140P2020R0027-0002_Att03a_PreproposalPresentation-ContractRqmts_200511_0002.pdf

Pre-Proposal Teleconference & Virtual Site Visit

Stabilize Ellis Island Seawall Statute of Liberty National Monument, NY

Solicitation: 140P2020R0027

NPS PMIS #: STLI 211568

THIS MEETING WILL BE RECORDED

MAY 21, 2020

E X P E R I E N C E Y O U R A M E R I C A

OPENING REMARKS

• INTRODUCTIONS – Contracting, Program Management and Park

• ATTENDEE’S LIST WILL BE INCLUDED IN AN AMENDMENT

• PURPOSE OF THE PRE-PROPOSAL CONFERENCE/VIRTUAL SITE VISIT

PRE-PROPOSAL CONFERENCE QUESTIONS

• QUESTIONS ONLY AFTER PRESENTATION IS COMPLETE – PLEASE DIRECT QUESTIONS TO

CONTRACTING OFFICER (CO) ALBERT O’MARA.

• PLEASE STATE YOUR NAME AND COMPANY BEFORE YOU ASK YOUR QUESTION. THE

QUESTION WILL BE REPEATED AND RESPONSE PROVIDED. QUESTIONS THE CO REQUESTS

IN WRITING NEED TO BE PROVIDED VIA EMAIL TO BOTH albert_omara@nps.gov and alan_stormont@nps.gov AND INCLUDE “STLI 211568” ON EMAIL SUBJECT LINE.

• RESPONSES TO QUESTIONS DO NOT CHANGE THE SOLICITATION DOCUMENT.

• CHANGES TO THE SOLICITATION DOCUMENT SHALL BE MADE BY FORMAL AMENDMENT

ONLY.

• QUESTIONS AND ANSWERS WILL BE ISSUED BY A FORMAL AMENDMENT TO THE

SOLICITATION FOR INFORMATION ONLY

mailto:albert_omara@nps.gov mailto:alan_stormont@nps.gov

REQUEST FOR PROPOSAL NO.140P2020R0027

SOLICITATION AND AWARD INFORMATION

• PRE PROPOSAL MEETING – MAY 21, 2020

• SITE VISIT INFORMATION AND INSTRUCTIONS TO BE COVERED BY NPS PROGRAM

MANAGER

• PRE PROPOSAL QUESTION CUTOFF DAY– JUNE 4, 2020 5:00 PM MST

• OFFERS DUE – JUNE 17, 2020 5:00 PM MST

• SECTION L – 52.216-01 – Type of Contract – Firm Fixed Price

• NAICS Code: 237990 - Small Business Size Standard: $39.5M

• THIS IS A UNRESTRICTED, FULL & OPEN COMPETIVE PROCUREMENT - OFFERS

FROM ALL RESPONSIBLE BUSINESSES WILL BE CONSIDERED

• 720 calendar day period of performance from (estimated) notice to proceed date of October 1,

• Notice of award (estimated) to be on or around August 27, 2020

BASIS FOR AWARD

1. The Government will conduct a source selection using the Best Value Continuum Tradeoff Process defined at FAR Part 15.1. The Contracting Officer (CO) will obligate and award a contract to the offeror who submits a proposal the Source Selection Authority (SSA) determines conforms to solicitation requirements; is fair and reasonable; and provides the best value to the government considering all evaluation factors combined as detailed below. For this acquisition, the CO is the SSA.

2. The Government may accept other than the lowest priced proposal when the perceived benefits of a higher priced proposal merit the price differential.

3. Additionally, pursuant to FAR 52.215-1(f), Contract Award, contained herein:

• The Government may reject any or all proposals if such action is in the Government’s interest.

• The Government may waive informalities and minor irregularities in proposals received.

• The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the CO later determines them to be necessary.

EVALUATION FACTORS

RELATIVE IMPORTANCE: FACTOR 1 – Project Experience is the most important factor followed in descending order of importance by FACTOR 2 – Project Technical & Management Approach, by FACTOR 3 – Key Personnel & Key Subcontractors, and by FACTOR 4 – Construction Schedule. The rating scheme for Technical Factors 1-4 is numerical. FACTOR 5, Past Performance is approximately equally important to Technical Factors 1 – 4 when combined, and its rating scheme is adjectival.

