Amendment_0002_Updated_Solicitation_Clauses_0002.pdf

(x)

140L4325Q0022 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

03/31/20250002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/12/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Special Status Botany Surveys, South Zone, Eugene, Oregon; Northwest Oregon District BLM

Amendment 0002 Updates the clause document based on the release of a Class Deviation

Regarding Executive Orders 14148 and 14208. See attached for latest clause document.

Period of Performance: 05/01/2025 to 04/30/2030

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Tiffany Eslinger

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Special Status Botany Surveys: South Zone; NWOD BLM SOLICITATION NO. 140L4325Q0022

BLM Northwest Oregon District Page 4 of 77

SECTION B – SERVICES AND PRICES

This requirement is for a Firm Fixed Price Commercial Items Services Purchase Order for special status botany services within the Bureau of Land Management, Siuslaw and Upper Willamette Field Offices within the Northwest

Oregon District in Oregon. The contract contains a one-year base plus four (4) one-year term options.

BASE PERIOD, CLIN 0010

Item No. Item Description Estimated

Quantity

Unit of

Measure Unit Price Total

0001AA

Special Status Vascular

Plant Surveys

6,000 AC

0001AB

Concurrent Site Reporting

Per Site for Special Status

Vascular Plant Surveys

60 EA

0001AC

Special Status Lichen and

Bryophyte Surveys

6,000 AC

0001AD

Concurrent Site Reporting

Per Site for Special Status

Lichen and Bryophyte

Surveys

60 EA

TOTAL – Base Period $

AC = Acre

EA = Each

OPTION PERIOD 1, CLIN 0020

Estimated

Quantity

Unit of

Measure Unit Price Total

0002AA

Special Status Vascular

Plant Surveys

6,000 AC

0002AB

Concurrent Site Reporting

Per Site for Special Status

Vascular Plant Surveys

60 EA

0002AC

Special Status Lichen and

Bryophyte Surveys

6,000 AC

0002AD

Lichen and Bryophyte

Surveys

TOTAL –

Option Period 1 $

BLM Northwest Oregon District Page 5 of 77

OPTION PERIOD 2, CLIN 0020

Estimated

Quantity

Unit of

Measure

0003AA

6,000 AC

0003AB

Vascular Plant Surveys

60 EA

0003AC

6,000 AC

0003AD

Lichen and Bryophyte

Surveys

Option Period 2 $

OPTION PERIOD 3

Estimated

Quantity

Unit of

Measure

0004AA

6,000 AC

0004AB

Vascular Plant Surveys

60 EA

0004AC

6,000 AC

0004AD

Lichen and Bryophyte

Surveys

Option Period 3 $

OPTION PERIOD 4

Estimated

Quantity

Unit of

Measure

0005AA

6,000 AC

0005AB

Vascular Plant Surveys

60 EA

0005AC

6,000 AC

0005AD

Lichen and Bryophyte

Surveys

Option Period 4 $

BLM Northwest Oregon District Page 6 of 77

BASE PLUS OPTIONS TOTALS

CLIN Description Total

Base Period $

Option Period 1 $

Option Period 2 $

Option Period 3 $

Option Period 4 $

TOTAL - Base $

TOTAL – All Options $

Base plus All Options $

PERIOD OF PERFORMANCE: See Section F.

(End of Section B)

BLM Northwest Oregon District Page 7 of 77

SECTION C – STATEMENT OF WORK

C.1.0 GENERAL INFORMATION

C.1.1 Description of Work – The Contractor shall furnish all necessary management, labor, supervision, equipment, transportation, materials, and any other incidentals to search for, locate, map, and collect field data on Special Status vascular plants, lichens, and bryophytes and their habitats as listed in

Attachments A and B, and on noxious and invasive weeds as listed in Attachment K; with subsequent site reporting. The contract line item 000xAA for Special Status Vascular Plant Surveys is for survey and its respective site reporting (000xAB) of vascular plants (to include survey and mapping of noxious and invasive weeds). The contract line item 000xAC is for survey and its respective site reporting (000xAD) of lichens and bryophytes.

Special Status plant surveys are usually for the purposes of project clearance, in compliance with BLM

Manual 6840 Special Status Species Policy. Most clearance surveys occur in proposed timber sale units. Noxious and invasive weed surveys are used for NEPA compliance, monitoring and weed control, in compliance with Executive Order 13751.

