Attachment_5_-_SOW_First_Task_Order_0001.pdf

Attachment 5

Office of Indian Energy and Economic Development

Indian Affairs - Division of Energy and Mineral Development

First Task Order 11/17/2021

Indian Affairs - Division of Energy and Mineral Development ii

Contents

1 GENERAL

1.1 PURPOSE/OBJECTIVE

1.2 BACKGROUND

1.3 SCOPE OF WORK

2 TASK AREAS

2.1 ADMINISTRATIVE SERVICES

2.1.1 Administrative Services:

2.2 FINANCIAL MANAGEMENT:

2.2.1 Records Management:

2.3 EDITOR / PUBLIC RELATIONS

2.3.1 Marketing:

2.3.2 Petroleum and Mining Engineering Services

2.3.3 Seismic Database Management and Data Processing Services

2.3.4 Geologic and Geophysical Interpretation and Mapping of Exploration Data:

2.3.5 Renewable Energy Program:

2.3.6 Software Applications Support

2.3.7 Development and Management of GIS Data

2.3.8 Indian Energy and Mineral Database:

2.3.9 Civil Engineering Services

2.3.10 Environmental and Regulatory Support

2.3.11 Loan Specialist – Reporting Officer

2.3.12 Contractor Project Manager

3 STAFFING REQUIREMENTS

4 DELIVERABLES:

DELIVERABLES SHALL BE IN ACCORDANCE WITH THE IDIQ CONTRACT AS

CURRENTLY AMENDED

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1 GENERAL

1.1 Purpose/Objective.

The Indian Affairs, Division of Energy and Mineral Resources (DEMD) has a continued need to acquire technical personnel support services by a Contractor who can supply a variety of personnel skills in the areas of energy (both conventional and renewable), engineering, earth sciences (exploration and production), information technology, and Graphical Information Services (GIS) services. Because DEMD does not possess the quantity of manpower with the associated expertise required to completely fulfill its mission, this Statement of Work (SOW) identifies the Contractor tasks to be performed to assist DEMD in meeting the Government’s mission objectives.

1.2 Background

The Division of Energy and Mineral Development (DEMD) is under the Office of Indian Energy and Economic Development (Assistant Secretary – Indian Affairs). DEMD provides technical and economic advisory support to all Indian mineral owners, the Regional and Agency Bureau of Indian Affairs (BIA) Offices, and to the Department of the Interior (DOI). DEMD also acquires and stores a variety of scientific data which is used in the exploration and development of conventional energy and mineral resources and in the assessment and evaluation of developing renewable energy systems on Indian lands located in the continental U.S., including one reservation in Alaska.

Within the past few years, DEMD’s major objective is more focused on the development of the Tribes’ resources and achieving the ultimate goal of producing income and jobs for the Tribal community. DEMD is now expected to function over a much greater spectrum of scientific and engineering responsibilities that exceed those of energy or mineral assessment projects and include competence and performance on a combination of services: technical proficiency, marketing, liaison, and participation at the negotiating table where Tribal councils decide on commercial development contracts.

In response to the following language in the Conference Report, Department of the Interior, Environment, and Related Agencies Appropriations Bill, 2018.

The Committees understand that the NIOGEMS has been distributed to some Tribes and regional offices; the Bureau is instructed to report back within 120 days of enactment of this Act on the cost to further expand this system to more reservations and offices. (Conference Report Pg. 39)

DEMD has been directed to double the installation of NIOGEMS by the end of 2018.

Also, under the Department of Interior’s Strategic Plan for Fiscal Years 2018-2022, we have been directed to increase and promote oil, gas, coal and renewable energy resource development on Indian lands. DEMD believe that at a price of $60/barrel, leasing in Indian Country will accelerate. The priority is the development of geologic prospects on the open acreage within the reservations boundaries. This involves updating existing geological and geophysical data bases, processing and reinterpreting the existing seismic data in the possession of DEMD, generating foundational geologic studies to direct future exploration and development activities, etc.

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1.3 Scope of Work

In support of DEMD activities, the Contractor will provide full life-cycle technical support services that include the following:

1. Assessment of Energy and Mineral Resource Potential: Perform geologic field studies, laboratory analysis and interpretation of geophysical, geological, and engineering data.

