Containing Material or any Class 1 ozone depleting chemical compounds are prohibited, DA Circular 40-83-4.

C.1.3.1.2.3. Definition of Hazardous Materials. Refer to hazardous and toxic materials / substances included in Subparts H and Z of 29 CFR 1910 and to others as additionally defined in

Fed. Std. 313. Those most commonly encountered include asbestos, lead-based paint, polychlorinated biphenyls (PCBs), explosives and radioactive material, but may include others.

The most likely products to contain asbestos are sprayed-on fireproofing, insulation, boiler lagging, pipe coverings, and vinyl floor tile and/or it’s associated.

C.1.4 WORK TYPES

C.1.4.1 Standard Work

Defined as the period from 6:00 a.m. to 6:00 p.m., Monday through Friday, excluding Federal holidays. All work shall be performed during this period unless otherwise authorized by the CO

(access to work sites may be restricted to this period due to mission requirements) and approved at least 48 hours in advance, or unless otherwise specified in the TO.

C.1.4.2 Non-Standard Work

Defined as the period outside of Standard Work. The nonstandard coefficient may be used to account for work on weekends and during non-standard hours only, and to accelerate a TO to include multiple shifts both during standard hours AND nonstandard hours. Only work specified by the CO, prior to issuance of a TO, or subsequent modification that identifies work requiring non-standard work hours, shall be multiplied by the nonstandard coefficient.

C.1.4.3 Minimal Design

The government will require a conventional design developed up to 35% stage for renovation and repair projects (project dependent). If the design requires the services of a registered architect or engineer and if the SOW does not specifically require design services, it is outside the parameters of minimum design. The contractor is then responsible for submitting documentation that substantiates the proposed approach.

The Government shall only provide basic concept design, sketches, and/or drawing(s) information for a specific work requirement. The Contractor must demonstrate design capabilities of providing quality, cost effective minimal design for multiple TOs simultaneously, which shall comply with Government requirements and all applicable building codes and governing authorities. The Contractor will be provided with the Government’s initial concept design and SOW for each TO. The Contractor shall then be responsible for further development of the Government’s concept design to a point where the Contractor’s designs/drawings clearly indicate the proposed method of accomplishing the work, as well as the description, size, and location of all proposed elements of the work. The Contractor’s design must fully comply with the Government’s concept design requirements as well as all governing codes and UFGS. The Contractor is expected to use recognized industry standard practice in determining proposed design materials and methods unless the Government specifies otherwise.

C.1.4.3 Minimal Design Ranges/Fees

The minimal design ranges are broken out into the following two (2) categories of magnitude.

The offeror shall provide a FFP design fee amount for each minimum design range category for the base and all option year periods.

Category 1 (Low), minimum design range: $2,000.01 - $50,000.00

Category 2 (Medium), minimum design range: $50,000.01 - $300,000.00

C.2 CONTRACTOR PERSONNEL/PROGRAMS/EQUIPMENT MATERIALS and

SERVICES

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to health, safety, security, general well-being, or operational missions of the installation and its population. Where reading, understanding, and discussing safety and environmental warnings are an integral part of a contract employee's duties, that employee will be able to understand, read, write, and speak English (speaking skills are not required where a contractor employee is hearing impaired).

C.2.1 PERSONNEL

C.2.1.1 Program Manager:

Shall have a minimum of fifteen (15) years of construction related services and either superintendence or senior construction management experience. The Program Manager for the

Job Order Contract shall have positive past performance overseeing multiple projects of varying complexity with successful completion of those projects on time and within budget. The PM shall have the ability to commit the Contractor, respond to all the various types of service support for the JOC and not delay proposal responses to the Government. The Program Manager shall coordinate all Contractor personnel and Tasks and facilitate any required conflict resolution measures.

C.2.1.2 Project Manager:

The PM shall have minimum of eight (8) years’ experience in job order contract type tasks, handle multiple job orders at the same time, maintain cost, schedule and risk levels in accordance with industry and Governmental standards. The PM shall have some project management training with and be ready to stand in for the Program Manager for short periods of time not to exceed two (2) weeks.

Project Management Professional and Licensed Professional Engineer would both be considered, however, individuals with certifications, such as, Project Management Institute would receive greater preference in conjunction with relevant prior work experience.

The Project Manager (PM) shall respond to a standard task order request within forty-eight (48) hours and within two (2) hours for an emergency task order request.

C.2.1.3 Superintendent:

Superintendent shall have minimum of ten (10) years’ experience in job order contract type tasks, handle multiple job orders at the same time, maintain cost, schedule and risk levels in accordance with industry and Governmental standards. The Superintendent shall be experienced in multi-skill trade integration for project completion and communicate project status to the PM and the Government.

