PRE-PROPOSAL_Inquiry_and_NPS_response_2nd_Round_Amendment_0002_0002.pdf

SOLICITATION NO. 140P5222R0003 - AMENDMENT 0002

PROJECT TITLE/LOCATION: REPLACE / UPGRADE HVAC SYSTEMS

NATCHEZ VISITOR CENTER

Pre‐Bid/Proposal Inquiry Form

Page Section Para.

1 8/5/2022 21 M001

PHASIING

NOTES

How long will the Government take in transitioning between the 1st and 2nd floors once we complete Phase 1 work on the

2nd floor of the Administration area?

The NPS anticipate 1 week transition period. If warranted, NPS may invoke clause 52.242‐14 Suspension of Work https://www.acquisition.gov/far/52.242‐14 1

2 8/5/2022 1 Pre‐Sol Last

Please confirm that the Visitor Center is on Federal property? This affects our permitting.

Confirm, Natchez Visitor Center is a federal facility.

CONTRACT SHALL OBTAIN HVAC BLDG PERMIT FROM

Historic City of Natchez (601) 445‐7512 Refer to section 01

3100 1 and 2

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PLANS

M001

NOTES 5

and 6

Will the entire visitor center (excluding the first floor of the Administration area) be vacant and turned over to the Contractor upon issuance of NTP?

NO. See PHASING NOTES ON DRAWING M001. KTR and NPS coordination required throughout the construction phase.

The entire visitor center will remain open to the public

(unless more than minimal work is needed, which may warrant temporay closure). 1

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PLANS

M002 A. thru G.

Please confirm there is no existing Building Automation

System?

Confirm, Natchez Visitor Center does not currently have an existing BAS. Building is currently manually controlled. The new design specify: THE MECHANICAL SYSTEM SHALL BE

CONTROLLED BY A CENTRAL BUILDING AUTOMATION

SYSTEM (BAS). 1

5 8/5/2022 1

SF‐1442 ‐

RFP 13.A

Proposals to be submitted. Please confirm the correct due date? The correct response due date is 08/26/2022 1400 CDT 1

6 8/5/2022

50 and

SPECS

Section

01 3591

1.01 A.6

and 1.03 A.

Please confirm a Historic Preservation Plan will not be required for work on this building?

Building is not historic, however the colonnade is. PLANS

G102 illustrate measures that are to be taken to protect that structure as well as the surrounding grounds. The building, interior and exterior, is not considered historic. The only element of the site considered historic is the colonnade, located in the north side of the building.

∙ Revised drawing G103, and Site Logistics Key Note #7 clarify location of the colonnade.

∙ Refer to revised section 01 3591 Historic Preservation

Treatment Procedure, dated August 19, 2022. This section is in reference to the colonnade, and adjacent grounds and surroundings. 1 and 2

7 21

PLANS

M001

NOTES 3

and 4

If the Government chooses to award Alternate #1, will the Contractor still have access and control over sections B & C of the Visitor Center?

No. All work will require coordination with NPS. See

Government Response 5 above. 1

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PLANS

G103

KEYNOTES

1 thru 6

As the building is to be closed to the public during the

Project, do we have the option to utilize other areas of the existing parking lot for storage, with the approval of the Contracting Officer?

Possibly. Refer to SITE LOGISTICS KEYNOTE 1. See also

KEYNOTES 2 thru 6. 1

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PLANS

AD01

NOTES 7,

11 thru 15 and 17

While protection of the exhibits by the Contractor is addressed, will the Government relocate furniture and other items to clear the work area during construction?

Work above ceilings. See Demolition Note 7 on dwg. AD001.

AT ALL TIMES CARE SHOULD BE TAKEN TO PROTECT ANY

FURNITURE, EQUIPMENT, ETC., IN AREAS WHERE CEILINGS

ARE TO BE REMOVED.. KTR may move furniture away from work area while work is perform in that room or office space. 1

10 8/5/2022

Please make the record drawings/as‐builts available in the Solicitation.

As‐builts are not available. Design should reflect existing conditions. 1

11 8/10/2022 37 RFP

Provision L‐

4 52.215‐1

Will the government consider allowing proposals to be submitted electronically in lieu of hard copies? If so, are original bid bonds required, or will the government accept scanned bid bond?

