140P8623Q0074_Attachment_No__02_Scope_of_Work.pdf

RFQ No. 140P8623Q0074 Attachment No.02

DRY-DOCKING AND MAINTENANCE of THE NATIONAL HISTORIC

LANDMARK THREE-MASTED LUMBER SCHOONER C. A. THAYER

PMIS# 216471, 226730, 255308, 255387, 319171, 319175, 319647

PEPC# 111713

Project Scope and Technical Specifications

C.A. Thayer Returning from Dry Dock 2021

SAN FRANCISCO MARITIME NATIONAL HISTORICAL PARK

NATIONAL PARK SERVICE

Table of Contents

SECTION 1.0 INTRODUCTION AND BACKGROUND

1.1 Location of Vessel

1.2 General Contractor Work Categories – Description

1.3 Data and Materials to be provided by the NPS

1.4 NPS Contact Information

SECTION 2.0 GENERAL REQUIREMENTS

2.1 Definition Of Contract Line Items

2.2 Dry Dock/Vessel Lifting Facilities

2.3 C.A. Thayer Hull Repairs and Coating

2.4 Interferences

2.5 Historic Preservation Treatment Procedures

2.6 Examination of the Site

2.7 Workplans, Fabrication, And Installation Deliverables

2.8 Project Schedule and Updates

2.9 Project Meetings

2.10 Submittals

2.11 Requests for Information

2.12 Progress Payments

2.13 Safety

2.14 Quality Control

2.15 Special Location Requirements

2.16 Temporary Controls

2.17 Access

2.18 Working Hour Restrictions

2.19 Project Documentation

2.20 Project Close-out and Final Inspection

SECTION 3.0 PROJECT PERFORMANCE CRITERIA

3.1 Historical Accuracy

3.2 Components, Elements and Products

3.3 Maintenance and Durability

SECTION 4.0 BASE - SCOPE OF WORK and TECHNICAL REQUIREMENTS

CLIN 1 – Vessel Preparation CLIN 2 – Transportation and Delivery CLIN 3 – Temporary Services CLIN 4 – Haul Out and Blocking CLIN 5 – Cleaning and Inspections of the Hull CLIN 6 – Service the Through Hull Valve CLIN 7 – Caulking CLIN 8 – Preparation and Painting CLIN 9 – Install Draft Marks CLIN 10 – Clean, Borate and Apply Sealer to Decks

SECTION 5.0 OPTION ITEM – TECHNICAL REQUIREMENTS

CLIN 11 – Carpentry Repairs and Replacements CLIN 12 – Hull Planking Repairs and Replacements

CLIN 13 – Wormshoe CLIN 14 – Replace Rudder CLIN 15 – Bowsprit and Foremast Repairs

SECTION 6.0 APPENDICIES

Appendix A - Process Specifications Appendix B – Material Specifications Appendix C – Drawings Appendix D - Submittal List Appendix E – Acronyms and Definitions

ATTACHMENTS

Attachment 4 – United States Coast Guard (USCG) Marine Safety and Security Information Bulletin (MSIB) 13-01, Dead Ship Tow Guidelines

SECTION 1.0 INTRODUCTION AND BACKGROUND

The National Historic Landmark (NHL) Schooner, C.A. Thayer was constructed in 1895 in the city of Fairhaven, California by the Hans D. Bendixsen shipyard. The ship was commissioned by the E. K. Wood Lumber Company for the west coast lumber trade. The ship is double-sawn framed, carvel planked, trunnel and steel fastened and shoal draft in her construction and rigged as a “baldheaded” three-masted schooner. This dry-docking project performs routine, cyclic maintenance and repairs to the vessel. The C.A. Thayer is presently on display and partially open for public visitation at the San Francisco Maritime National Historical Park (SAFR), a unit of the National Park Service (NPS) and is located at Hyde Street Pier. The San Francisco Maritime National Historical Park plans to sail the C.A. Thayer on San Francisco Bay following completion of the vessel restoration.

The project consists of a haul out at the contractor’s facility for the purposes of routine hull maintenance and selected restoration or replacement projects associated with the long-term preservation of the vessel. During the haul out, the contractor shall clean, prepare and coat the exterior and inboard surfaces of the vessel, make repairs to the hull and deck planking and caulking, replace zincs, and service the through hull; all routine preventive maintenance tasks.

The project will also measure the hog of the vessel and update the vessel blocking plan, update the vessel’s “as-built” record drawings, building and installation of a replica rudder, hull plank replacement, replacement of the catheads and forecastle deck rails as well as un-stepping, inspecting, repairing and re-stepping the bowsprit and foremast. The vessel will be removed from the Hyde Street Pier berth and transported to the Contractor’s facility for the duration of the project. The project concludes with the vessel delivered to new temporary berthing at Mare Island Naval Shipyard (MINSY) with the gangway and all support systems reinstalled.

The Contractor shall review the historical documentation, material artifacts, and examples provided by NPS to address and determine fabrication and installation methods for the replacement rudder.

Following approval of the fabrication and installation work plan, the Contractor will begin fabrication of the replacement rudder. Historical authenticity and accuracy are imperative for every aspect of the project and will only be superseded if authorized by NPS based on validated safety concerns.

All facets of the work are governed by the Secretary of the Interior’s Standards for Historic Vessel Preservation Projects.

