15-Specifications and Requirements - GEN2130285B1, Armored Car Pick-up and Delivery Services Addendum No. 1.docx

SPECIFICATIONS AND REQUIREMENTS

Armored Car Pick-up and Delivery Services

A. Definitions:

1. Consignor or Using Agency: Shall mean the Broward County division requesting armored car pick-up and delivery services set forth in this Scope of Work.

2. Sealed Shipments: Shall mean transportation containers containing deposits of cash (bills and coins), checks and/or securities within, which have been closed and fastened in one of the following ways:

a. With a device having a distinguishing mark that can be clearly seen and recognized. Said device is attached to the containers so that the contents are enclosed and firmly fixed therein, and said device cannot be removed and reapplied to the containers without leaving visible external evidence of tampering with the containers.

b. If plastic bags are used, the design will be clear, and a thin red adhesive line will be affixed across the bold striped target area such that at time of delivery, to the designated banking institution, no part of the line shall be broken.

2. Consignee: Shall mean the bank personnel authorized to accept delivery of deposits carried in Sealed Shipments containing cash (bills and coins), checks, and/ or securities at the Designated Delivery Location.

3. Contract Administrator: Shall be Director or Assistant Director of the Records, Taxes & Treasury Division or their designee.

4. County: Shall mean Broward County.

5. Designated Delivery Location: Shall mean either Wells Fargo Bank, Miami Money Center, 10325 NW 112th Avenue, Miami, FL 33178 or any specified banking vault center in Dade, Broward or Palm Beach County or any other banking institution as designated in writing by the Contract Administrator only.

c.

6. Employee: Shall mean any driver and/ or guard employed by the Vendor and authorized as such to perform secure pick-up and delivery services set forth in this Scope of Work.

B. Scope of Services:

1. Vendor shall provide Armored Car Service for pick-up and delivery of deposits carried in Sealed Shipments from various Broward County locations to the Designated Delivery Location. Vendor must follow the Consignee's procedures for delivery and receiving of Sealed Shipments.

2. At the time of pick-up from a County location, Vendor shall provide a signed receipt to County staff for all pick-ups made and deliver same in like condition to the designated Consignee.

3. The pick-up schedule delineated in Attachment "A", "A-1", "A-2" and "A-3" shall be performed during the days and hours specified by the Using Agency, which may include weekends and holidays. The official holidays observed by Broward County are listed below:

· New Year's Day

· Martin Luther King Jr. Holiday

· Presidents’ Day

· Memorial Day

· Juneteenth

· Independence Day

· Labor Day

· Veteran's Day

· Thanksgiving Day

· Day After Thanksgiving

· Christmas

4. Broward County shall declare the true value of each shipment to the Vendor at the time of pick-up. In the event of loss of shipments covered under this contract, County shall give Vendor written notice of loss within forty-eight (48) hours of discovery of such loss, and County shall proceed to recover for any such loss accordingly.

5. Pick-up locations and times may be changed in accordance with Section E herein.

6. Vendor will provide and maintain a "pick-up log" at each pick-up location, documenting the pick-up of Sealed Shipments, including their monetary value, actual time and date of pick-up and the signature of the Vendor's Employee. At the request of any County Division for which services have been provided, the Vendor shall provide a true and complete accounting of all pick-up log entries, signatures and delivery receipts for review. Depending on the needs of the Using Agency, this may be requested on a daily, weekly or monthly basis.

7. Should the Vendor arrive at the scheduled pick-up location within the time frame set forth in Attachments "A", "A-1", "A-2", or "A-3” (or as may be determined by the Using Agency upon the issuance of a purchase order) and the deposit is not ready, the Vendor must write in the pick-up log - "deposit not ready" and sign the pick-up log. County staff should sign the pick-up log acknowledging that the deposit was not ready for pick-up at the designated time. Payment will not be withheld for instances when a deposit is not ready at the appointed time, and the Vendor is prompt.

8. If the Vendor arrives earlier than the scheduled pick-up time, the Vendor must wait until the scheduled pick-up time or return to the location at a designated later time during the same day.

9. If the Vendor arrives later than the scheduled pick-up time the following applies:

a. Delays in arrival of Vendor exceeding 60 minutes, but not longer than 90 minutes will be one-half of the contracted pick-up rate.

b. Delays in arrival of Vendor exceeding 90 minutes will be no charge to the County.

10. Vendor shall assume liability for any loss of any Sealed Shipment up to and including the actual amount stated in the pick-up log. Liability shall commence when the Vendor's Employee signs for and takes possession of a Sealed Shipment and terminates when the Sealed Shipment has been properly delivered to the Consignee.

11. Vendor shall receive only Sealed Shipments and shall not be responsible for any shortage claimed as part of any securely Sealed Shipment.