Assessment activities also include the interpretation of geologic data such as well logs, rock cores, and field studies of outcrops. Activities also include the interpretation of various types of exploration data, the primary method being seismic reflection data. Other exploration data types include refraction seismic, magnetic, gravity, and electromagnetic measurements. Assessment activities also include engineering studies, such as the evaluation of oil or natural gas reservoirs in a producing field to determine the amount of remaining reserves and where bypassed oil or gas may reside, or if a field may exist.

2. Geologic and Geophysical Interpretation and Mapping of Exploration Data: Performs energy and mineral resource evaluation for Indian mineral owners. Energy and mineral resource evaluation requires detailed resource-specific geologic mapping and interpretation using commercial industry software.

3. Seismic Database Management and Data Processing Services. To provide technical expertise to assist Tribes in managing Tribal seismic exploration resource data. Seismic is the main tool of exploration for oil and gas deposits. Contractor is required to provide skills to collect, analyze, interpret, map, and manage geophysical exploration data.

4. Petroleum and Mining Engineering Services. Provide support to apply petroleum engineering methodologies and principles to oil and gas projects and to apply mining engineer methodologies to hard rock or mineral projects. Formulate exploration and development strategies.

5. National Indian Oil and Gas Evaluation and Management System (NIOGEMS): Provides the Tribal resource manager with software management tools to more efficiently supervise Tribal energy or mineral assets and increase revenue streams.

6. Indian Energy and Mineral Resources Databases: To collect, inventory, and archive all Indian energy and mineral resource data in a retrievable digital database system. To assist Tribes pursuing oil and gas development by managing Indian-owned seismic exploration data.

7. Marketing / Promotion: To provide opportunities for Tribes to present and promote their resource information to industry and government agencies to stimulate interest in further exploration or development. Sponsor tribal representatives to attend trade shows and serve as technical representatives for tribes at industrial trade shows, industry forums where tribes can interact directly with prospective industry partners. Conduct technical presentations with displays showing the geology, geophysics, engineering and resource potential of tribal lands to potential partners;

8. Economic Evaluation: To provide expert advice in the economic review of energy and mineral development projects, including the different types of business scenarios available to Tribes under the Indian Mineral Development Act. Generate economic analyses adjusted for risk for

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Indian mineral owners to utilize as frameworks for negotiating agreements with potential business partners.

9. Renewable Energy Assessment and Development: Renewable energy projects being supported by DEMD include solar, wind, biomass, waste-to-energy, hydro-electric, tidal, and geothermal resources. DEMD provides expert technical advice and guidance in renewable energy project development including reservation energy assessments, data collection, business planning, engineering studies, economic evaluation, regulatory compliance, recommendations for organizational business structure, and capacity development. DEMD monitors grant awards through the Energy and Mineral Development Program, especially concerning appropriateness of technical work being performed and adherence to terms of grant agreements. Proposed leases and business agreements with outside parties are critically reviewed with the objective of ensuring that Tribes maximize income while providing for environmental and reclamation protection.

10. Administrative Services and Records Management: To provide those administrative services that are not deemed inherently governmental functions, including filing and records management.

Administrative duties are defined, approved and assigned from DEMD administrative staff.

11. Civil Engineering Services. Apply civil engineering methodologies and principles, primarily to renewable energy projects. Apply techniques, theory precepts and practices in the civil engineering field and related sciences and disciplines. Provide engineering support to apply architectural engineering methodologies and principles to renewable energy projects. Serve as technical specialist and liaison between Indian tribes, agencies and commercial contractors on engineering projects involving architectural engineering methods.

12. Environmental and Regulatory Support. Provide engineering support to apply environmental engineering methodologies and principles to projects. Serve as technical specialist and liaison between Indian tribes, agencies and commercial contractors on complex project issues, processes or methods. Provide the knowledge for tribes and their partners to meet the regulatory requirements associated with the planning and execution of resource development on reservations. Understand and apply the required compliance with all local, state, and federal rules and regulations.

