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1503060 – Pavement Clearance
Table of Contents
| 1.1 |
| Concept of Operations |
| 2 |
| Management And Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2.1 |
| Certification, Training, and Licensing |
| 2.3.2 |
| Equipment Restrictions |
| 2.3.3 |
| Airfield Equipment Restrictions |
| 2.3.4 |
| Work Identification |
| 2.3.5.1 |
| Airfield Communications |
| 2.4 |
| References and Technical Documents |
| 3.1 |
| Pavement Sweeping Services |
| 3.1.1 |
| Roads and Other Paved Surfaces |
| 3.1.2 |
| Pier Complex Administrative Area, Trestle & Pier Number 3 & 4 |
| 3.1.3 |
| Normandy Road – All Crossings & Curbs |
| 3.1.4 |
| Street Sweeping Work Scheduling |
| 3.1.5 |
| Monthly Sweeping Data Report |
| 3.2.1 |
| Catch Basin Work Scheduling |
| 3.2.2 |
| Catch Basins Data Report |
| 3.2.3 |
| Deep Cleaning of Catch Basins |
| 3.3.1 |
| Culvert Cleaning Work Scheduling |
| 3.3.2 |
| Culvert Cleaning Data Report |
1503060 - Pavement Clearance
| Spec Item |
| Title |
| Description |
| 1 |
| General Information |
| The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Street Sweeping Services and Catch Basin Cleaning at Naval Weapons Station Earle. |
| 1.1 |
| Concept of Operations |
| The scope of this annex is to provide street sweeping services and catch basin cleaning in support of operations at Naval Weapons Earle. Locations of streets to be serviced and catch basins to be cleaned are located in Attachment J-1503060. This scope does not require snow removal. |
1503060 - Pavement Clearance
| Spec Item |
| Title |
| Description |
| 2 |
| Management And Administration |
| 2.1 |
| Definitions and Acronyms |
Definitions and Acronyms are listed in J-1503060-01.
| 2.2 |
| Personnel |
| The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to efficiently provide street sweeping and catch basin cleaning services. |
| 2.2.1 |
| Certification, Training, and Licensing |
The contractor shall assure all motor vehicles, equipment, etc. are operated by personnel IAW state and local laws.
| 2.3.1 |
| Safety |
| The contractor shall assure all equipment used for Street Sweeping and Catch Basin are operated in a safe manner IAW all laws, policies and manufacturer instructions. |
| 2.3.2 |
| Equipment Restrictions |
Equipment used shall have rubber type tires, tracks are not acceptable.
| 2.3.3 |
| Airfield Equipment Restrictions |
N/A
| 2.3.4 |
| Work Identification |
| The Contractor shall identify and recommend IDIQ work as appropriate to the KO. |
| 2. 3.5 |
| Communication |
| The Contractor shall coordinate all access to performance areas with appropriate Government authority, and upon KO’s request be in contact with the controlling authority during work performance. |
| 2.3.5.1 |
| Airfield Communications |
N/A
| 2.4 |
| References and Technical Documents |
References, Technical Documents, Reports and Records are listed in Section F of the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.
1503060 - Pavement Clearance
| Spec Item |
| Title |
| Performance Objective |
| Related Information |
| Performance Standard |
| 3 |
| FFP Work |
| Contractor shall provide pavement clearance to achieve a cleared appearance and safe use of paved surfaces. |
Output Level Standards are defined in J-1503060-03
The contractor shall provide services at the frequencies specified based on the awarded CLINS listed in J-0200000-15
To avoid traffic and disruption of station operations, sweeping operations shall be performed on Friday, Saturday and Sunday. The Government will provide access to the designated locations. The Station will maintain the right to change the schedule at any time, providing the contractor with 24-hour notice of the change. The contractor may be restricted from some areas and not allowed to sweep due to scheduling of station activities. The contractor shall complete the sweeping at a later date at no additional cost to the government.
Site Maps are included in J- 1503060-04.
Designated paved surfaces are swept, cleared and accessible for base operations, fire protection and vehicular traffic in accordance with the specified Service Level Requirements and Standards.
| 3.1 |
| Pavement Sweeping Services |
| The Contractor shall sweep paved surfaces to ensure paved surfaces are clear, safe, and accessible for base operations, fire protection and vehicular traffic. |
The Contractor shall provide pavement sweeping to remove all built up sand, dirt, winter abrasives and other debris to improve the appearance of paved areas, improve the safety of paved areas, reduce maintenance costs by keeping the drainage systems clean and, reduce pollutants entering the storm drain system.
