140P2018R0004_A1_Pre-Bid_Slides.pdf

Statue of Liberty NM Rehabilitation and Repair of Structural Components

Mission Critical Ellis Island Bridge and Rehab Current Paved Areas on the North End of Ellis Island Request for Proposals No. 140P2018R0004

Preproposal Conference/ Site Visit

Thursday, November 30, 2017

• Introductions

• Attendee’s List

• Purpose of Preproposal Site Visit

• Description of Contract & Work

Request for Proposals No.1443N5010070901

Ellis Island Service Bridge

• Installed in 1985 by Statue of Liberty-Ellis Island Foundation.

• Supports park and concession operations, trash removal, deliveries and construction activities.

• Key to the Park’s emergency management program.

• Average daily traffic - 136 passenger vehicles and 25 trucks.

• Not a public bridge.

• The main electrical feed for the island is attached to the superstructure.

PREPROPOSAL CONFERENCE QUESTIONS

• Direct Questions to Victoria Nosal, Michael Pisano or Heidi Flugstad on index cards

• Responses to questions do not change the solicitation document, because changes to the solicitation document shall be made by formal written amendment only

• Preproposal Conference/Site Visit meeting notes, questions, and answers will be issued by a formal written amendment to the solicitation for information only

QUESTIONS AFTER PREPROPOSAL CONFERENCE

• Direct all questions to Victoria Nosal, Contracting Officer victoria_nosal@nps.gov or Monica Divelbess, Contracting Specialist, monica_divelbess@nps.gov. All questions and/or requests for information are due NLT 1500 MT, December 8, 2017,

• Questions directed to any other Government team member will be redirected to Victoria and Monica. No answers will be provided by any other team member. All questions and answers will be provided to all prospective offerors by amendment to the solicitation

• Request for Proposal (Solicitation Document) shall only be changed by formal amendment issued by the Contracting Officer at the website – www.fbo.gov

AWARD OF A CONTRACT

• Full and Open Competition

• Best Value -- Trade-off Negotiated Acquisition

Solicitation No. P17PS01037

Contract Line Items Section B – Contract Price Schedule Base Price CLIN 1 – Rehab & Repair of Structural Components Mission Critical

Ellis Island Bridge

• Replace Vehicular Deck System, Walkway Decking, Timber

Curbs, Deck Joints, Lateral Braces

• Repair, Steel at Bents

• Clean & Paint Structural Steel

• Install Fiberglass Jacket on Auxiliary Pile at Bent 8

• Reset Truss Pins and Replace Cotter Pins

• Replace Bearing Dust Covers

• Install Guide Rail at Approach

• Remove Traffic Signal System

• Modify Bridge Light System

Contract Line Items Section B – Contract Price Schedule Base Price CLIN 2 – Rehab Paved Areas on North End of Island

• Foundations

• Site Preparation

• Site Improvements Site Mechanical Utilities Options

1.1 Alternate Solid Surface Deck

1.2 PVE Coated Conduit

1.3 New Signage

2.1 Regrade Ellis Gravel Parking & Access Drive

2.2 Provide New Island Bridge Approach

01 27 00

Section F Clauses

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION

OF WORK

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the Notice to Proceed, (b) prosecute the work diligently, and

(c) complete the entire work ready for use within 304-Calendar days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $1,482.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed.

These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

Section H Clauses

Special Clause 1: Key Personnel

(a) The Contractor shall assign to this contract the following key personnel

• Project Manager

• Superintendent

• QC/Safety Manager

Prospective Contractor shall not be allowed to change Key Personnel during the first 90 days of performance.

Section H Special Clause 2: Small Business Participation

• The contractor shall ensure a minimum 20% of the total contract value is performed by Small Business.

• Failure to meet the minimum required small business participation shall be reflected in the Government’s evaluation of the contractor’s performance upon contract completion.

• This is in addition to a small business subcontracting plan

Section H - Liability Insurance Requirements

• Contractor shall provide and maintain required insurance

• Contractor shall insert this requirement in all subcontracts

• Proof of insurance shall be provided by Contractor and Subcontractors before they are allowed access to work at the construction site

52.225-09 Buy American –Construction Materials (1)(i) Any Contractor request to use foreign construction material in accordance with paragraph (b)(3) of this clause shall include adequate information for Government evaluation of the request, including—

(A) A description of the foreign and domestic construction materials;

(B) Unit of measure;

(C) Quantity;

(D) Price;

(E) Time of delivery or availability;

(F) Location of the construction project;

(G) Name and address of the proposed supplier; and

(H) A detailed justification of the reason for use of foreign construction materials cited in accordance with paragraph (b)(3) of this clause.