Overall: All evaluation factors other than price (technical and past performance), when combined are significantly more important than price.

VOLUME I, TECHNICAL PROPOSAL – FORMAT, ORGANIZATION, CONTENTS

FORMAT: Submit one (1) original and three (3) bound hard copies and (2) two separate electronic USB copies.

ORGANIZATION: Include a Table of Contents with tabs for hard copy formats and folders and files for electronic formats named as follows:

FACTOR 1 – PROJECT EXPERIENCE

FACTOR 2 – PROJECT TECHNICAL & MANAGEMENT APPROACH

FACTOR 3 – KEY PERSONNEL AND SUBCONTRACTORS

FACTOR 4 – CONSTRUCTION SCHEDULE

FACTOR 5 – PAST PERFORMANCE

OTHER SUBMITTALS (to be include in the Business Proposal): PROPOSED EQUALS & HAZARDOUS

MATERIALS.

Factor 1: PROJECT EXPERIENCE Submit the attached "Project Experience" form addressing specific experience elements below for up to five (5) relevant projects completed in the last seven (7) years. Submit separate forms for each project.

NOTE: Submit the same project information for Past Performance (FACTOR 5) as submitted under this factor. Relevant project experience includes the following:

Logistics, Coordination and Process - Construction in congested areas of high public interest and public use that are similar in scope, magnitude, and complexity to this solicitation while maintaining safe public access, full use of adjacent buildings, complying and coordinating with on-site security, and minimizing visitor and public disruption.

Natural, Cultural, & Historical Resources - Construction and permitting complying with the National Environmental Policy Act (NEPA); and protecting natural and cultural resources during construction of similar scope, magnitude, and complexity of this solicitation.

Factor 1: PROJECT EXPERIENCE (continued) Means/Methods – Coastal construction including stabilization and rehabilitation of seawall and fendering/berthing systems on-time and within budget that are similar in scope, magnitude, and complexity to this solicitation.

Project experience demonstrating (1) proven capability to successfully completed relevant projects of similar scope and magnitude to this solicitation; (2) strong technical knowledge and skill required in this solicitation; and (3) effective management, problem solving, communication, coordination, and organization present lower levels of risk and will be rated more favorably. Those not demonstrating these attributes present higher levels of risk and will be rated less favorably.

NOTE: The same projects evaluated for experience under this factor shall also be evaluated for Past Performance (FACTOR 5). Projects determined more relevant under this factor will be given more weight in the Past Performance evaluation.

Factor 2: PROJECT TECHNICAL & MANAGEMENT APPROACH Project technical and management approach is your means and methods to complete the technical aspects of the required work in this solicitation including organizational structure and business processes to manage, control, and oversee work. Submit a written narrative limited to ten (10) pages describing your project technical approach and management for the specific elements below. Up to five (5) pictures can be included and will not count towards the page limitation. There is no preprinted form for this submittal.

Logistics, Coordination and Process - Submit a written detailed technical approach for performing this construction project. Address the successful execution of the project while protecting the parks resources, maintaining park operations, and minimizing impacts to Park visitors. Describe your proposed logistics of coordinating all transportation, hauling, and material deliveries within a constrained and secure work site and a heavily visited work area. Consider any unique considerations relating to project scope, and creative and innovative ideas for executing the project in an expeditious manner. Address processes to be employed to meet all cultural resource and compliance requirements of the project. Demonstrate a clear understanding of the project scope, sequencing, and offer realistic strategies and methods for addressing the overall project scope.

(continued)

Management Approach – Submit a general management approach narrative for maintaining and managing project safety, quality control and coordination, cost management, and schedule management. Address how these general management procedures will be applied specifically to the scope, location, and schedule of this project. Describe how the subcontractors will be managed and coordinated, how safety requirements will be incorporated into all activities, and how the quality control requirements will be performed to ensure the Government receives a quality project.

Capacity - Submit a written narrative of your firm’s capabilities and assets that are available for this project.

Indicate existing capacity to perform this work concurrent with existing ongoing projects. Describe your firm’s resources and equipment that will be used for the work on this project.

Roles and Responsibilities - Submit an organizational chart identifying specific roles, responsibilities, and lines of authority of the proposed prime contractor, key personnel, and all subcontractors.