C.2.1.4 Safety Officer (SO)/Site Safety Health Officer (SSHO):

As outlined in US Army Corps of Engineers Safety and Health Requirements Manual (EM 385-

1-1, 2014) the Site Safety Health Officer shall:

• Be a full-time responsibility. The SSHO shall be present at the project site, located so they have full mobility and reasonable access to all major work operations during the shift.

• Be an employee other than the superintendent, unless specified differently in the contract and coordinated with the FBI-Redstone Safety Office, and

• Report to a senior project (or corporate) official.

The SSHO, as a minimum, must produce a copy of their instructor-signed OSHA 30- hour training card (or course completion if within 90 days of having completed the training and card has not yet been issued). In addition, the SSHO is also required to have proof of employment for:

• Five (5) years of continuous construction industry safety experience in supervising/managing general construction (managing safety programs or processes or conducting hazard analyses and developing controls), or

• Five (5) years of continuous general industry safety experience in supervising/managing general industry (managing safety programs or processes or conducting hazard analyses and developing controls), or

• If the SSHO has a Third-Party, Nationally Accredited (ANSI or National Commission for Certifying Agencies - NCCA) SOH-related certification, only 4 years of experience is needed.

The SSHO shall maintain competency through having taken 8 hours of documented formal, on-line, or self-study safety and health related coursework every year. Examples of continuing education activities that meet this requirement are writing an article, teaching a class, reading/writing professional articles, attendance/participation in professional societies/meetings, etc. For projects with multiple shifts, an Alternate SSHO as identified in the AHA will be assigned to insure SSHO coverage for the project at all times work activities are conducted.

(Note: The Alternate SSHO must meet the same requirements and assume the responsibilities of the project SSHO. > See Appendix Q for “Alternate SSHO” and “SSHO” definitions.

If the SSHO is off-site for a period longer than 24 hours, an Alternate SSHO shall be provided and shall fulfill the same roles and responsibilities as the primary SSHO. When the SSHO is temporarily (up to 24 hours) off-site, a Designated Representative (DR), as identified in the AHA may be used in lieu of an Alternate SSHO and shall be on the project site at all times when work is being performed. (Note: DRs are collateral duty safety personnel, with safety duties in addition to their full-time occupation.) If an activity, task or DFOW contains multiple sites and has been assessed and given an activity RAC of low or medium, a DR shall be appointed for each site where remote work locations are more than 45 minutes travel time from the SSHO’s duty location.

The Contractor’s project management team, with the assistance of the SSHO, is responsible for managing, communicating, implementing, and enforcing compliance with the Contractor's

Accident Prevention Program (APP) and other accepted safety and health submittals.

The SSHO is responsible for the daily inspection of the jobsite to identify key issues that may affect the safety of the contractors and Government employees. These duties are to include drafting of a safety plan for the project, daily meetings prior to work beginning (“toolbox” meetings), unscheduled inspections of the job site to ensure safety standards are being followed, and review of daily logs documenting compliance with OSHA and other governing laws and regulations.

C.2.1.5 Quality Control Manager

The Contractor shall provide a Quality Control Manager (QCM) to provide quality control during active task orders. The QCM shall perform a minimum of twice daily site visits to each active project site to ensure full compliance with all safety requirements, verification that work and materials in place and stored on site are in accordance with the approved construction drawings, shop drawings, and material submittals. The QCM shall submit daily filed notes recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, and prepare quality control reports.

C.2.2 Sub-Contractors

The PM shall have the ability to manage and control multiple subcontractors at multiple work sites. The Contractor shall schedule all jobs and adequately man all construction sites to ensure all projects are completed as rapidly as possible and that no site is left idle for more than seven calendar days. The PM shall provide to the CO a completed Statement of Prime Contractor (SF

1413) within seven calendar days after any subcontractor award regardless of tier (IAW FAR 52-

222- 11).

C.2.3. Partnering

To accomplish this contract most effectively, the Government requests the formation of a cohesive partnership with the Contractor and its subcontractors. The partnership will draw on the strength of each organization to achieve a quality project done right the first time, within the budget, on schedule, and without any safety mishaps. Formal partnering sessions are recommended to foster this partnership with the Government.

C.2.4 Professional/Technician/Craftsman Qualifications.