(ii) A request based on unreasonable cost shall include a reasonable survey of the market and a completed price comparison table in the format in paragraph (d) of this clause.

(iii) The price of construction material shall include all delivery costs to the construction site and any applicable duty (whether or not a duty-free certificate may be issued).

(iv) Any Contractor request for a determination submitted after contract award shall explain why the Contractor could not reasonably foresee the need for such determination and could not have requested the determination before contract award. If the Contractor does not submit a satisfactory explanation, the Contracting Officer need not make a determination.

Proposals Due: December 20, 2017, 1500 MT.

– Volume I – Technical Proposal (Original plus 3 Copies)

– Volume II – Business and Price Proposal (Original plus 1 Copy)

Section L Instructions for the Submission of Offers

Solicitation No. 140P2018R0004 Section L Instructions for Submission of Offers

• Government may award without discussions

• Electronic Proposals via thumb drive or CD and

Hardcopy proposals to Monica Divelbess at address listed in solicitation

• Identify outside of package with Solicitation No.

140P2018R0004

EVALUATION FACTORS

(Sections L& M)

• The evaluation factors and subfactors (M) are correlated to the proposal preparation instructions (L). are listed in descending order of importance. Within Factor 2, Subfactors A and B are equal in importance. All evaluation factors

• All evaluation factors other than cost or price, when combined, are approximately equal to cost or price

Volume I – Technical Proposal

Evaluation Factor 1 -- Technical Approach and Plan for the Rehabilitating a Service Bridge and Asphalt Pavement

Offeror/Plan shall

• describe its proposed technical approach and plan for the rehabilitation of the existing bridge structure w/o compromising bridge functionality.

• describe plan for maintaining existing utilities servicing the island during operating hours.

• address performed work without impacting the marine environment, altering, or affecting the approach on the non-federal adjacent property.

• describe its proposed technical approach to rehabilitation of paved areas in a secure and constrained area adjacent to historic structures.

• The entire technical approach shall address a comprehensive realistic execution of work on a secure and constrained site.

Section M Evaluation

Evaluation Factor 1 -- Technical Approach and Plan for the Rehabilitating a Service Bridge and Asphalt Pavement

The comprehensiveness and realism of the proposed technical approach and plan for the rehabilitation of the existing bridge structure without compromising bridge functionality during operating hours, performing work after hours in a highly secure location, without altering or affecting the approach on non-federal adjacent property, impacting the marine environment, or compromising existing utilities servicing the island as well as the comprehensiveness and realism of the proposed technical approach and plan for the rehabilitation of paved areas in a constrained area adjacent to historic structures will be evaluated.

Offerors representing a thorough understanding, realistic and comprehensive approach on a constrained site for the entire project will be more favorably rated.

Evaluation Factor 2 – Qualifications, Experience, and Capability

Subfactor 2a: Key Personnel

Offeror shall provide resumes of designated key personnel that list qualifications and experience with dates of service. Offerors shall describe each of the key personnel’s authorities on the proposed contract document as well as experience on similarly complex projects that involve problem solving and coordinating with prime and subcontractor personnel to arrive at successful solutions.

Evaluation Factor 2 – Qualifications, Experience, and Capability

Subfactor 2a: Key Personnel

The plan describing each of the key personnel’s authorities on the proposed contract, coupled with the qualifications and experience represented in the resumes of the Key Personnel submitted will be evaluated. Contractors submitting a comprehensive plan with key personnel representing a high level of experience on similarly complex projects and exhibiting strong qualifications in problem solving and coordinating with prime and subcontractor personnel to arrive to a successful solution will be more favorably evaluated.

Evaluation Factor 2 – Qualifications, Experience, and Capability

Subfactor 2b: Prior Experience

Offeror shall provide descriptions of 3 projects of similar size and complexity. Proposal projects shall demonstrate roles of the prime and subcontractors as well as how the team communicated, coordinated and solved problems.