C.1.2 Project Location – Units are located within the boundary of the Bureau of Land Management (BLM), Northwest Oregon District. Unit boundaries usually will not be physically identified on the ground.

Much of the terrain is steep, heavily forested, and can be difficult to walk through.

C.1.3 Access

C.1.3.1 Roads are usually passable with a 2-wheel drive vehicle although a 4-wheel drive may sometimes be required. Foot travel to the unit boundaries is generally less than 1/4 mile.

C.1.3.2 If an all-terrain vehicle (ATV) is used, it shall meet with the approval of the Contracting Officer

Representative (COR). ATVs shall only travel on existing roads. No clearing of vegetation for the purpose of opening roads will be allowed.

C.1.4 Quality Control Plan – Contractor shall furnish a narrative outlining the process that will be undertaken to ensure field safety and work quality, firm’s safety and quality organization, including internal communication and self-inspection of contract compliance.

C.1.5 Pre-work Conference - A pre-work conference will be held after contract award to ensure a clear, mutual understanding of the scope of the contract, the sequence of work, documentation requirements, document submission, inspection and payment schedules.

C.2.0 DEFINITIONS

Intuitive Controlled Survey Method - surveys performed by traversing through and around survey units, with survey effort greatest in habitat most likely to contain special status species.

Special Habitats - unusual or uncommon habitats within a more common habitat, e.g., rock outcrops or old growth remnant areas within second growth coniferous forest.

Special Status Plant Site - all plants, lichens or bryophytes of the same species within 300' of one another are considered to be one site and should be included on one site report. Plants of the same species further than 300' apart require separate site reports.

Suitable Habitat - includes, but is not limited to, features such as meadows, rock gardens and outcrops, seeps and springs, etc., as well as any other habitat that has potential for Special Status plants (e.g., areas with north-facing slopes with bigleaf maple in the overstory and swordfern as dominant in the understory for Cimicifuga elata).

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Voucher specimens - collections of specimens for each site for verification of accurate species identification (see Section 5.2).

C.3.0 CONTRACTOR-FURNISHED ITEMS

C.3.1 The Contractor shall furnish, but it not limited to:

a. Compass with correct declination setting.

b. Permanent marker to mark flags in the field, pencils, pens, clipboards.

c. Hand lens (minimum magnification 10X).

d. Special Status Vascular Plant Surveys and Reporting: Flora of the Pacific Northwest; The Jepson

Manual, Higher Plants of California; and other materials as needed to identify plant species in this area.

e. Special Status Lichen and Bryophyte Surveys and Reporting: Reference literature as necessary for identification of lichens and bryophytes, including Macrolichens of the Pacific Northwest by

McCune & Geiser, and Moss Flora of the Pacific Northwest by Elva Lawton. Microscopes and chemical test kits as needed to identify bryophytes and lichens.

f. GPS receiver unit, recreational grade (e.g. Garmin E-Trex) at a minimum or GPS enabled smart phone.

C.3.3 Surveyors shall meet the following technical requirements:

Special Status Vascular Plant Surveys and Noxious and Invasive Weed Mapping

a. College level classes in herbaceous plant taxonomy with a minimum of three field seasons (8 months) of botanical survey experience within northwestern

Oregon, or a college degree in botany from a college located in Oregon, Washington, or California, including classes in plant taxonomy and plant ecology.

b. Skill at using dichotomous botanical keys, including Flora of the Pacific

Northwest and The Jepson Manual, Higher Plants of California, and experience in identifying species in technical genera including Carex & Aster within northwestern Oregon.

c. Botanical knowledge and familiarity with plants of the West Cascades, Willamette Valley and Coast Range within or around the BLM Northwest

Oregon District Area.

d. Skills in aerial photo and map reading and ability to navigate in the field.

Special Status Lichen and Bryophyte Surveys

a. A college degree in botany or related degree, with a class in upper division plant taxonomy.

b. Training with lichen and bryophyte habitats and taxonomy, with particular knowledge and ability to locate special habitat features and distinguish closely related or similar-looking species that are growing together, ability to use

BLM Northwest Oregon District Page 9 of 77 dichotomous keys and other literature for the identification of listed species, knowledge of proper collection methods, and knowledge of micro-techniques used in identification.

c. Access to taxonomic and ecological information regarding the species for which surveys are performed.

d. Skills in aerial photo and map reading and ability to navigate in the field.

