14-Specifications and Requirements.pdf

SPECIFICATIONS AND REQUIREMENTS

Seating Upholstery Services for FLL

1. SCOPE OF WORK

Broward County Aviation Department (BCAD) seeks a vendor to provide upholstery services of metal frame tandem chair seat backrest and seat bottom cushions (seat cushions). The scope of work includes, but is not limited to:

1.1. Contractor shall remove existing upholstery and upholster existing airport terminal seating offsite.

1.2. Furnish all labor, supplies, parts, materials, and equipment as required to accomplish the work required herein.

1.3. Contractor pricing will be per seat.

1.4. Price offered on Bid Table shall constitute complete compensation, including travel and delivery costs. No separate payment shall be made for any other cost component.

1.5. Seat cushion upholstery must meet durability and safety standards required for high traffic public facilities, per BCAD requirements.

1.6. Contractor shall pick up and deliver seat cushions from the location referenced in section 5.4.

2. TECHNICAL SPECIFICATIONS

2.1. Refer to Attachment A for examples of the existing FLL seats.

2.2. Upholstered seating shall be professionally finished.

2.3. Upholstery material must be commercial-grade performance vinyl and must be black vinyl. Material shall be Nassimi Esprit PES-008 or approved equivalent with an abrasion rating of 250,000+ Double Rub rating (DR).

2.4. All corners, edges, and seams shall be neatly finished, with fabric patterns and grain aligned where applicable.

2.5. The completed upholstered seating shall match the original form, fit, and function of the seating and present a clean, professional, and aesthetically uniform appearance suitable for commercial use.

2.6. Thread shall be Gortex or any marine grade approved equivalent and stitching must be commercial-grade, UV stable, mildew resistant, high-tensile strength.

2.7. All equivalent materials must be approved by the Project Coordinator prior to delivery and invoicing.

3. CONTRACTOR RESPONSIBILITIES

3.1. Purchase Order shall act as the Notice to Proceed.

3.2. The Contractor shall obtain and maintain the required FLL security identification badges.

3.3. The Contractor shall coordinate the pickup and delivery of all equipment and materials necessary to complete the work with the Project Coordinator in advance and within 5 business days of PO issuance.

3.4. Contractor shall coordinate work with the Project Coordinator, including reporting any pick up or delivery delays.

3.5. All upholstery work shall be completed at the Contractor premises.

Contractor may not leave or store any equipment or tools on BCAD property.

3.6. Contractor vehicles regularly used in the service must prominently display the company name and telephone number.

3.7. Prior to starting any work, contractor shall sign in on the visitor log at the County Facility prior to engaging in any work.

3.8. Contractor is responsible for the repair of any damage resulting from its activities while on-site.

3.9. Contractor must dispose of all damaged materials and trash at its own cost. Contractor may not use BCAD trash disposal bins.

3.10. Contractor shall protect County property and avoid disruption to airport operations.

3.11. Contractor must dispose of old upholstery in compliance with local, state, and federal disposal regulations. BCAD may request disposal receipts.

3.12. Contractor will provide pick-up and delivery services.

4. Pricing and Repair Classification

4.1. Line items on the Bid Table represent distinct repair activities and are not mutually exclusive.

4.2. When a single cushion requires multiple repairs (e.g., reupholstery, foam replacement, plywood replacement), the Contractor shall bill for each applicable line item as listed in the Bid Table, provided the work is performed and documented.

4.3. Contractor shall notify the Project Coordinator if additional repairs beyond reupholstery are required before commencing those repairs.

4.4. The County reserves the right to approve or deny additional repair line items prior to work beginning.

4.5. The invoice for each cushion must clearly list all repair line items performed and associated unit pricing.

5. COUNTY RESPONSIBILITIES

5.1. BCAD is responsible for providing seat cushions to the vendor.

5.2. BCAD is responsible for reinstalling repaired seat cushions.

6. DELIVERY

6.1. Contractor shall coordinate delivery with Project Coordinator.

6.2. Contractor must deliver repaired seat cushions within 15 business days from pick-up date.

6.3. Partial deliveries are permitted. Contractor may return completed cushions in batches, provided delivery times for each batch comply with the applicable turnaround requirements. Each partial delivery must be coordinated in advance with the Project Coordinator.

6.4. Contractor pick-up and delivery will be scheduled Monday thru Friday, 7:30 a.m. to 3:00 p.m., excluding County observed holidays.

6.5. Pick-up and Delivery must be made to:

Broward County Aviation Department ATTN: Warehouse 3400 SW 2nd Ave Fort Lauderdale, FL 33315

7. PERFORMANCE & QUALITY ACCEPTANCE CRITERIA

7.1. Upholstered seat cushions must be free of defects.

7.2. BCAD will inspect all upholstered seat cushions with 1 business day of delivery.

7.3. BCAD may reject any work with visible defects, odor, incorrect material, misalignment, or tension issues to include fabric puckering, thread failure, loose or broken threads, skipped stitches, uneven tension, improper tensioning, misalignment, etc.

7.4. Upon notification of defects, Contractor must pick up, and reupholster, and deliver seat cushion within 10 business days.

8. WARRANTY

Minimum one (1) year warranty on workmanship from date of acceptance by the Project Coordinator. Warranty shall cover loose upholstery, wrinkles, loose seams, puckering, sagging, loose or uneven seams, exposed or loose staples, tears, cuts, abrasions, misaligned patterns, uneven tension, adhesive residue, discoloration, stains, strong odor, and any other visible defects or workmanship deficiencies due to defects or seam failure.

9. INVOICING/PAYMENT

9.1. Payments must be made in accordance with the General Conditions of this solicitation.

9.2. Invoice must include the Broward County Purchase Order (PO) number, BCAD contact name on PO, description of work and material, unit price, quantity, and total amount

9.3. Payment will be processed after goods have been received, accepted, and properly invoiced. Payment may be withheld for failure of Vendor to comply with any term, condition, and/or requirement of the Contract.

9.4. In order to ensure prompt payment, all invoices and supporting documentation for completed work must be emailed to AVMinvoices@broward.org.

mailto:AVMinvoices@broward.org