B08__Attachment_8_Questions_Eisenhower_House_0001.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- HPTC ROOF REPLACEMENT ON EISENHOWER HOME Federal contract opportunity
- Solicitation number
- 140P2123R0023
About this file
This document contains questions and responses related to a solicitation for roof replacement services on the Eisenhower House. Key details include the solicitation number 140P2123R0023 issued by the National Park Service within the Department of the Interior for replacement of the existing slate roof. The work requires removal and disposal of the existing roof, installation of new slate roofing to match the existing in material and color, replacement of flashing, gutters and downspouts, and repair of soffits. The project is to be completed within 127 calendar days to avoid liquidated damages with an estimated completion date of December 29, 2023. The historic property will remain open to visitors during construction requiring safety measures and access accommodations.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 257195_EISE_Specifications_REVISED_0001.pdf | ||
| EISE_Roofing_Revised_Specification_Locations_0001.docx | DOCX document | |
| Site_Visit_Attendees_5_22_2023_0001.pdf | ||
| Sol_140P2123R0023_Amd_0001.pdf | ||
| B08__Attachment_5_Standard_Form_24_-_Bid_Bond.pdf | ||
| B08__Attachment__4__Past_Performance_Questionnaire_(EISE).docx | DOCX document | |
| B08__Attachment_7_Wage_Determination_PA20230117.pdf | ||
| B08__Attachment_6_Cost_Proposal_Form_(257195_EISE).xlsx | XLSX spreadsheet | |
| B08__Attachment_3__Photographs_Existing_Slate_Shingle_Roof.docx | DOCX document | |
| B08__Attachment__1_Specifications_PMIS_257915.pdf | ||
| B08__Attachment_2_Construction_Drawings_Eisenhower.pdf | ||
| Sol_140P2123R0023.pdf | ||
| B08__Attachment_8_Questions__Eisenhower_House.xlsx | XLSX spreadsheet |
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Text version
RFIs Eisenhower House Eisenhower House (EISE) Solicitation 1402123Q0023
PMIS: 257195
Questions, RFI
| RFI, (request for information) | Page | Section or | ||||
| Attachment | Paragraph | |||||
| Request For Information (RFI) | Responses | |||||
| 1 | 75 | Attachment 1 Project Specifications | 2.1.A.6 | Slate material - Are the attributes of this material specific, I did not see its' color specifications stated? | The slate color is to match the existing as stated on page 3 of the specifications. The slate qualities, including color, are listed on page 75 2.1.A.6. It states that the color is likely unfading or non-weathering green or gray-green. | |
| 2 | 3 | Attachment 1 Project Specifications | 1.2 B.1. | RFS - Slate Color (Vermont Grey Black) has been sourced as a material readily available, and will give the government a cost savings outside of having to source the government's personal preference. | The color is to match the existing slate on the building and is considered a character defining feature on this National Historic Landmark. Vermont Grey Black slate does not match existing and will not be considered. | |
| 3 | Will the new flashing be painted? (existing flashing against building/chimneys painted to blend in with painted brick wood) | New copper flashing that replaces existing painted flashing will be painted to match the building. This occurs in areas where the flashing abuts the painted wood siding or painted brick. Color will match the building. | ||||
| 4 | 3 | Attachment 2 Construction Drawings | Sheet A1.1 Proposed Roof Plan, Keyed Note 6. | Is lightning protection disassembly and reinstall part of the scope of work? | Yes. Keyed Note six on page three of the construction drawings says: "Protect existing lightning protection for duration of project, ensure it remains grounded at all times; Keyed Note D on page 2 of the Construction Drawings states: Dismantle Lightning protection system as required to install new roofing. Preserve and protect all components for reuse and activation of system. Section 02 41 19 3.2.d Lightning Protection System and Section 26 41 00 Facility Lightning protection provide further information regarding the lightning protection system. | |
| 5 | Will the house be open during construction work? | Yes. The house will be open and the site will be conducting tours through the space. The Contractor is responsible for ensuring a safe workspace and entry/exit to the building for visitors. The most up to date available schedule has house tours occurring Thursday through Monday. Tuesday and Wednesday typically have less site visitation but special group tours may be scheduled. | ||||
| 6 | Are the gutters to be repaired or replaced? Does this include the downspouts? | 300 LF of gutter repair/replacement is with this project's scope of work. Gutters will be half-round gutters with rectangular downspouts. Gutters and downspouts will be made from copper and painted to match existing. Gutters and downspouts will match existing in size. Gutters are estimated at 5" and downspouts are estimated to be 3"x4". These measurements will be confirmed by the Contractor in the field. | ||||