C.4.0 GOVERNMENT-FURNISHED ITEMS

C.4.1 The Government will furnish to the Contractor the following:

a. Maps (district road map and survey unit topographic map). GIS files of units will be available for download to GPS units and electronic maps compatible with Avenza PDF maps will be available.

b. Aerial photos covering the survey units in electronic format.

c. Flagging for marking populations of Special Status plants, routes to Special Status plant sites, and survey routes taken through units.

d. Gate keys for access. Some treatment sites may be behind locked gates. Locked gates shall remain locked at all times other than when the Contractor is passing through them. Keys for these gates will be available through the District Office or COR. A key for access to locked gates will be signed out on a DI-105 form, Receipt for Property, to the Contractor at the pre-work. The key shall be returned to the Contracting Officer's Representative (COR) in a usable condition before final payment is made. The Contractor shall be charged $100.00 for each key lost or returned in an unusable condition.

C.4.2 The Contractor shall be liable for all loss or damage of such Government-furnished items until completion and final acceptance of work required under this contract.

C.5.0 SPECIFIC TASKS

C.5.1 Field Work

C.5.1.1 Contractor shall not perform field work if adverse soil, vegetative, or climatological conditions exist.

Proposed unit locations, without on-the-ground identification, shall be surveyed by approximating the boundary location from Government-furnished maps and aerial photos. Surveys will be documented with survey forms (Attachment E, F). Unit descriptions may be typed up separately from the form as an additional page. Include a brief description of the route taken to access the unit. Prepare a map of survey routes used within the unit.

C.5.1.2 All units shall be surveyed using the Intuitive Controlled Survey Method. This method requires the surveyor to proceed through the unit until their efforts confirm that Special Status plants likely do not occur there. The survey shall traverse most of the unit, intensively search suitable habitat, pass through all differing plant associations, pass through significant changes in slope, aspect and other topographic features, and special features of each unit (e.g., riparian areas, seeps, meadows, rock outcrops, etc.). Suitable habitat includes, but is not limited to, features such as meadows, rock gardens and outcrops, seeps and springs, etc., as well as any other habitat that has potential for Special Status plants (e.g., areas with north-facing slopes with bigleaf maple in the overstory and swordfern as dominant in the understory for Cimicifuga elata). Species to be surveyed are listed in Attachments A, and B, Special Status Plant Lists. Prior to field reconnaissance, aerial photos and topographic maps shall be reviewed to identify any suitable habitat. When Special Status Species are located, site reports shall be completed (Attachment C or D).

BLM Northwest Oregon District Page 10 of 77

C.5.1.3 Common species checklists shall be filled out concurrently with the survey (Attachments G, H, and I).

All species encountered during the survey shall be listed. Where species names are abbreviated, use codes from plants.usda.gov.

C.5.1.4 The Contractor shall relocate previously known Special Status Species sites within the survey area.

Known site locations will be shown on the maps provided. Relocations shall be treated like new sites for data collection purposes and shall be re-flagged, mapped, and site report forms completed.

Negative findings shall also be documented with a site report form, to report circumstances where the species was no longer present.

C.5.1.5 The Contractor shall locate and document the full extent of known Special Status Species sites, rather than only one or a few point locations within a site. A site requires a single site form (Attachments C or D). Locations or observations within a large site with sparsely scattered individuals may be recorded as “additional observation locations” on the second page of the site form; the data on the form should otherwise reflect the site as a whole. Where species names are abbreviated, use codes from plants.usda.gov.

C.5.1.6 Electronic Special Status Species Site Data. Where technologically feasible and at the direction of the

COR, site data (Attachments C or D) will be turned in using a GIS electronic format. Possible examples include the GeoBOB database with smartphone connection. The format would consist of polygons of each species site with associated data fields.

C.5.2 Special Status Plant Collection

C.5.2.1 Special Status Vascular Plant Surveys Reporting - If identification of a plant is questionable, collection shall only be made when the population can withstand the loss of an individual or part for the voucher specimen. No collection of an individual shall be made in a population of less than 20 plants. Only one of every 20 plants shall be collected. The specimen shall be pressed and accompanied by written labels bearing the following information:

Species

Location (Township, Range, Section, 1/4 Section)

UTM coordinates

Associated species, habitat

Collector

Date

C.5.2.2 Special Status Lichen and Bryophyte Surveys Reporting

a. Special Status Bryophytes and Lichens listed on the Special Status List shall be vouchered using the voucher collection packet (Attachment J). All information shall be completed on the voucher packet. Sites shall be vouchered, unless enough material is not available for collection. Only one of every 20 individuals shall be collected, or 1/20th or less of the total material. Only one voucher per species, per township, is required.

b. After voucher specimens have been properly prepared for identification, submit the voucher specimen to the COR for further verification.