2 Task Areas

The Contractor shall provide technical and support services which includes the following functional areas:

2.1 Administrative Services

The Contractor shall perform those administrative services that are not deemed inherently governmental functions. Administrative duties are defined, approved and assigned from DEMD administrative staff. Administrative services include the following:

2.1.1 Administrative Services:

Performs administrative tasks in functional areas that include Finance, Human Resources, Purchasing and Records.

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• Loan reporting and analysis for loan guarantee program, 638 contracting and economic analysis grants.

• Prepares and processes correspondence, reports, proposals, records, and related documentation. Develops charts, tables, graphs, and diagrams to assist in analyzing problems.

• Supports preparation of reports, budgets, and project schedules.

• Provides logistical support for projects.

• Generates documentation of contractual requirements, customer specifications, design changes and project deliverables. Prepares user manuals and information to support projects.

• Maintains files and processes requests for information and support meetings.

2.2 Financial Management:

Perform budgeting documentation, resource assessment, and financial reporting. Supports preparation of reports, budgets, and project schedules.

• Performs complex evaluations of existing procedures, processes, techniques, and/or systems related to office management problems or contractual issues, which would require a report and recommend solutions.

2.2.1 Records Management:

Inventory and management of trust, general, office and personnel records based on federal records management guidelines.

• Perform scanning of hardcopy records, documents, illustrations, etc. to digital formats

• Knowledgeable in federal records practices and procedures.

2.3 Editor / Public Relations

Compose, in clear and concise language, procedure manuals and related technical publications (bulletins, articles, display materials, marketing) concerned with customer goals and objectives.

Publish these manuals and technical publications into both print and for the web.

2.3.1 Marketing:

Determine the business/marketing demand for products and services.

• Identify potential customers and develop strategies for marketing to these customers.

• Monitor trends for commodities markets, pricing, and communicate to DEMD management where new markets are emerging.

• Creates initial designs and end-products for marketing and promotional material. Provide marketing materials suitable for publishing on the DEMD web site.

2.3.2 Petroleum and Mining Engineering Services

Provide support to apply petroleum and mining engineering methodologies and principles to mineral and oil and gas projects. Applies appropriate software and hardware to support projects and emerging technology solutions. Use techniques, theory precepts and practices in the various

Division of Energy and Mineral Development 7 engineering fields and related sciences and disciplines. Services shall include the following contractor-performed tasks:

Minerals (Precious minerals, base minerals, rare earths, sand and gravel, aggregate):

• Formulate exploration and development strategies.

• Design exploration programs based on risk assessment, ultimate potential, and economic analysis.

• Assimilate geological and geochemical data for base, precious, and industrial minerals to generate high-quality prospects.

• Develop geological models for mine plans.

• Integrate mineral resource studies on producing properties to serve as model for identifying new exploration areas and future development opportunities in diverse geological environments.

• Evaluate mineral properties employing inter-disciplinary geological and geochemical data to determine structural and geochemical controls of minerals deposition.

• Apply geo-statistical applications to evaluate the quality and quantity of mineral deposits.

• Serve as technical specialist and liaison between Indian tribes, agencies and commercial contractors on complex project issues, processes or methods.

Fluids (Oil, Natural Gas, Geothermal):

• Generate well decline forecasts, future production forecasts, remaining reserve analysis, stimulation recommendations, well work-over supervision, pipeline design analysis, facility design, and assistance on potential field expansion.

• Generate economic evaluations and sensitivity analyses concerning oil and gas operations;

provide potential income forecasts and negotiating information for potential Indian Mineral Development Act (IMDA) agreements.

• Provide oil, gas, and mineral training and education to the Tribes.

• Perform well log analysis on wells to evaluate possible bypassed production and to research potential additional production capabilities.

• Perform reservoir simulations and characterizations to maximize oil and gas production.

• Apply petroleum engineering principles to the production of coal bed methane wells, shallow low pressure wells, tight gas wells, resource plays, and unconventional wells.

• Serve as technical specialist and liaison between Indian tribes, agencies and commercial contractors on complex project issues, processes or methods.