The PM shall ensure all employees, to include sub-contractor employees have valid licensing/certifications to accomplish applicable contract requirements before starting work under this contract, and are in compliance with all federal, state, and local regulations and environmental requirements or laws, and are qualified, competent, and capable of handling all assigned tasks. The following qualifications are not all inclusive:

C.2.4.1. Technical Competence. All Project Managers, Quality Control Managers and Project

Superintendents shall have the minimum years of experience performing in that function as stated above, and all nonprofessional and/or technician project managers shall have relevant experience in the discipline they are designing.

C.3 PROGRAMS

C.3.1. Quality Control Program.

All labor, equipment, materials, and rentals/fees required to provide the Quality Control Program shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

C.3.1.1. Quality Control Plan. In compliance with the contract clause entitled "Inspection of

Services" (FAR Clause 52.246-4), the Contractor shall provide a Quality Control Plan (QCP) with their proposal that contains, as a minimum, the items listed in paragraph C.3.1.1. The QCP shall become a compliance document for all work accomplished under all TOs. Any subsequent modifications shall be submitted to the CO for acceptance before implementation.

C.3.1.1. Minimum Requirements. The plan shall include:

C.3.1.1.1 Inspection System. A description of the inspection system that covers all tasks and services required to perform work on each TO. The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of a quality control inspection schedule, and the title and organizational placement of the inspectors. Additionally, control procedures for any government provided keys or lock combinations shall be included.

C.3.1.1.2 Identification/Prevention Methods. A description of the methods to be used for identifying discrepancies, eliminating negative trends, and preventing defects in the quality of work performed.

C.3.1.1.3 Documentation. A description of the records kept to document inspections and corrective, or preventive actions taken. The records of inspections shall be maintained and made available to the government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. As a minimum, daily superintendent production reports and all QCM inspections must be performed and documented within the system of record. Copies of inspection reports and daily reports for all active projects shall be supplied to the CO and COR on a weekly basis.

C.3.1.1.4 The Contractor shall maintain “as-built” record drawings during the progress of the job to serve as a record of all changes and corrections from the original layout on the drawings.

Locations of all sub-surface utility lines shall be detailed on the record drawings. In order that all buried or hidden items may be determined in the future, the drawings shall show their location using offset dimensions to two permanent fixtures or landmarks. This marking method shall be used to locate the end of each run and all changes in direction. Valves, splice boxes, and similar appurtenances shall be located by dimensioning along the utility run from a known reference point. The average depth of the item shall be recorded. Final “As-Built” record drawings shall be stored in the system of record and submitted to the CO and COR upon project completion in both hard copy and on CD ROM. Failure to maintain record drawings may result in retention from progress payments, and notation on the performance evaluation of record. Shop drawings shall be submitted for projects (particularly fire alarms/sprinkler plans) with a “red marked” version to be submitted to COR for final approval.

C.3.1.1.5 The contractor to produce/modify BIM model as-builts to reflect changes for facilities that have BIM as-built models.

C.3.1.1.6 The Contractor shall provide materials lists to include trade names, brand names, model number, and ratings (if appropriate) for all materials necessary for a complete job.

Material submittals shall be provided for all proposed materials in the form of cut sheets. No materials shall be installed without prior written approval of the CO or the COR. Any materials installed without prior approval shall be removed and replaced at no cost to the Government if they are deemed unacceptable. All O&M manuals and product warranty information shall be delivered to the COR electronically at the completion of each individual TO.

C.3.1.1.7 The Contractor shall follow the “Authority Having Jurisdiction” (AHJ) for fire alarm and sprinkler requirements when modifying existing spaces within a building. Project designs shall be submitted for AHJ review at least 15 business days before TO approval.

C.3.1.1.8 Projects occurring on the FBI Campus. The Contractor shall obtain the POR (if applicable) from Owner and ensure design and construction compliance with POR. The contractor shall ensure design and construction within existing FBI facilities is in compliance with the most recent published version of the FBI Redstone Design Guide and Construction

Standards Guide.

C.3.1.1.9 The contractor shall have at least one (1) hardcopy full set of Government provided designs on the project site while work is being performed. The size shall be no less than Arch D

(24”x36”).

C.3.1.1.10 Conceptual design effort is defined as the capability to provide shop drawings and preliminary specifications of the type routinely developed in commercial practice and/or as provided and supplemented by industry such as pre-engineered building manufacturers, major heating ventilating and air conditioning (HVAC) equipment suppliers, fire suppression system suppliers, and the like.

C.3.2 HEALTH AND SAFETY PROGRAMS

All labor, equipment, materials, and rentals/fees required to provide the Health and Safety

Programs shall be at no additional cost to the Government and is considered field overhead, therefore part of the Contractor’s coefficient.