Technical approaches that comply with applicable contract requirements; are realistic, appropriate, and efficient; and demonstrate clear logic and scope understanding present lower levels of risk will be more favorably rated. Approaches not demonstrating these attributes present higher levels of risk and will be less favorably rated. Management approaches demonstrating (1) sound management practices and business processes; (2) effective cost and quality control; and (3) clear corporate and project team commitment, hierarchy and lines of communication, roles, responsibilities, and relationships present lower levels of risk will be more favorably rated. Plans not demonstrating these attributes present higher levels of risk and will be less favorably rated.

Factor 3: KEY PERSONNEL AND SUBCONTRACTORS Submit resumes limited to one (1) page each for Key Personnel as identified in this solicitation in Section H and listed below. All Key Personnel proposed are subject to substitution requirements contained in this solicitation. Key Personnel include: Project Manager, Job-site Superintendent, Safety Manager, and Quality Control Manager. Submit major subcontractor resumes limited to two (2) pages for each subcontractor. There is no preprinted form for this submittal.

Key Personnel and subcontractors experience demonstrating (1) proven capability in same or similar key personnel positions on successful relevant projects of similar scope and magnitude to this solicitation; (2) strong technical knowledge and skill required in this solicitation; and (3) effective problem solving, communication, coordination, and organization present lower levels of risk and will be rated more favorably. Those not demonstrating these attributes present higher levels of risk and will be rated less favorably.

Factor 4: CONSTRUCTION SCHEDULE Submit your proposed construction schedule for THIS SPECIFIC PROJECT showing completion within the required period of performance contained in this solicitation with accompanying schedule narrative.

Submit your schedule in MS Project Gantt Chart format; assume a Notice to Proceed (NTP) date of 10/1/2020 and a completion date 720 calendar days after the NTP; and include specific activities required for this project and a clear critical path with major milestones and applicable predecessor activities. In your accompanying narrative, explain schedule logic, critical path activities, and key considerations and constraints. There is no preprinted form for this submittal.

Factor 4: CONSTRUCTION SCHEDULE Construction schedules and narratives documenting (1) clear and efficient critical path and logical sequencing; (2) strong understanding of solicitation requirements; (3) procurement lead-time, subcontractor/trade coordination, on-site storage and staging, resource and time constraints; and (4) risk mitigation and successful completion within the required period of performance present lower levels of risk shall be rated more favorably. Schedules which do not demonstrate these attributes present higher levels or risk and will be less favorably rated.

Factor 5: PAST PERFORMANCE Submit Past Performance information for the same projects submitted under Project Experience (Factor 1) using the attached Past Performance Questionnaire. Information may be regarding the offeror's firm and/or its proposed major subcontractors performing key trades and/or other construction activities.

Subcontractor past performance will only be considered if it correlates to the work the subcontractor will be performing on this requirement. If Contract Performance Assessment Reporting System (CPARS.gov) evaluation reports exist for projects submitted under Project Experience (Factor 1) offerors are to include these in their past performance section of their Technical Proposal instead of obtaining Past Performance Questionnaire responses from customers.

Factor 5: PAST PERFORMANCE (continued) Submittal process for the Past Performance Questionnaire is as follows:

1) Complete Section A (Contractor Information) and B (Contract Information) only of the attached Past Performance Questionnaire and forward to your client reference. The reference shall be someone who was substantially involved with the project and can provide a complete, objective assessment of your performance. Direct them to complete and submit the survey to the email addresses and point of contacts noted in Section E. of the questionnaire by the due date and time for proposal receipt.

2) Submit copies of the questionnaire that you forwarded to your references with their questionnaire Section C (Reference) point of contact information in Technical Proposal Volume I.

3) Submit a narrative disclosing any instances of past performance that may be considered less than fully satisfactory. Describe pertinent facts, circumstances and any remedial action taken or to be taken to correct the deficiency. Failure to disclose such instances could result in an unfavorable assessment of the offeror's past performance record. The offeror shall be responsible for any follow-up communication required to ensure that all the forms are completed by the reference and are emailed to the NPS point of contacts no later than the date and time proposals are due.

Factor 5: PAST PERFORMANCE (continued) The TEP will evaluate past performance of offerors on projects provided in the Project Experience section (FACTOR 1) and on contracts with the Federal Government, other public agencies, or private organizations. Past performance demonstrating higher levels of success and quality on more relevant projects similar in scope and magnitude to this solicitation present lower levels of risk and will be more favorably rated. Projects that are more relevant to the requirements of this solicitation will be given more weight in the overall past performance rating.

