B09_Sol_Amendment_A0002_-_Attachment_8_Revised_-_Addendum_-_Specific_Instructions_to_Offerors.pdf

ATTACHMENT 8

ADDENDUM TO CLAUSE 52.215-1

SPECIFIC INSTRUCTIONS TO OFFERORS

RFP 140P6218R0015

A. To be eligible for this Historically Underutilized Business Zone (HUBZone) contract, the Offeror must be an SBA-Certified HUBZone small business concern both at the time of its initial offer and at the time of contract award. If Offeror is not a HUBZone concern at the time of its initial offer, or if the offeror is not already registered and active in the System for Award Management (SAM) (www.sam.gov), and/or have not completed the Representations and Certifications prior to submission of its offer to the Contracting Officer, the offer will be ineligible for consideration. The Offeror’s SAM registration, Representations and Certifications, and SBA HUBZone certification will be verified by the Contracting Officer during the Contracting Officer’s initial review of offers received. If it is found the Offeror is not registered and active in SAM, has not completed the required Representations and Certification, or if the Offeror is not found to be an SBA-certified HUBZone small business concern in accordance with 13 CFR Part 126, the Offeror will be notified that its offer is ineligible for consideration.

Note: As part of the Offeror’s proposal submission, in the Clauses and Provisions of the solicitation, under Provision 52.204-8 Annual Representations and Certifications, paragraph (b)(2), Offeror is to select either block (i) or (ii), as applicable, and submit that page with its proposal. If block (2) is checked, the Offeror must then also submit the completed individual representations and certifications with its offer.

B. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of three (3) separate parts: Factor I – Technical Proposal, Factor II – Past Performance, and Factor III – Price Proposal. Proposals shall be submitted via email to the Contracting Officer, Kathryn Logsdon, at kathryn_logsdon@nps.gov. All documents submitted in Offeror’s proposal shall be provided in Adobe PDF Format. Response to this solicitation must be submitted so they are received by the due date and time specified below:

Due Date Due Time

Wednesday 5/16/2018 3:00 p.m. Central Time

C. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, price competition is insufficient to support a determination of price reasonableness, additional price information or a detailed breakdown of pricing information to support a price reasonableness determination will be requested from the Offeror, at which time the Offeror shall promptly furnish.

D. SPECIFIC INSTRUCTIONS:

1. FACTOR 1 – TECHNICAL PROPOSAL. Offerors shall prepare and submit a technical proposal by the date/time stated above. The offeror’s technical proposal consists of three (3) subfactors:

(a) Plan for Execution, (b) Proposed Performance Schedule, and (c) Technical and Financial Capability. All subfactors are of equal importance.

(a) Subfactor 1: Plan for Execution. Offeror’s Plan for Execution shall not exceed TEN (10) pages in length. Pages shall be numbered and shall have a header or footer that contains the offeror’s name and the solicitation number applicable to this RFP.

Written plan includes, at a minimum, a narrative detailing Offeror’s management approach that demonstrates a reasonable methodology to using sound business practices to accomplish and fulfill the requirements of the contract, to include: risk management, logistics, mobilization, safety, quality control and resolution of potential issues and challenges. Offerors shall also include proposed methods to ensure safety of park employees and park visitors. The written plan shall also include, at a minimum, a narrative detailing Offeror’s technical approach/capabilities that provides evidence of Offeror’s thorough understanding of the work to be performed, required permits, applicable codes and disciplines, and environmental compliance to fulfill the requirements of the contract.

(b) Subfactor 2: Proposed Performance Schedule. Submit a proposed performance schedule assuming a Notice to Proceed is issued on June 11, 2018. Schedule shall be in Bar (Gantt) Chart format.

Schedule shall capture major tasks/milestones of the project requirements, execution timelines, dependencies between tasks/milestones, and critical path items. The schedule must demonstrate coordination of the work activities, phasing, consideration for weather delays, and a realistic timeframe for completion of the work once a Notice to Proceed has been issued to the Contractor.

(c) Subfactor 3: Technical and Financial Capability. Submit one (1) completed Technical and Financial Capability Statement. Use the Government-provided form included in the solicitation as Attachment 6; do not alter the form. Additional pages may be needed to provide all information requested by the form. Additional pages shall be numbered and clearly marked that the pages are a supplement to the Technical and Financial Capability Statement. The total number of additional pages supplementing the Technical and Financial Capability Statement shall not exceed TEN (10) pages in length. Mark each page with offeror’s name and the solicitation number applicable to this RFP.

The offeror’s responses furnished in Attachment 6 - Technical and Financial Capability Statement and its supplemental pages must be complete, and evidence the offeror possesses or has the ability to provide the (1) technical knowledge, (2) technical capability, (3) relevant experience, (4) sources and resources (to include financial), (5) licenses, and (6) business, managerial, organizational, and administrative acumen to successfully provide and perform all requirements of this contract.

Licenses

(1) If the roof removal and installation work is being performed by the Contractor’s own personnel, the Contractor is to submit with its proposal, evidence that he/she holds a current contractor’s license by the State of Arkansas Contractor’s Licensing Board, to perform construction work on commercial structures.

(2) If the roof removal and installation work is not being performed by the Contractor, but by the Contractor’s subcontractor (at any tier), the Contractor is to submit with its proposal, evidence that the subcontractor holds a current contractor’s license, issued by the State of Arkansas Contractor’s Licensing Board, to perform construction work on commercial structures.