C.3.2.1 Non-Compliance Actions. The CO will notify the Contractor of any noncompliance of health or safety requirements, and the required action to be taken (notification delivered to the

Contractor representative at the worksite shall be deemed sufficient). The Contractor shall take immediate corrective action to rectify all violations. If the Contractor fails, or refuses to promptly comply, the CO may issue a Stop Work Order ceasing all, or part of the work for a stop work order issued for non-compliance actions, until satisfactory corrective action has been taken. The

Contractor shall not claim for costs, damages, or time extensions due to Stop Work Orders based on non-compliance with health or safety requirements.

C.3.2.2 Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirements Manual.

The Contractor shall comply with all pertinent provisions of the most current version of the

Corps of Engineers Manual, EM 385-1-1, Safety and Health Requirements Manual. The

Contractor is responsible for compliance with the provisions of this manual, to include sub-contractors.

C.3.2.3 Accident Prevention Plan (APP). The Contractor shall submit a General Site-Specific

Accident Prevention Plan within fifteen (15) calendar days after award of the contract. The plan shall be accepted by FBI-Redstone Safety before work begins and shall be updated as conditions change. The APP shall be archived using the chosen project management software.

C.3.2.4 Activity Hazard Analysis (AHA). Risk management is a business process that includes the identification, assessment, and prioritization of risks, followed by coordinated and economical application of resources to minimize, monitor, and control the probability and/or impact of unfortunate events to an acceptable level. The FBI-Redstone uses the Activity Hazard

Analysis (AHA) as part of a total risk management process. AHAs shall define the steps being performed within the activity, task or Defined Feature of Work (DFOW), and identify the work sequences, specific anticipated hazards, site conditions, equipment, materials, personnel and the control measures to be implemented. Before beginning each work activity, task or DFOW, the

Contractor performing that work activity shall prepare the initial AHA. A Risk Assessment Code

(RAC) is assigned to each step, to the risk that remains after controls have been applied

(residual risk). Additional requirements are outlined in EM 385-1-1.

C.3.2.5 Records/Notification. The Contractor shall maintain accurate records and shall notify the CO in the prescribed manner of, all exposure data, accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incident to work performed under this contract.

C.3.3 Environmental Programs

C.3.3.1 ADEM Requirements for Construction Stormwater Management.

For any proposed construction/ alteration actions performed on FBI-Redstone properties, the following requirements must be met prior to project implementation.

C.3.3.2. Construction General Permit. The Clean Water Act and Federal regulations require construction site operators to obtain NPDES permit coverage for regulated land disturbances and associated discharges of stormwater runoff to State waters. Effective April 1, 2011, ADEM established General NPDES Permit No. ALR100000 for discharges associated with regulated construction activity that will result in land disturbance equal to or greater than one acre or from construction activities involving less than one acre and which are part of a common plan of development or sale equal to or greater than one acre. Construction site operators / owners seeking coverage under this general permit must submit a Notice of Intent (NOI) in accordance with the permit requirements. Operators / owners of all regulated construction sites must implement and maintain effective erosion and sediment controls in accordance a Construction

Best Management Practices Plan (CBMPP) prepared and certified by a Qualified Credentialed

Professional (QCP). For priority construction sites, which include any site that discharges to (1) a waterbody which is listed on the most recently EPA approved 303(d) list of impaired waters for turbidity, siltation, or sedimentation, (2) any waterbody for which a TMDL has been finalized or approved by EPA for turbidity, siltation, or sedimentation, (3) any waterbody assigned the

Outstanding Alabama Water use classification in accordance with ADEM Admin. Code r. 335-

6-10-.09, and (4) any waterbody assigned a special designation in accordance with ADEM

Admin. Code r. 335-6-10-.10, the CBMPP must be submitted to ADEM for review along with the NOI. A QCP or Qualified Credentialed Inspector (QCI) conduct regular inspections of regulated construction activities to ensure effective erosion and sediment controls are being maintained. In certain circumstances, the QCI or QCP must also monitor construction site discharges for turbidity. ADEM Form 023 shall be utilized for documentation of NPDES compliance inspection. On December 1, 2009, the U.S. Environmental Protection Agency (EPA) published effluent limit guidelines (ELGs) and new source performance standards (NSPS) for regulated construction sites. The regulation was effective on February 1, 2010. After this date, all permits issued by EPA or states must incorporate the final rule requirements. Although certain parts of the rule were since stayed, ADEM's general permit incorporates those non-numeric effluent limits promulgated by EPA and which remain in effect.