If an offeror has no past performance on similar work relevant to this solicitation, they will be evaluated neither favorably nor unfavorably. All submitted references may not be contacted.

Sources other than submitted references may be contacted.

During proposal evaluations, exchanges between the Government and offerors may occur to clarify the relevance of past performance information and/or address adverse past performance information which an offeror has not yet had an opportunity to respond to.

VOLUME II, BUSINESS AND PRICE PROPOSAL – FORMAT, ORGANIZATION, CONTENTS

1. FORMAT: Submit one (1) original hard copy and one (1) copy hard copy and two (2) electronic copies on USB flash drives.

2. ORGANIZATION: Include a Table of Contents with tabs for hard copy formats and folders and files for electronic formats named as follows:

• SF1442

• AMENDMENTS

• SECTION B PRICE SCHEDULE

• SCHEDULE OF VALUES

• SF 24 BID BOND

• SECTION K REPRESENTATIONS AND CERTIFICATIONS

• GENERAL REFERENCES

• SMALL BUSINESS SUBCONTRACTING PLAN (required for large businesses)

SF1442: Standard Form 1442, Solicitation, Offer, and Award, (Construction, Alteration, or Repair):

Complete blocks 14 through 20C only. An official having the authority to contractually bind the offeror’s company must sign the SF 1442 in accordance with the procedures prescribed in FAR 4.102. The SF- 1442 will be reviewed for completeness.

AMENDMENTS: Acknowledge all solicitation amendments using one of the methods set forth in Block 11 of Standard Form 30. Amendment acknowledgements will be reviewed for timely and proper acknowledgement.

SECTION B CONTRACT PRICE SCHEDULE: Enter the proposed dollar amount for each line item in the Price Schedule, including any optional items, if applicable. Proposed pricing will be evaluated for fair and reasonableness. Reasonableness will be determined considering comparisons to competitive pricing and to the independent Government Cost Estimate (IGCE). Proposed pricing that differs significantly from the competition or IGCE will be reviewed to assess potential performance risk and the offeror’s understanding of contract requirements. If multiple contract line items are included in the price schedule, prices will be evaluated to determine whether any line items are unbalanced. Offerors are cautioned to distribute costs appropriately.

SCHEDULE OF VALUES: Provide a detailed Schedule of Values that supports the Contract Price Schedule by line items and total price. Proposed Schedule of Values will be evaluated for completeness and that they support the Contract Price Schedule by line item and total price

SF 24 BID BOND: Submit Standard Form 24, Bid Bond duly executed between the offeror and the bonding company. Refer to clause 52.228-1.

SECTION K REPRESENTATIONS AND CERTIFICATIONS: Submit a completed copy of provision 52.204- 8 shown in section “K” of this solicitation. Complete all required representations and certifications if they are not available at www.SAM.gov. Your firm must maintain current, active registration at www.SAM.gov to be eligible for award and you are encouraged to complete SAM registration before submitting your offer.

GENERAL REFERENCES: Complete and submit the attached “General References,” form. Information will be used in determining Responsibility pursuant to FAR 9.103.

SMALL BUSINESS SUBCONTRACTING PLAN: Large businesses will only be considered for award if they submit an acceptable Small Business Subcontracting Plan. Plans that meet or exceed the NPS small business subcontracting goals and are otherwise compliant with FAR Part 19.705 shall be considered acceptable plans that indicate goals less than the NPS small business subcontracting goals but are otherwise compliant with FAR Part 19.705 shall be considered acceptable if the Contracting Officer determines the offeror’s submitted rationale for not meeting the NPS goals are reasonable.

