03_18_2026_SOW_carpet_Bldg_3_Window_Rock.pdf

STATEMENT OF WORK

RENOVATE INTERIOR AREAS OF BUILDING NO. 3

WINDOW ROCK, ARIZONA

March 18, 2026

A. GENERAL

1. General: The Bureau of Indian Affairs (BIA), Navajo Region Facility Management Office is requesting qualified and licensed professional Contractor to provide services to remove the existing carpet, install new approved laminated flooring to interior areas on the DOJ side of

Building No. 3 located at Window Rock, Apache County, Arizona as specified herein (see

Location Map/Direction).

2. Building Description: Building No. 3 was constructed in 1939 (86 years old), and it is a single-story office building with approximately 17,340 ft2. The exterior walls are constructed of natural sandstone, and its interior wall finish is painted plaster. Interior wood framed partition walls are finished with texture and painted sheetrock (drywall). The roof is wood deck framing supported by wood vigas and covered with a TPO roof assembly. The east half of Building No. 3 is occupied by Bureau of Indian Education (BIE) staff, and the west half is occupied by Navajo Nation Division of Justice Services (NNDOJ) staff.

3. Background: As stated the structure was built in 1939, and it is eligible for inclusion into the

National Register of Historic Places; therefore, the Contractor shall exercise precautions to prevent damage to interior and exterior surfaces while working in the interior areas of this building. The renovation work will occur within the west half of Building No. 3 currently occupied by NNDOJ staff. No work is scheduled on the Bureau of Indian Education (BIE) side of the building. The BIA staff will seek approval from NNHHPD of the renovation work in Building No. 3 prior to work commencing.

4. Pre-bid Proposal Coordination: All pre-bid/proposal inquiries by Contractors for clarifications and questions relating to the Statement of Work (SOW) or including site visits, contact Michelle Begaye, Acting Facility Management Branch Manager at telephone 505-

399-1390 or Benjamin Boyd at 505-868-3109, their offices is in the Federal Building at

Gallup, New Mexico. Inquiries related to site specifics, and/or project logistics can be directed to or arranged with Victor Puente, BIE Fort Defiance Agency Facility Manager at telephone number 928-729-7303. Interested Contractors are strongly encouraged to conduct site visits at no charge to the BIA via advance notice to Michelle Begaye at 505-399-1390.

B. SCOPE OF WORK

The Contractor shall furnish all labor, materials, tools, equipment, services and supervision required to prepare and complete interior renovation work specified and enumerated below:

1. Carpet Removal: Remove existing carpet throughout building along with the carpet padding.

Ensure proper disposal of the carpet and padding at the entire expense of the contractor.

2. Subfloor Inspection: Inspect the subfloor for any damage or issues that need to be addressed before installing the new laminated flooring. Ensure the wooden floor is flat, level and clean of debris, and dry.

3. Laminated Floor Installation: Prepare surfaces of the hardwood floor to install the underlayment and new laminated flooring as recommended by the manufacturer. This will include removal of old wood floor base, molding, and door casings. Floor preparation includes cleaning, repairing small cracks, removing any loose nails, patching, and caulking to render surfaces prepared for new laminated flooring installation. Over a clean, dry and contaminant-free surface install approved underlayment in accordance with manufacturer’s installation instructions. Over the new underlayment, the Contractor will install the new approved laminated flooring. The laminated floor installation will include new floor base and door casing.

C. QUALITY ASSURANCE

1. The Contractor shall have a minimum of five (5) years proven satisfactory experience and shall maintain a qualified crew of carpenters, laborers and certified flooring installers throughout the duration of specified work.

2. The Contractor shall engage qualified subcontractors who employs journeyman workers who are skilled and certified carpet and underlayment installers who can provide a taut, wrinkle-free installation to ensure manufacturer’s warranties are valid. Apprentices may be employed provided they work under the direct supervision of a qualified journeyperson in accordance with provisions of a bonified State apprenticeship program.