C.3.3.3 Air Emission Source Permitting. The following forms must be completed (as applicable) prior to constructing any potential air emission source (Boilers, Electrical Generators, Air Pollution control devices, and any other source requiring air emissions permitting) on FBI-

Redstone property. The applicable forms are to be generated by the contractor and the completed forms will be provided to the FBI Environmental Protection Specialist for submission to the

Alabama State Department of Environmental Management (ADEM) for permitting.

C.3.3.4 Required Forms. ADEM FORM 103- for all air emission source submittals, ADEM

FORM 107 - for each generator, ADEM FORM 283 - for each above ground fuel storage tank, ADEM FORM 104 - for all indirect heating equipment (Boilers), ADEM Form 110 – air pollution control devices, ADEM FORM 496 – any asbestos removal due to demolition or renovation. EPA letter of conformity and source specification sheets must be provided to the FBI along with the above forms. Aerial photograph depicting the location of the sources must be included in the above submission. Maps must include a scale and northern oriented arrow.

C.3.3.5 Environmental NEPA Documentation. For all construction or alteration activities not covered by current Environmental Assessments, a Record of Environmental Consideration

(REC) must be generated and submitted to the FBI-Redstone NEPA coordinator. This REC must be approved by the FBI and US Army prior to any ground disturbance for a project. The contractor shall provide a 100% design drawing for each proposed project to the FBI NEPA coordinator 30 days prior to the anticipated start date of the project.

C.3.3.6 Waste Minimization practices should be implemented in accordance with the FBI

Pollution Prevention and waste minimization plan, US Army P2 plan and the current Presidential executive order. All discarded Hazardous Materials/ Hazardous Waste/Universal Waste generated from each project must be disposed of in accordance with US EPA RCRA regulations.

All other applicable Federal, State, Local and US DOD Environmental regulations and requirements will be adhered to during construction activities located on FBI-Redstone lands.

C.3.3.7 Contractor shall utilize ground penetrating radar (GPR) for assessment of pavement uniformity; detection of anomalies; and determination of thickness and condition of asphalt and concrete pavements, both subbase and sub grade. GPR will also be utilized to identify and locate utilities prior to excavation, coring, or boring activities.

C.3.3.8 Contractor shall provide the government with all survey reports within 3 days of receipt of results.

C.3.3.9 Contractor is responsible for preparing all supporting documentation required for permitting.

C.3.4 Security Programs

C.3.4.1 Security Requirements. The Contractor shall coordinate site access with Security for each visit and personnel badge request.

Office of Security Operations (OSO):

FBI Visitor Center

256-213-4259

HQ_DIV11_RSVS@fbi.gov mailto:HQ_DIV11_RSVS@fbi.gov

C.3.4.1.1 Within five (5) calendar days after award of the contract, the Contractor shall submit appropriate security clearance forms to the Contracting Officer (CO) for each person who will require access to the FBI Facility and/or access to Contract Documents in connection with this project. Refer to Attachment 1 for new guidance that updates limit access requirements and enhances contract security requirements.

C.3.4.2 Base/Installation Access. The contractor will be required to coordinate with Redstone

Arsenal to ensure that their personnel have the appropriate badges/credentials to enter Redstone

Arsenal. A designated FBI Representative will work with the contractor to file all base applications and badging packages to the Redstone Arsenal Visitor Center and FBI Visitor

Center.

C.3.4.2.1 The FBI reserves the right to conduct additional inquiries into suitability and to deny access to the job site of any security contractor personnel.

C.3.4.2.2 The following individuals are prohibited from work under this contract.

C.3.4.2.2.1 Any person who is a foreign national, non-U.S. citizen or individual who cannot get access to Redstone Arsenal, Huntsville, AL.

C.3.4.2.2.2 Dishonorable Discharge: The contractor must employ no person who, as a former member of the Armed Services, received a dishonorable discharge, bad conduct discharge, general discharge under other than honorable conditions, or any punitive discharge.

C.3.4.3 Facility Access Security Requirement. All contractor and subcontractor personnel requiring access to project information and/or access the construction site, or access to other

Government facilities must successfully complete a Government limited background investigation. Required forms to be completed include the following:

FD-316, Access to FBI Facilities

FD-816, Access of Non-FBI Personnel to FBI Facilities/Systems Background

Information Form

FD-484, Completed Privacy Act Notification

FD-857a, Sensitive Information Nondisclosure Agreement

FD-835, Security Acknowledgement Form

FD-979, Personnel Consent to Release Information

FD-258, Completed FBI Fingerprint Card (two (2) copies)

C.3.4.3.8 Access to Government facilities and the job site will be granted only where such access is clearly consistent with the mission and responsibilities of the Government. If for any reason a contractor or subcontractor employee is denied access, the Government will not disclose to the contractor or subcontractor the reason for denial, nor shall the Government be held liable for any expense in the replacement of the denied individual or any cost incurred by the contractor or subcontractor as a result of such denial.