12. Vendor's Employees shall wear in a conspicuous and visible manner, a Vendor issued photo identification card bearing the name and signature of said Employee. Vendor shall provide the Using Agency with copies of employee identification cards and shall update the Using Agency's' identification card files as necessary during the term of services. No pick-up or delivery services shall be performed by the Vendor without valid copies of assigned Employee's identification cards being on file with the Using Agency.

13. Vendor's Employees shall be uniformed and armed, and shall be bonded, licensed and trained by the Vendor to perform duties as required. The Vendor has the sole responsibility of training, providing uniforms, equipping, supervising and discharging of all its Employees.

14. An armored car/ vehicle shall be used for transporting all Sealed Shipments.

15. The Vendor shall ensure that all armed personnel are qualified to use the type of weapon issued by the Vendor in accordance with Federal and State laws and regulations.

16. The Vendor is responsible for weapon re-qualification, if necessary. A copy of each individual's qualification or re-qualification shall be made available to the Contract Administrator upon request.

C. Vendor Qualifications:

1. Vendor should be in the business providing armored car service for a period of not less than three years, and should provide in the Vendor Questionnaire three or more references, including names, address and telephone numbers of at least three clients who require service similar to what Broward County is seeking. References should effectively demonstrate the Vendor's ability to provide armored car services for secure pick-up and delivery services in a similar size geographical area for a minimum of three years.

2. Vendor must provide evidence of personnel and an armored fleet with capacity to provide all daily pick-ups and deliveries in accordance with the needs of County's Using Agencies.

3. Vendor and/or its Employees agree to comply with all laws, statutes, regulations, rulings, or enactments of any governmental authority. Vendor shall obtain (at its own expense) from third parties, including state and local governments, all licenses and permissions necessary for the performance of the work.

4. Vendor's Employees must have a valid driver's license in the State of Florida and be fluent in English.

5. The Vendor’s Employee shall, abiding by all applicable Florida State laws and Statutes, per the Florida Department of Agriculture and Consumer Services, and in accordance with Florida Statute Section 493.6115 and 790.25, be licensed to hold a Class G Statewide Firearm License. All relevant and specific firearms training, firearms safety training, marksmanship, and the legal aspects of using a firearm on the job shall be the responsibility of the vendor.

D. Invoicing/ Payment:

1. The date of the invoice will reflect the date the invoice is submitted to the contact person listed for the County Using Agency.

2. The monthly invoice will include the location name and address, the number of pick-ups per week for location being billed and the billing rate. Along with the monthly invoice, a manifesto/signed sheet shall be included. The manifesto/signed sheet shall support all charges billed on the monthly invoice by listing all completed deposit pick-ups, the signature of the agency’s representative as confirmation of deposit pick-up, and the courier’s signature.

3. If pick-up services are no longer required at a specific location set forth in Attachments "A", "A-1", "A-2", or "A-3", subsequent monthly invoices shall accordingly reflect a reduction in the billable price.

4. Vendor shall prepare and submit separate monthly invoices for the Library Division (see Attachment "A-1"), for the Parks Division (see Attachment "A-2") and for the Tax Collector (Attachment "A-3"). Vendor shall bill and submit monthly invoices for all other locations set forth in Attachment "A" to the Records, Taxes and Treasury Division.

E. Changes of Pick-Up Times. Frequency, and Locations:

1. Unless otherwise specified in Attachments "A”, “A-1”, “A-2” or "A-3”, time of pickup will be provided to the Vendor upon the issuance of a purchase order for service.

2. Broward County reserves the right to add or delete pick-up locations, pick-up times, and/or change frequency for a pick-up location. The Contract Administrator will provide written notification 14 calendar days prior to the requested change (add, delete, or change of frequency). A Using Agency may cancel a scheduled pick-up by providing 24 hours’ notice to the Vendor. In the event of an emergency which would necessitate the suspension of services, the Using Agency will notify the Vendor as soon as practicable under the circumstances and scheduled services will remain suspended until further notice.

3. Sealed Shipments picked up at a County location by 4:30 p.m. shall be delivered to the Designated Delivery Location, no later than 6:00 P.M. the same day.

4. Any changes to pick-up locations, pick-up times or Designated Delivery Locations shall be furnished at no additional charge.

5. Multiple pick-ups at one location (i.e. different areas in building), on the same day will be billed as one pick-up in accordance with the per trip unit price.

F. Maximum Liability for all Locations:

1. The maximum liability under this agreement shall not exceed $50 million for any one exposure or deposit pick up. Deposit pickup may vary by location, however, the $50 million is inclusive of all Broward County location for any one occurrence.

2. Vendor shall only be liable to Broward County/Tax Collector for breaches of this contract, loss, or any damage that occurs during the transportation of deposits from any Broward County/Tax Collector location specified within this contract to the Wells Fargo depository location.

3. Vendor shall be responsible for making Broward County/Tax Collector whole for any loss that occurs during transportation or while deposit is within Vendor’s possession.