C.A. THAYER HULL CHARACTERISTICS

Length Overall ............................219 ft.

Length of Waterline ................... 156 ft.

Maximum Beam ........................ 36 ft., 8 in.

Draft (aft)..........................…........9 ft., 6 in.

Gross Tonnage ...........................452 tons Net Tonnage................................390 tons Construction ................................Wood, Douglas fir

1.1 LOCATION OF VESSEL

This project is located aboard the National Historic Landmark three (3)-Masted Schooner C.A.

Thayer currently located at the San Francisco Maritime National Historical Park, a unit of the National Park Service, Department of the Interior, in the city of San Francisco and state of

California. The Contractor must not take the vessel outside the contiguous waters of the San Francisco Bay and Delta.

1.2 GENERAL CONTRACTOR WORK CATEGORIES – DESCRIPTION

Contractor must provide all labor, equipment and materials to accomplish the work of this contract. Work requirements specified includes; understanding of naval architecture and engineering, drafting, specialized procurements, dry-dock and shipyard operations, carpentry varying from deriving camber, shaping and joining ships beams to installing “Dutchmen” repairs, traditional and modern ship rigging, ironwork, welding, painting, traditional ship caulking and crane rigging.

1.3 DATA AND MATERIALS TO BE PROVIDED BY THE NPS

The NPS will provide the following in support of this contract. The following data and materials will be provided and are included in Section 6 of this Scope of Work:

• A single point of contact for all contract administration, COR.

• Existing detail drawings/documentation (bull rail, gammoning knee, chain plates, etc)

• HABS-HAER Drawing File Electronic Location

• Physical Elements for reference.

• Historical Reference Photos

• Historic Drawings

1.4 NPS CONTACT INFORMATION

• Contracting Officer (CO): Liset Gomez, (415) 623-6620, Liset_Gomez@nps.gov

• Project Manager (PM) and Contracting Officer’s Representative (COR): Jeffrey Morris,

(415) 859-6805, Jeffrey_Morris@nps.gov

Mailing Address: National Park Service San Francisco Maritime National Historical Park 2 Marina Boulevard, Fort Mason Center, Building E San Francisco, CA 94123

END OF SECTION ONE

mailto:Liset_Gomez@nps.gov mailto:Jeffrey_Morris@nps.gov

SECTION 2.0 REQUIREMENTS FOR HISTORIC VESSELS OF THE SAN

FRANCISCO MARITIME NATIONAL HISTORICAL PARK, NPS

Intent

This section invokes requirements applicable to this Historic Vessel repair project, both for performance in dry dock (while the vessel is out of water) or dockside (floating alongside a pier).

The items discussed in the Requirements are an amplification of, or are in addition to, the specific contract line items of the specification. These Requirements are part of the contract and, as such, compliance is a contractual requirement. The Contractor is responsible for understanding and complying with all requirements established in the specifications.

A. The Contractor shall furnish all labor, materials, equipment, blocking, staging and tools necessary to accomplish all the stated tasks. The Contractor shall also provide any necessary temporary support for structures or equipment that may be affected by the requirements of this specification and shall pursue all notes of caution or conformance with environmental and safety laws or regulations unless stipulated otherwise.

B. UNIQUENESS OF WORK: The subject ship is owned by the United States of America, Department of Interior, National Park Service, hereinafter called NPS, and operated by the San Francisco Maritime National Historical Park (SAFR) hereinafter referred as the “Park”.

1. The ship (and all associated components) is a designated National Historic

Landmark and as such shall be treated with utmost consideration and respect.

2. All work shall be performed in a sensitive manner to reduce the impact on the ship.

3. The ship is subject to historical compliance within Federal and State codes, including, but not limited to 16 U.S.C. 470 and 36 CFR Part 800. No work may be undertaken until all historical compliance administered by NPS and the Park has been completed.

4. All work shall conform to the requirements set forth in The Secretary of the Interior’s

Standards for Historic Vessel Preservation Projects.

2.1 DEFINITION OF CONTRACT LINE ITEMS

The intent of this section is to delineate each contract line item, limits or cut-off points where one item ends and another begins. If no item exists for a portion of the work, include the costs in a related line item. SAFR/NPS will provide a “Contract Price Schedule” to support a detailed breakdown of proposed costs. Where specific materials, fabrication or manufacturing are specified, no substitutions shall be accepted. Proposed deviation from specified materials, fabrication or manufacturing must satisfy the Performance Criteria identified in section 3.0 and receive prior approval by the COR. Where sub-options exist for either Government Furnished Timber Materials or Contractor Furnished Timber Materials, only one sub-option will be selected at time of award. The Contractor shall bid each sub-option based on the difference in material costs however, all labor, management and related costs are anticipated to be unchanged between each sub-option.

