Amd_0001_Questions_and_Answers_0001.pdf

RFQ 140P8525Q0016

MAINTAIN WAWONA HOTEL BUILDINGS AND PREMISES

Yosemite National Park Questions and Answers – Amendment 0001

The following are answers to questions received during the RFQ:

1. Incumbent Contractor and Contract Value. Could the Government please provide the name of the incumbent contractor for this requirement and the total awarded contract amount (base and option years, if applicable)?

a. Answer: This is a new requirement with no incumbent. Custody or care of the

Wawona Hotel was recently separated from requirements of the primary concessions contract with Yosemite Hospitality, a subsidiary of Aramark. The NPS possesses no information about maintenance costs that were incurred by the concessioner.

2. Historical Staffing Model. Does the Government have a historical or recommended staffing model (e.g., FTEs or shift coverage) based on prior contract performance?

a. Answer: The outgoing site managers suggest that routine staffing requires two working supervisors, two building maintenance and two landscaping workers. The NPS has no requirement but is looking for offerors to propose staffing levels with pricing.

3. Security & Site Access. Will the Government issue site access credentials or require background checks for contractor personnel? If so, could you share the standard process and expected turnaround time?

a. Answer: No security credentials or background investigations are required for contractors. Contractors should conduct their own background checks and report anyone who is known to be wanted for a felony under state or federal law. The government will issue vehicle decals to allow employees to pass through entrance stations without payment of a park entrance fee. The contractor must secure its own internet service if on-site network access is desired. Local cellular data is provided by AT&T and Verizon wireless.

4. Emergency Response Expectations. Can the Government clarify its expectations for contractor response times in the event of after-hours emergencies or urgent service needs?

a. Answer: Please see Section 2.5.1 in the Performance Work Statement. An on-site presence is required 24 hours per day. A response to an emergency should be immediate, if warranted, with follow-up reporting requirements of 24 to 72 hours.

5. Bio-Preferred Product Approval. Will the Government provide a pre-approved list of acceptable bio-preferred products, or should contractors submit their proposed list of products for review and approval prior to use?

a. Answer: The contractor should submit their proposed list of products for review and approval in accordance with section 4.10 of the Performance Work Statement, and in accordance with the Combined Synopsis and Solicitation, checklist on page 2, and FAR clause 52.223-2 on page 10. The federal government offers guidance for federal agencies on agency web pages. This information is offered for use by government agencies and does not represent product endorsements or specific requirements for contractors.

https://www.biopreferred.gov/BioPreferred/ https://www.gsa.gov/governmentwide-initiatives/federal-highperformance-buildings/resource-library/sustainable-acquisition/green-procurement-compilation https://sftool.gov/procure/about/686/procure

6. Utility and System Baseline Data. Will the Government furnish any historical utility usage data or system performance logs for key infrastructure such as boilers, water features, or fire suppression systems?

a. Answer: The Wawona Hotel has been operated by several concessions contractors over the previous 100 years. The government does not possess or maintain usage data or maintenance records. Some service manuals and other information may be available on site. Utility costs will be paid directly by the government.

7. Initial Deficiency List. Will the Government provide any recent inspection findings or documentation of known deficiencies to assist with the development of the Initial Deficiency List due within 30 days of contract start?

a. Answer: No, the government has developed no such list. The hotel remained under the care of the concessioner though May 15. The purpose of the deficiency list is to itemize obvious damage that will present an undue burden for maintenance by an incoming maintenance contractor, such as broken windows and door hardware or locks (if found), evidence of a rodent infestation, water leaks, etc.

8. Would you advise whether a vehicle would be needed to patrol the grounds at Wawona?

a. Answer: The property lacks an internal automotive circulation system and is not large enough to warrant vehicle use on the premises.

9. Do you know approximately the square footage of the grounds that need to be patrolled?

a. Answer: The entire site is 10.7 acres. Roughly 1.4 acres is paved for visitor parking.

Six buildings cover 0.82 acres. When paved parking and building footprints are subtracted from the overall site, approximately 8.48 acres of landscaped yards and recreational facilities remain, including to a tennis court, historic fountain – now dry – and empty swimming pool. The entire building complex, including indoor habitable spaces, covered walkways, and balconies within six buildings, amounts to 70,306 square feet, gross floor area.

