Combined Pre-solicitation Notice/Solicitation

140RR027Q0013 - Northern California Area Office (NCAO) Fire Alarm

Maintenance Services

TABLE OF CONTENTS

Description Page

No.

Title Page 2

Solicitation Information 3

Documents Required for Quotation Submissions 4

Section B – Supplies or Services and Price/Cost Schedule 5

Statement of Work 8

Section C – Commercial Clauses 21

FAR 52.252-2 Clauses Incorporated by Reference 21

FAR 52.217-8 Option to Extend Services 23

FAR 52.217-9 Option to Extend the Term of the Contract 23

FAR 52.252-6 Authorized Deviations in Clauses 23

DOI-AAAP-0028 Electronic Invoicing and Payment Requirements – Invoice Processing

Platform

DOI-AAAP-0050 Contractor Performance Assessment Reporting System (CPARS) 24

DIAR 1452.201-70 Authorities and Delegations 26

DIAR 1452.208-70 Liability Insurance 27

WBR 1452.201-80 Contracting Officer’s Representative’s Authorities and Limitations --

Bureau of Reclamation

WBR 1452.223-81 Safety and Health—Bureau of Reclamation 28

WBR 1452.237-80 Security Requirements—Bureau of Reclamation 29

WBR 1452.237-80 Security Requirements—Bureau of Reclamation (Mar 2022) – Alternate I 33

Section D – Contract Document, Exhibits, or Attachments 37

Section E – Solicitation Provisions 38

FAR 52.252-1 Solicitation Provisions Incorporated by Reference 38

Addendum to FAR 52.212-1 Instructions to Offerors–Commercial Products and Commercial

Services

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services 39

FAR 52.237-1 Site Visit 41

FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications 41

DIAR 1452.233-2 Service of Protest Department of the Interior 46

FAR 52.252-5 Authorized Deviations in Provisions 46

DIAR 1452.215-71 Use and Disclosure of Proposal Information—Department of the Interior 46

Northern California Area Office (NCAO) Fire Alarm Maintenance Services

Contracting Office:

Bureau of Reclamation

Interior Region 10 • California-Great Basin

Acquisitions and Services Division

Supply and Services Branch

Sacramento CA 95825

This is a combined pre-solicitation notice/solicitation for commercial products or commercial services prepared in accordance with the format in part 12. This announcement constitutes the only solicitation.

Quotes are being requested, and a separate written solicitation will not be issued.

The Government intends to award a Firm-Fixed Price Purchase Order for fire alarm maintenance services at the Northern California Area Office (NCAO) represented in the Statement of Work

(SOW).

The solicitation document 140RR027Q0013 is issued as a request for quotation (RFQ) and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 as of March 13, 2026, and Federal Acquisition Regulation (FAR) Overhaul.

This requirement is being solicited as a total set aside Service-Disabled Veteran-Owned Small

Business (SDVOSB).

GENERAL INFORMATION

RFQ Number: 140RR027Q0013

Request for Quotation (RFQ) Request for Proposal (RFP) Invitation for Bid (IFB)

North American Industry Classification Code

(NAICS):

561621 Size Standard: $25.0 million

QUOTE DUE DATE, DELIVERY AND CONTACT INFORMATION

QUOTES DUE: November 25, 2026, at 10:00 AM Pacific Standard Time

CONTACT INFORMATION: Mouang Phan

Email: mouang_phan@ios.doi.gov

Vendor’s Business Information:

Business Name: _______________________________

Agency Point of Contact: _______________________________

Unique Entity ID (UEI)/Cage Code: ______________________

Authorized Agent’s Signature/Date: ____________________________________

Vendor Business Size: ______________________ mailto:mouang_phan@ios.doi.gov

Documents necessary for quotation submission are as follows:

