1412843-event.pdf
PDF 253 KB Posted
- Attached to
- IPBS HVAC - Motivair Units Replacement
- Solicitation number
- RFB952500-01
- Issued by
- Polk County, Iowa
About this file
This is a Request for Bids (RFB) issued by the Iowa Department of Administrative Services for the replacement of two Motivair chiller units at the Iowa PBS (IPBS) facility located at 6450 Corporate Drive, Johnston, Iowa 50131. The project scope includes demolition and disposal of existing chillers, installation of two new 80-ton Trane CGAM air-cooled chillers with associated chilled water pumps rated at 170 GPM, installation of a new dry cooler with 123,000 CFM airflow capacity, structural modifications to support roof-mounted units, electrical distribution upgrades including new 40-ampere three-phase breakers, piping and controls installation, and re-insulation of existing piping. The new control system will utilize Johnson Controls BACnet protocol for monitoring and management. Bids are due July 30, 2026 at 2:00 PM Central Daylight Time via the IMPACS Electronic Procurement System, with bid opening scheduled for 3:00 PM on the same date via Microsoft Teams. An optional pre-bid meeting is scheduled for July 21, 2026 at 2:00 PM at the project site, and written questions must be submitted by 5:00 PM on July 24, 2026. Construction is anticipated to commence by December 2026 and reach substantial completion by February 15, 2027, with work restricted to 8:00 AM to 5:00 PM Monday through Friday. The Notice of Intent to Award is anticipated for August 5, 2026.
Each bid must be accompanied by bid security equal to 5% of the total bid amount in the form of a bid bond, certified check, or cashier's check. Subcontractors and suppliers must be identified within 48 hours of the bid due date and cannot be changed without owner approval. The contract will operate under ConsensusDOCS 802 Form of Agreement with 3% retainage during construction. The chiller system warranty must provide a minimum of five years, parts-only, non-prorated coverage from substantial completion, covering compressors, evaporators, condenser coils, piping, and specialties. All roof work must maintain the existing roof warranty through Koopman Roofing. The State of Iowa is exempt from state and local sales and use taxes; bidders must not include such taxes in their proposals. The project is designed to maintain system redundancy by replacing equipment sequentially to ensure continuous facility operation. Bidders must comply with all affirmative action and equal employment opportunity provisions of the State of Iowa and Federal Government, and the state seeks to provide opportunities for Targeted Small Businesses in accordance with Chapter 73 of the Code of Iowa. Davis Bacon wages do not apply to this project.
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Text version
12 July 2026
IPBS HVAC - Motivair Units Replacement IPBS HVAC - Motivair Units Replacement
12 July 2026
Open 7/12/2026 2:00 PM CDT Type DAS RFB - Construction Close 7/30/2026 2:00 PM CDT Number RFB952500-01 Currency US Dollar
Sealed Until 7/30/2026 2:00 PM CDT
Contacts Katelyn Howells katelyn.howells@das.iowa.gov
Phone +1 515-721-7856
Commodity Codes Commodity Code Description
90900 BUILDING CONSTRUCTION SERVICES, NEW, INCLUDING MAINTENANCE AND
REPAIR SERVICES
3167 HVAC Equipment, Accessories and Supplies (Not Otherwise Classified) 91450 Heating, Ventilating and Air Conditioning (HVAC) 94155 HVAC Systems, Power Plant, Maintenance and Repair
12 July 202612 July 202612 July 202612 July 202612 July 202612 July 202612 July 2026 mailto:katelyn.howells@das.iowa.gov
SECTION 00 1113
NOTICE TO BIDDERS
RFB #952500-01
The Iowa Department of Administrative Services will be receiving bids for replacement of two (2) Motivair Chiller Units at IPBS, 6450 Corporate Drive, Johnston, Iowa 50131.
The Iowa Department of Administrative Services anticipates construction to begin by December 2026 and end by February 2027.
Bids must be received no later than 2:00 pm, July 30, 2026. Late bids will not be considered. Bids shall be submitted on IMPACS Electronic Procurement System. The Bid shall be accompanied by a Bid Security as set forth in the Instructions to Bidders in the amount of 5% of the total bid amount. Each bid shall be accompanied by a bid bond, cashier's check or a certified check drawn upon a solvent bank chartered under the laws of the United States of America.