The following questions and answers were exchanged during an open site visit and walk-through for potential offerors, which occurred May 7, 2025, at the Wawona Hotel.

The group assembled at the front entrance of the main hotel building, which was opened at 9:00 a.m. NPS introductions and opening remarks were offered in the lobby, with an explanation about the hotel closure, rehabilitation schedule, and future construction. The group was led through the reception area, management offices, dining room, beverage service area, and kitchen. The basement and service rooms were opened for review and cursory inspection. The group then exited the lower level of the main building and ascended the stairway to see a typical guest room, and circle the building using the exterior corridors. The group returned downstairs and walked among the remaining five buildings without entering, stopping briefly to view and discuss underground vaults that include fire suppression equipment. The basement level of the Annex, including a golf pro shop, was opened for inspection. Finally, the group crossed the front entrance to discuss existing use of the parking area for trailhead access, to identify the location of the tennis court, and returned to the service area behind the main building.

10. Will keys be made available to the contractor?

a. Answer: Yes

11. Will the NPS provide a list of daily tasks or required instructions, or a daily maintenance schedule?

a. Answer: Expectations will be defined by a detailed statement of work and a quality assurance plan that will be provided with a solicitation. That document will include general requirements, but we expect offerors to confirm that they will complete required tasks. The NPS will not stipulate minimum or maximum staffing requirements.

12. What are the government’s expectations for pool maintenance?

a. Answer: Both the swimming pool and the fountain have been drained for winter. The Performance Work Statement will have no requirements to maintain water quality or clarity, but we ask that the pool and fountain be swept clean of leaf litter, pine needles, and other debris.

13. Are the existing boiler systems live?

a. Answer: Yes

14. Is the fire suppression system active?

a. Answer: Yes, and the standpipes and fire extinguishers are fully charged. Parker Bevington and Jim Donovan (NPS) explained that the NPS has a local fire station and a responsibility to respond to structural fires in Wawona, including the hotel complex. If there is an alarm, NPS will respond to investigate. But NPS does not manage the alarm system or fire suppression equipment. Alarms are occasionally triggered by changes in weather or other conditions

15. Do the buildings have floor drains?

a. Answer: Yes, and we expect them to be filled with water occasionally, to provide a barrier to sewer gases and insects.

16. Would you like to see the exterior of the buildings power washed?

a. Answer: No, the building is maintained as a historic wooden structure. Water pressure and exposure may cause damage the wood.

17. Does the statement of work include maintenance orders for backup generators?

a. Answer: Yes

18. What is the preferred method of disposal for green waste?

a. Answer: The NPS set aside a designated “wood yard” for community use. The contractor should utilize this facility for disposal of leaves, pine needles, and wood.

NPS fire crews burn the debris piles in the fall.

19. What is the proposed or intended extent of rehabilitation, and how soon will it begin?

a. Answer: The NPS will not know the full extent until a comprehensive plan is completed by an architecture and engineering firm. We believe that the initial inquiry will take one year for the consultants to arrange travel and to perform an assessment of all buildings, with another year required for investigations and analysis. The maintenance contract is proposed for one initial year plus three option years.

20. Will the maintenance contractor be responsible for snow removal?

a. Answer: The draft performance work statement includes no requirement for snow removal. The concessioner or hotel operator has been responsible for snow removal when they maintained the property. The NPS will not require the maintenance contractor to remove snow.

21. Is the maintenance contractor required to remove pine needle accumulation from rooftops?

a. Answer: Yes, to minimize risk of structural fire, pine needles should be removed from wood shake roofing with leaf blowers or by other means. A thin amount of pine needles is tolerable, but pine needles and leaf litter should not accumulate to any depth that can be measured in centimeters or inches.

22. Are the kitchen furnishings and equipment and other fixtures to be retained on site?

a. Answer: On the day of the walk through some mattresses and room furnishings were stored inside buildings. Those items will be removed soon by the concessioner and placed in storage. Steel tables, wash stands, and plumbing and electrical fixtures will remain.

23. Would the NPS allow the use of trailers or pre-existing tent cabins to house maintenance employees?

a. Answer: Yes, portions of the site may be used to accommodate employees in temporary quarters. However, no sewer hookups or other utility connections are available. Occupation of the buildings for the purpose of housing maintenance contractor employees is prohibited because the buildings were closed for public health and safety issues. But employee use of restrooms and shower facilities is allowable for the duration of the contract.