MIMA_189409_SITE_VISIT_AGENDA.doc

PRE-PROPOSAL SITE VISIT

MINUTE MAN NATIONAL HISTORICAL PARK

REHABILITATE STEDMAN BUTTRICK HOUSE (MIMA 189409) Solicitation 140p43190010 Tuesday, July 2, 2019 at 9:00 AM ET

AGENDA

· Welcome and Introductions:

-- Douglas Law, Minute Man National Historical Park, Facility Manager

-- Jack Glassman, Historic Architecture Conservation & Engineering Office, Project Manager

-- Paula Johnson, NPS, Washington Contracting Office, Contracting Officer -- Tim Wind, NPS, Northeast Region, Contract Specialist

· Sign-In Sheet: All persons present must sign the attendance record. (Government personnel included)

· Project Description & Importance of Project to Park: (Jack and/or Doug)

· Ground Rules:

o NO sidebar discussions.

o All questions are to be provided in writing to Tim Wind and Paula Johnson.

o In order to maintain the integrity of the procurement, we will not answer questions on a one-to-one basis.

o All questions and answers will be documented. This information will be shared with all potential offerors as an amendment to the solicitation and will be made available for download on the Federal Business Opportunities (FBO) website (www.fbo.gov).

o Any questions that cannot be answered by referring to the drawings or specifications will be answered by amendment.

o Responses and explanations at this conference shall not change the terms of the solicitation documents.

o The terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing.

· Solicitation Overview:

o Solicitation Publication – -- The solicitation for this project was posted electronically on June 19, 2019. There have been two amendments to date.

-- Proposals must be received at the address provided in the solicitation by July 18, 2019. This date is subject to change, so be sure to monitor FBO for any amendments. Email submissions are allowed, however, physical bid guarantees shall be submitted following the submission of the proposal. There is a system limitation of 20 MB for emails from external entities, so be sure to plan your submission accordingly. Multiple emails can be accepted if necessary.

--Ensure that all amendments are acknowledged in the proposal submission.

-- All specifications, drawings and attachments are available online and must be downloaded from the FBO website.

-- Paper copies of the solicitation documents are not available.

-- It is the contractor’s responsibility to check the website regularly for future amendments.

-- The Federal Business Opportunities (FBO) website at www.fbo.gov includes a notification capability which is available for your use. This service will send an email to a designated address when new postings are made related to a particular solicitation. Please note that this service is provided for convenience only and does not serve as a guarantee of notification. Subscribers to this service are ultimately responsible for reviewing the appropriate site for all information relevant to desired acquisitions.

-- The interested parties list is also available online, however, only contractors who have chosen to register will be included in the list. There are no other lists maintained for this purpose.

o Contract Type – This is a small business set-aside, competitive procurement. Offers from responsible small businesses will be considered. A firm-fixed price contract award will be made to one offeror. The Technical Proposal, and the Business and Price Proposal, shall be two separate volumes as described in Sections L and M of the solicitation.

o Evaluation Criteria –

**PLEASE READ THE FOLLOWING SECTIONS OF THE SOLICITATION CAREFULLY**:

-- Section L Instructions for the Submission of Offers and Other Information -- Section M Evaluation Factors for Award -- For the experience factor, please refer to the quantities in the solicitation and not the quantities in the Proposal Submission Package. Amendment 0003 will contain this correction; up to ten projects may be submitted for Factor 1.

-- The solicitation states that all evaluation factors other than price, when combined, are approximately equal to price.

-- The Government may elect to accept other than the lowest price proposal when benefits of a higher priced proposal merit the additional cost.

-- Volume I has a 50 page limitation. Please be concise in responses. The schedule submission may be on 11 x 17” paper.

-- Price should be included in Volume II, Business and Price Proposal.

-- The Government intends to evaluate and award without discussions; however, it reserves the right to enter into discussions.

o Contract Price Schedule – -- The Contract Price Schedule contains nine base contract line items and two options. Please note that Bid Option #1 pricing does include a credit for deleted work if this option is exercised. Options are required to be exercised within 75 days after award. Award will be made on an all or none basis. Except when it is determined to not be in the Government’s best interest, the Government will evaluate for award purposes by adding the total price for all options to the total price for the basic requirement.

o Important Contract Clauses

--Section H, Special Clause 2 – Key Personnel: Provide names and qualifications/resumes for the proposed Project Manager, Project Superintendent, Safety Manager and Quality Control Manager. The Safety Manager and Superintendent may be proposed as the same individual. The contractor shall not change Key Personnel during the first 30 days of contract performance, and after that changes are subject to Contracting Officer approval.

--Section H contains Davis Bacon Wage Rates (Construction Wage Rate Requirements). This contract is subject to Davis-Bacon wage rates.

--Section L, Clause 52.204-07 System for Award Management (SAM): www.sam.gov. In order for an offeror to be awarded this contract they are required to have a DUNS number and be registered in SAM.

--Section H, Liability Insurance Requirements: This section provides the liability insurance requirements for the contract and requires named parties under the policies to be the Contractor and the United States of America. Evidence of Liability Insurance must be provided prior to the issuance of the Notice to Proceed and shall be available from subcontractors upon request.

--Section I, Clause 52.228-15 Performance and Payment Bonds-Construction: The successful awardee must provide performance and payment bonds within 15 calendar days after contract award.

--Section K-Representations and Certifications and Other Statements of Offerors: All offerors are required to complete online representations and certifications application using SAM (www.sam.gov). The offeror shall complete the Section K fill in provisions and return as part of its proposal.

--Section L, Clause 52.228-01 Bid Guarantee: The amount of the bid guarantee shall be 20 percent of the proposed price or $3,000,000.00 whichever is less. Submit electronic bid guarantee with the business proposal with the physical bid guarantee to follow.

· Questions regarding the solicitation?

· Walk Through of the Site:

o Stay together as a group and do not linger behind.

o Safety is of the upmost importance. Please be cautious of your surroundings!

· Questions regarding the walk through?

· Future access to site: (Doug)

· Future Questions: Any additional questions you may have during the remainder of the solicitation period must be provided in writing to the Contract Specialist and Contracting Officer by July 8, 2019. Please email questions to paula_johnson@nps.gov and tim_wind@nps.gov