1. Completed and signed Page 3 of this document. Additionally, must complete the Pricing Schedule.

2. Information required in Addendum to FAR 52.212-1 and/or 52.212-2 on pages 38 to 39.

Base Year: Approximately – February 1, 2027 - January 31, 2028

CLIN Description Unit

Estimated

Quantity Unit Price

Total Price

Inspection, Testing, & Routine

Corrective Maintenance –

Monthly at 6 Facilities EA

72 $

Inspection, Testing, & Routine

Corrective Maintenance – Semi-

Annual at 10 Facilities EA

20 $

Inspection, Testing, & Routine

Corrective Maintenance – Annual at 10 Facilities EA

10 $

0040 Non-Routine Repairs HR 120 $ $

Base Year Price $___________

Option Year 1: Approximately – February 1, 2028 - January 31, 2029

Inspection, Testing, & Routine

Inspection, Testing, & Routine

Inspection, Testing, & Routine

0080 Non-Routine Repairs HR 120 $ $

SECTION B – SUPPLIES OR SERVICES AND PRICE/COST SCHEDULE

Option Year 1 Price $___________

Option Year 2: Approximately – February 1, 2029 - January 31, 2030

Inspection, Testing, & Routine

Inspection, Testing, & Routine

Inspection, Testing, & Routine

0120 Non-Routine Repairs HR 120 $ $

Option Year 2 Price $___________

Option Year 3: Approximately – February 1, 2030 - January 31, 2031

Inspection, Testing, & Routine

Inspection, Testing, & Routine

Inspection, Testing, & Routine

0160 Non-Routine Repairs HR 120 $ $

Option Year 3 Price $___________

Option Year 4: Approximately – February 1, 2031 - January 31, 2032

Inspection, Testing, & Routine

Inspection, Testing, & Routine

Inspection, Testing, & Routine

0200 Non-Routine Repairs HR 120 $ $

Option Year 4 Price $___________

Grand Total Price (Base plus 4 Options) $___________

If FAR 52.217-8 is exercised, the prices for the Option to Extend Service’s term will be calculated based on the prorated term and prices that are in effect at the time the option is exercised.

The Contractor shall provide all labor, supervision, equipment, transportation, tools, and materials necessary to perform services in accordance with the Statement of Work (SOW).

**END OF SERVICE PRICING SCHEDULE**

Statement of Work

Northern California Area Office (NCAO) Fire Alarm Maintenance Services

August 10, 2026

1.0 SCOPE

The objective is to maintain the NCAO fire alarm system so that it remains in a ready, fully functional, and code-compliant state at all times. The Contractor shall inspect, test, repair, and document maintenance activities, in accordance with National Fire Protection Association (NFPA) 72, for fire alarm systems at ten (10) locations within the Bureau of Reclamation’s (BOR) Northern California Area Office (NCAO) area of responsibility.

2.0 BACKGROUND

NCAO operates and maintains several dams and powerplants, a visitor center, an office building, and a maintenance center. New Siemens fire alarm systems were installed and commissioned at ten (10) of these facilities in 2020 and 2021. Due to proprietary equipment, a qualified Siemens’ certified technician is the only one authorized to work on the system. The fire alarm systems at these facilities are networked to provide system status and trouble information to a central monitoring station located at Shasta

Powerplant. The general requirement is to maintain these systems to keep them in an operational and code-complaint condition. Specifically, the Contractor shall:

2.1 Perform periodic inspection and testing of NCAO’s fire alarm system in accordance with the references stated in Paragraph 7.2.

2.2 Troubleshoot system malfunctions and failures discovered during inspection and testing or reported by the Government at any other time.

2.3 Perform routine corrective maintenance or non-routine repairs to restore the fire alarm system to normal and code-complaint condition.

2.4 Record and report the results of inspection, testing, and repair activities in accordance with

NFPA 72.

3.0 TYPE OF CONTRACT

The Government will award a firm-fixed price contract for this requirement.

4.0 PERIOD OF PERFORMANCE

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12- month option years. Approximately award date February 1, 2027.

5.0 FIRE ALARM SYSTEM DESCRIPTION AND PLACE OF PERFORMANCE

5.1 Fire Alarm Network. The fire alarm systems at the ten (10) facilities are connected by a copper line and fiber optic network to a central monitoring station located in the

Shasta Powerplant control room. This arrangement allows the NCAO senior operator to monitor fire alerts and system trouble conditions from one location. The fire alarm network reporting diagram is shown in Attachment 1: Fire Alarm Reporting Diagram.

5.2 Facilities, Physical Addresses & General Fire Alarm System Components. The table below is representative of the magnitude and complexity of the fire alarms system at each facility. Not all alarm components are listed. For a listing of all components, refer to Attachment 3: Inspection-Testing List.