YES. Proposals will be received electronically via email andre_ward@nps.gov The NPS will accept scanned copy of Bid Bond for proposal evaluation only, however the ORIGINAL hard copy shall be sent to CO if

NPS accepts Proposal for contract award. 1

12 8/10/2022 42 M C

Will the Government accept key HVAC subcontractor’s

Past Performance as part of the “at least three” PPQs, or are all 3 required to be PPQs for the prime offeror?

YES. IAW FAR 15.305 (a) (2) (iii) past performance evaluation should take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement. 1

Posted on

Amend No.

REFERENCE

Question No. QUESTION GOVERNMENT RESPONSEDate Received

March 2022

SOLICITATION NO. 140P5222R0003 - AMENDMENT 0002

NATCHEZ VISITOR CENTER

Pre‐Bid/Proposal Inquiry Form

Page Section Para.

Posted on

Amend No.

Question No. QUESTION GOVERNMENT RESPONSEDate Received

13 8/10/2022 43 RFP

M‐1 C. Non‐

Price Factor

3: 1. Sub‐

Factor 1

Will the government allow us to submit an older, previously completed PPQ?

NO prohibition, but NPS reserve the right not to consider older PPQ . IAW FAR 15.305 (a) (2) The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. The source selection authority shall determine the relevance of similar past performance information. 1

14 8/10/2022 43 RFP

M‐1 15.304

C. Non‐

Price Factor

3: Can CPARS be provided in lieu of PPQs?

CPARS submission NOT required. The CO will access CPARS and consider assessment reports (recent and relevant, if any) in the Contractor Performance Assessment Reporting

System (CPARS) during proposal evalation 1

15 8/15/2022 1 SF‐1442 Block 8

What email address the two proposals need to be sent to by the submission deadline? ADDRESS OFFER TO email address andre_ward@nps.gov 1

16 8/18/2022 1 SF‐1442 Block 13a

Will the National Park Service consider extending the bid due date by 1 week? PROPOSAL DUE DATE: TUES AUG 30, 2022 2:00 PM CT 2

17 8/18/2022

46‐49 and 58‐

SPECS

01 3523 and 01

DIVISION

01 H and J

Can the Site Superintendent fill the role of Quality

Assurance and Safety Coordinator, or should each of these be separate individuals?

Refer to specification section 01 3523 Safety Requirements and specification section 01 4000 Quality Requirements. As long as the individual meets the requirements of both sections, this individual may perform both roles. 2

18 8/18/2022 60

SPECS 01

4000 1.105 B

If Quality Assurance is a separate individual(s), are periodic quality checks acceptable, or is a full‐ time person expected? Refer to specification section 01 4000 Quality Requirements. 2

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PLANS

G103 KEYNOTE 2

Can one of the empty office spaces on the lower floor be used for a temporary construction office?

YES. Temporary office space within the facility is available.

Contractor must coordinate with NPS for location.

CONTRACTOR WILL BE RESPONSIBLE FOR ITS OWN

INTERNET AND DATA SERVICE. 2

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21 of

PLANS

M001

GENERAL

ALTERNATE

AND

PHASING

NOTES

During the pre‐bid meeting construction phasing was discussed. Construction Phasing is described on drawing M001 under General Alternate and Phasing

Notes. Is the phasing described on drawing M001 the total extent of the phasing requirements?

If NPS awards Alternate # 1, the phases described on drawing M001 are correct. If NPS awards Base Bid, the two phases described for the 2‐story Admin. Areas are correct.

THE 2‐STORY ADMINISTRATION AREA, IDENTIFIED AS "BASE

BID PART A FIRST FLOOR" AND "BASE BID PART A

SECOND FLOOR", SHALL BE RENOVATED IN TWO PHASES.

PART A SECOND FLOOR SHALL BE PHASE 1 AND PART A

FIRST FLOOR SHALL BE PHASE II. Exhibit Hall will then become Phase 3. 2

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21 of

PLANS

M001

GENERAL

ALTERNATE

AND

PHASING

NOTES

If there are more extensive phasing requirements can the NPS provide more details?

NO. Either two phases if Alternate 1 is taken, or three phases if the Base Bid is taken. 2

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24, 25 and 26 of 70

PLANS

MD102,

MD104

and

M101 NOTE D32

Will temporary/portable cooling need to be provided for any portion of building where HVAC is shut down?

