Q_A_Flooring_Project___2_Bldg_3_061026_0003.docx

Q&A #2 _140A0926Q0017, Flooring Project, Building #3, Window Rock, AZ

Response to the Contractor’s Request for Clarification:

Contractor is requesting clarification regarding the baseboards, trim, molding, and door casings: Under Section B, Scope of Work, Item #4, the SOW states that floor preparation includes removal of old wood floor base, molding, and door casings, then it is crossed out. After that it also states that laminate floor installation will include new floor base and door casing.

Response: Section 4:

The verbiage in question is in purple font, “This will include removal of old wood floor base, molding and door casings.” For clarification, this statement in the Amended Scope of Work was crossed out, meaning, it was removed from Section 4 and that this action will not be part of Section 4.

Contractor is requesting clarification: Item #7 states that the existing wood baseboard shall remain in place and that the contractor shall install new ¾-inch quarter-round trim on top of the new flooring to cover the expansion gap between the laminate flooring and the existing wood baseboard.

Response: Section 7 has been added to the Scope of Work where it states that the new direction regarding the Baseboard where the contractor will install the new laminate flooring, but the existing wood base shall remain in place. Clarification on this statement: The contractor will not replace the existing baseboard with a new baseboard. Due to the fact, this facility is a historical building, installing new baseboard will affect the historical aspect of the facility. With the new laminate flooring being installed, there will be gaps that will be visible but this section requests the contractor to install a 3/4 -inch quarter round trim to cover the gap spacing, if there are gap in the result of new flooring.

Contractor request clarification: Item #8 further states that baseboards shall only be removed if absolutely necessary and, if removed, must be reinstalled back to their original position and condition. Item #11 also references removal of wood wall base as needed, and Item #12 states that the contractor is responsible for any damage to existing trim, doors, or baseboards.

Response: Due to the fact that the project is to install new flooring, there might be situations where removing the baseboard is necessary. With this said, the contractor might have to remove sections of the baseboard if necessary and if this happens, the contractor will remove the existing wood baseboard, install the new laminate flooring and re-install the existing baseboard. However, if there is damages to the baseboard when it is being removed, the contractor will need to replace the damaged baseboard.

Contractor's Questions:

1. Are the existing wood baseboards, trim, molding, and door casings to remain in place whenever possible?

Response: Yes, it will need to remain in place; however, if need to be removed, the contractor will need to remove the existing baseboard, install the new flooring, and re-install the existing baseboard.

2. Is the contractor only needed to install new ¾-inch pre-painted quarter-round trim?

Response: Yes; however, if the existing baseboard needs to be removed, the contractor will remove the existing baseboard, install the flooring, re-install the existing baseboard and install the new pre-painted trim.

3. Should removal and replacement of new floor base and door casing be included only where absolutely necessary, or should it be included throughout the project?

Response: Only when necessary.

4. If baseboards or door casings must be removed to complete the flooring installation, should they be reinstalled, or replaced with new material?

Response: It would be reinstalled with the existing baseboard. However, if there are damages to the existing baseboard, the contractor will need to replace the baseboard with a baseboard that is similar to the existing baseboard, concurrence with Navajo Nation and the BIA.

5. Contractor request clarification: The original RFQ said that the building is 17,340 square feet total for building #3, however the document labeled 60.02.2026 Table indicates that the building is a total of 9,211.19 square feet. Which one is correct and or is there something that is missing?

Response: The entire building is 17, 340 square feet. This project is only replacing the Navajo Nation Department of Justice Section. The amended Scope of Work provided a table that has the total number of rooms, the approximation of the area of each room, approximation of the calculation of the perimeter of each room, as well as the existing information of the flooring type of each room, approximation 9,211.19 square feet.

6. What is on the floor for room J on the table, which also looks like it has a hall attached to room K and is the square footage for that hall included anywhere?

Response: Room J has the existing flooring: Carpet. It is separate from Room K. Room K has wood flooring. The square footage for K is: 115.6 square feet and it is a printer/storage room while Room J has office workstation.