Facility Supervisory

Control

Equipment

FACU

Remote

Annunciator

Pull

Stations

Heat/Smoke

Detectors

Projected

Beam Smoke

Detectors

Horn/Strobe

Notification

Applications

Shasta Powerplant 16349

Shasta Dam Blvd. Shasta

Lake, CA 96019

1 1 1 24 82 3 95

Shasta Dam

16349 Shasta Dam Blvd.

Shasta Lake, CA 96019

0 1 1 14 27 0 22

Upper Vista House

16349 Shasta Dam Blvd.

Shasta Lake, CA 96019

0 1 1 8 59 0 28

Shasta Maint. Center

16349 Shasta Dam Blvd.

Shasta Lake, CA 96019

0 1 1 10 49 2 32

Keswick Office Building

16515 Keswick Dam Rd.

Redding, CA 96003

0 1 1 8 53 0 24

Keswick Powerplant

16515 Keswick Dam Rd.

Redding, CA 96003

0 1 1 17 71 3 57

Spring Creek Powerplant

11757 Iron Mountain Rd.

Redding, CA 96003

0 1 1 5 21 2 24

J.F. Carr Powerplant

1000 Carr Powerhouse Rd.

Redding, CA 96003

0 1 1 4 28 2 29

Lewiston Powerplant

1000 Hatchery Rd.

Lewiston, CA 96052

0 1 1 2 5 0 3

Trinity Powerplant

1000 Power House Rd.

Lewiston, CA 96052

0 1 1 4 24 2 27

5.3 Fire Alarm System Components. The following are major alarm system components.

Manufacturer information sheets for many of these components are shown in Attachment 2:

Major Fire Alarm System Components. This list is representative and does not list all components that must be maintained under this contract. For a listing of all components, refer to Attachment

3: Inspection-Testing List.

5.3.1 Supervisory Control Equipment. Bosch Conettix D6600 Receiver/Gateway.

5.3.2 Digital Alarm Communication Transmitter (DACT). Bosch B465 Dual Path

Communicator.

5.3.3 Fire Alarm Control Unit (FACU). Siemens FC2025 Desigo Fire Safety System.

5.3.4 Notification Appliance Circuit (NAC) Extender. Siemens PAD-4 Distributed

Power Supply Unit.

5.3.5 Remote Annunciator. Siemens model FT2014 Remote Display.

5.3.6 Manual Pull Station. Siemens model XMS series Manual Pull Station.

5.3.7 Heat/Smoke Detectors. Siemens model FDOT421 Multi-Criteria Fire Detector.

5.3.8 Projected Beam Smoke Detectors. System Sensor model BEAM1224.

5.3.9 Horn/Strobe Notification Appliances. Eaton Exceder STR and HSR series.

5.3.10 Fire Alarm System Interfaces. Certain systems, when activated, will in turn activate the fire alarm system. These systems include CO2 fire suppression, hydrogen gas detectors, and Protectowire linear heat detectors. Additionally, the fire alarm system activates certain equipment, including elevator recall, ventilation system dampers, and data input to Supervisory Control and Data Acquisition (SCADA) systems. The fire alarm interfaces to these systems are maintained under this contract.

5.3.11 Wiring and Conduit. All wiring and conduit that connects fire alarm system components are maintained under this contract.

6.0 HOURS OF OPERATION

6.1 Normal Operations. The Contractor will conduct on-site business for fire alarm system inspection, testing, troubleshooting, and repairs between the hours of 7:00 A.M. to 5:00

P.M. Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar

Government directed facility closings. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

6.2 Federal Holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth National Independence Day Christmas Day

Independence Day

7.0 DEFINITIONS AND REFERENCES

7.1 Definitions.

As used throughout this SOW, the following terms shall have the meaning set forth below:

7.1.1 Business day: Weekdays excluding federal holidays listed in Paragraph 6.2.

7.1.2 Contracting Officer (CO): a certified individual who has overall responsibility for the administration of this contract. The CO is authorized to take actions on behalf of the Government to modify the contract terms, conditions, requirements, specifications, details and/or delivery schedules.

7.1.3 Contracting Officer’s Representative (COR): an individual designated by the

Contracting Officer at the time of the award to be responsible for day-to-day administration of the contract. The COR may not authorize anyone else to act on his/her behalf.

7.1.4 Calendar Days: All days, including weekends and public holidays.

7.1.5 FACU: Fire Alarm Control Unit. The central “brain” of a building’s fire safety system.

7.1.6 NCAO: Northern California Area Office. The Area Office is responsible for all facilities under this contract.

7.1.7 NFPA: National Fire Protection Association. A non-profit organization that develops safety codes and standards to help reduce the risk of fires, electrical incidents, and other related hazards.

7.1.8 NFPA 72: National Fire Alarm and Signaling Code. The foundational standard for the design, installation, testing, and maintenance of fire alarm and emergency communication system in the United States.

7.1.9 On-site Government Representative (OGR): a designated federal employee to monitor daily operations, ensure compliance with contract terms, and strictly limited to technical guidance; often a COR.

