1503040 J Sub-Surface Utility Marking - 22R2812.pdf

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER ATTACHMENT TITLE

J-1503040-01 Definitions and Acronyms

J-1503040-02 References And Technical Documents

J-1503040-03 Reports

J-1503040-04 Safety Plans

ATTACHMENT J-1503040-01

DEFINITIONS AND ACRONYMS

DEFINITION/ACRO

NYM

DESCRIPTION

Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Business Management

System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Component Inventory

Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space

(such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Contracting Officer

(KO)

That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s

Representative (COR)

The individual appointed by the KO responsible for monitoring the Contractor’s technical compliance and progress, relative to assigned contract(s)/orders(s), based on the contract requirements specified in the PWS and in accordance with the PAP. The

COR performs a variety of contract administration duties that includes oversight of PA, documenting and rating Contractor performance, reviewing invoices, and acceptance of work. Assignment as a COR is a collateral duty typically performed by the FSCM or

SPAR.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor

Representative

That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the

Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

Electronic Operation

And Maintenance And

Support Information

(eOMSI)

A set of consultant-prepared data and document files that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle.

Generally it is prepared during construction and submitted upon completion of a new facility or major facility upgrade. eOMSI’s typically include asset information, staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data. eOMSI data and document files are provided in electronic formats.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Facility A building or structure designed and created to serve a particular function.

Fixed Burden Rate

(FBR)

The additional costs (expressed in percent of direct material cost) for ordering, handling, and stockpiling materials and repair parts. For example, if the offeror's Fixed Burden Rate for materials in the Base Period is 10% then:

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.

Frequency Of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or

Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Government Furnished

Property (GFP)

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Infrastructure Condition

Assessment Program

(ICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition facilities and their components.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Load Handling

Equipment

A term used to describe cranes, hoists and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists and power operated equipment used WITH RIGGING to raise, lower and/or horizontally move a load.

Maintenance And

Repair

The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

NAVFAC MAXIMO A specially configured software version of MAXIMO®, a commercially available computerized maintenance management system (CMMS), adopted by NAVFAC for enterprise facility asset data management. The terms “MAXIMO”, “NAVFAC

MAXIMO” or “Government’s MAXIMO” shall be used interchangeably in the document.

Performance

Assessment

A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Performance

Assessment

Representative (PAR)

The individual(s) assigned as a Technical Point of Contact (TPOC) / Subject Matter Expert

(SME) to the COR to perform duties as the on-site representative who assesses Contractor performance. The PAR periodically observes Contractor performance, reviews delivered services, reviews quality management corrective actions, periodically assesses and documents Contractor performance on PAWs and the MPAS, and communicates findings as necessary with the Contractor, SPAR, and COR.

Pre-Expended Bin

Materials And Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

Property Administrator An authorized representative of the Contracting Officer who is responsible for administering contract property requirements, terms and conditions of the contract

Property Management

Program

A Government program established for the purpose of reviewing and approving the

Contractor’s Property Management Plan and System through performance of a system analysis whenever government property is in the possession of the Contractor.

Quality Assurance

(QA)

The planned and systematic activities implemented in a quality system so that quality requirements for a product or service will be fulfilled.

Quality Control (QC) The observation techniques and activities used to fulfill requirements for quality.

R. S. Means A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average. An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as

"Means".

Real Property Inventory

Equipment (RPIE)

A Government owned or leased individual pieces of equipment, apparatus, or fixture that are essential to the function of the real property (i.e. plumbing, electrical, heating, cooling and elevators). It is physically attached to, integrated into, and built in or on the property.

Individual RPIE’s can be combined to make a CIMU to facilitate facilities management.