C.3.4.3.9 Classified and/or Sensitive or Restricted Areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. Contractor shall coordinate with the COR and facility security office for access.

C.3.4.4 Submittals and Document Security. All submissions must be submitted in both electronic and hardcopy formats and delivered to the CO and/or the COR. The following paragraph shall be included on the cover page of all submittal documents and on the label of all magnetic media:

SENSITIVEBUT UNCLASSIFIED (SBU) PROPERTY

OF THE UNITED STATES GOVERNMENT

Copying, dissemination, or distribution of these drawings, plans or specifications to unauthorized recipients is prohibited.

Do not remove this notice.

Properly destroy or return documents when no longer needed

C.3.4.4.1 Document Handling/Duplication/ Access.

The Government’s systems, drawings and/or specifications related to the contractor typically considered, while not classified, to be SENSITIVE to the Government. The documents will be released to the contractor specifically with the understanding that only those employees who have been granted security clearances by the FBI and with a need-to-know shall have access to the documents. When granted access contractor has access to these documents following a preliminary review by the FBI and the contractor firm shall have the responsibility for overseeing access to these documents among its employees to ensure that the Documents are maintained in a secure manor. As a minimum, documents shall be secured in locked file cabinets with established procedures for key control.

C.3.4.4.2 The Contractor shall not permit the duplication of the documents or any portion thereof, for other than its own use as required by this effort without the prior written consent of the government CO.

C.3.4.4.3 The contractor shall only permit access of the documents to its employees on a need to-know basis. Prior to permitting access to the documents by individuals or representatives of the contractor or other consultants, a determination by a principal of the firm must be made that the individual or consultant has a legitimate and verified need to see the documents in order to complete performance of this effort. The contractor must notify the Government CO in writing of this determination and request written approval for the employee, representative or other consultant from the Government CO.

C.3.4.4.4 The contractor shall maintain a list of all the contractor employees and/or consultants that have access to these documents. This list shall be returned to the Government along with the documents and/or deliverables required by this effort upon completion of the contract.

C.3.4.5 The contractor shall ensure all FBI security requirements are met. If a project is interior to FBI space, security will weigh in with inspection (50%, 90%, accreditation) and wall closure requirements that the contractor must adhere to.

C.3.4.6 Materials and equipment may not be stored at the job site lay down area after work hours unless approved in advance by the COR. The availability of job site lay down areas is dependent upon TO size and location of the work.

C.4 Equipment, Materials and Training Services

All labor, equipment, materials, and rentals/fees required for all contractor required, and contractor provided equipment, materials and services to the Government shall be at no additional cost to the Government and is considered field overhead, therefore part of the

Contractor’s coefficient. All labor, equipment, rentals, etc., is identified through RS Means shall be priced separately.

C.4.1 Contractor Required Equipment, Materials, and Services

The contractor shall maintain, throughout the life of the contract for its own operations, all equipment, phone, and e-mail service insufficient quantity for its staff to comply with the contract requirements, and that is compatible with the contractor provided equipment, materials, and services that the contractor is required to provide to the Government.

C.5 Ordering Procedures

C.5.1 General

As the need arises for performance under the terms of this contract, the CO or his/her authorized representative will notify the Contractor of the requirement and conduct a site visit in which the

Government will provide a basic scope of work and any relevant drawings. Within two (2) working days of the site visit, the Contractor shall establish verbal contact with the CO or authorized representative to further define the scope of the requirement.

C.5.2 Task Order Request for Proposal (TORFP)

Upon establishment of the scope of the individual requirement, the CO will notify the contractor of the requirement via official Task Order Request for Proposal (TORFP) Letter that will include a revised statement of work and any relevant drawings. The Contractor shall then prepare his proposal for accomplishing the task.

(1) The unit price data provided in the Gordian JOC System serve as the basis for establishing the value of the work performed on a unit price basis.

(2) The Gordian JOC System shall serve as the basis for preparing the proposal and establishing the value of the work to be performed on a unit price basis for pre-priced work.

(3) Non-pre-priced work to be included in an individual requirement must be proposed by the Contractor using an acceptable proposal format, with a minimum of three (3) competitive quotes and item descriptions, to be agreed upon by the Government and the

Contractor.

(4) The Contractor's proposal shall be supported by documentation to indicate that adequate planning and engineering to perform the scope of work has been done.

