07_Instructions_to_Offerors_30_Sep_2015.pdf

Instructions to Offerors FA8811-15-R-0001

Evolved Expendable Launch Vehicle (EELV) Phase 1A Competitive Acquisition for GPS III Launch Services

Attachment 5

Instructions to Offerors

30 September 2015

1 PROGRAM STRUCTURE AND OBJECTIVES

The Air Force Space and Missile Systems Center (SMC) anticipates the award of a launch services contract for delivering the Global Positioning System III (GPS III), to orbit. The general requirements for the launch services are defined in the Performance Work Statement (PWS) while mission-specific requirements are defined in the Mission Requirements Annex (MRA). This contract is for the procurement of the GPS III mission only; therefore, requirements in the PWS and Contract Data Requirements List (CDRL) with specific National Reconnaissance Office (NRO)-only references are not applicable and appear in grey text.

2 GENERAL INSTRUCTIONS

The Offeror's proposal must include all data and information requested by this Request for Proposal (RFP) and must be submitted in accordance with these instructions. In developing the proposal, the Offeror shall ensure that their proposed offer complies with all the requirements contained in the RFP, to include the PWS, MRA, and CDRLs. Noncompliance with the instructions provided in this RFP may result in an unfavorable proposal evaluation.

The Offeror’s proposal shall be clear and concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the Offeror's proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. The proposal validity date must be specified and the proposal must be valid for at least 180 days after date of submission. In accordance with Federal Acquisition Regulation (FAR) Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

3 GENERAL INFORMATION

3.1 POINT OF CONTACT

The Procuring Contracting Officer (PCO), Ms. Dzung Dom, is the sole point of contact for this acquisition. Address any questions or concerns you may have to the PCO at dzung.dom@us.af.mil or 310-653-3696. Written requests for clarification may be sent to the PCO at the address for SMC/LRK located on the front page of the model contract/solicitation.

3.2 DEBRIEFINGS

The PCO will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. In addition, the PCO will notify unsuccessful Offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

3.3 DISCREPANCIES

If an Offeror believes that the requirements in this RFP contain an error or omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale as well as the remedies the Offeror is asking the PCO to consider as related to the omission or error.

3.4 ELECTRONIC REFERENCE DOCUMENTS

Referenced documents for this solicitation are available at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

3.5 EXCHANGES

Exchanges of source selection information between the Government and Offerors will be controlled by the PCO. Source selection information will be transmitted in person or via certified mail, delivery service, or facsimile.

3.6 DISCUSSIONS

The Government reserves the right to award without discussions. However, the Government may conduct discussions with Offerors after establishing a competitive range based on the ratings of each proposal against all evaluation criteria.

3.7 USE OF NON-GOVERNMENT ADVISORS

Offerors are advised that data submitted to the Government in response to this solicitation will be released to individuals who work for the following companies as non-Government advisors for review and analysis:

Company Name Address The Aerospace Corporation PO BOX 92957, Los Angeles, CA 90009-2957 Tecolote Research, Inc 2120 E. Grand Avenue, Suite 200, El Segundo, CA 90245

Individual advisors from the above support contractors participating in the review and analysis of proposals have signed individual non-disclosure agreements with the Government which strictly prohibits any release or disclosure of information outside of the source selection team.

3.8 ALTERNATIVE PROPOSALS

Alternative proposals will not be considered. Alternative proposals are those that do not meet the terms and conditions of the RFP, including attachments.

4 PROPOSAL FORMAT/LIMITS

4.1 ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in Table 4-1: Proposal Organization. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits. The Volumes identified in the table shall be separately bound in three-ring, loose-leaf binders, plus each Volume’s electronic copy shall be saved on a separate compact disc (CD). For

2. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated and legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume and each face of the foldout containing information will be counted as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics, not for pages of text. For tables, charts, graphs, and figures, the text may be in the Offeror’s preferred format.

4.4 CLASSIFIED INFORMATION

The Government does not expect that classified information will be required. If you require classified information in your proposal, please contact the PCO as soon as possible but no later than 14 calendar days prior to the deadline for proposal receipt.

4.5 CROSS-REFERENCING

To the greatest extent possible each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal.

Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

4.6 INDEXING

Each volume shall contain a table of contents with more detail than the master table of contents included in the Executive Summary Volume, to delineate the subparagraphs within that volume.

Tab indexing shall be used to identify sections.

4.7 GLOSSARY OF ABBREVIATIONS AND ACRONYMS

Each volume shall contain a glossary of all abbreviations and acronyms used with a definition for each.

4.8 BINDING AND LABELING

Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder, permitting the volume to lie flat when open. Staples shall not be used. A cover sheet shall be bound in each volume, clearly marked as to volume number, title, copy number, solicitation identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder. All unclassified document binders shall have a color other than red or other applicable security designation colors. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e) (Restriction on disclosure and use of data) and FAR 3.104-4 (Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information).

4.9 ELECTRONIC OFFERS

The content and page size of electronic copies must be identical to the hard copies. All CDs shall be placed in plastic sleeves that open on the top in one separate binder, with the volume number and title indicated on each disc. Hypertext links shall be used to facilitate navigation within the document. Use separate files to permit rapid location of all portions, including factors, exhibits, annexes, and attachments, if any. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007/2010, MS Office Excel 2007/2010, MS Office Project 2007/2010, and MS Office Power Point 2007/2010, as applicable. In the event that hard copies and electronic copies of a proposal are submitted and there are discrepancies between the hard copies and the electronic copies of the proposal, the electronic copies will be used for evaluation.

4.10 DISTRIBUTION

The "original" proposal shall be identified. Proposals received after the date and time specified will be treated in accordance with FAR 52.212-1(f). Delivery of proposals shall be coordinated with the PCO at least 24 hours in advance of the due date and time. Early deliveries of proposals shall also be coordinated with the PCO. Electronic and hard copies of proposals are due 16 Nov 15 by 4:00 pm Pacific Daylight Time. Proposals shall be addressed to the PCO and mailed or hand carried to:

SMC/LRK

Attn: Ms. Dzung Dom 483 N. Aviation Blvd.

El Segundo, CA 90245

5 VOLUME I – EXECUTIVE SUMMARY

The purpose of the Executive Summary Volume is to provide a complete overview of the Offeror’s proposal. The Executive Summary Volume will not be evaluated, scored, or used to clarify other discrepant information in other volumes. Any summary material presented in the Executive Summary Volume will not be considered as meeting the requirements for any portions of other volumes of the proposal. Do not include cost information. The Offeror shall provide the following information in the Executive Summary:

5.1 NARRATIVE SUMMARY

The narrative summary of the entire proposal shall be concise, to include addressing any risk areas and mitigations, and highlighting any key or unique features. The salient features shall tie in with the evaluation factors in Attachment 6, Evaluation Criteria.

5.2 OFFEROR’S PROPOSED TEAM

The Offeror shall briefly identify the Offeror’s team, including the prime and teammates.

5.3 MASTER TABLE OF CONTENTS

The Offeror shall include a master table of contents of the entire proposal.

5.4 CROSS REFERENCE MATRIX

The Offeror shall fill in the proposal column of the cross reference matrix below with the volume, sections, and paragraph numbers from their proposal that correspond with the paragraph numbers from Attachment 5 and Attachment 6 listed below.

Cross Reference Matrix

Attachment 5:

Instructions to

Offerors

Attachment 6:

Evaluation

Criteria

Counted Towards

Maximum Page Limitation (Y/N)

Proposal Volume, Section, Paragraphs

5.1 N/A Y *

5.2 N/A Y *

5.3 N/A N *

5.4 N/A N *

6.1.1 6.1.1.1 Y * 6.1.1(1) 6.1.1.1 Y *

6.1.1 6.1.1.2 Y * 6.1.1(1) 6.1.1.2 Y *

6.1.1 6.1.1.3 Y * 6.1.1(1) 6.1.1.3 Y *

6.1.1 6.1.1.4 Y * 6.1.1(1) 6.1.1.4 Y *

6.1.1 6.1.1.5 Y * 6.1.1(1) 6.1.1.5 Y * 6.1.1(2) 6.1.1.6 Y * 6.1.1(2) 6.1.1.7 Y * 6.1.1(2) 6.1.1.8 Y * 6.1.1(3) 6.1.1.9 Y * 6.1.1(3) 6.1.1.10 Y *