C.5.3 Flagging

C.5.3.1 Flagging of sites - The periphery of each Special Status plant site shall be flagged with orange polka-dot flagging and green/white striped flagging tied in combination. Flags at the site center shall be labeled with site number, the appropriate four-letter code for the species found, surveyor’s initials, and the date. Multiple sites shall be clearly labeled on the flags as Site 1, 2, 3, etc. If Special Status lichens and bryophytes occur in litterfall within the unit, the closest tree to where they were found shall

BLM Northwest Oregon District Page 11 of 77 be flagged. The flagging shall be marked with approximate distance and azimuth to the source location where the lichen or bryophyte was found. Flagging shall be tied to branches, trunks, and/or shrubs.

For site flagging longevity, at least some of the flagging shall be tied directly around a tree trunk. All flags shall be spaced so that one flag can be seen from the position of the next.

C.5.3.2 Flagging to sites - Special Status sites may be flagged out to the nearest road, stream or ridgeline, to facilitate site relocation. The flag line shall consist of only orange polka-dot flags.

C.5.3.3 Flagging of survey routes - Flagging shall be hung along the survey routes to outline the path taken while conducting the surveys. Flagging shall be hung often enough to show that the unit was covered by the survey routes as described under intuitive controlled surveys. The following flag colors shall be used:

Special Status Vascular Plant survey routes: yellow and black striped flagging.

Special Status lichen and bryophyte survey routes: solid yellow flagging.

The contractor may opt to submit printed maps of electronic GPS tracks of survey routes, in lieu of hanging survey route flagging, if agreed to with the COR. Printed maps would need to be submitted along with other materials.

C.5.4 Global Positioning System (GPS)

C.5.4.1 The Contractor shall collect GPS Universal Transverse Mercator (UTM) coordinates for each Special

Status plant site located, and record them on the appropriate Special Status plant form. The type of

GPS equipment used shall be indicated on the form (e.g. Garmin E-Trex). The GPS data should be accurate to within 30'; enough time should be spent collecting satellite data to ensure 30’ accuracy.

The accuracy level of the coordinates shall be recorded on the site form if provided on the GPS unit

(e.g. accurate within 27'). The sites shall also be marked on the topographic map and aerial photo.

C.5.4.2 The GPS coordinates will be recorded in the following settings:

Coordinates: UTM

Zone: 10 North

Datum: North American Datum 1983, Continental US (NAD83

CONUS)

C.5.5 Documentation

C.5.5.1 All field work shall be fully documented. The Contractor shall edit all forms and maps prior to submission to ensure that all required forms are properly filled out and all documentation submitted is legible. All paperwork for a survey unit shall be submitted concurrently, after Contractor’s Inspection, but no later than three weeks after unit has been completed (See Section F). Paperwork will be submitted in PDF electronic format, e.g. scans of handwritten forms or hand drawn maps, or Word documents saved as PDF.

C.5.5.2 Each survey unit will be documented as follows:

Special Status Vascular Plant Surveys and Reporting

a. Vascular Plant Survey Form (Attachment E) including general description of unit.

b. Common Plant Species Checklist Form (Attachment G).

c. Project map copy with survey route.

d. Map of noxious weeds and Invasive Plant Site Report (Attachment L).

Special Status Lichen and Bryophyte and Reporting

BLM Northwest Oregon District Page 12 of 77

a. Bryophyte and Lichen Survey Form (Attachment F) including general description of unit.

b. Common Lichen and Bryophyte Species Checklists (Attachments H, I)

c. Project map copy with survey route.

C.5.5.3 Positive Sites - Those units where Special Status plants have been found shall additionally be documented as follows:

Special Status Vascular Plant Surveys and Reporting

a. Project map copy with Special Status plant sites and flag lines from sites clearly indicated.

b. Special Status plant site form (Attachment C) for each site found on the unit.