An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Unit Priced Labor

(UPL) Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the

Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity;

costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

Acronym Title

ACO Administrative Contracting Officer

BW Biweekly

CDR Contract Discrepancy Report

CIA Controlled Industrial Area

CIMU Component Inventory Management Unit

CMMS Computerized Maintenance Management System

COR Contracting Officer Representative

COR Condition of Readiness

DBH Diameter at Breast Height

DCR Direct Condition Rating

DoD Department of Defense

DoN Department of Navy

DRMO Defense Reutilization Management Office

EPA Environmental Protection Agency

EPCRA Emergency Planning and Community Right-to-Know Act

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

FIFRA Federal Insecticide, Fungicide, and Rodenticide Act

FSC Facility Support Contract

FSCM Facility Support Contract Manager

GIS Geospatial Information System

GFE Government-furnished Equipment

GFF Government-furnished Facilities

GFM Government-furnished Materials

HCA Head Contracting Agency

ICAP Infrastructure Condition Assessment Program

ICP Integrated Contingency Plan

IDIQ Indefinite Delivery Indefinite Quantity iNFADS Internet Navy Facilities Asst Data Store

IPM Integrated Pest Management

IPMIS Integrated Pest Management Information System

IPMP Integrated Pest Management Plan

KO Contracting Officer

LAN Local Area Network

M Monthly

MAP Maintenance Action Plan

MDI Mission Dependency Index

MEP Mechanical, Electrical and Plumbing

MPAS Monthly Performance Assessment Summary

MRI Mission Readiness Index

MSDS Material Safety Data Sheets

NAVFAC Naval Facilities Engineering Command

NMCI Navy Marine Corps Intranet

NOSC Navy-On-Scene Coordinator

PAP Performance Assessment Plan

PAR Performance Assessment Representative

PAW Performance Assessment Worksheet

PEO Program Executive Officer

PM Project Manager

PM Planned Maintenance or Preventative Maintenance

PRCSP Permit Required Confined Space Program

PWS Performance Work Statement

PWO Public Works Officer

Q Quarterly

QC Quality Control

RPIE Real Property Inventory Equipment

RSL Remaining Service Life

SC Security Clearances

SM Semimonthly

SPAR Senior Performance Assessment Representative

TE Technical Exhibit

VIQ Variation in Quantity

WBS Work Breakdown Structure

ATTACHMENT J-1503040-02

REFERENCES AND TECHNICAL DOCUMENTS

20 VAC 5-309 Rules for Enforcement of the Underground Utility Damage Prevention Act

OPNAVINST 5090.1 Environmental and Natural Resources Protection Manual

40CFR 61 National Emission Standards for Asbestos (1979) Subpart B

29 CFR 1910 General Industry Safety and Health Standards 1910.1001

OPNAVINST 5100.23 Navy Occupational Safety and Health Manual

ATTACHMENT J-1503040-02

20 VAC 5-309 Rules for Enforcement of the Underground Utility Damage Prevention Act

Chapter 309. Rules for Enforcement of the Underground Utility Damage Prevention Act

Part I

General Provisions

20VAC5-309-10. Purpose.

These rules delineate procedures used by the State Corporation Commission (commission) to enforce the provisions of Chapter 10.3 (§ 56-265.14 et seq.) of Title 56 of the Code of Virginia, also known as the Underground Utility

Damage Prevention Act (Act). The rules further detail certain standards and requirements for the protection of underground utility lines to facilitate the commission's enforcement of the Act.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Case No. PUE940071 § 1, eff. December 30, 1994; amended, Virginia Register Volume 17, Issue 9, eff. July 1, 2001, and Volume 17, Issue 18, eff. July 1, 2001.

20VAC5-309-15. Definitions.

The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:

"Act" means the Underground Utility Damage Prevention Act (Chapter 10.3 (§ 56-265.14 et seq.) of Title 56 of the

Code of Virginia).

"Clear evidence" as used in § 56-265.24 C of the Code of Virginia shall include, but is not limited to, visual evidence of an unmarked utility line, knowledge of the presence of a utility line, or faded marks from previous marking of a utility line.

"Division" means the State Corporation Commission's Division of Utility and Railroad Safety.

"GPS" means global positioning system.

http://leg1.state.va.us/cgi-bin/legp504.exe?000+cod+56-265.24

"Installation records of a utility line" means maps, drawings, diagram, sketches, or any other depictions or descriptions of an underground utility line that reflect the location at the time of installation in a reasonably accurate manner.

"Locate" or "marking" means an operator's or its contract locator's markings of an underground utility line.