6.1.2 6.1.2.1 Y * 6.1.2(1) 6.1.2.2 Y * 6.1.2(2) 6.1.2.3 Y *

6.1.2 (3) 6.1.2.4 Y * 6.1.2(5) 6.1.2.5 Y * 6.1.2(6) 6.1.2.6 Y *

6.1.3 6.1.3.1 Y *

6.1.3.1 6.1.3.1 Y *

6.1.3.2 6.1.3.1 Y *

6.1.3.3 6.1.3.1 Y *

6.1.3.4 6.1.3.1 Y *

6.2.1.1 6.2.1 Y† *

6.2.1.2 6.2.1 Y† *

6.2.2 6.2.2 N *

7.1 7.1 N *

* To be filled in by Offeror † Any narrative portion of the Offeror’s integrated schedule will be counted against the page limitations, but the Integrated Master Schedule itself will not.

6 VOLUME II – PERFORMANCE AND SCHEDULE

Volume II addresses the Offeror’s technical approach and solution for meeting the Government’s threshold performance or capability requirements for each Technical subfactor. The Offeror shall describe their proposed approach to meeting the requirements of each subfactor. Legibility, clarity, been flight demonstrated by proposed launch vehicle system. Undemonstrated portions of a mission profile include, but are not specifically limited to:

a) Total proposed mission duration from launch to End of Mission as defined in Section 6.1.2

[2(i)] is greater than 10 minutes longer than a previously flown mission

b) Number of proposed upper stage engine relights is greater than previously flown

c) Coast duration between upper stage engine relights is greater than 5 minutes from a previously flown mission

d) Booster or upper stage throttle settings have not been previously flown

e) Proposed CCAM or upper stage disposal solution have not been previously flown (per EELV System Performance Requirements Document [SPRD], Rev. A)

f) Radiation environments not previously demonstrated

If any of the Offeror’s previous flights do not demonstrate portions of the GPS III mission profile to include, but not limited to 3. a-f, then the Offeror shall provide a detailed engineering and risk analysis of the affected launch vehicle subsystems or components, and any risks or limiting factors associated with the design or configuration of the affected subsystems. The Offeror shall also describe how the proposed mitigation approach addresses the identified risks associated with the undemonstrated portion of the proposed mission profile.

4. The Offeror shall provide trajectory ground rules and assumptions regarding:

a) Launch Vehicle System

b) Launch Range/Complex

c) Listing of system-level vehicle constraints and values (e.g., dynamic pressure (Q), Q-alpha, acceleration, etc.)

d) Listing of Range-related (instantaneous impact point and tracking station) constraints, as applicable

5. The Offeror shall provide the ground trace and instantaneous impact point trace through end of mission or through upper stage impact after controlled reentry, with identification of nominal jettison body impacts. If the Offeror plans to de-orbit the upper stage, they shall provide the impact ellipse corresponding to the Controlled Reentry conditions. Casualty expectation value and supporting analysis shall be provided (if applicable).

6. The Offeror shall provide historical data and/or engineering analysis, from T-0 launch through upper stage disposal, on the final mission design trajectory predictions and flight data for mission profiles (including sequence of events and osculating SV orbital parameters at separation) and for vehicle acceleration comparison plots for the 4 most recent launches of a launch vehicle system similar to the proposed launch vehicle system, or as many as have been launched if fewer than 4 launches have taken place. Individual acceleration plots shall be provided for each burn of each stage.

6.1.3 SUBFACTOR 3: LAUNCH OPERATIONS CONCEPT OF OPERATIONS (CONOPS)

The Offeror shall provide a Launch Operations CONOPS which includes the following elements:

6.1.3.1 A description of the proposed launch operations flown from the point the SV contractor agrees to turn over responsibility of the SV for encapsulation through liftoff, to include any contingency procedures;

6.1.3.2 SV processing and encapsulation procedures which are oriented to the processing facility the United States Government (USG) has required the Offeror to use for an East coast launch;

6.1.3.3 An access provision report and technical drawings showing access platforms to the payload fairing access doors on the integrated LV/SV stack in accordance with the requirements defined in the MRA, paragraph XIV section E, G, and H; and

6.1.3.4 A description and diagrams of propellant-compatible interface plumbing and aspirator in accordance with the contingency offload requirements defined in the MRA, paragraph XIV section G, and H.