2.3.3 Seismic Database Management and Data Processing Services

The Division provides technical expertise to assist Tribes in managing Tribal seismic exploration resource data. Staff should have skills to collect, analyze, and manage geophysical exploration data. Seismic database management and data processing services include:

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2.3.3.1 Collect and Store Seismic Data Acquired on Indian Lands:

Copy seismic field data from field tapes or other media onto DEMD hard disk drive. Assist DEMD in managing their central repository of seismic data.

2.3.3.2 Seismic Data Processing:

Perform processing and modeling of seismic data in order to improve resolution and quality of older seismic data sets owned by Tribes.

2.3.3.3 Seismic Data Interpretation and Mapping:

Interpret seismic data to identify reflectors representing rocks that may be capable of producing oil or gas, and produce maps of prospective areas. Interpretation of seismic data helps Tribes in planning their lease sales and in negotiations with industry, as well as assisting in the development of their petroleum resources.

2.3.4 Geologic and Geophysical Interpretation and Mapping of Exploration Data:

The Division performs energy and mineral resource evaluation for Indian mineral owners.

Energy and mineral resource evaluation requires detailed resource-specific geologic mapping and interpretation using commercial industry software. Services shall include the following tasks:

2.3.4.1 Geologic Interpretation and Mapping

• Perform geologic interpretation and mapping, including resource-specific, structural and/or various isopach maps, cross-sections, and production maps.

• Geologic structure and stratigraphic maps for petroleum and mineral exploration. Produce maps of field and reservoir data, such as production information by formation

• Interprets geologic and mineral resource data using DEMD computer software and prepares oil, gas or mineral resource reports. Create maps from Sample collections, descriptions, and results of laboratory analysis

• Perform assessment reports of oil, gas, coal, and mineral potential existing on Indian lands

• Convert results from field work (measurements of stratigraphic sections and outcrop descriptions which were entered digitally into data loggers and GPS units) into map form.

• Convert results from laboratory analysis of rock samples obtained in field work into a digital database suitable for interpretation and mapping by DEMD geologic staff.

• Convert data collected in the field into an integrated Geographic Information Systems (GIS) format for mapping.

• Research literature of published geologic reference materials for conversion into digital format.

• Generate geologic displays and other display materials— DVDs, CDs, posters, videos, etc.— for industry trade shows. Generate digital presentations; e.g., PowerPoint.

• Responsible for formulating and recommending plans for development of oil, gas, coal and other mineral deposits.

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• Plans, organizes, and develops marketing and promotional programs to inform industry of the mineral potential on Indian lands. Marketing in this context includes forums, symposia,and technical discussions associated with major petroleum or minerals professional meetings.

• Develops and prepares poster sessions and invites Tribes to participate in the poster sessions.

Participates in DEMD’s energy and mineral grant program to provide technical assistance and advice to Tribes.

• Supports DEMD’s energy and mineral resource database by including results of energy and mineral assessment studies. Makes trips to the field to collect data such as rock samples, analyzing the outcrop and correlation to geologic maps.

2.3.5 Renewable Energy Program:

• This program function serves to support American Indian and Alaska Native communities on the development of their renewable energy resources, which ultimately would result in economic development opportunities for their communities. The support would include both commercial- and local-scale development of solar, biomass, geothermal, hydroelectric, and wind power. Tasks would include the following activities:

2.3.5.1 Renewable Energy Services:

• Provide engineering support to renewable energy projects, including application of electrical, mechanical, civil, environmental, and other relevant engineering methodologies and principals. Use techniques, theory precepts and practices in electrical, mechanical, civil, and environmental engineering fields and related sciences and disciplines.

• Serves as technical specialist and liaison between Indian tribes, agencies and commercial contractors on engineering projects.

• Generate technical evaluations of renewable energy resource availability, technologies for energy generation, energy marketing, development opportunities, and project risks.

• Prepares recommendations for DEMD staff regarding current renewable energy policies and best practices.

• Performs analysis of technology providers to determine their applicability for tribal projects.

• Perform assessment studies to determine the potential for renewable energy development on Indian lands by acquiring digital data from sources (such as DOE and others) and displaying in map form. Data would include wind power class, solar intensity, forest data for wood biomass energy projects, waste management data for waste-to-energy, geothermal resource data, hydroelectric data, and energy infrastructure data.