"Serious impact on public health" means any condition involving a water or sewer utility line that creates, or may create, a danger to the health and well being of the public.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 9, eff. July 1, 2001; amended, Virginia Register Volume 17, Issue

18, eff. July 1, 2001; Volume 20, Issue 15, eff. March 12, 2004; Volume 29, Issue 4, eff. October 1, 2012.

Part II

Enforcement

20VAC5-309-20. Report of probable violations.

Any person, as defined in § 56-265.15 of the Code of Virginia, may report probable violations of Chapter 10.3 of

Title 56 to the State Corporation Commission, Division of Utility and Railroad Safety (division). The reports of probable violations may be submitted to the division in writing, by phone, fax, e-mail, or in person. All written reports of probable violations shall include the information requested on SCC Form DPA-1, if available. All probable violations shall be reported to the division within 30 days of a person becoming aware of the circumstances constituting the probable violations.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Case No. PUE940071 § 2, eff. December 30, 1994; amended, Virginia Register Volume 17, Issue 9, eff. July 1, 2001, and Volume 17, Issue 18, eff. July 1, 2001; Volume 20, Issue 15, eff. March 12, 2004.

20VAC5-309-30. Commission staff investigation of probable violations.

Upon receipt of a report of a probable violation, the Commission staff ("staff") shall conduct an investigation to examine all the relevant facts regarding the reported probable violation. The investigation may include, among other things, records verification, informal meetings, teleconferences, and photo-documentation. Responses to reports of probable violations may be provided to the division in writing, by phone, fax, e-mail or in person. Upon completion of the investigation, the staff shall review its findings and recommendations with the Advisory Committee established in accordance with § 56-265.31 of the Act.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Case No. PUE940071 § 3, eff. December 30, 1994; amended, Virginia Register Volume 17, Issue 9, eff. July 1, 2001, and Volume 17, Issue 18, eff. July 1, 2001.

20VAC5-309-40. Advisory Committee review of probable violations.

A. The Advisory Committee (committee), established by the commission, shall meet on a periodic basis to review probable violations of the Act and the staff's findings and recommendations relative to such violations. Upon determination of either the staff or the committee that a violation may have occurred, and that an enforcement action is required, the staff shall take one or more of the following actions:

1. Issue a warning letter to the person alleged to have committed the violation (respondent);

2. Issue an information letter to a county, city, or town alleged to have committed the violation;

3. Enter settlement negotiations with the respondent. Upon reaching agreement on settlement terms, the division shall present the proposed settlement to the commission for final acceptance or rejection; or

4. Request the issuance of a "Rule to Show Cause" order pursuant to 5VAC5-20-90 of the commission's Rules of

Practice and Procedure.

B. In the event that the staff but not the committee recommends enforcement action against a probable violator, not withstanding 20VAC5-309-40 A 3, the staff may not pursue a settlement with the probable violator absent the initiation of a rule to show cause. As part of its request for a rule to show cause, staff shall report to the commission the committee's recommendations and reason or reasons for the committee's recommendations.

C. As soon as practicable after its establishment, the committee shall develop and implement a set of bylaws. These bylaws shall delineate the committee's practice and procedures relative to performing the duties assigned by the commission, including the review of probable violations of the Act.

D. If deemed necessary, the committee shall establish one or more subcommittees of experts in the operations covered by the Act. These subcommittees shall assist the committee in performing its assigned duties.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Case No. PUE940071 § 4, eff. December 30, 1994; amended, Virginia Register Volume 17, Issue 9, eff. July 1, 2001; Volume 17, Issue 18, eff. July 1, 2001; Volume 20, Issue 15, eff. March 12, 2004.

20VAC5-309-50. Commission action.

A. The commission may accept or reject a proposed settlement to resolve probable violations of the Act. If the commission rejects a proposed settlement, a public hearing will be scheduled to receive evidence and take appropriate enforcement action as provided by the commission's Rules of Practice and Procedure (5VAC5-20-10 et seq.).

B. If the commission finds, after a hearing, that a violation has occurred or is continuing, it may issue a remedial order. The remedial order may direct the party or parties to take any action which is consistent with such party's or parties' obligations under the Act, including the payment of a civil penalty as provided by § 56-265.32 of the Code of Virginia. A remedial order issued by the commission under this section shall be effective upon issuance, in accordance with its terms, unless stayed, suspended, modified or rescinded.