6.2 FACTOR 2: SCHEDULE

6.2.1 SUBFACTOR 1: INTEGRATED SCHEDULE

6.2.1.1 The Offeror shall provide a resource-loaded (Non-Recurring Engineering [NRE] work closure plan tasks do not need to be resource loaded) Microsoft Project Intermediate (approximately 500 or fewer tasks/activities as defined in paragraph- 3.7.1.3.3 of DID-MGMT-81861) integrated schedule for the GPS III mission. For purposes of this evaluation, the schedule shall reflect either a start date no earlier than 2QFY16 or the date needed to begin procurement of the longest lead hardware and support an Initial Launch Capability (ILC) of 15 May 2018. The integrated schedule shall follow Format 6 of the Data Item Description DI-MGMT-81861; disregarding Integrated Master Plan (IMP), Organizational Breakdowns Structure, Control Accounts, Planning Packages, and Actual or Budgeted Cost of Work Performed (AWCP, BCWP) references in the following paragraphs; 3.7.1.3, 3.7.1.3.4, 3.7.1.3.4.1, 3.7.1.3.4.2, 3.7.1.3.4.3, 3.7.1.3.5.4, 3.7.1.3.7.2, 3.7.1.3.7.3,

3.8.4 and 3.8.5. The integrated schedule shall identify all critical events, to include but not limited to, LV production (with identification of the longest lead hardware) and testing at component, subsystem, system, and integrated level, major reviews, encapsulation, transport, integrated testing, LV/SV mate, and ILC. The integrated schedule shall encompass all activities and tasks sufficient to account for the GPS III launch services proposed, including activities to accomplish the tasks in the PWS, CDRL and NRE Work Closure Plan (per paragraph 6.2.2; does not need to be resource loaded), as well as:

1) Logically linked predecessor/successor relationships, horizontally and vertically, to include all interdependencies.

2) A software-generated critical path from procuring the longest lead hardware, through Authority to Proceed to ILC, documenting and justifying assumptions, constraints, leads, and lags.

3) A summary of all critical milestone events for the Offeror’s other launches during the timeframe and the sensitivity of the GPS III schedule to perturbations in other launch flows.

6.2.1.2 The Offeror shall provide a Monte Carlo simulation-based Schedule Risk Assessment (SRA). A schedule risk assessment predicts the probability of project completion to ILC. Task distributions consisting of three-point estimates shall be developed for remaining durations of all tasks/activities for the schedule described in section 6.2.1 (total project completion). The 10,000-iteration SRA shall utilize the best case, most likely, and worst-case probability distributions for all remaining task/activity duration. The Offeror shall explain the assumptions and supporting data used to formulate task distributions. For activities that are not consistent with Offeror’s historical data, or previously not performed, Offerors shall provide the basis and the estimating rationale for task/activity duration distributions in accordance with the Schedule Basis Template (Appendix A of Attachment 5-Instructions to Offerors). The contractor SRA results should provide a cumulative probability distribution (S-curve) for ILC including specific completion dates for every 10th percentile from 10% - 90%. The contractor SRA shall explain changes to the critical path, margin erosion where applicable and identify significant schedule drivers.

6.2.2 SUBFACTOR 2: WORK CLOSURE PLANS

The Offeror shall provide Government-accepted Work Closure Plan(s) for completing the remaining open non-recurring work and a plan to address identified risks (Low-Medium, Medium, and High) in accordance with the Technical Issue Resolution Process (TIRP), to include work to resolve open flight and qualification anomalies.

All Work Closure Plans shall support closure of open items by L-12 months, unless an exception for specific tasks was pre-coordinated with the Government. Should the Government enter into discussions with the Offeror(s), the Government reserves the right to request an updated detailed description of the Offeror’s progress towards the closure of identified risks in accordance with the Government-accepted Work Closure Plans. Additionally, should the Government enter into discussions; updated Work Closure Plans will be required at Final Proposal Revision.

7 VOLUME III – PRICE

7.1 FACTOR 3: PRICE

The Offeror shall not include price information in any other portion of the proposal, except the Price Volume or Model Contract. When completing Table 7-1, the Offeror shall fill in the same prices as those proposed in the model contract for CLINs 1000, 2000, and 3000.