BASE CONTRACT LINE ITEMS

Dry-Docking, Maintenance, Repair and Painting of the C.A. Thayer Hull and Body

CLIN 1.0 Vessel Preparation

CLIN 1.1 Measure Hog CLIN 1.1.1 Diving CLIN 1.1.2 Blocking Plan CLIN 1.2 Gangway Removal/Relocations/Reinstallation

CLIN 1.2.1 Utilities CLIN 1.2.2 Gangway Removal and Re-Installation CLIN 1.2.3 Turntable and Platform Removal and Re-Installation

CLIN 2.0 Transportation and Delivery CLIN 2.1 To Contractor Facility CLIN 2.2 Return to Temporary MINSY Berth (Sailing/drone footage)

CLIN 3.0 Temporary Services

CLIN 3.1 Contractor Facility CLIN 3.2 Sailing Operations

CLIN 4.0 Haulout and Blocking

CLIN 5.0 Cleaning Hull

CLIN 5.1 Below Waterline CLIN 5.2 Above Waterline

CLIN 6.0 Service Through Hull

CLIN 7.0 Caulking

CLIN 7.1 Hull Planking CLIN 7.2 Deck Planking

CLIN 8.0 Preparation and Painting CLIN 8.1 Underwater Hull CLIN 8.2 Above Water Hull CLIN 8.3 Cap, Bull and Taff Rails CLIN 8.4 Bulwarks CLIN 8.5 Waterways CLIN 8.6 Mooring Bits CLIN 8.7 Hatch Coamings CLIN 8.8 Forward and After Deckhouses

CLIN 9.0 Install Draft Marks

CLIN 10.0 Clean, Borate and Oil Decking CLIN 10.1 Forecastle Deck CLIN 10.2 Forward House Deck CLIN 10.3 Main Deck CLIN 10.4 Poop Deck CLIN 10.5 Aft House Deck

OPTIONAL CONTRACT LINE ITEMS

CLIN 11.0 Carpentry Repairs and Replacements CLIN 11.1 Bull Rail

CLIN 11.1.1 Contractor Furnished Material CLIN 11.1.2 Government Furnished Materials

CLIN 11.2 Replace Catheads CLIN 11.2.1 Contractor Furnished Material CLIN 11.2.2 Government Furnished Materials

CLIN 11.3 Additional Carpentry Repairs

CLIN 12.0 Hull Plank Repairs and Replacement CLIN 12.1 Planking Repairs

CLIN 12.2 Planking Replacement CLIN 12.2.1 Starboard #2 Plank

CLIN 12.2.1.1 Contractor Furnished Material CLIN 12.2.1.2 Government Furnished Material

CLIN 12.2.2 Starboard #7 Plank CLIN 12.2.2.1. Contractor Furnished Material CLIN 12.2.2.2 Government Furnished Material

CLIN 12.2.3 Additional Plank Repairs

CLIN 13.0 Wormshoe Repairs and Replacement CLIN 13.1 Repair Wormshoe CLIN 13.2 Replace Wormshoe CLIN 13.3 Install New Double Wormshoe

CLIN 14.0 Replace Rudder

CLIN 14.1 Contractor Furnished Material CLIN 14.2 Government Furnished Material

CLIN 15.0 Bowsprit and Foremast Repairs CLIN 15.1 Unstep, Repair and Re-Step the Bowsprit CLIN 15.2 Unstep, Repair and Re-Step the Foremast

2.2 DRY DOCK/VESSEL LIFTING FACILITIES:

The Contractor shall provide a dry-dock or lifting facilities, which are safe to handle the vessel’s displacement and hull form. The use of travel lift or a crane and straps to lift the vessel are unacceptable. The Contracting Officer will make the determination concerning adequacy of facilities as part of the pre-award survey. The Contractor upon request from the Contracting Officer shall submit current information concerning the safety and capacity of their facility to the Contracting Officer for inclusion in the SAFR Facilities File. Examples of such information can include inspections of the facilities by the Contractor or their agents, historical performance on recent dock work for other customers, or insurance capacity ratings or limitations. Current safety certification in accordance with MIL-STD-1625B is not required but can be submitted as evidence of approved dry dock facilities.

2.3 C.A. THAYER HULL REPAIRS AND COATING:

All work described in these specifications is for the routine maintenance, preparation and coating of the ship’s hull as defined in the Scope of Work of the Specification. All of the foregoing repairs, preparation and coatings shall be accomplished in accordance with all the provisions of Contract and Specification. Any additional needed repairs or other work revealed and documented during the course of work by NPS, the regulatory authorities, manufacturer’s representatives or service engineers are to be brought to the immediate attention of the COR.

Such additional work may not be carried out unless authorized in writing by the Contracting Officer.

• Details not specifically mentioned in these specifications, but which are usual and necessary for this type of work, shall be furnished by the Contractor.

• The Contractor shall refer to the specifications for guidance and particulars of repairs but shall get their own measurements and will be responsible for same.

• The Contractor will be required to develop detailed shop or working drawings for the repairs to the ship to coordinate the work, address repairs, and document conditions.

That working documentation shall be submitted to the COR for review and approval prior to repairs. When shop drawings are required, the originals or reproducible copies are to be submitted to the NPS/COR at the end of the Contract.

• The Contractor shall take all necessary measures to reduce air and water pollution that may be caused by any materials or equipment used during the course of the work. The Contractor shall keep the site clean of hazardous trash and debris.

Hazardous Trash and debris shall be kept in approved containers and shall be removed and disposed off the site weekly at a dump site approved for disposal of such material and in compliance with applicable regulations.