Bid Opening:
The time and place of bid opening will be held on July 30, 2026 at 3:00 PM at:
https://teams.microsoft.com/meet/27310055993457?p=l6aSeQ9dEA46uLHR9Q Meeting
ID: 273 100 559 934 57
Passcode: fi97gZ74
The Iowa Department of Administrative Services reserves the right to reject any and all bids, and to waive irregularities and to accept a bid that is deemed in the best interest of the State of Iowa.
Bidders must comply with all affirmative action/equal employment opportunity provisions of the State of Iowa and the Federal Government.
This project is exempt from Iowa Sales Tax. Davis Bacon Wages will not apply to this project.
Questions must be submitted by 5:00 pm, July 24, 2026, to the Issuing Officer.
Bidding documents may stipulate a specific product. Substitute product will be considered if a written request is received by 5:00 pm, July 24, 2026, prior to bid opening. Substitution requests will be considered for all products per Section 01 2500 Substitution Procedures, even if the specification does not include a statement such as "or equal," "equal to," "equivalent to," or "basis of design," unless otherwise noted.
An optional Pre-Bid meeting will be held on July 21, 2026 at 2:00 pm at IPBS at 6450 Corporate Drive, Johnston, Iowa 50131. This meeting is not mandatory but is highly recommended.
Bidding Documents, including drawing sheets bearing the project name IPBS Motivair Chiller Replacements, July 6, 2026 and the Project Manual prepared by KCL Engineering dated July 6, 2026, may be obtained from Rapids Reproduction by visiting www.rapidsrepro.com or by calling 319-364-2473 on July 13, 2026.
For further information regarding this project contact: Katelyn Howells - Issuing Officer
Description http://www.rapidsrepro.com/
Phone: 515-721-7856 E-Mail: construction.procurement@iowa.gov
END OF SECTION
mailto:construction.procurement@iowa.gov
Required to View Event
Prerequisites Required to Enter Bid
12 July 2026
1. Bidder must attach Bid Security/Bond 5% of total Bid amount.
2. Bidder must upload the completed and signed Bid Form. NOTE: Bids are to be entered on the Bid Form only;
not in the items section of IMPACS. As a result, IMPACS will display a bid amount of $0.
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Buyer Attachments
1. RFB952500-01 - Project Manual.pdf
2. RFB952500-01 - Drawings.pdf
3. RFB952500-01 - Notice To Bidders.pdf
4. RFB952500-01 - Bid Form.pdf
12 July 202612 July 202612 July 202612 July 2026 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDEyODQzLTIwNjA0NDcxNTJSRkI5NTI1MDAtMDEgLSBQcm9qZWN0IE1hbnVhbC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDEyODQzLTIwNjA0NDY4MTRSRkI5NTI1MDAtMDEgLSBEcmF3aW5ncy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDEyODQzLTIwNjA0NDY1MjJSRkI5NTI1MDAtMDEgLSBOb3RpY2UgVG8gQmlkZGVycy5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xNDEyODQzLTIwNjA0NDY0MjhSRkI5NTI1MDAtMDEgLSBCaWQgRm9ybS5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1:
Instructions:
1.1 I certify that I have read and agree to the terms stated in the NON DISCRIMINATION CLAUSE as detailed in the Project Manual.
1.2 I certify that I have read and agree to the terms stated in the SUBCONTRACTOR TARGETED SMALL BUSINESS ENTERPRISE PRE-BID CONTRACT INFORMATION as detailed in the Project Manual.
1.3
Enter Sub-Contractor information as required by SUBCONTRACTOR TARGETED SMALL
BUSINESS ENTERPRISE PRE-BID CONTRACT INFORMATION.
Subcontractor Targeted Small Business Enterprise Pre-Bid Contact Information, form information, including subcontractor and dollar amount to be subcontracted, is to accompany the Bid submission.
Bidders shall comply with all affirmative action/equal opportunity provisions of State and Federal laws.
The Owner seeks to provide opportunities for Targeted Small Businesses in accordance with the provisions of Chapter 73 of the Code of Iowa. Search the Targeted Small Business Directory for certified State of Iowa Targeted Small Businesses.
https://iowaeda.microsoftcrmportals.com/tsb-search/
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