7.2 References. Compliance with the applicable portions of the following documents is required in the performance of this contract:

7.2.1 National Fire Protection Association: National Fire Alarm and Signaling Code, NFPA 72, 2025.

7.2.2 U.S. Bureau of Reclamation: Facilities, Instructions, Standards, and Techniques

(FIST) Volume 4-1B: Maintenance Scheduling for Electrical Equipment, 2026.

7.2.3 U.S. Bureau of Reclamation: Reclamation Safety and Health Manual, 2024.

8.0 LICENSES, CERTIFICATIONS, PERSONNEL, CONDUCT OF WORK, AND SAFETY

8.1 Licenses.

8.1.1 The Contractor shall possess, in current status the duration of this contract, a

California Contractor Specialty License Classification, C-10 Electrical

Contractor. Provide the California Contractor license number with the quote.

8.2 Certifications.

8.2.1 Inspection and Testing. Contractor personnel who perform fire alarm inspection and testing under this contract must have a current National Institute for

Certification in Engineering Technologies (NICET) Level III or higher certification in either Fire Alarm Systems or Inspection and Testing of Fire

Alarm Systems. NICET certified personnel below Level III may perform services under this contract but must be under the direct (on site) supervision of a NICET

Level III or higher certification holder.

8.2.2 Repairs. Contractor personnel who perform fire alarm system repairs in accordance with Paragraph 10.4 and Paragraph 10.5 must have current NICET

Level III or higher certification in Fire Alarm Systems. NICET Fire Alarm

Systems certified personnel below Level III may perform repair services under this contract but must be under the direct (on site) supervision of a NICET Level

III or higher certification holder.

8.2.2.1 Factory Certification. In addition to NICET certification, Contractor personnel who perform routine corrective maintenance or non-routine repairs described in Paragraph 10.4 and Paragraph

10.5 shall be factory-certified by Siemens (or the equipment manufacturer for non-Siemens equipment) to perform such work on equipment identified in Paragraph 5.3.

https://www.usbr.gov/power/data/fist/FIST_4-1B_(01-2026).pdf https://www.usbr.gov/safety/rshs/index.html

8.3 The Contactor shall submit valid and current certification documents with their quote. For any change or addition to personnel who are required to be certified after the start of the contract, provide certification documents to the COR at least ten (10) business days prior to their arrival on site.

8.4 Personnel Management.

8.4.1 The Contractor shall maintain sufficient credentialed personnel, certified as required in Paragraph 8.2, to complete all of the scheduled and unscheduled work within the time and quality standards specified by the contract and the

Contracting Officer (CO).

8.4.2 All on-site Contractor employees shall wear clothing appropriate for work in an industrial environment, including a sturdy work shirt, long pants and safety footwear. For safety reasons, t-shirts, tank tops, shorts, dresses, and sandals or other open footwear are unacceptable attire. A distinctive nameplate, emblem, or patch with the Contractor/Subcontractor company name shall be attached to a prominent place on an outer garment so as to be readily visible to government employees.

8.5 Conduct of Work.

8.5.1 Scheduled and Unscheduled Work. The approved Baseline Schedule (Paragraph

10.2) constitutes the scheduled work. Unscheduled work may be generated when malfunctioning equipment is discovered during scheduled activities.

Additionally, the Government may notify the Contractor of system malfunctions between the scheduled activities.

8.5.2 Work Planning. The Contractor shall implement all necessary work and quality control procedures to ensure timely and acceptable accomplishment of all work requirements. The Contractor shall adequately plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified response time limits and in conformance with the quality standards established in this contract. Written or verbal scheduling and reports on the status of any work item shall be provided when requested by the COR or

OGR within 10 business days of notification of deficiency(ies).

8.5.3 Contractor’s Work Reception. The Contractor shall, at the post-award meeting with the Government, provide and thereafter maintain telephone number(s) and email address(es) to enable the COR or OGR to reach the Contractor between the hours of 0800 and 1700 Pacific Date Time (PDT), Monday through Friday, excluding holidays, during the contract period. The Contractor shall have a

Responsible Managing Employee (RME) with authority to speak and act for the

Contractor, available to respond at the contact method provided during the specified hours and be ready to provide the required services specified by the contract.

8.5.4 Least Interference with Government Business. The Contractor shall schedule and arrange work to cause the least interference with the normal Government business and mission. In cases where some interference may be unavoidable, the

Contractor shall make every effort to minimize the impact of the interference.

Because of the nature of power and water operations, sometimes there can be no interference with normal Government business. Under these circumstances, work must be coordinated with the COR.

8.5.5 Parking. Contractor vehicles may be parked in government parking areas adjacent to a facility. Do no park in spaces marked for exclusive use by others.