• It is the Contractor’s responsibility to ensure full compliance with all Federal, State and local statutes, regulations and rules during the Contract performance period. Any discrepancies or violations of such statutes, regulations, or rules by the Contractor, or by NPS or their representatives shall immediately be brought to the attention of the NPS/CO. All work performed by the Contractor is to be conducted in full compliance with all applicable Federal, State and local statutes, regulations and rules.

• The Contractor shall provide temporary shelter over all spaces of the ship opened to the weather at the time of delivery or for the purpose of accomplishing the work specified herein. The shelter shall be properly secured to exclude rain, to permit ready access to the work areas, and permit the specified interior work to proceed during inclement weather. Items of equipment or machinery that are exposed to the weather as a result of work specified herein shall be further protected to prevent damage from sea spray, wind swept rain, sand, dirt and other contaminants.

• All work shall be accomplished to standards acceptable to the appropriate regulatory bodies and the NPS/COR. The Contractor shall comply with all instructions of the NPS/COR consistent with provisions of the Contract, including, without limitation, safety instructions. Such instructions shall, if the Contractor so requires, be confirmed in writing by the NPS/CO. However, the NPS/COR may not issue instructions which are inconsistent with the Contractor’s rules, policy or procedures pertaining to the safety of its personnel or equipment.

• The Contractor shall be solely responsible for the operation of equipment, including without limitation supervising moving operations, as well as such operations as may be necessary or desirable for the safety of the operation and equipment.

• The Contractor shall furnish qualified supervisors for all phases of the work performed. All work shall be inspected to the satisfaction of the Contractor’s Ship Superintendent or the Contractor’s Quality Control Department prior to presenting to the NPS/COR for acceptance.

• Except as otherwise specified, all reports and documents required by these specifications shall be delivered to the NPS/COR no later than five working days of completion of the work on the item. All documentation and fabrication drawings, sketches, and reports prepared by the Contractor in conjunction with the work items specified shall become the sole property of NPS. Reports include test and inspection reports. All documentation is to be submitted at the completion of the project.

• The Contractor shall prepare progress reports and schedules for the Park which shall be in a suitable form and submitted at weekly intervals, to satisfactorily show that the work is progressing in a systematic and orderly manner.

• All material, equipment and machinery furnished as required by these Specifications shall be of good quality, suitable for a marine environment and, where applicable, meet the requirements of American Bureau of Shipping (ABS) and United States Coast Guard (USCG), acceptable industrial standards and grading rules, and the

NPS/COR.

• The Contractor shall submit their proposed documentation procedures to the

NPS/COR for Park review and approval prior to removal of any equipment.

• Should the specification require removal of any part of the ship or equipment, same shall be photographically documented via digital color photographs in place, labeled as to location and submitted to the Park in TIFF format on a digital gold CD prior to the removal of items. Removed items shall be stored in a dry, safe and secure place which is available to the NPS/COR for inspection at any time. The removed items shall be replaced as original, and any damage resulting there from shall be restored by the Contractor at no cost to the Government.

• Notations in the Specifications of any staging requirements are given for guidance.

The Contractor is responsible for providing staging, man-lifts or other means of access for all specified work.

• Contractor shall be responsible for replacement, reinstallation, or re-adjustment of any structure or gear removed, damaged or altered during the work specified.

Acceptance of the work by the COR does not relieve the Contractor from responsibility for ensuring that all the work has been completed, and items affected by the work have been restored or corrected prior to delivery of the vessel to the

NPS.

• Contractor understands and accepts that NPS survey teams and ship’s crew will be conducting surveys and routine maintenance on the vessel during the period of this Contract. The Contractor’s work shall have priority. The Contractor shall provide advance warning and regard for safety when performing tasks which may endanger the safety of any personnel.

• Where shipboard equipment, materials or machinery is specified to be removed and scrapped, the Contractor shall provide disposal in accordance with all applicable regulations.

2.4 INTERFERENCES

An “interference” is any part of the vessel which must be moved to accomplish the specified work. It is the Contractor’s responsibility to identify, document, remove, reinstall and replace any interference required to accomplish any and all of the work described in these specifications. Due to the historical significance of the vessel, all ships fabric is considered to be an artifact and of national historical significance; care and consideration is mandatory.

The following steps are required:

A. Document Interferences:

• Prior to removing any interference, the Contractor shall photograph them in place via digital color photography and then submit copies of the photos in TIFF format on a digital gold CD along with a list to the COR of all items that need to be removed or disturbed along with the method of removal. No removals shall be made without the approval of the COR for both the item and method of removal.

• Examine interference prior to and during removal. Make a list of damaged or deteriorated items or items rendered unsuitable for re-installation during their removal. Provide the list to the COR within five (5) working days of the removal.

B. Removed Interferences:

• Protect items of interference from damage and loss.

• Label items of interference with their identity, location and name of the vessel via the method approved by the NPS/COR.

C. Re-Install Interferences:

• Install items of interference which were neither reported as previously damaged or deteriorated or rendered unsuitable for re-installation during removal.

• Install reported items of interference in the as found condition or after authorized repairs have been made.

• Install new material for material rendered unsuitable during removal or storage.

• New material shall be equal in composition, design, type, and size of the existed material prior to its removal.

• Install new fasteners shall be of the same material composition, design, type and size as the original, gaskets and bedding compound when re-installing items of interference.