C. If the commission finds that a violation has occurred or is continuing and presents an immediate potential danger to life, health, property, or essential public service, the commission may issue a temporary injunction and schedule a hearing and require the respondent to show cause why it should not be enjoined on account of the alleged violation or violations of the Act.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Case No. PUE940071 § 5, eff. December 30, 1994; amended, Virginia Register Volume 17, Issue 9, eff. July 1, 2001; Volume 17, Issue 18, eff. July 1, 2001.

20VAC5-309-60. Civil penalties.

A. In determining the amount of any civil penalty included in a settlement, the nature, circumstances and gravity of the violation; the degree of the respondent's culpability; the respondent's history of prior offenses; and such other factors as may be appropriate shall be considered.

B. The respondent shall pay a civil penalty that has been assessed or compromised by submitting to the division a certified check made payable to the Treasurer of Virginia in the correct amount. All such penalties shall be deposited in the Underground Utility Damage Prevention Special Fund and shall be used for administering the regulatory program authorized by the Act. Any excess funds shall be used for public awareness programs established pursuant to subsection B of § 56-265.16:1 of the Code of Virginia.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Case No. PUE940071 § 6, eff. December 30, 1994.

20VAC5-309-70. Petition for reconsideration.

Any person subject to an order from the Virginia State Corporation Commission may petition the commission for reconsideration of its order under 5VAC5-20-220 of the commission's Rules of Practice and Procedure.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Case No. PUE940071 § 7, eff. December 30, 1994; amended, Virginia Register Volume 17, Issue 9, eff. July 1, 2001; Volume 17, Issue 18, eff. July 1, 2001; Volume 20, Issue 15, eff. March 12, 2004.

20VAC5-309-80. Appeals generally.

Any final finding, decision setting the substantive law, order or judgment of the commission may be appealed only to the Supreme Court of Virginia, subject to § 12.1-39 et seq. of the Code of Virginia, and to Rule 5:21 of that

Court.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Case No. PUE940071 § 8, eff. December 30, 1994.

Part III

Emergency Excavation or Demolition

20VAC5-309-90. Emergency excavation or demolition.

A. No person shall serve an emergency notice on the notification center unless the work to be performed is in response to an "emergency," as the term is defined in § 56-265.15 of the Code of Virginia.

B. When excavation or demolition is required during an emergency as defined in § 56-265.15 of the Code of

Virginia, all reasonable precautions shall be taken to protect underground utility lines that may be located at the site of the excavation. These precautions shall include, but are not limited to, the following:

1. Dispatched personnel or crews responding to the emergency shall notify the notification center and request an emergency locate of the underground utility lines at the earliest reasonable opportunity;

2. After arriving at the site, the person responding to the emergency shall determine the need for immediate action;

3. If immediate action is required, all reasonable precautions shall be taken to protect the underground utility lines. These actions shall include, but are not limited to, the following:

a. Conduct a thorough site assessment to determine the location of underground utility lines;

b. Locate the underground utility lines with acceptable equipment, if possible;

c. Hand dig around the underground utility lines;

d. Directly notify the utility line operators, if necessary; and

e. If prudent, the excavator shall wait for marking of the excavation area by operators having utility lines in the excavation area.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 9, eff. July 1, 2001; amended, Virginia Register Volume 17, Issue

18, eff. July 1, 2001; Volume 29, Issue 4, eff. October 1, 2012.

Part IV

Marking of Underground Utility Lines

20VAC5-309-100. Marking of underground utility lines.

All markings shall, at a minimum, conform with the requirements of this part.

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 9, eff. July 1, 2001; amended, Virginia Register Volume 17, Issue

18, eff. July 1, 2001.

20VAC5-309-110. General marking requirements.

A. All markings shall be suitable for their intended purpose for a period of 15 working days beginning at 7 a.m. on the next working day following notice by the excavator to the notification center.

B. Markings shall be made at sufficient intervals to clearly indicate the approximate horizontal location and direction of the underground utility line. However, the distance between any two marks indicating the same utility line shall not exceed 20 feet. Site conditions or directional changes of the underground utility line shall be considered to determine the need for shorter distance between marks.