2.3.5.2 Economic Analyses:

• Perform economic analyses using renewable energy econometric analysis software to provide Tribes with information for negotiating with private investors or industry partners.

• Determine the cost effectiveness of developing an energy resource in a particular market (including demand for power, potential generating resources, availability of cost effective interconnection with power grid, and control of potential project sites).

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2.3.5.3 Tribal Resource Management Planning:

• Assist DEMD staff in the identification of areas of potential energy development that need accurate cadastral information (public records, survey, or maps of the value, extent, and ownership of land) and establish a prioritized plan for obtaining sufficient land ownership information to allow development to occur.

• Incorporate this improved survey information with the Renewable Energy Resource Mapping Program to develop Tribal management plans.

• Provide support in the development of tribal planning documents used to define policies, goals, and objectives for tribal resource development, including strategic plans and comprehensive land use plans.

2.3.6 Software Applications Support.

• The Contractor shall analyze, design, develop and maintain DEMD’s new or enhanced software applications. Functional requirements for enhancements or new applications will originate with subject matter experts or requirements workgroups established by the Government. Activities within this task area include:

2.3.6.1 Development of NIOGEMS (National Indian Oil/Gas Evaluation and Management System)

• Design, develop, test, and maintain the NIOGEMS Oracle® and spatial databases and application, and related data development applications. This is an in-house designed system that utilizes off-the-shelf software that is customized by DEMD for the specific needs of a Tribe. NIOGEMS is designed under Tribal self-determination guidelines as an easy-to-use computer system run by Indian resource managers to locate and display complex oil and gas information in map form concerning production, lease information, and well data. The system is now available at more than eighteen reservations. This application integrates data from various other systems, showing locations of all Tribal energy/mineral resource data and information. This eliminates the need for expensive storage of paper records and reports and eliminates the loss of data due to improper storage, personnel turn-over, and neglect.

• Develop and maintain the NIOGEMS Oracle and spatial database. Develop and maintain various forms-based applications using Oracle/.NET developer tools, including Microsoft Visual Studio.

• Design, develop, and maintain the NIOGEMS application, data conversion, and support utility software. Knowledgeable in Microsoft Access and Excel, Oracle, SQL and .NET (preferably Visual Basic) application development technologies.

• Gather, convert, and prepare oil and gas, geologic, and mineral data, for population of the database.

• Analyze and digitize reservation-specific data, maps, and overlays for inclusion in the database.

• Incorporate jurisdictional information and ancillary data, such as digital-terrain data, aerial photographs, satellite images, interpretative overlays, and other map data into NIOGEMS.

• Develop and maintain user guides, training, installation, and data conversion documentation.

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• Train users at reservations, DEMD, and other locations on the use of NIOGEMS. Develop and maintain all NIOGEMS training course materials. Schedule and execute training courses for users of the NIOGEMS application. Travel to various reservations and remote locations required. Develop and maintain user reference documentation.

• Create and develop installation procedures and software for the installation of NIOGEMS software at reservation and other sites.

• Provide remote and on-site technical and user support for application software, networking, printing, and operating system functions relative to NIOGEMS.

• Process GIS and other data for inclusion into NIOGEMS.

• Collection and conversion of oil and gas well, and other related data.

• Processing of data from the Trust Asset and Accounting Management System (TAAMS).

• Manage NIOGEMS support phone and coverage. Demonstrate NIOGEMS in various presentation contexts.

2.3.7 Development and Management of GIS Data

Contractor shall provide expert knowledge in GIS software and hardware systems and associated technologies, and GIS data. Supports GIS projects as directed by DEMD project leaders and management.

• Maintain an inventory system and manage GIS data existing on Indian lands throughout the U.S. Provide expert support and independent services and assistance for GIS projects for DEMD users. Coordinate projects with contractor management and customer to ensure that the project is properly defined and course of action is satisfactory.

• Collect and process GIS data consisting of cultural, political, land-grid, oil and gas pipelines and wells, electrical transmission, conventional and renewable energy, and mineral resources.

• Perform map design, production and presentation.

