15-03 Current Unfunded Budget Requests - FY27 Operating Request Pool Repairs.pdf
PDF 572 KB Posted
- Attached to
- Palm Bay Aquatic Center
- Solicitation number
- 01-RFQ-27
- Issued by
- Brevard County, Florida
About this file
This document is an Operating Adjustment Request Form submitted by the City of Palm Bay, Florida Parks & Facilities Department for the Aquatic Center Pool Repairs project in the FY 2027 budget cycle. The request seeks funding for planned maintenance and repairs to the Aquatic Center's pump room and associated facility systems, including the implementation of preventative maintenance measures and the addition of redundant backup components such as a Variable Frequency Drive (VFD) and backup pump to enhance system reliability. The repairs are based on quotes and engineer recommendations from prior assessments and align with industry standards requiring annual inspections of critical pool system components by certified manufacturer representatives. The total project cost is $181,202, categorized as a one-time expenditure under the Parks Maintenance division and assigned Priority 1 status.
The funding request totals $181,202 and is designated as a one-time capital expense in the General Fund (001), with expenditures classified under account 6401 (Machinery/Equipment). The request emphasizes that denial of this budget adjustment would leave existing deficiencies unaddressed, increasing the risk of equipment failure and unplanned downtime that could result in temporary or extended pool closures, negatively impacting community programming, public access, and facility revenue. The project is directly linked to the City's broader initiative to identify cost-effective and sustainable operational models for the Aquatic Center, as indicated in the related Request for Qualifications for operational services that seeks to maintain and enhance aquatic recreation opportunities while minimizing financial impact to the municipality.
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Budget Requests Operating Adjustment Request Form
FY 2027
Budget Preparation
City of Palm Bay Budget Office
Budget@palmbayflorida.org
Operating Adjustment Request STATUS Submitted requests impacting all operating related funding for the fiscal year
FY 2027 Total Cost/(Savings):
Reviewed
Title: Select Yes/No
Fund: Select Yes/No
Department: Select Yes/No
Division: Select Yes/No
Priority:
Priority 1 CODE: Deadline:
Category:
Budget Goal: Reviewed
Select Yes/No
Associated Performance Measure/KPI:
Associated Performance Measure/KPI:
Description & Justification For Request:
Impact of Denial:
BUDGET OFFICE ONLY:
181,202 FOR INTERNAL SERVICE DEPARTMENTAL REVIEW
Parks & Facilities Select From List
Department Reviewed By
Aquatic Center Pool Repairs Select From List
001 General Fund Select From List
Parks Maintenance Select From List
41 Comments:
Select A/B/C
Maintenance
FACILITIES MAINT. REQUESTS - IMPACTED DEPT REVIEW
Infrastructure Maintenance & Improvement - Maintain, repair, and improve roads, infrastructures, and utility services to ensure safety, reliability, and long-term cost savings.
Department Reviewed By
Select From List
Comments:
Asset & Safety Health
Planned costs based on quotes and engineer recommendation, preventative maintenance and additional maintenance and repairs of pump room and facility. This request includes implementation of recommended repairs identified through prior assessments, as well as the addition of redundant backup components such as a Variable Frequency Drive (VFD) and pump to improve system reliability.
Planned costs are based on prior quotes and historical maintenance data and include preventative maintenance, pump room servicing, and general facility repairs. Industry standards recommend that critical components be inspected annually by a certified manufacturer representative to ensure the continued safe and reliable operation of pool systems and associated infrastructure.
If this request is denied, existing deficiencies identified in prior assessments will remain unaddressed, increasing the likelihood of equipment failure and unplanned system downtime. Without redundant backup components such as a VFD and pump, the facility will be more vulnerable to service interruptions. This will result in temporary or extended pool closures, directly impacting programming, community access, and revenue. Deferred maintenance will also accelerate wear on critical systems, leading to higher repair costs over time and a measurable decline in the overall level of service (LOS).
OPERATING ADJUSTMENT REQUEST FORM
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FY 2027
Budget Preparation
City of Palm Bay Budget Office
Budget@palmbayflorida.org
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FY 2027
Budget Preparation
City of Palm Bay Budget Office
Budget@palmbayflorida.org
Title:
Fund:
Department: Parks & Facilities
Division:
FY 27 Cost (Oct 1)
Parks_Facilities 001-4526-572 181,202 Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category - Select Category -
181,202 One-Time: 181,202
Specify Identifiable Revenue Funding Source (Excluding Fund Balance):
181,202
Aquatic Center Pool Repairs
Parks & Facilities
Parks Maintenance
EXPENDITURE DETAILS - ACCOUNT NUMBERS & DESCRIPTIONS
Use Full GL Accounting String & Description
Enter GL Accounting String Click Cells for Samples
6401-Machinery/Equipment Select From Drop-Down
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Total Revenues:
Total Expenditures Minus Revenues:
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Total Expenditures:
Recurring Estimates Must Be Completed → Estimated Recurring:
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