C. Markings of underground utility lines shall be by means of stakes, paint, flags, or combination thereof. The terrain, site conditions, and the type and extent of the proposed excavation shall be considered to determine the most suitable means to mark underground utility lines.

D. Paint marks shall be approximately 8 to 10 inches in length and one to two inches in width except when "spot" marking is necessary.

E. A minimum of three separate marks shall be made for each underground utility line marking.

F. Valve box covers that are at grade and visible shall be marked with the appropriate color in accordance with the

Act.

G. If in the process of marking an underground utility line, a customer-owned underground utility line of the same type is discovered, the operator or its contract locator shall make a reasonable effort to contact the excavator or the customer to advise of the presence of the line.

H. Where the proposed excavation crosses an underground utility line, markings shall be at intervals that clearly define the route of the underground line.

I. All markings shall extend if practical, a reasonable distance beyond the boundaries of the specific location of the proposed work as detailed on the ticket.

J. If the use of line marking is considered damaging to property (driveways, landscaping, historic locations to the extent boundaries are known), "spot" marking or other suitable marking methods shall be used.

K. Markings shall be valid for an excavation site for 15 working days beginning at 7 a.m. on the next working day following notice to the notification center by the excavator or until one of the following events occurs:

1. The markings become faded, illegible or destroyed; or

2. If the markings were placed in response to an emergency and the emergency condition has ceased to exist.

L. Where permitted by the operator's records, all utility lines of the same type in the same trench owned by the same operator shall be marked individually or by a single mark. If a single mark is used, the number of the utility lines shall be indicated at every other mark.

M. Operators or their contract locators shall use all information necessary to mark their facilities accurately.

N. Markings of an underground pipeline greater than 12 inches in nominal outside dimension shall include the size in inches at every other mark.

O. Duct structures and conduit systems shall be marked with line markings indicating the approximate outer dimensions of the duct structure or conduit system and a solid closed circle over the approximate center of the duct structure or conduit system.

P. In areas where marks would be destroyed, such as high traffic areas, gravel areas, dirt areas, or where surface conditions are such that the placement of marks directly over the utility line is not possible, offset markings shall be used. The offset marks shall be placed on a permanent surface, which is not likely to be destroyed. Offset marks shall include a line marking placed parallel to the underground utility line and an arrow, pointing in the direction of the utility line, with the distance in feet and inches to the location of the utility line shown on the right side of the arrow and size, material type, and the operator's letter designation information on the left side of the arrow. When possible, offset marks shall be used in conjunction with locate marks placed in accordance with the Act.

Q. The assigned letter designations for each operator to be used in conjunction with markings of underground utility lines shall be the same as those assigned by the notification center certified for a geographic area, subject to the review of the same and approval of such designations in writing by the advisory committee. Such approved designations by the advisory committee shall be deemed final unless appealed to the commission within 30 days of the advisory committee's written evidence of approval. Operators wishing to appeal the letter designations assigned in accordance with this section may file an appropriate formal pleading with the commission seeking review of the assigned letter designation within 30 days of the issuance of the written approval of the advisory committee.

R. The symbols for marking of underground utility lines in compliance with § 56-265.19 F (ii) of the Act shall be the same as those placed in response to a notice of proposed excavation or demolition.

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 9, eff. July 1, 2001; amended, Virginia Register Volume 17, Issue

18, eff. July 1, 2001; Volume 20, Issue 15, eff. March 15, 2004; Volume 29, Issue 4, eff. October 1, 2012.

Part V

Supplemental Rules, Etc.

20VAC5-309-120. Notification of clear evidence.

No person shall serve a notice on the notification center regarding clear evidence of the presence of an unmarked utility line pursuant to § 56-265.24 C of the Code of Virginia unless (i) the excavator has previously notified the notification center of the proposed excavation pursuant to § 56-265.17 A of the Code of Virginia, (ii) the excavator has complied with the requirements of 20VAC5-309-180, and (iii) the excavator has observed clear evidence of the presence of an unmarked utility line in the area of the proposed excavation.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 9, eff. July 1, 2001; amended, Virginia Register Volume 17, Issue

18, eff. July 1, 2001; Volume 29, Issue 4, eff. October 1, 2012.