• Align and reinstall items of interference to the satisfaction of the COR.

• Renew coatings on interferences and affected areas after reinstallation.

2.5 HISTORIC PRESERVATION TREATMENT PROCEDURES

The principal aim of preservation work is to halt the process of deterioration and stabilize the item's condition, to sustain the integrity of the historic element, feature or structure being preserved. Cyclic maintenance is often required as well as repair work. Repair is required where specifically indicated.

A. The following procedures shall be followed:

• Retain as much existing material as possible; repair and consolidate rather than replace.

• Use additional material or structure to reinforce, strengthen, prop, tie, and support existing material or structure.

• Use reversible processes wherever possible.

• Use traditional replacement materials and techniques if possible. New work shall be distinguishable from old work and original materials and techniques.

• Record the existing condition before commencing with repair work; document with preconstruction photos, sketches and field notes. Record repair work during construction with periodic construction photos and daily inspection reporting. Photo documentation is specified in Division 01 Section "Photo Documentation For Historic Preservation Projects".

B. Protection of Historic Materials

Removed and Salvaged Historic Materials:

• Clean salvaged historic items.

• Pack or crate items after cleaning. Identify contents of containers.

• Store items in a secure area until delivery to the NPS.

• Transport items to storage area designated by Contracting Officer.

• Protect items from damage during transport and storage.

• Do not dispose of items removed from existing construction without prior written consent of Contracting Officer.

Removed and Reinstalled Historic Materials:

• Clean and repair historic items to functional condition adequate for intended reuse.

• Pack or crate items after cleaning and repairing. Identify contents of containers.

• Protect items from damage during transport and storage.

• Reinstall items in locations indicated. Comply with installation requirements for new materials and equipment. Provide connections, supports, and miscellaneous materials necessary to make item functional for use indicated.

Existing Historic Materials to Remain:

• Protect assemblies and materials indicated to remain against damage and soiling during historic treatment. When permitted by Contracting Officer, items may be removed to a suitable, protected storage location during historic treatment and reinstalled in their original locations after historic treatment operations are complete.

Storage and Protection:

• When removed from their existing location, store historic materials within a weather-tight enclosure where they are protected from wetting by rain, snow, or ground water, and temperature variations. Secure stored materials to protect from theft.

• Identify removed items with an inconspicuous mark indicating their original location.

• Develop a key plan when many similar items are scheduled for removal and reinstallation.

• COR shall have access to the storage site for inspections.

2.6 EXAMINATION OF THE SITE

A. All bidders are urged to be at the Ship’s walk-through with the Contracting Officer. The SHIP will be available for detailed ship checking to examine existing conditions before submitting bids. All bidders will be held to have the same knowledge concerning the SHIP and the ONBOARD conditions as if they had attended the Ships walk-through inspection and conducted a ship check of the SHIP. All bidders will be held to the assumption that they are aware of details obvious to the casual observer should they have done a conscientious walk through. This is applicable to all items of interference.

B. Prior to the commencement of any contract work, the Contractor shall perform lead concentration testing at and adjacent to the areas of specified work within the ship to establish a baseline condition. The Contractor shall be responsible for cleanup and additional testing to return the space, at a minimum, to the baseline or better lead levels following the completion of the work.

2.7 WORKPLANS, FABRICATION, AND INSTALLATION DELIVERABLES

This element of work consists of the preparation of workplans, fabrication and installation documents and submittals, and project documentation prepared prior to conduct of work.

Contractor must provide all labor, equipment and materials to prepare workplans for coordination purposes and address fabrication and installation submittals for each component being repaired or replicated and replaced. The submittals shall be reviewed by the COR, comments returned, and the submittal shall be revised by the Contractor as necessary. Specific dates and timelines will be developed in collaboration with the Contractor and COR. Prior to the undertaking of this work the Contractor shall review the Government Provided Documents

A. Government Provided Historical Documents and Information: SAFR will provide historical documentation including existing plans photos, drawings within five (5) business days after contract award.

B. 50% Draft Workplan(s), Fabrication and Installation Documents: Contractor will review the government provided historical documents and physical elements and from those, develop a draft workplan, including a materials and submittal list and timeline of all newly built items (rudder, bullrails, catheads and hull planking), for review by SAFR. During that period SAFR will provide a subject matter expert to provide assistance, answer questions, and comment. A written response will be returned to the Contractor within seven (7) business days.

Documents for NPS Review:

o Workplan(s) o Fabrication and Installation Documentation o Materials Lists

Where more than one product type is identified for a particular system, assembly, or element, the Contractor must identify exactly which type will be used.

For each product type, the Contractor must identify descriptive or performance specifications; early submittals shall be brief specifications, but complete specifications shall be provided prior to completion of fabrication and installation documents.

For each product type, the Contractor must identify at least one manufacturer that will be used.

o Production Schedule/Timeline

C. 75% Draft Workplan(s), Fabrication and Installation Documents, Draft Schedule: Within 15 days after receipt of NPS comments and approvals, the Contractor will provide a revised updated set of the draft workplans, fabrication and installation documents including the entire rudder, bullrails, catheads and hull planking, an itemized materials list, and a proposed timeline for Contractor and SAFR milestones for the acquisition, fabrication, manufacture and installation of all components, production requirements, availability for shipyard period, and restoration goals. All items in the Scope and Technical Requirements shall be included. A written response will be returned to the Contractor within seven (7) business days.