(5) The Contractor shall have staff and administration and work processes in place to develop projects and submit proposals in three days. Unless otherwise approved by the

Contracting Officer or Assigned Representative or delegated representative, the

Contractor's proposal (both the initial and any subsequent modification proposal) shall be submitted as agreed upon by the Government and Contractor based on the value of the task order and the urgency of the requirement as defined or established during initial planning. In the absence of an agreement, the proposal shall be submitted within three working days after request for proposal.

C.5.3. Government Review of Proposals

Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness and reasonableness. If necessary, the CO or the COR will arrange with the

Contractor to discuss the scope of all pre-priced items and to agree upon all non-pre-priced items and performance times. Upon completion of negotiations, the Contractor shall submit a "clean copy" of their proposal reflecting agreed upon line items, time frames, and the final scope. Non-pre-priced items must be approved by the CO.

The CO and/or COR reserves the right to reject a proposal for any reason, including, but not limited to the quantities or tasks selected by the Contractor, schedule, inadequate documentation, or unacceptable pricing for non-pre-priced work. The CO and/or COR also has the right to not issue a TO if it is determined to be in the best interests of the Government or the proposed cost significantly exceeds the Government estimate or budget. The Contractor has no claim to recoup proposal expenses. The Government may pursue the performance of such work by other means.

C.5.4 Task Orders

Each task order will include the following information.

a. Date of the Delivery Order

b. Contract number and delivery order number

c. Item number, description, material submittal requirements, quantity and prices for pre-priced and non-priced items and total

d. Delivery order price and delivery or performance date

e. Accounting and appropriation data

f. Liquidated damages, if any

g. Any statement of work, drawings, or other pertinent data

h. Government Furnished Property or Statutory Cost Limits, if applicable

C.5.5 Emergency Task Orders

An emergency TO is defined as a requirement that involves the risk of life or limb and or extreme financial loss to the Government. Emergency TOs will be entitled “Emergency Job

Order Request”. The Contractor shall respond to emergency TOs within two (2) hours. Under emergency conditions, the CO may issue a non-definitive (lacking definitive tasks or quantities)

Undefinitized NTE TO in accordance with FAR 16.603-2 – “APPLICATION” which directs the Contractor upon issuance of the order to proceed with work immediately and accept the

Undefinitized NTE Task Order in accordance with FAR 52.216-23 – “EXECUTION AND

COMMENCEMENT OF WORK.” These orders will specify the work as non-definitive and a verbal NTP will contain a maximum not to exceed (NTE) dollar amount with a maximum value of 50% of the estimated value and authorized in accordance with FAR 52.216-24

“LIMITATION OF GOVERNMENT LIABILITY,” against which the Contractor can submit invoices, during contract performance until the contract has been definitized. The Contractor may be provided an immediate verbal Notice to Proceed (NTP) by the CO without the formal issuance of an emergency TO. Work directed under verbal orders are restricted to reduce the immediate safety risk, dangerous situation, or another emergency and followed up with the issuance of a Undefinitized NTE Task Order within 24 hours. Only the CO can issue an emergency TO verbal NTP without a signed award.

Within two (2) days from the NTP of the Emergency TO, the COR will conduct a joint scoping meeting with the Contractor as per Section C.4 to further identify the work and establish TO requirements. Following Government acceptance of the detailed scope of work, the Contractor shall prepare and submit a proposal.

All TOs will be definitized within 60 days in accordance FAR 16.603-2 and FAR 52.216-25 –

“Contract Definitization” in which a defined price based on predetermined tasks and quantities are agreed too between both parties. The final price will be determined through negotiations between the CO and COR and the Contractor to identify pre-priced and non-pre-priced tasks.

The Government will review the Contractor’s proposal. Upon completion of negotiations, the

Contracting Officer or their designated representative will issue a Modification to the TO to incorporate the detailed scope of work, other TO requirements, and definitize the final TO price.

Failure to reach an agreement on the final price will be settled in accordance with FAR 52.233-1

“DISPUTES” (JUL 2002), ALTERNATE I (DEC 1991) Clause in Section I.

C.5.6 Verbal Orders

Only the Contracting Officer may issue verbal orders in emergency circumstances. Verbal orders will be confirmed by issuance of a written delivery order within one workday after the verbal order is placed.

C.5.7 Modifications

Task orders may be modified by agreement between the Contracting Officer or their designated representative and the contractor.

C.6 Gordian JOC System

The Contractor will provide Online Subscriptions and Software to assist in preparing price proposals: The contractor shall be responsible for bearing all costs associated with procurement and access to Gordian’s JOC system (“Gordian JOC System”) for the FBI JOC program.