8.4 ADDENDUM

For SMC – H005 QUICK REACTION AND ANOMALY RESOLUTION, the Offeror must propose a fixed price composite hourly rate.

8.5 CONTRACT DOCUMENTS, EXHIBITS AND ATTACHMENTS

8.5.1 ATTACHMENT 3: SUBCONTRACTING PLAN

The Offeror shall provide a subcontracting plan in accordance with FAR 52.219-9 and AFFARS 5319.704, which must include an established goal for small business with a minimum participating level of 4% of the total contract value. This plan will become an attachment to the contract.

8.5.2 ATTACHMENT 8: GOVERNMENT PROPERTY

If the Offeror requires the use of GP, the Offeror shall complete and submit Attachment 8, Government Property, in accordance with procedures and definitions detailed in DFARS 245.103-72 and 245.201-70. For more information, see the Department of Defense (DoD) Procurement Toolbox at http://www.dodprocurementtoolbox.org/site/detail/id/26. Failure to complete each applicable data field in Attachment 8 may render the Offeror non-responsive and unawardable. For each item of GP requested, the “Use As Is” column shall be filled in as “true.”

For each item of GP requested, the Offeror shall provide a written authorization of availability from the cognizant Administrative Contracting Officer (ACO). GP proposed without an authorization from the cognizant ACO may render the Offeror non-responsive and unawardable. All supporting documentation associated with GP shall be submitted outside of the model contract but within Volume IV.

8.5.3 ATTACHMENT 9: PAYMENT PLAN

The Offeror shall fill in the dollar amount associated with each payment milestone in Table 1 of Attachment 9, Payment Plan. This plan will become an attachment to the contract. In accordance with FAR 32.204 alternative financing terms shall not be accepted.

8.5.4 POTENTIAL ORGANIZATIONAL CONFLICT OF INTEREST (OCI)

1) In accordance with FAR 9.5, Organizational and Consultant Conflicts of Interest, the Contracting Officer has analyzed the planned acquisition and determined that no known actual or potential OCI situations exist with respect to this solicitation.

2) The Offeror shall perform its own OCI analysis and submit the results of that analysis as part of its proposal. Specifically, the Offeror shall analyze the planned acquisition for actual or potential OCI situations associated with its or any of its teammate’s or subcontractor’s performance under any contract it or any of its teammates or subcontractors has been or may be awarded by any federal agency or other entity. The Offeror shall describe in detail the methodology used to identify actual or potential OCI issues. If the Offeror identifies any actual or potential OCIs with respect to the performance of itself or its subcontractors or teammates, the Offeror shall provide an OCI Mitigation Plan to be incorporated as Attachment 10 to any resulting contract. At a minimum, the plan shall address all of the items identified in the most current version of SMC’s OCI Mitigation Plan Checklist provided in the Bidder’s Library. Any proposed avoidance or mitigation techniques shall be consistent with FAR 9.5 and the most recent decisions of the

Government Accountability Office and the U.S. Court of Federal Claims.

3) If award is made to the Offeror, the resulting contract may include an organizational conflict of interest limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after discussions with the Offeror and consideration of ways to mitigate or avoid identified actual or potential conflicts of interest, insert a clause or term and condition in the resulting contract which disqualifies the Offeror from further consideration for award of future contracts.

4) Resolution of OCI issues are treated in a manner similar to the Contracting Officer’s contractor responsibility determination. Any communications necessary to resolve OCI issues shall not be considered discussions. As such, the Contracting Officer may issue Evaluation Notices to the Offeror prior to any decision to enter into discussions in order to resolve questions or concerns with the Offeror’s OCI analysis or mitigation plan.

8.6 SOLICITATION PROVISIONS

All representations and certifications must be completed in accordance with FAR 52.212-3, Offeror Representations and Certifications- Commercial Items.

8.7 SIGNATURE

The Offeror’s signature on the SF 1449 constitutes an offer, which the Government may or may not accept. Proposals without signatures may warrant a rejection of the proposal submittal. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Therefore, any tailoring to the solicitation is not allowed and may warrant a rejection of the proposal.