Special Status Lichen and Bryophyte and Reporting

a. Project map copy with Special Status lichen and bryophyte sites and flag lines from sites clearly indicated.

b. Special Status lichen or bryophyte site form (Attachment D) for each site found on the unit.

c. Voucher specimens in voucher collection packets (Attachment J).

C.5.5.4 Meetings will be held between the Contractor and the COR to discuss work completed, typically at three week intervals. The frequency of these meetings will be determined by the COR at the pre-work conference. Documentation may be submitted at this time, including documentation on any Special

Status plant species found. If surveys are conducted by a team, only one set of forms shall be completed for each unit.

C.5.6 Concurrent Noxious and Invasive Weed Mapping, Special Status Vascular Plant Surveys

Concurrently while performing the vascular plant survey, Contractor shall map and enumerate Oregon

Department of Agriculture (ODA) noxious and other invasive weeds listed in Attachment K. This list may change at the discretion of the COR; the Contractor may suggest changes. Species are designated

High Intensity Mapping Standard and Low Intensity Mapping Standard, and EDRR species. Mapping standards are different among these weed species designations. 1:12,000 scale maps will be used.

This contract line item includes both sides of roads within or on the edge of the survey unit. Use

Attachment L, Invasive Plant Site Report, to enumerate mapped weeds.

C.5.6.1 Low Intensity Mapping Standard species are generally widespread, scattered species that are often undergoing biological control, such as tansy ragwort or common St. Johnswort. No specific mapping of these species is required, but an estimation of the percent cover of each of any Low Intensity species in the survey unit is required. Separate the estimation as roadside and off-road (e.g., note 2% tansy ragwort roadside, 0.1% tansy ragwort off-road).

C.5.6.2 High Intensity Mapping Standard species are generally widespread, established species that are often the targets of weed control measures, such as Himalayan blackberry, Scotch broom, meadow knapweed and false brome. Sites will be mapped as polygons with mapping standards to 300 feet, i.e., all plants of the same species within 300 feet of one another are considered one site and are to be included in one polygon. Plants of the same species further than 300 feet apart require separate polygons.

For each polygon record (using the Invasive Plant Site Report, Attachment L):

a. Field SCNTFC_CD. Species name; code from plants.usda.gov.

b. Field INFSTN_QY. Number of plants, where the plants are countable as individuals, or number of clonal units. Enumerate either the total in the polygon, or average per square meter.

c. Field QY_UOM_NM. Indicate which enumeration is used. Either the total in the polygon, or average per square meter.

BLM Northwest Oregon District Page 13 of 77

c. Field CVRCLSS_CD. Percent cover of the plants within the polygon. Use cover classes:

<5%, 5-25%, 25-50%, 50-75%, 75-95%, 95-100%.

d. Field GENL_TX, surveyor name

e. Field BEGIN_DT, survey date.

C.5.6.3 EDRR (Early Detection Rapid Response) species are very sparse, localized, and often newly discovered or newly introduced species that may be subject to a rapid response and possible eradication, such as garlic mustard or giant hogweed. GPS coordinates shall be provided for small

(less than 1 acre) locations of high intensity species, in accordance with specifications for rare plant site GPS coordinates (5.4), to facilitate rapid relocation, unless they are mapped electronically

(C.5.6.5). Mapping of EDRR species is otherwise the same as High Intensity Mapping Standard species (C.5.6.2).

C.5.6.4 Total non-native vascular plant cover shall also be estimated over the unit. The total cover of non-native species includes all Low, Medium and High Intensity species, and other non-native species, in aggregate. Separate the estimation as roadside and off-road (e.g., note 25% non-native cover roadside, 1% non-native cover off-road).

C.5.6.5 Electronic Invasive Plant Site Data. Where technologically feasible and at the direction of the COR, site data (Attachment L) for sites of High Intensity Mapping Standard species will be turned in using a

ESRI compatible GIS electronic format, such as shape files or a geodatabase. Possible examples include the GIS files generated in Avenza Maps with a smartphone connection. The format would consist of polygons of each site for each species, with standards and data enumerated in C.5.6.2.

Attachment L, page 3, is for use along with electronic mapping, in lieu of using hand drawn maps and pages 1 and 2 of Attachment L.