Gordian’s JOC System purchased by the Contractor shall include government user licenses for access to Gordian’s proprietary eGordian® JOC management system, CTC® and Technical

Specifications; annual updates of the CTC® and Technical Specifications for the term of the contract; and training for FBI and contractor staff. The contractor shall use the Gordian JOC

System for preparing and submitting price proposals. Government users will use the software to prepare estimates, receive electronic proposals from the contractor and manage the JOC process.

The contractor’s access to eGordian® will require a broadband internet connection. For more information on available pricing and licensing terms for Gordian’s JOC System, please contact Neil Tuck of Gordian at n.tuck@gordian.com.

C.6.1 Contractor Responsibility

The Contractor's work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide work as specified. The work shall be conducted in accordance with the contract and all applicable Federal, State and local laws, regulations, codes, or directives, to include applicable documents listed. The Contractor shall ensure that all work meets critical reliability rates or tolerances specified or included in applicable eGordian Technical Specification, Scope of Work and Government supplied drawings. The Contractor shall perform all related Contractor administrative services necessary to perform the work including, but not be limited to, the following: supply, quality control, Contractor financial control, and maintenance of accurate and complete records, files, and libraries of documents to include Federal, State, and local laws, regulations, codes, technical manuals, and manufacturer's instructions and recommendations. The contractor shall be responsible for making an onsite review of the site where the work is to be performed, prior to the start of any work, list any damaged areas and turn them into the Contracting Officer’s

Representative (COR), so as to preclude any responsibility for damages present that are not a result of the performance of work required in the Job Order. Any other damages found after the work is completed will be investigated by the COR. If caused by the Contractor, damages shall be corrected by the contractor at no additional cost to the Government.

mailto:n.tuck@gordian.com

C.6.2 Online Subscriptions and Software

The contractor shall be responsible for bearing all costs associated with procurement and access to Gordian’s JOC system (“Gordian JOC System”) for the FBI JOC program. Gordian’s JOC

System purchased by the Contractor shall include government user licenses for access to

Gordian’s proprietary eGordian® JOC management system, CTC® and Technical

Specifications; annual updates of the CTC® and Technical Specifications for the term of the contract; and training for FBI and contractor staff. The contractor shall use the Gordian JOC

System for preparing and submitting price proposals. Government users will use the software to prepare estimates, receive electronic proposals from the contractor and manage the JOC process.

The contractor’s access to eGordian® will require a broadband internet connection.

C.6.3 Gordian’s JOC System purchased by the contractor shall be renewed upon award of each option year at no additional expense to the government.

C.6.4 Training

The contractor shall provide annual onsite (when possible) training by Gordian on the eGordian® JOC management system, CTC® and Technical Specifications for FBI and contractor staff at no additional cost to the government. Training shall commence as soon as possible after award of this contract. Location and timing of the training shall be coordinated with the FBI JOC Team. Use of government facilities for the training is allowed but any expenses associated with this use of these facilities shall be paid for by the contractor. Follow-on training shall be provided annually for FBI and contractor staff, upon award of each contract option year. Training should be a minimum of two days. Exact length of training shall be determined based on the experience and needs of the government personnel.

C.6.5 Newforma

Contractor shall use Newforma as the project management system of record. The software should be kept up to date and all communication shall be run through Newforma. All communication includes, but is not limited to project sketches, plans, change requests, submittals, etc. The contractor is responsible for inputting all information, maintaining, and granting access to the project as needed. The contractor shall provide a CD copy of each TO as it is closed out, and one (1) complete CD copy with all TO information at close of the contract.

C.7 Pre-Construction Conference and Performance of Work (PWS)

C.7.1 Prior to commencing work under a TO (unless otherwise determined unnecessary by the

COR in a written determination), a pre-construction conference shall be held. Within, but not to exceed, seven (7) calendar days after TO issuance, the Contractor shall schedule a Pre-construction Conference with the COR to be held within fifteen (15) calendar days of TO issuance unless directed otherwise by the COR. The Preconstruction Conference may address specific work requirements and restrictions, safety requirements, quality control requirements, project team personnel assignments, security requirements, scheduling, and any other pertinent information regarding the work.

C.7.2 Before any of the work is initiated under an individual TO, when applicable the

Government may provide architectural and design drawings to the Contractor. The Contractor shall furnish all shop drawings and submittals necessary for completion of that portion of work including personnel rosters. The Contractor shall validate all shop drawings and ensure associated submittals for the SOW are received by the COR.

The Contractor shall confer with the CO or the COR and agree on sequence of procedure; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, means of communications, the location of partitions, and rest rooms for Contractor’s employees.

C.7.3 The work shall be executed in a manner and at…