8.5.6 Safety. The Contractor shall comply with Reclamation Safety and Health

Standards (RSHS) Section 1.03, Contractor Requirements.

8.5.6.1 Contractor Safety Program. The Contractor shall submit a comprehensive written safety program covering all aspects of onsite and applicable offsite operations and activities associated with the contract in accordance with Attachment 4: RSHS

Appendix 1.03C – Contractor Safety Program. The Contractor’s safety program The Contractor’s safety program must be organized in the same fashion as the Program Outline shown in

Attachment 4: RSHS Appendix 1.03C – Contractor Safety

Program. The safety program must be reviewed and approved by the COR before the contractor mobilizes to perform under this

8.5.6.2 Hard hats and safety footwear must be worn while inside the power plants. Hard hats must be worn while in the vicinity of work or operations that could result in a head impact injury, such as near an operating forklift or crane. Safety footwear must also be worn while in the vicinity of work or operations that could result in a foot crushing injury.

8.5.6.3 High-visibility vests or similar outerwear shall be worn when in the presence of moving vehicles and industrial equipment such as cranes, manlifts, and material handlers (forklifts, telehandlers).

8.5.6.4 Sound levels in some areas of power plants may reach levels hazardous to hearing. These areas are well-marked. Contractor personnel shall wear hearing protection before entering and while working in these areas.

https://www.usbr.gov/safety/rshs/documents/1.03%20Contractor%20Requirements%20(2025).pdf https://www.usbr.gov/safety/rshs/documents/1.03%20Contractor%20Requirements%20(2025).pdf

8.5.6.5 Contractor personnel must be conscious of and work well back from open electrical cabinets and rotating machinery. Minimum safe distances are shown on the outer door of electrical cabinets.

Dangerous locations are sometimes bounded by red plastic tape.

Contractor personnel shall not cross into these areas so bounded.

9.0 ACCESS TO FACILITIES

9.1 Site Visits. The COR will provide 100% escort anytime contractor personnel are on site.

9.2 Access to Facilities. Prior to performing work, contractor employees must obtain a visitor’s badge from the Security staff to access the facilities.

9.2.1 Visitor badges will be issued to every contractor employee at the beginning of each scheduled visit. Upon completion of work for a scheduled visit, return the visitor badge to the Security staff at the issue location.

9.2.2 Temporary Occupancy Identification Card. It is only to be used when entering and exiting an NCAO facility (power plant and Dam) to account for your whereabouts in the event of an emergency for the during of work at the remote facility.

9.2.2.1 Contractors will fill in a blank Temporary Occupancy

Identification Card at the Building Occupancy Board with their name, company name, and COR/ORG’s name.

9.2.2.2 If the Contractor is leaving the facility and not returning, erase the information from the Temporary Occupancy Identification Card and return the card at the Building Occupancy Board.

9.2.3 Access for unscheduled visits for non-routine repairs will be coordinated with the

COR or OGR on a case-by-case basis.

9.3 Badge Display, Use, and Security. Badge shall be displayed on the front of the contractor employee’s outer clothing, above the waist, so that they are readily visible to Government

Personnel. Badge shall be presented upon request for closer examination by Government employees. Contractor employees shall not allow anyone else to use their badge to access

NCAO facilities. Holding a door open for convenient access by others (e.g. “tailgating) is prohibited. Lost or stolen badge must be immediately reported to the COR.

10.0 TASKS

10.1 Inspection and Testing. The Contractor shall perform inspections using the prescribed methods and at the frequencies specified in the applicable line items of NFPA 72, Table

14.3.1. The Contractor shall perform testing using the prescribed methods and at the frequencies specified in the applicable line items of NFPA 72, Table 14.4.3.2. The line items of these tables applicable to this contract are shown in Attachment 3: Inspection-Testing List, of the resulting contract. NFPA 72, Section 3.3.121 defines Monthly, Semiannual, and Annual frequencies.

10.1.1 The Contractor is responsible for keeping the fire alarm systems at all 10 facilities in good working order and compliant with NFPA 72. Attachment 3:

Inspection-Testing List is representative of the work to be completed under this contract. The Contractor shall verify the actual equipment and component qualities to be maintained using the available as-built drawings and by visual inspection. The Contractor shall also verify the appropriate NFPA 72 inspection and testing requirements for the actual equipment installed.