Paved surfaces are swept per the Contractor’s and KO approved work schedule and in accordance with specified Service Level Requirements and Standards.
| 3.1.1 |
| Roads and Other Paved Surfaces |
| The Contractor shall sweep roads and other paved surfaces curb to curb to ensure they are swept, cleared, safe, and accessible for base operations, fire protection and vehicular traffic. |
Contractor shall sweep paved surfaces to include roads, streets, parking areas, open storage areas, etc. identified on Site Maps provided in J-1503060-04. Contractor shall identify specific times of performance for each road and other paved surface.
Roads and other paved surfaces are clear in accordance with specifications and Service Level Standards.
| 3.1.2 |
| Pier Complex Admin. Area, Trestle and upper and lower decks of Piers #3 & #4 |
| The Contractor shall sweep roads and other paved surfaces curb to curb to ensure they are swept, cleared, safe, and accessible for pier operations, fire protection and vehicular traffic. |
Contractor shall sweep the roads and other concrete surfaces on Trestle including pier 3 & 4 to curb ensuring all debris, shells, bird feces, etc. are clear. All corners and edges need to be cleaned by any means necessary to remove unwanted sand, aggregates, debris, and other foreign matter, this also includes the upper decks on piers 3 & 4.
Sweep in accordance with OLS standards. Scheduled performance must not interfere with Pier Operations.
The Contractor shall sweep pavement and concrete surfaces per the schedule and frequency specified.
Contractor shall sweep single pier to include both lower and upper deck areas, including around pier post the equivalent length of a pier or loading dock.
Sweep as scheduled except during periods in which the severity of weather makes it impracticable to sweep.
The Contractor shall coordinate with the KO to reschedule services.
Rescheduled performance will occur at no additional cost to the government.
Designated pavement and concrete surfaces are swept, cleared and accessible for base operations, fire protection and vehicular traffic in accordance with the specified Service Level Requirements & Standards.
| 3.1.3 |
| Normandy Road – All Crossings & Curbs |
| Contractor shall sweep all the crossings & curbs on Normandy Road ensuring the areas are cleaned free of visible sand, soil, aggregates, grass, metals, debris, and other foreign matter. |
Details of Normandy Road Crossings & Curbs are shown in Attachment J-1503060-04.
The entire Normandy Road Map is shown in Attachment J- 1503060-04.
Paved surfaces are swept, cleared and accessible for base operations, fire protection and vehicular traffic in accordance with the specified Service Level Requirements and Standards.
| 3.1.4 |
| Street Sweeping Work Scheduling |
The contractor will email a tentative work schedule at least 21 calendar days in advance for approval by the KO.
| Based on station business and weather conditions KO approved changes can be made. |
| The Contractor shall email a tentative work schedule for KO approval. |
| 3.1.5 |
| Monthly Sweeping Data Report |
| The contractor shall submit the Monthly Sweeping Data Report within 7 calendar days following the service month. |
| The Monthly Sweeping Data Report, Attachment J-1503060- 05, shall be submitted after the end of each month and attached to submitted invoice. |
| Report submitted to within 7 calendar days attached to WAWF monthly invoice. |
| 3.2 |
| Catch Basin Cleaning |
| The Contractor shall clean KO selected catch basins located on Main Station, Normandy Road, and at Waterfront Complex. |
| The contractor shall power wash and remove all debris, trash and sediment from catch basins IAW Attachment J-1503060-03. The contractor may be restricted from some areas and not allowed to perform catch basin cleaning due to scheduling of station activity. The contractor shall complete the catch basin cleaning at a later date at no additional cost to the government. |
All Debris, trash and sediment shall be removed from catch basins and within ten (10’) each direction of catch basins IAW Attachment J- 1503060-03.
| 3.2.1 |
| Catch Basin Work Scheduling |
| The contractor will submit a tentative work schedule at least 30 calendar days in advance for approval by the KO. |
| Catch basin cleaning shall be scheduled and performed during weekdays per KO approval and performed on consecutive KO approved weekdays during the months of June, July and August. |
| Tentative work schedule submitted for approval at least 30 calendar days in advance. |
| 3.2.2 |
| Catch Basin Data Report |
| The contractor shall submit the Catch Basin Data Report to the KO within 7 calendar days. |
| The Catch Basin Report located in Attachment J-1503060-05 will be completed and submitted. |
| Report submitted to KO within 7 calendar days after completion of Catch Basin Cleaning. |
| 3.2.3 |
| Deep Cleaning of Catch Basins |
| The Contractor shall deep clean KO selected catch basins located on the Main Station, Normandy Road, and at Waterfront Complex. |
| The contractor shall hydro-excavate, vacuum and/or power wash to remove all debris, trash and sediment from catch basins IAW Attachment J- 1503060-03. Deep Cleaning of Catch Basin. Only time actually used for Deep Cleaning Catch Basins will count against the hours listed in Attachment J-1503060-03. For example, travel time to Catch Basins does not count against the contractors’ obligation. The government will not be penalized for not using all of the hours listed in Attachment J- |
1503060-03.