Documents for NPS Review:

o Workplan(s) o Fabrication and Installation Documentation o Materials Lists o Production Schedule/Timeline o Product File o List of all required Structural Tests and Special Inspections o All Calculations

D. 100% Draft Workplan(s), Fabrication and Installation Documents, Draft Schedule: Within

7 days after receiving SAFR comments on the 75% draft documents the Contractor will provide a complete set of workplan(s), fabrication and installation documents to the COR for review and comment. Comments will be returned to the Contractor by the COR within three (3) business days. Following corrections, the Contractor must provide three sets of all corrected and completed documents approved by the registered and licensed; lead Naval Architect or Marine Engineer to the COR.

Final Documents:

o Workplan(s) o Fabrication and Installation Documentation o Materials Lists o Production Schedule/Timeline o Product File o Statement of Structural Tests and Special Inspections o All Calculations and Analysis

E. As-Constructed Drawing Update: Contractor will work with COR to annotate the As- Constructed Drawings and return three copies of the annotated original to the COR. As- Constructed Drawings and all completed fabrication and installation documentation shall be submitted to the COR within 7 days following redelivery of the vessel to NPS.

F. Document Format Requirements:

DOCUMENT SUBMITTAL FORMATS ELECTRONIC

FORMATS *

HARDCOPY

FORMATS

Workplan PDF N/A

Fabrication and Installation Documentation (Submittals)

AutoCAD and PDF

Full-Size Paper

(ANSI D)

Materials Lists and Product Files PDF N/A

Production Schedule/Timeline PDF & MS Excel N/A

Statement of Structural Tests and Special Inspections

PDF & MS-

Word N/A

Supplemental Reports (if applicable) PDF N/A Calculations and Analysis PDF N/A Written responses to the 100% Complete Drawing and Documents review comments

PDF & MS-

Excel N/A

Updated As-Constructed Drawings AutoCad and

PDF

Full-Size Paper

(ANSI D)

2.8 Project Schedule and Updates

The contractor shall submit a detailed project schedule prior to the commencement of work.

The schedule should identify each discrete work element, starts, stops, long lead material procurement and critical path work items. The schedule submitted will be used to coordinate inspections of the work.

The project schedule shall be updated on a weekly and monthly basis throughout the entire contract period and until project substantial completion. The status date of each monthly schedule update shall be 10 days before the progress payment request date.

As the work progresses, indicate actual completion percentage for each activity. Include the following in the narrative with your submission:

• Any known delays.

• Pending modifications.

• Impediments or constraints affecting progress.

A. General: The Contractor must email copies of the project schedule to the COR. The schedule shall include all required submittals with submission dates and review periods as well as a fabrication and installation schedule with milestones and shall be resource loaded. Milestones shall encompass all phases of the Contract including procurements, fabrication, dry-docking and installations and shall incorporate both parties, Contractor and SAFR.

The Contractor must use the Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. The Contractor's project schedule shall consist of the required submittals, procurement activities including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items and fabrication and installation activities.

Commencement of work should not be conducted until all submittal requirements are met and government approval is received for same.

B. Software: The software shall be the latest version of Microsoft Project, Primavera Project

Planner, SureTrak, or approved equal. In developing the project schedule, the Contractor must be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the project schedule.

C. Monthly updates: The Master Schedule for the overall project and CLIN percent completions will be updated monthly.

D. Weekly updates: Weekly projections of three (3) weeks of CLIN items will be sent electronically to the COR by the Contractor.

2.9 Project Meetings

A. Kickoff Meeting

After the Contract has been awarded, the Contractor will arrange a project kickoff meeting with the COR. The meeting agenda shall include the following as a minimum:

• Review and emphasize NPS needs and objectives.

• Updated Schedule - Contractor must provide two (2) color hard copies for review.

• How modifications are accomplished.

• Expected submittals during the project.

• Transportation of ship to work site

• Payments to the Contractor.

B. Prework Meeting

The following project requirement deliverables shall be submitted one (1) week prior to the Prework Meeting.

• 100% Complete Fabrication and installation Documents.

• Project Schedule with fabrication and installation portion fully developed.

• Accident Prevention and Safety Program

After the required pre-work submittals are received, reviewed and approved, and prior to the start of fabrication and installation, the COR will arrange an on-site Prework meeting.

The meeting agenda will include the following as a minimum:

• Jobsite safety

• Roles and responsibilities

• Fabrication and installation schedule (Provide a minimum of two (2) color hard copies and electronic copy in software it was created in.)

• Labor standards

• Modifications

• Accident reporting

• Medical emergency processes, availability, emergency numbers, and contacts.

• Proposed Saturday, Sunday, holiday and night work.

C. Weekly Progress Meetings

The Contractor will coordinate and participate in weekly progress meetings with the COR and project team members. The Contractor shall record and distribute meeting minutes, providing them to the NPS distribution list within 1 business day of the progress meeting.