10.2 Baseline Schedule. The Contractor shall submit an inspection and testing schedule for all ten

(10) facilities within 14 calendar days of contract award. The schedule shall list the work to be performed and the planned dates of visits to each facility. The Government shall have 7 calendar days to review the schedule and accept it, partially accept it, or reject it and provide correction information to the Contractor. The schedule will go into effect immediately upon

Government acceptance and shall be known as the baseline schedule. The baseline schedule shall reflect inspection and testing requirements (Paragraph 10.1) and cover the entire effective contract year, starting with the date of award of the effective contract year. The baseline schedule shall conform to the following:

10.2.1 Monthly Tests. The first monthly tests must be performed in the calendar month immediately following acceptance of the baseline schedule.

10.2.2 Annual Inspections and Tests. Schedule one set of annual inspections and tests must occur no later than the end of the fourth (4th) calendar month.

10.2.3 Semiannual Inspections and Tests. Schedule two semiannual inspections and tests during the effective contract year. The first set of semiannual inspections and tests must occur four (4) months after the annual inspection and tests. The second set must occur eight (8) months after the first semiannual inspection and tests.

10.2.4 End of Contract Year Inspection Reviews. All inspections and tests shall be completed no later than 10 calendar days prior to the last day of the effective contract year to allow time for the Government to inspect the completion records.

The Contractor shall submit a new baseline schedule no later than 21 calendar days prior to the beginning of any option year. The Government shall have 7 calendar days to accept the schedule or provide corrective information to the

Contractor. The new baseline schedule will go into effect immediately upon

Government acceptance.

10.3 Record of Inspection and Testing. Document all inspection and testing in accordance with

NFPA 72, Section 7.6.6. Use the record of inspection and testing forms shown in NFPA 72, Figure 7.8.2(g) through 7.8.2(1) as appropriate, or alternate forms with identical information.

10.3.1 Inspection and testing forms are to be signed by the technician who performed the work.

10.3.2 Local fire alarm system documentation required by NFPA 72 shall be stored within a Government database. The inspection and testing reports shall be provided to the Government by the Contractor within 10 calendar days.

10.4 Routine Corrective Maintenance. The Contractor shall have sufficient tools during scheduled inspection and testing visits to perform routine troubleshooting and corrective maintenance during the visit. Routine corrective maintenance means to restore during the scheduled inspection or testing visit malfunctioning but readily replaceable components.

10.4.1 Routine Replacement Parts. The following minimum replacement parts are to be stocked and immediately available; replacement of 100% of batteries and the following component at the Facility being inspected or tested:

10.4.1.1 Smoke, heat, and duct detectors.

10.4.1.2 Strobe and horn/strobe notification appliances.

10.4.1.3 Manual pull boxes.

10.4.1.4 Surge protector/power supply.

10.4.1.5 Other common replaceable or consumable items included, but not limited to, fuses, lamps, and light-emitted diodes (LEDs).

10.4.1.6 NFPA 72 standards mandate fire alarm panel battery replacement when capacity drops to 80 percent (or 80%) or less of its rated capacity.

Batteries must also be replaced if a load test shows capacity is below

85% at the next scheduled test interval, or routinely every 5 years.

10.5 Non-Routine Repairs and Modifications. In the event of fire alarm system or component failure beyond routine corrective maintenance, the Contractor will respond to evaluate restoration of the system to normal operation within 3 business days upon notification. The failure may be discovered during scheduled inspection and testing visits or reported to the Contractor by an OGR or subcontractor at any time. Non-routine repairs include faults reported by the Supervisory Station or FACU that cannot be addressed during routine corrective maintenance. Upon discovery or notification of a non-routine repair, the Contractor will trouble shoot the problem.

The Contractor will provide a repair plan with a cost estimate and schedule to the

COR within 10 business days of notification of the problem. Repair plans must include labor hours and cost of parts and must be accepted by the Government who will then authorize the Contractor to perform the work. When authorization is received, the Contractor will commence performance in accordance with the approved plan. The Contractor will document non-routine repairs and impairments to the fire alarm system in accordance with NFPA 72, section 7.6. Non-routine repairs include, but not limited to:

10.5.1 Failure of one or more fire alarm circuits within a Facility.

10.5.2 Malfunction of more than 10% of initiating devices or notification appliances within a Facility.

10.5.3 Malfunction of any component that prevents the Central Monitoring Station from monitoring one or more Facilities.

10.5.4 Malfunction of any component of Supervisory Control Equipment.

10.5.5 Failure or malfunction of any FACU, distributed power module, remote annunciator, projected beam smoke detector or other equipment not listed in

Paragraph 10.7.1.

10.5.6 Failure of Government equipment that requires Contractor action under

Paragraph 10.9.