YES. PRIOR TO DEMOLITION, SERVER ROOM 267 AND AV

EQUIPMENT 117 MUST BE PROVIDED WITH TEMPORARY

COOLING AND HEPA FILTER UNITS TO MAINTAIN THE SPACE

COOL AND CLEAN DURING

CONSTRUCTION. Refer to Drawings MD102 and MD104, Note D32. In addition, Note D32 also applies to Room 181

Drawing MD101. 2

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PLAN

AD001

DEMOLITIO

N NOTE 7

Will NPS and other building tenants remove and reinstall all furnishings from rooms and or offices as needed for performance of construction work or will contractor be responsible?

NO. Contractor shall be responsible. Furnishings can be shifted, protected and relocated within Bldg to allow work to be performed. AT ALL TIMES CARE SHOULD BE TAKEN TO

PROTECT ANY FURNITURE, EQUIPMENT, ETC., IN

AREAS WHERE CEILINGS ARE TO BE REMOVED. IF ANY ITEM

IS DAMAGED AT ANY TIME

DURING CONSTRUCTION, SAID ITEM MUST BE

REPAIRED/REPLACED AT CONTRACTOR'S

EXPENSE. IF ITEM IS REPLACE, ITEM MUST BE OF LIKE

QUALITY, SIZE, AND FUNCTION. 2

24 8/18/2022

Is there room in the buildings for temporary storage of furnishings or will storage need to be provided by the contractor.

Space within the facility is available for the contractor to temporally store furnishing. 2

SSOLICITATION NO. 140P5222R0003 - AMENDMENT 0002

NATCHEZ VISITOR CENTER

Pre‐Bid/Proposal Inquiry Form)

Page Section Para.

Posted on

Amend No.

Question No. QUESTION GOVERNMENT RESPONSEDate Received

25 8/18/2022

21 of

70 and

PLAN

M001 and

AD001

GENERAL

DEMOLITIO

N NOTE

D. and D‐4

Is the contractor to dispose of all mechanical equipment or will NPS take possession following demolition?

The contractor is responsibile to remove from the site and dispose of all equipment and material specified to be demolished. No equipment or material should be left on site. NOTE: D. ALL DEMOLISHED MATERIALS TO

BE DISPOSED OF LEGALLY AND PROPERLY NOTE: D‐

4. CLEANING REMOVE DEMOLITION DEBRIS AS IT IS

PRODUCED. DO NOT ALLOW DEBRIS TO ACCUMULATE ON

SITE OR IN THE BUILDING. REMOVE FROM SITE AND MAKE

LEGAL DISPOSAL. KEEP WORK AREA BROOM CLEAN. 2

26 8/18/2022

60 and

PLANS

E102 and

E602

GENERAL

NOTES

Existing lighting and power circuits which per the drawings are being reused, are assumed properly sized and in good working condition. Please confirm. YES. Confirmed data is accurate and may be relied upon. 2

27 8/18/2022 40 RFP

SECTION L‐

Can contractors request a follow up site visit to review construction constrains? YES. 2

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21 of

PLAN

M001

GENERAL

DEMOLITIO

N

NOTE E

If hazardous materials (asbestos, lead paint, etc.)

are encountered at the worksite during construction, testing, mitigation, and removal will be treated as additional work and result in a contract modification. Please confirm.

YES. Confirmed. The facility was built in 1995. No hazardous materials are present. IF HAZARDOUS MATERIALS ARE

IDENTIFIED, THE CONTRACTOR SHALL STOP WORK AND

IMMEDIATELY NOTIFY THE CONTRACTING OFFICER FOR

DIRECTION. 2

29 8/22/2022 11 RFP

F‐1, F‐2 and or F‐4

During the Pre‐Proposal meeting on 8/10, it was stated that the anticipated NTP date is 10/12/22 with a 365 calendar day duration.

The current lead time (per our quotes) is between 20‐

40 weeks for chillers, vrf systems, and air handlers (10‐

20 weeks for pumps and boilers).

Will the Park Service accept a construction schedule that suspends contract time following NTP to allow for submittal approval, ordering, and delivery of long‐lead time equipment to avoid additional overhead and general conditions expenses?

YES. A bilateral modification (supplemental agreement) may be issued to reflect agreements between the parties to modify the terms of contract. Or a suspension of work under a construction contract may be ordered by the contracting officer for a reasonable period of time. See also

F‐4 clause 52.236‐15 Schedules for Construction Contracts. 2