The progress meetings will update all parties on the following meeting agenda items:

• Submittal status

• Review of off-site fabrication and delivery

• Requests for Information (RFI’s) and issues

• Modifications

• Work in progress and projected

• Problems likely to impede progress

• Schedule update

• Other business relating to work

2.10 SUBMITTALS

Submittals will be made to the COR by means of an emailed electronic copy using a CM-16 transmittal form. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity. Provide project data and cutsheets as appropriate. Where substitutions proposed, provide sufficient detailed information for evaluation of appropriateness, salient characteristics, and performance by NPS/COR. COR will review and respond within three (3) business days.

A. Submittal Types are as follows:

Action Submittals: Written, graphic information, and physical samples that require Government’s responsive action.

• Product Data: Collect information into a single submittal for each element and type of product or equipment

• Samples: Submit Samples for review of kind, color, pattern, texture, and performance for a check of these characteristics with other elements and sufficient https://www.nps.gov/dscw/upload/TransmittalForm-CM16_10-7-20_v508_101420.pdf https://www.nps.gov/dscw/upload/TransmittalForm-CM16_10-7-20_v508_101420.pdf for a comparison of these characteristics between the submittal and actual component as delivered and installed.

• Test Reports.

Informational Submittals: Written information that does not require Government’s responsive action. Submittals may be rejected for not complying with requirements.

• General: Prepare and submit Informational Submittals required by individual

Specification Sections.

• Manufacturer Instructions.

• Product Data.

B. COR Review and Annotations

Action Submittals: COR will review each submittal, generate comments on corrections or modifications required, and indicate the appropriate action. The submittal will be marked in one of three ways as defined below:

1. Approved: Acceptable with no corrections.

2. Approved with Notations: Minor corrections or clarifications required. All comments are clear and no further review is required. The Contractor must address all review comments when proceeding with the work.

3. Disapproved – Resubmit: Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The Contracting Officer will identify the reasons for disapproval. The Contractor must revise and resubmit with changes clearly identified.

C. Submittal List

A submittal list has been attached in the Appendix section. The intent of this example is to provide an overall summary of submittal requirements and not a comprehensive list. The technical requirements indicate the type and specify submittal requirements. The terms and conditions of the Contract still apply regardless of what is shown on the submittal list.

Contractor shall prepare their own submittal list to be submitted to the COR at the Kick-Off meeting for review.

2.11 Requests for Information (RFI’s)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI.

1. Contracting Officer will not respond to RFIs submitted by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, as appropriate.

5. Drawing number and detail references, as appropriate.

6. Field dimensions and conditions, as appropriate.

7. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

8. Contractor's signature.

9. Requested date for response.

10. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Form: Complete the RFI Form as follows:

1. Enter the general information at the top of the form.

2. Under the “Action” section at the bottom of the form, select “Question” then select

“CMR” in the drop-down of the “Send to” box.

3. Enter the details of the question and attach related documents.

4. Select “Submit Form” at the bottom of the page.

D. Contracting Officer’s Action: Contracting Officer will review each RFI, determine action required, and respond. Contracting Officer will determine the critical nature of each RFI and issue a response accordingly.

1. The following are not considered to be RFIs and will receive no action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. Contracting Officer's action may include a request for additional information, in which case time for response will date from time of receipt of additional information.

2.12 PROGRESS PAYMENTS

Progress payments shall be made and submitted per contract 52.232-33.

The Contractor must furnish the originals of all field notes and all other records relating to the basis for payment, to the COR, who shall use them as necessary to determine the final amount of progress payments. The Contractor must retain copies of all such material furnished to the COR or Contracting Officer until the conclusion of the Contract.

2.13 SAFETY

https://www.nps.gov/dscw/upload/RFI-RequestForInformation-Form_2-18-20_v508.docx

Accident Prevention

A. Accident Prevention Program: Prior to the Prework Meeting the Contractor must submit an accident prevention program. The Contractor must ensure that the health, safety and welfare of his/her staff, NPS staff and visitors are at all times protected. The program must be accepted by the NPS before any on site work can begin. The program shall comply with OSHA and project requirements. Include the following:

Name of responsible supervisor to carry out the program; monthly safety meetings; first aid procedures; outline of each phase of work, hazards associated with each phase and methods proposed to ensure property protection, and safety of the public, National Park Service staff and Contractor employees; training; planning for possible emergency situations; housekeeping and fire protection.

B. Accident Reporting: Reportable accidents, defined as death, occupational disease, traumatic injury to contractor’s personnel, NPS employees or the public, property damage of any accident in excess of $100 and fires, must be reported within seven days. Complete an Accident/Property Damage Report (attached Form CM-22) and forward to the Contracting Officer.

C. Quality Assurance: Ensure that all employees are physically qualified to perform their assigned duties in a safe manner. Do not allow employees to work if their abilities are impaired. Operators of all equipment shall be able to understand signs, signals and operating instructions, and be capable of operating such equipment. Ensure that all employees have been trained, know and understand the safety protocols of the Contractor.

D. Accident Prevention Products:

Provide the following on the job site:

• First aid facilities.

• Personnel protective equipment: Meet requirements of NIOSH and MSHA.

• Emergency instructions, including telephone numbers and reporting instruction for ambulance, physician, hospital, fire department and police. Place in conspicuous locations at the worksite.

• Adequate egress at all times in accordance with the Standard for Safeguarding Construction, Alteration, and Demolition Operations (NFPA 241).

• Hard hats and safety glasses for all employees and for up to 6 visitors.

