1428-20260202112937 CLARKSDALE.pdf

SUNFLOWER RIVER WALK

PEDESTRIAN BRIDGE DESIGN, FABRICATION, DELIVERY 23 JANUARY 2026 001116–1

DOCUMENT 001116 – INVITATION TO BID

1.1 PROJECT INFORMATION

A. Notice to Bidders: Selected bidders are invited to submit bids for Project as described in this Document:

B. Project Identification: Pedestrian Bridge Design, Fabrication, Delivery – Sunflower River Walk

1. Project Location: Clarksdale, Mississippi.

C. Owner: City of Clarksdale, Mississippi.

1. Owner's Representative: Charles Rutledge, Coahoma Collective.

chuckrutledge@icloud.com

(504) 914-5317

D. Architect: JT,A (Jonathan Tate, Architect).

Jonathan Tate jt@officejt.com

(504) 383-4203

E. Project Description: This proposal is for the design, fabrication and delivery of one prefabricated pedestrian bridge that will cross the Sunflower River, connecting the boardwalk on the east and west banks. The project site will be included on Exhibit A, attached hereto. The approximate dimensions of the bridge will be 8ft wide and approximately 80ft long. Supporting concrete bridge abutments will be designed and constructed in a previous phase of work, and owner shall provide all information relevant for coordination.

F. Tax-Exemption: The City of Clarksdale will be the purchasing entity for this material. The City of Clarksdale is exempt from Taxes. Taxes should be excluded from cost of material.

G. Bids will be received for the following Work:

1. Design, engineering, development and construction of a pre-fabricated bridge.

Deliverables will include final stamped engineering plans and calculations. Manufacturer submittals shall provide the support reaction loads, anchor bolt locations and critical dimensions and data pertaining to the installation of the bridge on the foundations.

2. Procurement of pre-fabricated pedestrian bridge materials.

3. Delivery of prefabricated bridge to site location in Clarksdale MS. Bidder to provide as part of bid a schedule for procurement and delivery of material. Proposed schedule will be used to establish Contract Time in Contract with Bidder. Partial deliveries for portions of the material are permitted.

4. Bidder shall provide Assembly and Installation Instructions for assembly and lifting/erection. These instructions shall provide the owner with a step-by-step process for assembling and installing the complete bridge.

5. All requirements included in Specification Section 32 34 13 Prefabricated Side Truss FRP Pedestrian Bridge

PEDESTRIAN BRIDGE DESIGN, FABRICATION, DELIVERY 23 JANUARY 2026 001116–2

H. General Design Requirements:

1. Design requirements per Specification Section 32 34 13 Prefabricated Side Truss FRP

Pedestrian Bridge

I. ALTERNATES

1. An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Bid Documents. Schedule of Alternates are as follows:

2. Alternate 1: FRP Decking

a. Base Bid: Provide prefabricated truss pedestrian bridge ready to receive 2x6 wood decking. Decking to be furnished and installed by owner.

b. Add Alternate: Prepare prefabricated truss pedestrian bridge to receive FRP decking. FRP decking to be furnished and delivered with the pedestrian bridge, and to be installed by owner.

c. See Document 323413 Prefabricated Side Truss FRP Pedestrian Bridge

J. Selection Criteria: Subject to the clearance of all conditions and required information, a written purchase contract will be awarded to the Bidder whose proposal is within the competitive range and determined to be the most advantageous to the project, all factors considered.

1.2 BID SUBMITTAL AND OPENING

A. Owner will receive sealed bids until the bid time and date at the location indicated below. Owner will only consider bids prepared in strict compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

The deadline for submission of sealed written bids is Friday, February 20, 2026 at 1:30 p.m.

Timely received bids will be opened and read aloud beginning at 2:00 p.m. on Friday, February 20, 2026 in the Office of the City Clerk located in the City Hall Clarksdale, MS.

B. Bids must be clearly identified as such on the front of the sealed envelope(s) in which the bid is submitted. The words “SUNFLOWER RIVER WALK PEDESTRIAN BRIDGE DESIGN/FABRICATION/DELIVERY” should be clearly written on the front of the envelope(s).

Responsibility for compliance with the instructions to Bidders and specifications and for timely submission lies solely with the bidder. Bids not recorded by the City Clerk prior to 1:30 o’clock p.m. on Friday, February 20, 2026 will not be opened or considered.

1.3 DOCUMENTS

A. Interested bidders to be provided the following bid documents as part of this bid solicitation.

Additional clarification will be issued by Addendum to all invited parties within the timeframe of the bid, but no later than within 48 hours of Submission. BID DOCUMENTS

1. Document 001116 Invitation to Bid

2. Document 004113 Bid Form

3. Document 323413 Prefabricated Side Truss FRP Pedestrian Bridge

4. Exhibit A - Project Site and Bridge Abutments

PEDESTRIAN BRIDGE DESIGN, FABRICATION, DELIVERY 23 JANUARY 2026 001116–3

1.4 TIME OF COMPLETION

A. Bidders shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within time specified in their Bid proposal.

1.5 BID SECURITY

A. None required.

1.6 INSURANCE REQUIREMENTS

A. None required.

1.7 BOND REQUIREMENTS

A. None required.

1.8 BID SUBMISSION

A. The following material is required for submission at the time designated for Bid opening:

1. Acknowledgement of Addenda;

2. Base Bid;

3. Alternates;

4. Schedule for delivery;

5. Signature of Bidder;

6. Name, Title and Address of Bidder;

B. All responses to Bid are to be provided on Bid Form.

C. Other documentation and information required, as determined at bid closing, shall be furnished by the apparent qualified bidder no later than 10 days from Bid Time.

1.9 INFORMATION

A. All questions for clarification or additional information to be submitted in writing to the Architect:

Attn: Maggie Lloyd JT,A (Jonathan Tate, Architect) ml@officejt.com Office: 504 383 4203 / Cell: 857 204 0470

B. The last day to submit RFI’s for consideration is 13 February 2026 by 12:00 PM CT.

END OF DOCUMENT 001116