20VAC5-309-130. Notification center data update.

Every operator required by § 56-265.16:1 A of the Code of Virginia to join the notification center shall provide to the notification center data that will allow proper notification to the operator of excavation near the operator's utility lines. This data shall be provided as soon as possible, but no later than 15 days after an operator installs or acquires underground facilities it had not previously identified to the notification center. In the case of sanitary sewers, the data shall be provided no later than 15 days after the utility line is accepted by the operator.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 9, eff. July 1, 2001; amended, Virginia Register Volume 17, Issue

18, eff. July 1, 2001.

20VAC5-309-140. Excavator's responsibilities to avoid damage, dislocating or disturbances of utility lines.

Any person excavating around underground utility lines shall take all reasonable steps to protect such utility lines.

These steps shall include, but are not limited to, the following:

1. The excavator shall plan the excavation in such a manner to avoid damage to, and minimize interference with, underground utility lines in and near the construction area;

2. The excavator shall expose the underground utility line to its extremities by hand digging within the excavation area when excavation is expected to come within two feet of the marked location of the underground utility line;

3. The excavator shall not utilize mechanized equipment within two feet of the extremities of all exposed utility lines;

4. The excavator shall maintain a reasonable clearance, to include the width of the utility line, if known, plus 24 inches, between the marked or staked location of an underground utility line and the cutting edge or point of any mechanized equipment, considering the known limit of control of the cutting edge or point to avoid damage to the utility line; and

5. The excavator shall provide proper support for underground utility lines during excavation activities. During backfill operations, the excavator shall use the same or similar backfill material that was originally around the utility line, ensure there is proper compaction around the utility line, protect all tracer wires, and protect or replace warning tapes.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 9, eff. July 1, 2001; amended, Virginia Register Volume 17, Issue

18, eff. July 1, 2001; Volume 20, Issue 15, eff. March 12, 2004.

20VAC5-309-150. Requirement for trenchless excavation.

Any person conducting trenchless excavation shall take all reasonable steps necessary to protect and support underground utility lines. These steps shall include, but are not limited to the following:

1. The excavator should verify that all utility lines in the area are marked;

2. The excavator shall ensure that bore equipment stakes are installed at a safe distance from marked utility lines;

3. When grounding rods are used, the excavator shall ensure that they are installed at a safe distance (at least 24 inches plus the width of the utility line, if known) away from the marked or staked location of utility lines;

4. The excavator shall ensure sufficient clearance is maintained between the bore path and any underground utility lines during pullback;

5. The excavator shall give special consideration to water and sewer systems within the area that cannot be located accurately;

6. Unless prohibited by other laws, ordinances, regulations, or rules of governmental and regulatory authorities having jurisdiction, the excavator shall expose all utility lines which will be in the bore path by hand digging to establish the underground utility line's location prior to commencing bore. For a parallel type bore, unless prohibited by other laws, ordinances, regulations, or rules of governmental and regulatory authorities having jurisdiction, the excavator shall expose the utility line by hand digging at reasonable distances along the bore path;

7. The excavator shall ensure the drill head locating device is functioning properly and within its specification;

8. The excavator shall visually check the drill head as it passes through potholes, entrances, and exit pits; and

9. If the depth indicated by the locating device is lower than the bottom of the pothole or pit, the excavator shall cease boring until the hole/pit can be hand excavated further to maintain a visual inspection of the drill head.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 18, eff. July 1, 2001.

20VAC5-309-160. Operator's responsibilities to maintain accurate records.

The operator shall prepare and maintain reasonably accurate installation records of the underground utility lines installed after July 1, 2001, other than electric, telecommunications, cable TV, water, and sewer underground service lines connected to a single family dwelling unit.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 18, eff. July 1, 2001.

20VAC5-309-165. Operator's responsibilities for abandoned utility lines.