| 7 | Is replacing/removing the wood siding abutting the slate roof at the dormers part of the scope? | This is not part of the scope. | ||||
| 8 | Is there a specific snowguard specified? | Preserve and reuse existing snowguards if possible. The existing snowguards are an existing feature of the historic home. If replacement is necessary for broken or missing snow guards, the Contractor will replace in-kind. Existing snowguards appear to be copper wire loop snowguards. | ||||
| 9 | Is there a preferred snowguard layout? | Keep the existing layout. | ||||
| 10 | Any noted active leaks? | The only noted active leak is below the valley where the rear cross gable intersects the main roofline. The interior wallpaper and second floor ceiling show significant signs of water infiltration | ||||
| 11 | Will any molding/fascia adjacent to the roof need to be replaced? Will molding profile information be provided? | The Scope of work calls for 100 LF of Soffit replacement. If soffit/fascia/rakes/moldings are damaged and need replacing they shall be replaced in kind using wood. A molding profile will need to be determined by the contractor prior to replacement. | ||||
| 12 | Is there a site for material storage? | To the immediate south of the house is a section of driveway out of the way of visitors and employees that may be used for onsite material storage. Further discussion of material storage and construction limits will be discussed during the pre-construction meeting. | ||||
| 13 | Is there a limitation to the truck size that has access to the site? | Trucks are not to exceed 40' in length or 14' in height for onsite access. If a delivery vehicle is larger than this size, coordination will be required. | ||||
| 14 | Will all flashing be replaced? Including the historic counterflashing? | All flashing, including the counterflashing will be replaced as specified. | ||||
| 15 | 4 | Attachment 2 Construction Drawings | A.1.2 General Notes 8 and 10. | Is chimney repointed part of the scope? | Yes, carefully rake joints to set flashing on chimneys ad repoint open joints after flashing with soft lime-based mortart to match color. Any masonry deterioration requiring flashing install will be communicated to NPS who will make the required repairs. Any repointed outside of the flashing area is not in the scope of work. | |
| 16 | When does the bulk of site visitation occur during the day? | The bulk of site visitiation occurs between 9:00AM and 5:00PM. Regular tours are scheduled Thursday through Monday with some special group tours conducted on Tuesday and Wednesday. | ||||
| 17 | Is there limitation to moving materials to the roof? Heavy equipment access (i.e. telehandler)? | No limitations. Heavy equipment is allowed but ground and landscape protection is required. | ||||
| 18 | 50 | NA | NA | Can you please provide the process the contractor personnel will need to go through in order to obtain access to the site daily? (i.e. security checks, badging, etc.) | Exterior site access does not require any clearances but must remain within the specifed work hours and days. Interior access wil require coordination with NPS personnel to ensure property is open and alarms turned off. Onsite hours are 7:00AM to 4:00PM. This is slightly different than the time noted in the specifications. | |
| 19 | 44 | 1.6 | NA | Will extensions to the POP be granted due to weather delays? | The current POP ends on December 29, 2023. If weather impacts the ability for contract work to be completed by this date, POP extension will be considered at that time. Severe weather impacts will be accounted for accordingly in those discussions. | |
| 20 | NA | NA | NA | Will the government accept modification requests if the cost of materials increases from the date the proposal was submitted to the date the contract is awarded and approved to commence? | No. It is the bidder's responsibility to include the cost of materials in there proposal this is a Firm Fixed Price (FFP) Contract. Estimated timeline for award is mid-July. If there is a change order due to unforeseen circumstances than a negotiated price for the additional required work shall be negotiated. | |
| 21 | NA | NA | NA | Will the Government provide bathroom facilities for Contractor, or will porta-potties need to be considered in our bid? | Contractor is responsible for restroom facilities (i.e. portable toilets) and should be accounted for in the bid documents | |
| 22 | NA | NA | NA | The flashing that is currently on the house is painted however they are asking for copper flashing, are we to paint the copper to match what is already on or leave it copper? | New copper flashing that replaces existing painted flashing will be painted to match the building. This occurs in areas where the flashing abuts the painted wood siding or painted brick. Color will match the building. | |
| 23 | 78 | Attachment 1 Specifications | E and F | There is currently no Drip Edge on the building. Are we adding Drip Edge to keep with Code and the 1 1/2" overhang or are we just to cut the slate to the very edge of the roof? | Specifications state: Extend shingle starter course and first course 1 inch over eaves. Extend Shingle starter course and succeeding courses 1 inch over rakes. | |