(The Offeror may use the form entitled “Experience Questionnaire” provided in the proposal submission package)

Evaluation Factor 2 – Qualifications, Experience, and Capability Subfactor 2b: Prior Experience

The realistic and relevant demonstrated ability and competence on projects of similar size and technical complexity and ability to complete rehabilitation in a secure environment while maintaining operational access of the Offeror (General Contractor) and Key Subcontractors will be evaluated. Proposals reflecting performance on bridge rehabilitation, within marine environments, teams that have worked together in the past, and evidence of projects constructed at similarly restricted work sites will be more favorably rated.

Evaluation Factor 2 – Qualifications, Experience, and Capability

Subfactor 2c: Quality Control

Offeror shall provide documentation of quality control experience on a project(s) of similar scope and size. The description of quality control should take into account the scope, schedule and budget.

Evaluation Factor 2 – Qualifications, Experience, and Capability

Subfactor 2c: Quality Control

Realistic and relevant experience on projects of similar scope and size maintaining a quality control program including control of scope, schedule and budget will be evaluated.

Proposals demonstrating a successful quality control program of projects of similar scope and size will be more favorably rated.

Evaluation Factor 3 Proposed Project Schedule The Offeror shall submit a realistic and comprehensive proposed project schedule in a Gantt chart format, utilizing CPM. The Offerors proposed schedule shall include at a minimum the following:

• For the purposes of the proposed project schedule, use contract award date of February 1, 2018, a notice-to proceed for the construction activities of March 1, 2018, and a contract completion date of December 30, 2018.

• The Offeror’s schedule shall be detailed and have no activities (except for procurement of materials) longer than 30 days in length without explanation.

• The Offeror’s schedule shall incorporate a schedule which indicates the required time for the procurement of all materials or products including their lead-time

• For the purposes of the proposed schedule, the Offeror’s schedule shall reflect options exercised at 60 days after award.

Evaluation Factor 3 Proposed Project Schedule The comprehensiveness and realism of the proposed schedule in Gantt chart format, utilizing the critical path method (CPM) which indicates the required time for the procurement for all materials or products including their lead time will be evaluated. A comprehensive and realistic schedule that accurately reflects the scope of work within the period of performance will be more favorably rated.

Evaluation Factor 4 Past Performance

• Complete and submit form entitled “Past Performance Questionnaire” (Offeror and key subcontractors)

• Offerors may submit other Government project assessments in lieu of a new Past Performance Questionnaire.

• Disclose any instances that may be considered by others to be less than fully satisfactory and describe remedial action taken

• Government may contact references on past performance questionnaire or use automated retrieval systems or other sources

Evaluation Factor 4 Past Performance

The past performance of the Offeror and/or its proposed subcontractors on projects similar in scope and complexity will be evaluated in the areas of quality, timeliness, and business relations.

Offerors demonstrating a higher level of successful past performance in the evaluated areas will be more favorably rated. In the case of an Offeror without a record of relevant, recent past performance or for whom information on past performance is not available, the Offeror will be evaluated neither favorably nor unfavorably.

Evaluation Factors

• Technical factors 1 and 2 are of equal importance.

• Subfactors 2a, 2b, and 2c are of equal importance.

• Technical factors 1 and 2 are of greater importance than Technical Factor 3.

• All evaluation factors other than cost or price, when combined are approximately equal to cost or price.

VOLUME II – BUSINESS/PRICE PROPOSAL

Complete and Submit (Original + 1)

• Proposed Equals Form

• General References

• Hazardous Material Identification Listing

• SF 1442 and acknowledgement of all amendments

• Contract Price Schedule

• Small Business Subcontracting Plan

• Section K - Fillable

REGULATORY REQUIREMENTS AND PERMITS

Applicable Regulatory Requirements/Permits

The contractor shall without additional expense to the Government be responsible for obtaining any necessary licenses and permits, and for complying with any federal, State and municipal laws, codes, and regulations applicable to the performance of the work.

Government Furnished Permits:

– Waterfront Development #0906-05-004.1

– US Coast Guard Permit #16591 Upper MY Bay/5.3H/NJ

Work Restrictions – Site Security

Contractor Access Requirements and Restrictions:

Refer to Guidelines for Park Access & Credentialing, May 13, 2015 (page 10 of the Project Specifications Manual).

• Park ID Cards

• Truck Deliveries & Access

• Barge Deliveries & Access

• Prohibited Items

• Restricted Areas

• Parking

• Contact Numbers

• Attendee’s List

• Purpose of the Preproposal Conference/Site Visit

• Description of