(End of Section C)

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SECTION E – INSPECTION AND ACCEPTANCE

E.1.1 SURVEILLANCE PLAN AND INSPECTION

E.1.1.1 Field Survey

E.1.1.1.1 The COR may walk with the Contractor through the first unit to be surveyed to establish field guidelines such as flagging placement.

E.1.1.1.2 To ensure inspection feasibility, no more than 1,000 acres of work will be accepted for inspection in any seven day period. All documentation for a unit shall be completed and submitted to the COR within 21 calendar days after completion of all field surveys on that unit.

E.1.1.1.3 Units will not be considered for inspection until all documentation has been submitted and accepted for that unit.

E.1.1.1.4 The Government will inspect at least 10% of the completed acreage. All units with positive sites will be inspected.

E.1.1.1.5 The unit will be inspected for flagging indicating the Contractor walked and evaluated suitable habitat for Special Status species, including, but not limited to, special habitat features and that the flagging is performed as specified in 5.0. The unit will be inspected for missed, undocumented Special Status

Species sites. The unit will be inspected for missed species from the species checklists (Attachments

G, H, I)

E.1.1.1.6 Special Status Vascular Plant Surveys. The unit will be inspected for missed, undocumented noxious and invasive weed sites.

E.1.1.2 Documentation - All documentation of completed surveyed areas shall be submitted to the COR at the appointed time. The COR will inspect all documentation for legibility and consistency in reporting style.

E.2.0 ACCEPTANCE

E.2.1 Field Survey

E.2.1.1 Field surveys shall be sufficient to satisfy all requirements as specified in 5.0 Specific Tasks.

E.2.1.2 The COR will notify the Contractor to immediately rework a unit if inspection results reveal the following:

a. If both more than 10% of the special status plant sites were missed, and more than two sites were missed, in a survey unit.

b. If both more than 10% of the species were missed, and more than 20 species were missed, on a unit’s species checklist (Attachments G, H, I).

c. Incorrect flagging or no flagging.

d. Documentation is incomplete or inaccurate.

E.2.1.3 Special Status Vascular Plant Surveys. The COR will notify the Contractor to immediately rework a unit if inspection results reveal the following:

a. If both more than 10% of the noxious and invasive weed sites were missed, and more than ten sites were missed, in a survey unit.

b. Documentation is incomplete or inaccurate.

E.2.1.4 All rework must be completed prior to proceeding to new units.

BLM Northwest Oregon District Page 15 of 77

E.2.2 Documentation - All required documentation shall be sufficient to satisfy all requirements as specified in 5.0 Specific Tasks. Any submittals not meeting these requirements will be returned to the

Contractor and shall be re-done.

E.3.1 MEASUREMENT AND PAYMENT

E.3.1.1 Payment will be made for the number of acres completed and accepted at the unit price in the schedule.

A mutually agreed upon schedule for periodic payments will be arranged at the pre-work conference.

E.3.1.2 Final payment will not be made until all Government-furnished items not utilized during performance of the contract will been returned as directed by the COR.

E.3.1.3 Measurement of Survey Areas - Survey area acreage is measured on the horizontal plane using GIS.

E.3.1.4 Re-measurement of Survey Areas

E.3.1.4.1 The Contractor may, at any time during the course of the contract, request in writing to the CO re-measurement of any survey area if they think that the acreage stated in the contract and on the project maps is incorrect.

E.3.1.4.2 If re-measurement indicates that a variance of 5% or less exists, the Contractor shall pay for the actual cost of the re-measurement. Payment will be based on the acreage stated in the task order.

E.3.1.4.3 If re-measurement indicates that the actual acreage variance is more than 5% of that shown in the task order, payment will be based on the re-measured acreage. The cost for re-measurement will be incurred by the Government.

(End of Section E)

BLM Northwest Oregon District Page 16 of 77

SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from date of award for a period up to 5 years if options are exercised.

See SF 1449 for Estimated Period of Performance dates for the base and option periods. The dates in F.1.2 are biological windows in which surveys shall be completed.

F.1.1 The Contractor shall commence work within three (3) calendar days from the start date of the performance period. The Contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond his control as defined by contract clauses, or by the receipt of a

Suspend Work Order issued by the Government. Failure to do so may be cause for action under the Default clause. The Contractor shall complete all work required within the time specified on the task order and in

Schedule of Items.