• Designate and post signs in all hardhat or special safety requirement areas.

2.14 QUALITY CONTROL

A. General: The quality of all work shall be the responsibility of the Contractor. The Contractor must submit their Quality Control and Quality Assurance program documents and any Sub-Contractor’s Quality Control and Quality Assurance program documents to the COR prior to commencing any work. Inspect and test all work as needed to ensure that the quality of materials, workmanship, fabrication and installation, finish, historic appearance and functional performance is in compliance with applicable specifications.

Protection of the vessel and components from harm shall be the sole responsibility of the Contractor while the vessel or components are in the custody of the Contractor.

Damage to the vessel while in the custody of the Contractor must be repaired or replaced in kind by the Contractor at no additional cost to the Government.

The Contractor's Quality Control Supervisor may also perform the duties of Project Superintendent.

Any testing shall be the responsibility of an independent testing laboratory. Test reports shall be completed by person performing the test. The COR may designate locations of tests. Off-site testing reports shall be submitted prior to shipment.

Testing Laboratory and Equipment:

• Employ certified independent laboratories to perform sampling and testing. The testing laboratory organization shall be certified for the type of testing work to be done.

• All measuring devices, laboratory equipment, and instruments shall be calibrated at established intervals against certified standards in accordance with NBS requirements. Upon request, measuring and testing devices shall be made available for use by the Government for verification tests.

B. Execution

• Off-Site-Control: Items that are fabricated or assembled off-site shall be inspected for quality control at the place of fabrication by the Contractor or the Contractor’s Quality Control Representative. The COR shall make inspections at Contractor’s facility at several points such as delivery, utilization of the component and at the final assembly/integration with the rest of the project. COR inspections do not imply acceptance. COR acceptance will not occur until final delivery. Notify the COR in advance of testing.

C. Enforcement

The Contractor must stop work on any item noted by the Contracting Officer.

2.15 SPECIAL LOCATION REQUIREMENTS

The C.A. Thayer is moored at Hyde Street Pier in the Fisherman’s Wharf area of San Francisco.

Fisherman’s Wharf is a busy and popular visitor attraction and suffers from significant congestion. There are no staging areas or construction zones on Hyde Street Pier and proposed fabrication and installation or project support from crane barges or other marine construction equipment will require prior approval and must conform to all local, state and federal rules and regulations.

• Any work proposed to be done on the vessel at Hyde Street Pier will require prior approval by the COR. During any fabrication and installation the vessel may be closed to the public.

• Any entry into Aquatic Park Cove by Contractor vessel or sub-contractor requires prior closure of the Cove. Two (2) weeks minimum notice is required to request Cove closure which requires Park Superintendent approval.

A. Deliveries

• Hyde Street Pier deliveries may only be made Monday through Friday between the hours of 7:00 AM and 9:00 AM and require one (1) business day minimum notice to the

COR.

• San Leandro warehouse deliveries may only be made Monday through Friday between the hours of 9:00 AM and 2:00 PM and require two (2) business days minimum notification.

2.16 TEMPORARY CONTROLS

Housekeeping Keep project neat, orderly, and in a safe condition at all times. Areas of the vessel where work is not being performed shall be protected from dust and debris.

Weather Protection When inclement weather is expected, provide temporary protection for areas where hatches, ports or other openings into the hold or interior spaces or elements have been removed or have not been installed. Inspect protective coverings frequently to ensure that they are functioning properly and are not damaging surrounding areas.

Fire Protection Equipment Observe and enforce standards of fire prevention. No open fire on the vessel is allowed.

Smoking Smoking on Hyde Street Pier, aboard the vessel or within buildings or temporary storage sheds is prohibited.

2.17 ACCESS

The Contractor must coordinate fabrication and installation efforts with the COR such that there is minimal impact to the work of SAFR National Park Service personnel and the visiting public.

During fabrication and installation, the Contractor must have continuous access to the site if at Contractor’s site. During work at SAFR facilities, the Contractor will have access from 7:00 am to 4:30 pm, Monday through Friday, unless otherwise approved by the Contracting Officer.

A. Media/NPS Publicity:

During the project SAFR will schedule media events to mark and advertise significant milestones, (such as execution of CLIN 2.2). Such events shall be coordinated with the Contractor so as to present the least interference with the project schedule or production. A minimum of two (2) media events shall occur during the execution of the Contract. During media events, Park staff, VIPs and media shall have access to the site and the vessel. The Contractor must be responsible for the overall safety of the events. The events shall be scheduled between the Contractor and COR for a time that will allow the safest interaction between the event visitors and the Contractor’s work.

2.18 WORKING HOUR RESTRICTIONS

All work shall be limited to the weekday hours of 7:00 am to 5:00 pm unless otherwise approved by the Contracting Officer. No work shall occur on Federal holidays or weekends unless the contractor has obtained CO approval. Deliveries to NPS SAFR at Hyde Street Pier shall be limited to Monday through Thursday from 7:00 am to 9:00 am and require a minimum of 24 hours notification to the COR. SAFR staff and COR will be available for consultation between the hours of 7:00 AM and 4:30 PM, Monday through Friday.

Special conditions and restrictions may apply during the following events/times:

SF Fleet Week 4th of July

2.19 PROJECT DOCUMENTATION

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