A. Upon receipt of an additional notice to the notification center pursuant to § 56-265.24 C of the Code of Virginia, if the operator determines that an abandoned utility line exists, the operator shall provide the status of the utility line to the excavator within 27 hours, excluding Saturdays, Sundays, and legal holidays, from the time the excavator makes the additional notice to the notification center. The excavator and operator may negotiate a mutually agreeable time period in excess of 27 hours for the operator to provide such information to the excavator if site conditions prohibit the operator from making such a determination or extraordinary circumstances exist, as defined in § 56-265.15 of the Code of Virginia. If the site conditions prohibit the operator from making such a determination or extraordinary circumstances exist, the operator shall directly notify the person who proposes to excavate or demolish and shall, in addition, notify that person of the date and time when the status of the utility line will be determined. The deferral to determine the status of the utility line shall be no longer than 96 hours from 7 a.m. on the next working day following the excavator's additional notice to the notification center.

B. The operator shall record and maintain the location information of the abandoned utility line as determined by the operator. Such records need not include abandoned underground electric, telecommunications, cable television, water, and sewer lines connected to a single family dwelling unit.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 29, Issue 4, eff. October 1, 2012.

20VAC5-309-170. Responsibility to protect and preserve marking.

Every excavator shall be responsible to reasonably protect and preserve markings from the time the excavator begins work until markings are no longer required for the proper and safe excavation near the utility line.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 18, eff. July 1, 2001.

20VAC5-309-180. Excavator site inspection.

Prior to excavation, excavators shall verify they are at the correct location and shall verify locate markings and, to the best of their ability, check for unmarked utility lines. If unmarked utility lines are identified, the excavator shall comply with the requirements of § 56-265.24 C of the Code of Virginia.

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 17, Issue 18, eff. July 1, 2001.

20VAC5-309-190. Delineating specific location of a proposed excavation or demolition.

A. Any person, as defined in § 56-265.15 of the Code of Virginia, providing notice of a proposed excavation or demolition shall clearly describe the limits of the proposed excavation or demolition with sufficient detail to enable the operators to ascertain the location of the proposed excavation. The specific location of the proposed excavation or demolition may include, but is not limited to:

1. GPS coordinates taken at a single point where work is planned or GPS coordinates taken to delineate a line, multi-segment line, or polygon. When providing a single point, line, or multi-segment line, the person providing notice shall include an area measured in feet from the coordinates that describe the work area. If a polygon is used, the proposed work area shall be inside the polygon. GPS nomenclatures used for providing coordinates to the notification center shall be as approved by the advisory committee.

2. White lining to delineate the area where excavation will take place. For single point excavation, the area shall be marked using dots, dashes, or white flags to show the operators the area of excavation. If utility markings are desired outside a white lined area, the excavator shall provide clear instructions, to include the distance in feet outside the white lined area, to the notification center. For continuous excavations, such as trenching and boring, the excavator shall mark the center line of excavation by the use of dots or dashes. The excavation width, in feet, shall be indicated on either side of the center line in legible figures or noted in the marking instructions given to the notification center.

3. White lining performed by electronic means using aerial imagery. White lining performed by electronic means shall follow the same requirements as listed in subdivision 2 of this subsection.

4. A reference to the two nearest intersecting streets, if available, or driving directions.

B. In the event that a proposed excavation or demolition is planned at a single address at which there is no more than one structure, the area of proposed excavation or demolition may , if geographically feasible, be described by dividing the parcel or property into four quadrants from the perspective of facing the front of the property using the center of the structure as the center point of the four quadrants. If no structure exists on the property, the center of the parcel or property will be used as the center point of the four quadrants. These four quadrants shall be referred to as Front Left, Front Right, Rear Left, and Rear Right. If the proposed area consists only of Front Left and Front

Right quadrants, the term "Front" shall be sufficient. If the proposed area of excavation consists only of Rear Left and Rear Right quadrants, the term "Rear" shall be sufficient. If the proposed area of excavation consists only of

Front Left and Rear Left quadrants, the term "Left Side" shall be sufficient. If the proposed area of excavation consists only of Front Right and Rear Right quadrants, the term "Right Side" shall be sufficient. If the proposed area of excavation includes three out of the four quadrants, the entire property may be used for the proposed excavation or demolition.