CONTRACT PRICE SCHEDULE

Contract Line Item Number

(CLIN)

Contract Line Item (CLI) Title Quantity Unit of Measure Unit Price Total Price

1 Demolition, Removals, Site Work 1 LS $0.00 $0.00

2 Temporary Floating Berth 1 LS $0.00 $0.00

3 North and West Seawall Strengthening

3A Combi Wall 1,340 LF $0.00 $0.00

3B New Steel Sheet Pile Wall 399 LF $0.00 $0.00

3C Access Bridge Stabiliation 1 LS $0.00 $0.00

4 Slip North Seawall Strengthening 662 LF $0.00 $0.00

5 North Island Seawall Strengthening 596 LF $0.00 $0.00

6 Replace Fender System 370 LF $0.00 $0.00

7 Bollards and Cleat Reinstallations 17 EA $0.00 $0.00

8 Ferry Slip Scour Restoration 1 LS $0.00 $0.00

9 Settlement and Vibration Monitoring Program 1 LS $0.00 $0.00

10 Rehabilitation Repairs

10A Toe Wall Rehabilitation 768 LF $0.00 $0.00

10B Concrete Repair Type 1A 2 SF $0.00 $0.00

10C Concrete Repair Type 1B 3 SF $0.00 $0.00

10D Concrete Repair Type 2 2 EA $0.00 $0.00

Contract Price Schedule (cont.)

10E Concrete Repair Type 3 5 SF $0.00 $0.00

10F Concrete Repair Type 4 100 SF $0.00 $0.00

10G Masonry Type 1 27,734 LF $0.00 $0.00

10H Masonry Type 2 30 EA $0.00 $0.00

10I Masonry Type 3 166 EA $0.00 $0.00

10J Masonry Type 4 863 LF $0.00 $0.00

11 Miscellaneous Work

11A Wave Erosion Repair 25,000 SF $0.00 $0.00

11B Shore Power Replacement 1 LS $0.00 $0.00

11C Arborist Monitoring 180 DAY $0.00 $0.00

11D Misc Sitework 1 LS $0.00 $0.00

TOTAL BASE PRICE (Contract Line Item Number 1 through 11) ------------------------------------------------------------------------------------------------------ -------------- $0.00

12 Option A: South East Island Seawall Strengthening 185 LF $0.00 $0.00

13 Option B: South Slip Seawall Strengthening

13A Stabilization 573 LF $0.00 $0.00

13B Passenger Access Ramps 1 LS $0.00 $0.00

TOTAL PRICE FOR ALL OPTIONS (Contract Line Item Number 12 through 13) ---------------------------------------------------------------------------------- -------------- $0.00

TOTAL PROPOSED PRICE - BASE PLUS ALL OPTIONS (Contract Line Item Number 1 through 13) ----------------------------------------------------- ---------------- $0.00

Refer to Division 01 Specifications Section 01 27 00 Definition of Contract Line Items for additional measurement and payment information.

PRE-PROPOSAL CONFERENCE QUESTIONS

• PLEASE STATE YOUR NAME AND COMPANY BEFORE YOU ASK YOUR QUESTION. THE

QUESTION WILL BE REPEATED AND RESPONSEs PROVIDED FOR ADMINISTRATIVE-TYPE QUESTIONS. All technical questions concerning the scope of work or construction documents shall be submitted in writing via email to BOTH albert_omara@nps.gov and alan_stormont@nps.gov.

• RESPONSES TO QUESTIONS DO NOT CHANGE THE SOLICITATION DOCUMENT.

• CHANGES TO THE SOLICITATION DOCUMENT SHALL BE MADE BY FORMAL AMENDMENT

ONLY.

• QUESTIONS AND ANSWERS WILL BE ISSUED BY A FORMAL AMENDMENT TO THE

SOLICITATION FOR INFORMATION ONLY

QUESTIONS AFTER PRE-PROPOSAL CONFERENCE

• DIRECT ALL QUESTIONS TO ALBERT O’MARA & ALAN STORMONT, BY E-MAIL:

albert_omara@nps.gov alan_stormont@nps.gov. INCLUDE “STLI 211568” ON EMAIL

SUBJECT LINE.

• ALL QUESTIONS AND ANSWERS WILL BE PROVIDED TO ALL PROSPECTIVE

OFFERORS BY AMENDMENT TO THE SOLICITATION.

• REQUEST FOR PROPOSAL (SOLICITATION DOCUMENT) SHALL ONLY BE

CHANGED BY FORMAL AMENDMENT ISSUED BY THE CONTRACTING OFFICER AT

THE WEBSITE beta.sam.gov.

• Cut-off day for questions is June 4

Thank You For Your Interest in This Project

E X P E R I E N C E Y O U R A M E R I C A

National Park Service U.S. Department of the Interior