Internal pipes and passageways leading to selected catch basins are clear of obstructions IAW Attachment J- 1503060-03
Internal clearing and cleaning shall be done up to 50 feet beyond the catch basin by vacuuming, power washing and/or hydro-excavation.
| 3.3 |
| Culvert Cleaning |
| The Contractor shall clean KO selected culverts located on Main Station, Restricted Area, Normandy Road, and at Waterfront Complex. |
| The contractor shall vacuum, power wash, hydro-excavation and/or excavate to remove all debris, trash, sediment, etc. from within five (5) culverts chosen by the KO annually. Internal piping shall be cleaned 30’ beyond the selected five (5) culverts will be cleaned. The contractor may be restricted from areas and not allowed to perform culvert cleaning due to scheduling of station activity. The contractor shall complete the culvert cleaning at a later date at no additional cost to the government. |
All Debris, trash and sediment shall be removed from culverts and within 30’ each direction of catch basins IAW.
| 3.3.1 |
| Culvert Work Scheduling |
| The contractor will submit work schedule at least 30 calendar days in advance for approval by the KO. |
| Culvert cleaning shall be scheduled and performed during weekdays per KO approval. |
| Work schedule submitted for approval at least 30 calendar days in advance. |
| 3.3.2 |
| Culvert Data Report |
| The contractor shall submit Culvert Data Report to the KO within 7 calendar days. |
| Report submitted to KO within 7 calendar days after completion of Culvert Cleaning. |
| Report submitted to KO within 7 calendar days after completion. |
| 3.4 |
| Service Orders |
| The Contractor shall respond to service orders and arrest emergent conditions to minimize and mitigate damage. |
Execution will be inspected by the Technical Point of Contact (TPOC) to ensure property equipment, and installed equipment and systems are in normal working condition and functioning properly in accordance with (IAW) specified standards.
Services will be performed in a timely manner and in compliance with all federal, state, and local statutes and regulations, and with DOD policies, instructions and guidance. All services are performed in accordance with industry standards and the manufacturer’s recommendations.
The Contractor shall receive service orders in accordance with the work reception requirements.
The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.
The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the KO.
The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work.
NOTE: The number of service calls shall be unlimited up to the dollar value set by the contract.
Individual Emergency, urgent and Routine Service Order costs shall never exceed $2,500.00 per occurrence inclusive of labor and materials.
If after or during performance, it is established that Emergency and Routine Service Orders will exceed the $2,500.00 threshold, the Contractor shall report this condition to the TPOC, COR or KO as soon as it is known. The Government will then instruct the Contractor if an Urgent Service Order will be used to return equipment to operability or a separate task order will be issued IAW reporting requirements.
If non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.
The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.
The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements. If the Contractor exceeds the threshold without the expressed consent of the KO the Contractor proceeds at their own financial risk.
The Contractor shall submit a Service Order Summary Report monthly of completed service orders.
Service Order Work response and completion time standards specified below are in compliance with NAVFAC Facility Management and Sustainment (FM&S) OSD Work-type Standards.
These standards shall not be changed without prior approval by Public Works Department (PWD) Facility Management Division (FMD) or FEC FM&S PLC.
Service order work is responded to and completed within the specified time.
Service Order Summary Reports are received within 5 workdays after the close of each month.
Emergency service orders responded to within one hour of receipt of call. Personnel responding to Emergency Service Orders shall be ON SITE “Phone-in” response is not an acceptable means of response.
Emergency service orders are arrested within 24 hours of receipt of call.
Work is continued without interruption until emergent condition is arrested.
Urgent service orders responded to within one hour of receipt of call.
Urgent service orders are completed within five working days or if otherwise directed by the KO.
The TPOC or the Requestor shall be contacted regarding Routine service orders within two hours of notification.
Routine service orders are completed within 30 calendar days.
| 4 |
| IDIQ Work |
| IDIQ work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The number of Contractor working days will be specified in each ELIN. |
| Refer to IDIQ ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance standards for IDIQ work will be the same as those in Spec Item 3 where applicable. |
| Performance standards for Non-Recurring work will be the same as those throughout Spec Item 3 where applicable. |