FY 27 2ND QTR DELIVERY INFORMATION SHEET FY27 Q2.docx

AWARD DELIVERY INFORMATION – RFQ

Fiscal Year: 2027 Institution: FCI SEAGOVILLE

DELIVERY SCHEDULE

A complete delivery of all awarded items is expected by September 24, 2026, unless otherwise specified on product specification section. Due to the planning needs at FCI SEAGOVILLE Warehouse, all vendors MUST coordinate with the Warehouse staff for delivery of product amounts and dates.

Deliveries will be made Monday thru Friday, from 7:30 am to 1:30 pm (trucks must be at FCI SEAGOVILLE Warehouse no later than 1:30 pm to ensure proper time for unloading). Deliveries are made BY APPOINTMENT ONLY. If you show up without an appointment, your product may be refused. FCI SEAGOVILE Federal Bureau of Prison warehouse areas are closed on all Federal holidays, deliveries will not be accepted on these closures.

Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.

Delivery Contacts: AFSA P. Ortiz email p1Ortiz@bop.gov or office 972-287-2911 ext 4081 (email preferred), AND Warehouse Foreman R. Wilson email Rwilson2@bop.gov (email preferred) or office 972-287-2911 ext 4084.

DELIVERY REQUIREMENTS

· All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff

· All items received out of date (best by, use by, or expired) will not be accepted.

· All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.

· All canned goods must be delivered above 34 degrees F and not frozen.

· All frozen foods must be delivered at 0 degrees F or below. “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications”.

· Some items may require thawing and cooking to determine specifications compliance and product wholesomeness.

· Any product that indicates prior thawing will be refused.

· All certified religious diet items must be marked with the Kosher Symbol (OU) on individual packages or the item will be refused. All Halal items must have the appropriate Halal symbol as well.

· All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.

· All items will be closely inspected.

· Receipt of delivery may be conditional for a period of five (5) business days in order to allow for adequate examination and testing.

· Items that fail to meet specifications will be refused.

· Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within one (1) week of noncompliance notification.

· If the product is not picked up within one (1) week of notification, it will be disposed of by warehouse staff.