10.6 Replacement Components. The Contractor shall replace failed fire alarm system components that are beyond economical repair. Replacement components will be new and of identical manufacture and model to the original. If an identical replacement is not available, another

Siemens-approved component for use in the installed fire alarm system may be substituted at the discretion of the COR. Replacement components for non-routine repairs shall be invoiced under Paragraph 10.5.

10.6.1 Vital Equipment. Some alarm system components are so vital to overall system function and fire safety that a heightened effort is necessary to restore the system when one or more of them require replacement. The Contractor will make every effort to submit a repair plan within 5 business days of notification that expedites acquisition, installation and testing of vital equipment to restore the system to full function. Time is of the essence when executing the approved plan.

The following fire alarm system components are deemed vital:

10.6.1.1 Software and firmware updates to Siemens and Bosch equipment. The

Contractor shall perform software and firmware updates as recommended by Siemens and Bosch.

10.6.1.2 Supervisory Control Equipment components identified in Paragraph

5.3.1.

10.6.1.3 Digital Alarm Communication Transmitters identified in Paragraph

5.3.2.

10.6.1.4 FACU components identified in Paragraph 5.3.3.

10.6.1.5 Distributed power supply components identified in Paragraph 5.3.4.

10.6.1.6 Remote Annunciator identified in Paragraph 5.4.5.

10.6.1.7 Projected Beam Smoke Detectors identified in Paragraph 5.3.8.

10.6.1.8 Relays that send fire alarm data to SCADA systems.

10.7 Spare Parts. The Government maintains a limited inventory of spare fire alarm system components at the facility.

10.7.1.1 These new spare parts may be used by the Contractor when necessary to perform maintenance or repairs when the Contractor did not bring the replacement parts during the scheduled visit indicated in Paragraph

10.4 and Paragraph 10.5. A log will be maintained to track the inventory.

10.7.1.2 If the Contractor uses any Government stocked spare parts, the

Contractor shall replace each item with a new, like-for-like component at no additional cost to the Government, unless otherwise authorized in writing by the Contracting Officer.

10.7.1.3 The Contractor shall replace any Government-owned spare part that is utilized during the inspection, testing, maintenance, or repair activities.

Replacement parts shall be ordered, delivered, and stocked within 30 calendar days from the date the original Government-owned part is used. The Contractor shall ensure continuous availability of required spares and maintain documentation verifying the date of use and the date of replacement part is received into inventory.

10.8 Government Furnished Property (GFP). The Government is responsible for signal path infrastructure from the facility fire alarm system to the Central Monitoring Station. This includes the following:

10.8.1 Network communication equipment between a facility’s Digital Alarm

Communication Transmitter (DACT) and the Supervisory Control Equipment in the Central Monitoring Station. Major components include network switches and communication lines (copper and fiber). In addition, the Government is responsible for the stand-alone computer, software and display used for monitoring fire alarm system status at the Central Monitoring Station.

10.9 Fire Alarm System Failure Involving GFP. If Contractor troubleshooting under Paragraph

10.5 reveals a problem in GFP, the Government will verify the problem, correct it, and inform the Contractor.

10.9.1 Action by Contractor. Following notification of corrective action by the

Government, the Contractor will verify that the fire alarm system is functioning normally. Verification may be performed by phone or other electronic consultation, such as email, if appropriate and allowed under NFPA 72. The

Contractor shall document such consultation and include the documentation in the fire alarm system maintenance records. If recommended or required under

NFPA 72, the Contractor will perform inspections and/or tests to verify normal function. Verification inspections and tests performed must be documented in accordance with NFPA 72 section 7.6. Inspections and tests performed under this paragraph may be conducted during scheduled activity under Paragraph 10.2 if they occur within the timeframes identified in NFPA 72, Section 3.3.121.

Verification inspections and tests performed under this paragraph are considered

Non-Routine Repairs conducted in accordance with Paragraph 10.5.

End of Statement of Work

SECTION C - COMMERCIAL CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference February 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/ http://www.acquisition.gov/far-overhaul

The clauses in the table below are incorporated by reference.