F.1.2 Contractor shall perform surveys at a rate of one (1) calendar day for each 40 acres, plus 21 days for completion of documentation for all acres. All documentation for a unit shall be completed and submitted to the COR within 21 calendar days after completion of all field surveys on that unit. Site reporting is performed concurrently with the respective survey.

ESTIMATED BIOLOGICAL WINDOWS TO PERFORM WORK:

Base Period:

Item 000AA - May 15, 2025 – September 30, 2025

Item 0001AB - Concurrent with Item 0001AA

Item 0001AC - March 1, 2025 – November 30, 2025

Item 0001AD - Concurrent with Item 0001AC

Option Period 1:

Item 0002AA - May 15, 2026 – September 30, 2026

Item 0002AB - Concurrent with Item 0002AA

Item 0002AC - March 1, 2026 – November 30, 2026

Item 0002AD - Concurrent with Item 0002AC

Option Period 2:

Item 0003AA - May 15, 2027 – September 30, 2027

Item 0003AB - Concurrent with Item 0003AA

Item 0003AC - March 1, 2027 – November 30, 2027

Item 0003AD - Concurrent with Item 0003AC

Option Period 3:

Item 0004AA - May 15, 2028 – September 30, 2028

Item 0004AB - Concurrent with Item 0004AA

Item 0004AC - March 1, 2028 – November 30, 2028

Item 0004AD - Concurrent with Item 0004AC

Option Period 4:

Item 0005AA - May 15, 2029 – September 30, 2029

Item 0005AB - Concurrent with Item 0005AA

Item 0005AC - March 1, 2029 – November 30, 2029

Item 0005AD - Concurrent with Item 0005AC

BLM Northwest Oregon District Page 17 of 77

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

(End of Section F)

BLM Northwest Oregon District Page 18 of 77

SECTION G – CONTRACT ADMINISTRATION DATA

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System

(CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS

User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor

Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

https://www.cpars.gov/

BLM Northwest Oregon District Page 19 of 77

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the

Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice

Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions –

Commercial Products or Commercial Services included in commercial products or commercial services contracts.

The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice

1. Invoice billed according to contract line items and rates.

2. If partial payment is billed and the invoice states a lump sum, the invoice shall include an itemized breakdown and narrative progress summary of the work performed during this invoice period.

3. If final payment is billed, the last invoice shall state “FINAL”.

4. Contractor’s Release of Claims shall be submitted with the final invoice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The

Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Section G) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

BLM Northwest Oregon District Page 20 of 77

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

H.2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

H.3.0 ENVIRONMENTAL INTERRUPTION OF WORK

H.3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

H.3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species

Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

H.4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

H.4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

H.4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the

Contracting Officer immediately in writing giving the location and nature of the findings.

H.4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract

Clauses Section of this contract.

H.4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

H.5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13

October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control

Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

BLM Northwest Oregon District Page 21 of 77 the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control

Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16

U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the

Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the

United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the

Government for all such liability.

H.6.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

H.7.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

H.8.0 RESTORATION OF RESOURCES

H.8.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

H.8.2 Site and Access Roads – Site and public or private access roads negligently damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the

Contractor.

H.9.0 UNAUTHORIZED PERSONNEL

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

BLM Northwest Oregon District Page 22 of 77

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

H.10.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the

Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

FIRE REQUIREMENTS PROCEDURES OUTLINE

This outline covers the fire protection requirements of a contractor or private party who performs service or construction contracts on BLM land. In western Oregon, the BLM allows Oregon Forest Law (ORS) and Oregon

Administrative Rules (OAR) to apply to these operations on BLM lands rather than develop similar rules applicable only to BLM lands.

1. CLOSED FIRE SEASON

The closed fire season means that fire season has been declared. ORS 477.505 gives the State Forester the authority to establish the fire season. The authority has been delegated to the District Foresters around the state who issue public notices through the newspapers and radio when fire season will be closed for their individual districts.

Closed fire season depends upon the drying of forest fuels, rainfall, and time of year. During the closed fire season, the following requirements must be met:

• Fire tools must be on site;

• Fire extinguisher must be in all vehicles;

• Chainsaws must have a .023-inch mesh screen installed in the exhaust;

• Only unmodified saws are to be used in the forest;

• Approved spark arresters must be on all internal combustion engines;

• Watchman service must be provided for 3 hrs after shutdown of power equipment for the day;

• No smoking is permitted while working or traveling through any operations area in the forest;

•…