• GIS Geodatabase management.

• Convert hardcopy geographic data to digital formats.

• Perform processing of geographic raster and vector data.

• Operate and troubleshoot GIS systems. Apply GIS procedures, methodologies and principles to projects.

• Maintain current knowledge on emerging GIS technologies.

2.3.8 Indian Energy and Mineral Database:

This program function serves as the repository for all DEMD energy and mineral data. It maintains identifiers and geographical locations for all assets owned and/or managed by DEMD.

The data is used to populate NIOGEMS and other application databases. Database development tasks would include activities such as the following:

• Prepare and edit maps and overlays for digital rendering.

• Digitize maps and overlays using scanners and digitizing GIS software.

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• Incorporate ancillary data, such as digital-terrain data, aerial photographs, satellite images, and interpretation overlays.

• Data entry and conversion of numerous data themes; e.g., land grid, mineral ownership, geologic layers, jurisdictional information, and contours.

• Transfer visually-interpreted information from a variety of sources onto map bases.

• Manage online data collections.

2.3.9 Civil Engineering Services

Apply civil engineering methodologies and principles to renewable energy projects.

• Apply techniques, theory precepts and practices in the civil engineering field and related sciences and disciplines. Serve as technical specialist and liaison between Indian tribes, agencies and commercial contractors on renewable energy project issues, processes or methods.

• Provide engineering support to apply architectural engineering methodologies and principles to renewable energy projects. Use techniques, theory precepts and practices in the architectural engineering field and related sciences and disciplines. Serves as technical specialist and liaison between Indian tribes, agencies and commercial contractors on engineering projects involving architectural engineering methods.

2.3.10 Environmental and Regulatory Support

Provide engineering support with limited supervision to apply environmental engineering methodologies and principles to projects

• Serve as technical specialist and liaison between Indian tribes, agencies and commercial contractors on complex project issues, processes or methods.

• Supports development of project plans and reports.

• Support senior scientific and engineering staff in the design and implementation of environmental studies.

• Provide the knowledge for tribes and their partners to meet the regulatory requirements associated with the planning and execution of resource development on reservations.

Understand and apply the required compliance with all local, state, and federal rules and regulations.

• Provide active participation with planning processes, including permitting activities and remedial activities, ensuring that deadlines are met and accurate information is disseminated to county and municipal governments. Maintain a current understanding of federal, state and local regulatory rules and regulations. Have a working knowledge of IMDA and EMDP processes.

• Support senior scientific and engineering staff in completing compliance checks of oil and gas operations on reservations and tribal lands. Serves as liaison between Indian tribes, agencies and commercial contractors on compliance issues, processes or methods.

2.3.11 Loan Specialist – Reporting Officer

• Assemble and report nationwide IFA financial data

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• Generate reports and calculations for the Office of Management and Budget (OMB)

• Prepare and submit reports necessary to comply with the Government Performance and Results

Act (GPRA),

• Prepare reports required by the Department of the Treasury

• Prepare reports and data needed for internal control review, and researching and assembling data needed for other reports as requested

• Interact with other DCI and Department personnel from each of DCI’s four Zones and personnel from the Bureau of Indian Affairs’ Loan Accounting System

• Extract information on the repayment status of direct, guaranteed and insured loans, premium payments, guarantee and insurance claim payments, debt recoveries, and interest subsidy payments from data maintained by LAS.

• Generate quarterly reports to Treasury that show performance of BIA in collecting debts owed to the Federal government under current and former program authorities.

2.3.12 Contractor Project Manager

Responsible for the performance of projects, or subsystems of major projects. Acts as primary customer contact for project activities, leading project review sessions with customer to discuss cost, schedule, and technical performance.

• Monitors milestones and adherence to plans and schedules.

• Ensures compliance with company and customer quality requirements through all phases of the project

• Conducts investigations relative to customer complaints or poor contract performance.

3 Staffing Requirements

Any additional increase in quantity of laborers or labor categories from the base quantity will be strictly at the option of the government. Detailed description of job titles are listed on the master SOW.

4 Deliverables:

Deliverables shall be in accordance with the IDIQ contract as currently amended.