Clauses Title Date

FAR 52.203-6

Alternate I

Restrictions on Subcontractor Sales to the Government Nov 2021

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions June 2020

FAR 52.203-17 Contractor Employee Whistleblower Rights Nov 2023

FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements

Jan 2017

FAR 52.204-13 System for Award Management Maintenance (RFO DEVIATION) Mar 2026

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment (RFO

DEVIATION)

May 2026

FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility

Matters (RFO DEVIATION)

May 2026

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (RFO

DEVIATION)

May 2026

FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services (RFO DEVIATION)

Mar 2026

FAR 52.219-8 Utilization of Small Business Concerns (RFO DEVIATION) Jan 2026

FAR 52.219-14 Limitations on Subcontracting (RFO DEVIATION) Jan 2026

FAR 52.219-27 Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled

Veteran-Owned Small Business (SDVOSB) Concerns Eligible (RFO

DEVIATION)

Jan 2026

FAR 52.222-3 Convict Labor (RFO DEVIATION) May 2026

FAR 52.222-35 Equal Opportunity for Veterans (RFO DEVIATION) May 2026

FAR 52.222-36 Equal Opportunity for Workers with Disabilities (RFO DEVIATION) May 2026

FAR 52.222-37 Employment Reports on Veterans (RFO DEVIATION) May 2026

FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act

(RFO DEVIATION)

May 2026

FAR 52.222-41 Service Contract Labor Standards (RFO DEVIATION) May 2026

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires

This Statement is for Information Only:

Code/Title/Grade (SCA Occupation Index) & Range

-23290 – Fire Alarm System Mechanic/Wage Grade 8 Steps 2-5 &

$30.20 - $33.83

Fringe Benefits:

-Health & Welfare: $5.92 per hour, up to 40 hours per week, or $236.80 per week or $1,026.13 per month

-Health & Welfare EO 13706: $5.42 per hour, up to 40 hours per week, or $216.80 per week, or $939.46 per month (see the attached Wage

Determination for further detail)

-Vacation: 2 weeks paid vacation after 1 year of service with a contractor or successor, 3 weeks after 5 years, and 4 weeks after 15 years

May 2014

FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (RFO DEVIATION)

May 2026

FAR 52.222-50 Combating Trafficking in Persons (RFO DEVIATION) May 2026

FAR 52.222-54 Employment Eligibility Verification (RFO DEVIATION) May 2026

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (RFO DEVIATION May

2026)

May 2026

FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation) Apr 2026

FAR 52.223-23 Sustainable Products (RFO DEVIATION) May 2026

FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024

FAR 52.228-5 Insurance-Work on a Government Installation Jan 1997

FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Oct 2018

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023

FAR 52.233-3 Protest After Award Aug 1996

FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation Apr 1984

FAR 52.240-91 Security Prohibitions and Exclusions (RFO Deviation) Mar 2026

FAR 52.242-15 Stop-Work Order Aug 1989

(End of clause)

FAR 52.217-8 Option to Extend Services Nov 1999

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

FAR 52.217-9 Option to Extend the Term of the Contract Mar 2000

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

FAR 52.252-6 Authorized Deviations in Clauses Nov 2020

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any clauses listed above with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. In accordance with E.O.

14275, the purpose of the Revolutionary FAR Overhaul (RFO) is to amend the Federal Acquisition

Regulation (FAR) to ensure that it contains only provisions that are required by statute or that are otherwise necessary to support simplicity and usability, strengthen the efficacy of the procurement system, or protect economic or national security interests.

FAR 52.243-1

Alternate I

Changes-Fixed Price (RFO Deviation) Oct 2025

FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services (RFO

DEVIATION)

May 2026

DOI-AAAP-0028 Electronic Invoicing and Payment Requirements – Invoice

Processing Platform

Feb 2021

Payment requests must be submitted electronically through the U. S. Department of the Treasury's

Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the

Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4

Contract Terms and Conditions—Commercial Products and Commercial Services included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

When submitting invoices to IPP, the Contractor is advised to upload supporting documentation that will allow Reclamation to verify that the products or services comply with the terms of the contract. The information in the uploaded documents should not conflict with the data fields in the

IPP submissions (service dates, invoice number, etc.). Prior to submitting an invoice to IPP, the contractor may coordinate with the designated Contracting Officer's Representative (COR), for review and verification of quantities for payment and for compliance with the applicable progress payment requirements of this contract. Prior coordination with the COR will allow for streamlined processing of the invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) prior to the contract award date, but no more than 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email

IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of clause)

DOI-AAAP-0050 Contractor Performance Assessment Reporting System

(CPARS)

December 2015

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts.

The Department of the Interior (DOI) has implemented the Contractor Performance Assessment

Reporting System (CPARS) to comply with this regulation. One or more past performance https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.org https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html evaluations will be conducted in order to record your contract performance as required by FAR

42.15.

2) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report.

Once the report is processed, it is available in the Past Performance Information Retrieval System

(PPIRS) for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.cpars.gov/ https://www.cpars.csd.disa.mil/ https://www.cpars.gov/

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

DIAR 1452.201-70 Authorities and Delegations September 2011

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The

COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The

Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the

COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the

Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting

Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

DIAR 1452.208-70 Liability…