| 24 | 75 | Attachment 1 Specifications | 2.1.A.3 | Dimensions of slate shingles seem to change from one elevation to another. Can you confirm the desired slate shingle dimensions for each elevation? | Slate shingles vary from approximately 10" to 14" across all elevations. Contractor shall verify measurements prior to fabrication and installation. | |
| 25 | NA | NA | NA | Are we required to pull & acquire permits for this project or is the Government doing this? If so, there could be a span of 1-2 months to receive the permits. Will this delay factor into extending the 127 days for completing this project to avoid liqidated damges? | Permits are required for work to begin and will be the responsibilty of the contractor. If permit time frame impacts the period of performance, that will be discussed at that time. | |
| 26 | NA | NA | NA | In speaking with our supply vendor, needed materials could be had in as little as 4 - 5 weeks or as long as 6 - 10 weeks. Will this delay be factored into extending the 127 days completion time frame to avoid liquidated damages? | If material lead times severley impact the schedule, a period of performance extension will be discussed at that time. | |
| 27 | NA | NA | NA | During the site visit, we were told that the existing slate was to be dispose of and that the Government did not want them. Is this true? If so, is it permissable for us to keep any slate shingle materials we deem salvagable? | Materials discarded onsite are considered garbage by the government and the Contractor may take slate shingles as they are not considered Government Furnished Propoerty or Contractor Acquired Property at that point. | |
| 28 | NA | NA | NA | These materials are a heavy part of the cost and as a small business to forward-finance for the Government which can be a significant cost burden. May we assume that we can bill upon ordering the material by providing purchase order with the invoice? | Material costs may be included in progress payments with proof of purchase. | |
| 29 | Will any other site visits be scheduled for this project? | No other site visits shall be conducted | ||||
| 30 | 2 | Attachment 2 Construction Drawings | Keyed Notes 4 and General Notes 7. | Since building will be open to the public during the project, will fencing around the perimeter for the building be required along with overhead protection at the entrances to provide access? | Yes. Fencing is specified in the Construction documents. Scafolding plans for visitor protection will be submitted to NPS for review and approval. | |
| 31 | 2 | Attachment 2 Construction Drawings | Callouts on drawing | Will overhead protection be required? If so, how many locations and where? | Yes, overhead protection for visitors entering the building will be required. Three doors are to remain accesbile during construction. Two are indicated on the Construction Drawings. The last door is located on the front facade addition and is in line with the left dormer. | |
| 32 | Is there a laydown area are onsite for material storage and for equipment in close proximity to the building? Where? Does this area need to be enclosed in with some type of fencing? | To the immediate south of the house is a section of driveway out of the way of visitors and employees that may be used for onsite material storage. Further discussion of material storage and construction limits will be discussed during the pre-construction meeting. | ||||
| 33 | Has any hazardous material test been performed? If so can the reports be provided? If not, and hazardous materials are discovered, will the additional costs be addressed in a change order? | Hazardous material testing has not been completed on roofing and assocaiated materials. If hazaradous material is discovered, it is the Contractor's responsibilty to inform the NPS. Additional costs will be addressed at that time through a project modification, if necessary. | ||||
| 34 | Solicitation notes repairs on gutters est 300LF. – The existing gutters appear to be painted white. Can more information be provided on this repair and what is expected. Repair or replacement and the type of metal, finish, shape? Downspouts? | 300 LF of gutter repair/replacement is with this project's scope of work. Gutters will be half-round gutters with rectangular downspouts. Gutters and downspouts will be made from copper and painted to match existing. Gutters and downspouts will match existing in size. Gutters are estimated at 5" and downspouts are estimated to be 3"x4". These measurements will be confirmed by the Contractor in the field. | ||||
| 35 | Solicitation notes repairs on soffits est 100LF. –Can more information be provided on this repair and what is expected. Repair or replacement and the type of metal, finish, shape? | The Scope of work calls for 100 LF of Soffit replacement. If soffit/fascia/rakes/moldings are damaged and need replacing they shall be replaced in kind using wood. A molding profile will need to be determined by the contractor prior to replacement. |
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