3. All materials, preparation and workmanship shall conform to requirements of this Statement of Work (SOW) and the latest edition of the North American Laminated Flooring Association

(NALFA) and the American National Standards Institute (ANSI).

D. PRODUCT SUBMITTALS

1. Submittals: Submit three copies of manufacturer’s product information, data sheets and

Material Safety Data Sheets (MSDS) to the Contracting Officer for approval. These are products proposed for use on this project. All products shall be approved prior to commencement of work.

a. Commercial Carpet: Provide AC3 Rating, Heavey Traffic activity level, 12 mm thick and water-resistant laminate flooring which meets the high performance, durability, and sustainability requirements in accordance with the NALFA’s LF-01-2003 standard, ANSI-accredited testing and certification. Submit manufacturer’s certification from an independent testing laboratory which will be used to comply with stringent fire code requirements for public buildings. The hallway is a high traffic area; thus, submit a durable fire rated laminated flooring and related underlayment products. In addition, submit list of manufacturer’s types of laminate flooring and patterns available for selection by

BIA/NNHHPD staff.

b. All laminate flooring and related materials shall be provided/supplied by a single manufacturer for ease of installation and issuance of valid manufacturer’s laminate flooring installation warranty.

c. The Contractor will submit manufacturer’s laminate floor cleaning guide/instructions and recommended frequency of cleaning.

E. EXECUTION

1. Carpet Removal: Remove existing carpet throughout building along with the carpet padding.

Ensure all adhesive is removed, if any, and any nails protruding out of the wood for a flat clean surface prior to installing the underlayment.

2. Laminate Floor Installation: Install new and approved laminate flooring per the manufacturer's recommendations and NALFA standards.

a. Inspect the subfloor to ensure it is clean, dry and level. Remove any existing flooring, baseboards, and molding. If the subfloor is uneven, use a leveling compound to fix it.

b. Remove any baseboards and trim for proper installation of the new laminate flooring and ensure they are fastened to the wall and not the flooring to allow for expansion and contraction after installation.

c. Allow the laminate planks to acclimate in the room where they will be installed for at least

48 hours to prevent major expansion or contraction after installation.

d. Remove any debris and clean the new floor according to the manufacturer's recommendations to maintain its appearance and longevity.

e. Removal and install 1/2 or ¾ round from baseboard, with matching paint. Caulking in all areas, if needed.

2. Material Storage: Deliver and properly store all materials in sealed, original labeled containers/plastic bearing manufacturer’s name, brand name, laminate type, and color designation, standard compliance, materials content in strict accordance with manufacturer’s requirements.

F. PERFORMANCE

1. The Contractor shall not cut any laminate flooring inside the building during installation.

Follow the manufacturer’s requirements for interior work.

2. Ensure the subfloor is dry, clean, free of debris and adequately prepared surfaces in areas where dust is no longer generated by surface preparation activities such that airborne particles will not affect the quality of finished surfaces.

3. Ensure adequate continuous ventilation and sufficient heating (during cold periods) and lighting is in rooms (places) being finished.

4. Upon project completion, the Contractor will set aside any surplus (left over) materials no longer required by the Contractor to be delivered to the Navajo Nation maintenance staff.

G. PROTECTION AND CLEANUP

1. Protect all newly finished interior surfaces from condensation and other forms of contamination according to manufacturer’s recommendation. Erect barriers or screens and post signs to warn of or limit direct foot traffic until final acceptance.

2. Remove all waste materials and keep area free from an unnecessary accumulation of tools, equipment, surplus materials and debris.

3. Safety: Conform to approved workplace safety regulations and requirements of the

Contracting Officer’s Representatives (authorities having jurisdiction) for storage of any hazardous materials and laminate flooring installation products.

Note: The Work shall also include but not necessarily be limited to surface preparation of substrates as required for acceptance.

END OF STATEMENT OF WORK