C. If the notice of proposed excavation or demolition does not contain specific location information, the notification center shall suspend the issuance of the notice until specific location information is obtained, except in the case of excavations or demolitions performed during an emergency, as defined in §56-265.15 of the Code of Virginia. The notification center shall issue the emergency notices with as much information as is available to it.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 29, Issue 4, eff. October 1, 2012.

20VAC5-309-200. Reporting damage by calling 911.

In the event that damage to an underground utility line results in the escape of any flammable, toxic, hazardous, or corrosive gas or liquid, the excavator shall, in addition to complying with §§ 56-265.24 D and E of the Code of

Virginia, promptly report the damage to the appropriate authorities by calling the 911 emergency telephone number.

Statutory Authority

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 29, Issue 4, eff. October 1, 2012.

20VAC5-309-205. Commission authority.

Upon a finding that the public interest so requires, the commission may, upon motion, grant exemptions from any of the provisions of this chapter. The burden of proof shall be upon the movant to demonstrate, by clear and convincing evidence, that such exemption is in the public interest. The commission may, by order, require modification or elimination of any granted exemption no longer required by the public interest.

§§ 12.1-13 and 56-265.30 of the Code of Virginia.

Historical Notes

Derived from Virginia Register Volume 30, Issue 7, eff. December 1, 2013.

Documents Incorporated by Reference (20VAC5-309)

Virginia Underground Utility Marking Standards, March 2004, Virginia State Corporation Commission, Division of

Utility and Railroad Safety.

ATTACHMENT J-1503040-03

REPORTS

(1) Document located and marked utilities. Notify PWC Norfolk Utilities Department, the Site Dig Coordinator, and the Contracting Officer of any Identified, but Un-locatable utilities/facilities both verbally and in a written narrative report.

(2) Provide digital pictures of all markings for each locate ticket.

(3) Contractor shall provide a detailed report to the PWC Norfolk Utilities Department, the Site Dig Coordinator, and the Contracting Officer of all findings as a result of work under ELIN A708. A written narrative report in full detail is required.

(4) Provide a daily report to the Contracting Officer’s representative for each day the Contractor has Personnel on site. This shall be in the form of the “Contractor Production Report”.

(5) Provide a complete report including all GPS points for each task order requiring GPS mapping of located utilities in electronic format.

OTHER REPORTS WILL BE DESIGNATED AS REQUIRED

ATTACHMENT J-1503040-04

GUIDE LINES FOR SAFETY PLANS

A general safety plan shall be provided for the contract at the pre performance conference.

Appendix A of Army Corps of Engineers Safety Manual EM-385-1-1 shall be used as a guide

Each Task Order (Non-Recurring work) shall require an Activity Hazard Analysis per Army Corps of Engineers Safety Manual

EM-385-1-1

FUNCTIONAL ASSESSMENT PLAN (FAP)

SUB-SURFACE UTILITY MARKING

1503040

SUB-SURFACE UTILITY MARKING

(FAP)

Assessment Levels (AL) Assessment Frequency (Freq)

A – Annually

Q – Quarterly

M – Once per month

BW – Once every 13-16 days

W – Once per week

R – As required

Method of Assessment (MOA)

PS – Periodic Sampling

VCC – Validated Customer Comments

UV – Unscheduled Visits

CE – Customer’s Evaluation

AL1

Start assessment at this Level

AL2

Add this Level if Contractor performance for AL1 is

Unsatisfactory

AL3

Add this Level if Contractor performance at AL1 or AL2 is

Unsatisfactory

Note: Return to appropriate Assessment

Level when performance improves.

Note: The first method listed in the MOA column below is the primary assessment method.

Spec

Item Performance Objective Performance Standard MOA

Assessment Level Sample Size

Freq

AL1 AL2 AL3

UOM

(total) Normal Reduced

4 IDIQ Work

IDIQ work is ordered in accordance with the ELINs in Section J. The exact locations, work to be accomplished, period of performance, and applicable CACs will be specified in each task order.

Periods of performance (measured from the issue date of the order to work completion) have been met. Work performed meets established expectations.

PS

N/A

EA

100%

R

MONTHLY PERFORMANCE ASSESSMENT SUMMARY

Annex/sub-annex: 1503040 SubSurface…