B11_PreProposal_Site_Visit_TUIN_231534_0001.pdf

NPS SOLICITATION 140P2023R0029

TUIN 231534

CONSTRUCTION SERVICES FOR

REPAIR/ALTERATION OF GEORGE CARVER MUSEUM

TUSKEGEE INSTITUTE NATIONAL HISTORIC SITE, TUSKEGEE, ALABAMA

PRE-PROPOSAL CONFERENCE AGENDA & PRE-BID SITE WALK

Wednesday, JANUARY 18, 2023

Project Location: George Washington Carver Museum, Tuskegee Institute National Historic Site, Tuskegee University, Alabama

January 18, 2023- Pre-Bid Conference and Pre-Bid Site Walk

8:00 - 8:30 - Set Up

8:30 - 9:00 - Sign In

9:00 - 9:30 - Park

9:30 - 11:00 - Project Management - Romorno/Rex

11:00 - 11:15 - Break

10:45 - 12:00 - Contracting / Anne

12:00 - 1:00 - lunch break

1:00 - 2:00 - Site Walk Carver Museum

2:00 - 3:00 - Site Walk Staging Area

Participants are initially requested to meet at the Tuskegee Airmen NHS, site of the former Tuskegee

Airmen (Army-Air Corps) in Hangar 2, Classroom 3.

1616 Chappie James Avenue

Tuskegee, Alabama 36083

• Hangar 2 – Classroom 3. Meeting will begin inside. Sign in and gather in the classroom.

Individuals will be required to sign in.

• Parking is available at the Tuskegee Airmen site (TUAI). See Instructions for Pre-Bid Site

Visit.

There are two separate attachments to the Solicitation for parking instructions and Parking Map for each different site.

• TUAI Brochure Map – Tuskegee Airmen site

• TUIN Brochure Map – Tuskegee University

All site visit participants must adhere to all Parking and Visitor Rules and Regulations for the Park and Tuskegee University. For parking at the museum will be given during the pre-bid.

Pre-Proposal Meeting time: 9:00 am CT

8:30 am – 9:00 am sign-in

Meeting will start at 9:00 am. Pre-Proposal Conference should end by 12:00 pm local time.

Agenda for the meeting:

▪ Introductions and General Information

▪ Contractual Information and Requirements

▪ Technical, natural, cultural, visitors, other park/project specific requirements

Lunch Break: 12:00 noon to 1:00 PM

▪ Drive/travel to George Washington Carver Museum, Tuskegee University

CONSTRUCTION SERVICES FOR

REPAIR/ALTERATION OF GEORGE CARVER MUSEUM

TUSKEGEE INSTITUTE NATIONAL HISTORIC SITE, TUSKEGEE, ALABAMA

PRE-PROPOSAL CONFERENCE AGENDA & PRE-BID SITE WALK

Wednesday, JANUARY 18, 2023

Site Visit Meeting time: 1:00 PM CT

The Site Visit will start at 1:00 PM. The Site Visit should end by 2:30 pm local time.

▪ Site walk - NPS is requiring all contractors and staff to wear mask. An NPS Park representative will be onsite to talk to the group regarding the artifacts. The team will be able to see all artifacts on display.

▪ Visit Staging Area – behind Booker T. Washington Home on W. Montgomery Rd.

▪ Pictures are allowed in the Carver Museum

Introductions and General

Introductions: National Park Service (NPS), University, Contractors. Contractor introductions include role (prime or subcontractor) what company they are with, what their company provides

(specialty trades).

Housekeeping and Safety: Discuss restrooms, breaks.

Artifacts viewing (safety)

- NPS is requiring all contractors and staff to wear mask

Sign in sheet: Make sure you sign in. It will be posted in the next amendment.

Welcome: Contractors, NPS Park Personnel, DSC Program Office and Contracting.

SOLICITATION

Solicitation Issued: November 28, 2022, via posting at SAM.gov under the solicitation number

140P2022R0029

Current Amendments: One (1) Amendment has been issued. We intend to issue at least one (1) more amendment following this pre-proposal & site visit.

Procurement Strategy and Pool of Offerors: This procurement is for a firm-fixed price construction contract.