Relevant experience of key personnel:

(1) Project Manager: Must be supported by a resume of the capable individual who will be responsible for the organization and administration of the project. Responsibilities of a Project Manager under this contract would include, but are not limited to:

(i) understanding and managing of the contract,

(ii) knowledge of environmental and OSHA regulations and compliances relating to the work to be performed, materials to be acquired, and the tools, equipment and practices to be used under the contract (not needed by Project Manager if the construction site superintendent on the project possesses this knowledge),

(iii) communications and resolution of contract matters and issues,

(iv) ensuring effective and strategic coordination of contract activities, logistics, manpower, and materials, and

(v) documents control and submission (e.g., project and material submittals, certified payrolls, insurance, bonds, schedule of values, construction schedules, safety/accident prevention plan, quality control, test results, inspections, progress reports, subcontractor documentation, O&M manuals, warranties, invoices, etc..).

(2) Construction Site Superintendent: Must be supported by a resume of the capable individual(s) who will be supervising and overseeing the work at the contract work site. The Site Superintendent should possess the knowledge and familiarity of, and experience with, the materials, tools and equipment to be used, interpretation of construction drawings, the methods, means, and regulations for metal roofing and roofing construction / installation, construction disciplines, and the resource skills needed for successful completion of the work of this contract. Responsibilities of a Construction Site Superintendent under this contract could include, but are not limited to:

(i) demonstrate leadership and provide on-site coordination for all phases of the work to be performed, including hiring/scheduling of crew, coordinating subcontractors, material and equipment, ensuring that specifications are being strictly followed, and work is proceeding on schedule and within budget.

(ii) responsible for scheduling, inspections, quality control, job site safety, acquiring necessary permits, and compliance to the government’s security regulations and procedures.

(iii) knowledge of environmental and OSHA regulations and compliances relating to the work to be performed,.

(iv) maintain open and constructive communications, and attendance at project progress meetings with government project personnel,

(v) completion and submission of project reports such as daily logs, certified payrolls, material submittals, records of meetings, etc.

(3) Installer: Must be supported by the capabilities statement of a firm, or resume of a capable individual, experienced in the installation of metal roof systems. If the roof installation will be performed by a subcontractor (at any tier), Contractor is to provide evidence of the metal roof installation that was successfully performed and completed by the subcontractor. Provide the description, location, date and contract value for each past performance referenced.

2. FACTOR II – PAST PERFORMANCE. Offeror shall submit past performance information requested by Attachment 7. The offeror must support a relevant work history of performing metal roof installation and associated construction work of at least the size, scope, and complexity of a contract resulting from this solicitation, and/or non-relevant work history where experience and/or knowledge was gained that offeror believes would be of benefit to the government in overall performance of the work described in the solicitation. The past performance claimed by Offeror must be supported by at least three (3) of the Offeror’s references when contacted by the contracting officer or technical evaluator. The Government will utilize the information provided, along with information the Government may collect from other sources (i.e., other Government offices and reporting systems, commercial sources, etc.), in rating the offeror’s past performance.

3. FACTOR III – PRICE PROPOSAL - The solicitation constitutes the model contract.

Offerors are to submit the documents and information described in Subfactors 1, 2, and 3 below.

Offerors not completing and/or submitting the documents/information for these subfactors may be deemed ineligible for award. Alternate Line Item Proposals will not be considered.

(a) Subfactor 1: Attachment 5 – Offeror’s Proposed Price Schedule

(1) Complete all information, providing line item pricing for each applicable element listed.

(2) If there are “other” elements that cannot be logically absorbed in an already described element, then list the “other” elements on Lines 019 thru 024, describe the elements, and provide line item pricing for each.

(b) Subfactor 2: SF1442 - Solicitation, Offer, and Award Form

(1) Complete blocks 14, 15, and 16 with Offeror’s information. Also include Offeror’s DUNS number.

(2) Complete block 17

• Complete the number of calendar days the Offeror has given the Government for the Government’s acceptance of Offeror’s proposal, AND

• Fill in the Amount with Offeror’s Total Proposal Price (as priced in Attachment 5).

(3) Complete block(s) 19 acknowledging Offeror’s receipt of all amendments to the RFP.

(4) Complete, date and sign blocks 20a, 20b, and 20c. In doing so, the Offeror accedes to the contract terms and conditions as written in the solicitation, to include the attachments.

(c) Subfactor 3: Proposal Guarantee

(1) Offeror will furnish a proposal guarantee in the proper form and in the amount as required and described in Clause 52.228-1.

(2) The Offeror’s proposal guarantee must be furnished to and received by the Contracting Officer no later than the solicitation closing date and time. The proposal guarantee shall be the signed ORIGINAL, mailed and sent to: NOTE:

MWR Missouri MABO Attn: Kathryn Logsdon 413 S. 8th Street Springfield, IL 62701

E. General Information

1. Offerors failing to provide any of the above information may result in the entire offer being excluded from further competition.

2. Late Proposals. Late proposals will be processed in accordance with FAR 52.215-1(c)(3), Submission, modification, revision, and withdrawal of proposals.

3. The Contracting Officer will acknowledge receipt of proposals received. Acknowledgement will be by return e-mail from the Contracting Officer indicating the date and time the offeror’s proposal entered the Contracting Officer’s e-mail inbox, along with identifying the number of attachments received. Should offeror not receive a return acknowledgment within 24 hours from the time the offeror’s proposal was e-mailed, or should the number of attachments acknowledged by the Contracting Officer be in error, contact the Contracting Officer by phone at (217) 391-3225, or by e-mail at kathryn_logsdon@nps.gov, immediately after the 24-hour acknowledgement period.

4. In accordance with FAR Subpart 4.8, "Government Contract Files," the government will retain one copy of all unsuccessful proposals.

END OF ATTACHMENT 8