Proposal Due Date: Tuesday, January 31, 2023, 3:00 pm MT via electronic mail only. It is recommended to send in your proposal at least 30-minutes prior to the deadline. Ensure that you receive confirmation of receipt of your proposal at or before 5:00 pm MT.

Proposal Questions Due Date: On or before 4:00 PM MT (6:00 PM ET) on Monday, January 23, 2023. The Government will try to answer all the questions and post the questions and answers as an amendment by the end of the day Thursday, January 26, 2023. Please do not wait until then to submit your questions, submit them as soon as you can so that the Government has the time to research and answer to help you prepare your proposals. Any questions received after that date/time there is no guarantee an answer will be provided. This information will be incorporated into the amendment with the sign in sheet for this meeting.

CONSTRUCTION SERVICES FOR

REPAIR/ALTERATION OF GEORGE CARVER MUSEUM

TUSKEGEE INSTITUTE NATIONAL HISTORIC SITE, TUSKEGEE, ALABAMA

Proposal Question Process: Provide questions by email only to the solicitation primary points of contact, Donna Prock and Anne LaPorta. The questions need to be in writing as a matter of record. So even if you have a question that you believe could be answered over the phone, we need it documented and recorded within the contractor file as a matter of record.

Prime POCs contact information: Donna Prock, Contract Specialist, donna_prock@contractor.nps.gov and Anne LaPorta, Contracting Officer, anne_laporta@nps.gov.

Proposal Submission Requirements: The submission requirements begin on page 43 of the

Solicitation.

Proposal Evaluation Criteria: The evaluation criteria begins on page 55 of the Solicitation.

Evaluation/Selection/Award Schedule: Process will likely take 30 days at a minimum. Do not call; all offerors will be notified in accordance with FAR procedures as soon as possible.

Evaluation Process: We first do a responsibility check on the offeror to ensure they are an interested party. Next the technical proposals are reviewed and evaluated in accordance with the Solicitation.

Contractual Information and Requirements

Wage Determinations: Make sure all of your subcontractors incorporate the wage determinations into their proposals.

Work Hours: Ensure the work hours identified in Division 1 are considered when developing the proposed schedule. If at any point during the performance of the contract it becomes apparent that the goals will not be met, the appropriate supporting documentation shall be provided to demonstrate the good faith effort. The contractor will not be considered in breach of the contract.

Key Personnel: For this project all key personnel positions are separate. The persons proposed as key personnel are required to be persons performing the work as proposed within 180 days.

Artifacts Handling: This project includes a requirement for temporarily removing artifacts from the

Museum prior to start of construction.

Schedule/Notice to Proceed Date: Contract performance begins on the date of Award of the Task

Order. Notice to Proceed is expected to be issued as soon as (at minimum) the bonds, insurance and accident prevention plan are received and approved; generally, within 10 – 21 days of Award.

Completion Date: Contractor shall complete all work 365 calendar days after NTP.

Security Access/Badging: None

Closing and Questions

Recommendations:

• Review the Solicitation and ALL of the particular requirements so that you have

CONSTRUCTION SERVICES FOR

REPAIR/ALTERATION OF GEORGE CARVER MUSEUM

TUSKEGEE INSTITUTE NATIONAL HISTORIC SITE, TUSKEGEE, ALABAMA

time to ask questions.

• You will be best-served if you ask questions as opposed to making assumptions.

• Do not be generic and provide boiler plate narratives, be specific to this requirement.

• With the project experience, be clear on what you performed, do not try to present work that was not performed by your company.

• Ensure you review the bid sheet thoroughly and that all identified quantities and measurements seem reasonable for the proposed work.

Now is the contractor’s opportunity, if you see errors (patent defects), it is your responsibility to identify them now, not after task order award. If you choose to wait until after award, you could be held responsible for the associated costs.

Technical:

1. Site Access

2. Staging and Parking

3. Project Requirements

4. Natural Resources

5. Cultural Resources

6. Visitors

7. Park Specific expectations

DISCLAIMER: Any information obtained from today’s meeting shall not be interpreted as additional contract requirements or changes to the contract requirements. All terms and conditions are documented within the solicitation and its amendments. All proposals shall be based upon those documents.