14-REQ-0002500 Solicitation Cover - Instructions to Vendors.pdf

GLWA Procurement Solicitation

Advertisement Date:

Monday, June 30, 2025

Requisition/Contract No.:

REQ-0002500

Issuing Buyer and E-Mail Address:

Alison Yates Alison.Yates@glwater.org

Project/Contract Title:

Southwest Water Treatment Plant – Flocculation Improvements

Solicitation Cover/Instruction to Vendors (FSA_PRO_TPL_0003) Rev. #2-3.31.2025 Page 1 of 14

Solicitation Detail

This solicitation issued by the Great Lakes Water Authority (GLWA) is seeking submittals from experienced and qualified vendors for the Southwest Water Treatment Plant – Flocculation Improvements.

The scope of services and fees from the successful proposal, as may be negotiated, shall be included in the Contract executed by the parties. The Contract can be found in Attachment No. 1. Capitalized terms used in this solicitation, if not otherwise defined herein, shall have the meaning ascribed in the Contract.

Solicitation Meeting

Attendance: Mandatory Pre-Proposal Meeting: Proposers only need to attend one (1) of the two

(2) mandatory site meetings to be able to submit a proposal.

Subcontractors need not attend

Date: Wednesday, July 9, 2025

Time: 9:00 AM EDT Location: Southwest Water Treatment Plant 14700 Moran Rd. Allen Park, MI 48101 Site Tour: Immediately Following

Date: Thursday, July 10, 2025 Time: 9:00 AM EDT Location: Southwest Water Treatment Plant 14700 Moran Rd. Allen Park, MI 48101 Site Tour: Immediately Following

Access to the site tour, if any, requires pre-approval through GLWA Security and Integrity.

RSVP: By Monday, July 7, 2025, 12:00 PM EST

Questions All questions must be sent through https://glwater.bonfirehub.com/portal

Question Due Date/Time: Wednesday, July 16, 2025, 12:00 PM EST

Due Date

Date: Monday, August 11, 2025 Time: 12:00 PM EST

Note: For construction projects only, addendums will be included in the final contract document.

Late submittals will not be accepted.

Contract Details The terms and conditions of the Contract, including insurance requirements, are set forth in Attachment No. 1. The estimated start Services date is TBD.

https://glwater.bonfirehub.com/portal

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Requisition/Contract No.:

REQ-0002500

Solicitation Cover/Instruction to Vendors (FSA_PRO_TPL_0003) Rev. #2-3.31.2025 Page 2 of 14

Specialized Funding N/A

Business Inclusion and Diversity (B.I.D.)

The B.I.D. Requirement Applies The GLWA B.I.D. requirements can be found at:

www.glwater.org/vendors/doing-business-with-glwa/

Required Bonds

☒ N/A ☐ Bid Bond – 5% of Bid Price ☐ Performance Bond – 100% of Contract Price ☐ Payment Bond – 100% of Contract Price

(Remainder of page intentionally left blank) http://www.glwater.org/vendors/doing-business-with-glwa/

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Monday, June 30, 2025

Requisition/Contract No.:

REQ-0002500

Solicitation Cover/Instruction to Vendors (FSA_PRO_TPL_0003) Rev. #2-3.31.2025 Page 3 of 14

Section 1. Project Overview/Background

GLWA is seeking a consultant to provide comprehensive project management, project coordination, engineering, design, construction bid assistance, construction administration, resident project representation (RPR), training, and record document services related to the replacement of the existing walking beam flocculators with vertical flocculators. The overall Project goal is to have construction complete by July 31, 2031, with a total engineering and construction cost of approximately $22M.

Prospective consultants are advised to ensure to the maximum extent possible, barring unforeseen circumstances which should be promptly reported to GLWA, that the design include all necessary improvements to obtain a fully functional and maintainable flocculator system for an estimated construction cost of approximately $17M (escalated for the construction phase occurring 2028 through 2031).

The GLWA Southwest Water Treatment Plant (SWWTP) is located at 14700 Moran Road, Allen Park, Michigan 48101. Raw water for the SWWTP flows by gravity from the Detroit River through an intake at Fighting Island. The plant has a rated capacity of 240 MGD and typically operates between 35-60 MGD. The original plant was designed with the ability to be upgraded to 320 MGD via equipment replacement. There are also spare raw water conduits that can accommodate an expansion up to 480 MGD.

The SWWTP went into operation in 1964 and was constructed with four (4) flocculation basins. There are two (2) rapid mix systems (numbered as 1 and 2) that each feed two (2) flocculator basins (numbered as 1A/1B and 2A/2B). The existing configuration allows for either one flocculator basin to be removed from service or an entire rapid mix/flocculator/sedimentation train to be removed from service at a reduced plant production. There are existing openings between the raw water inlet conduits that could allow flow from either rapid mix train to feed any flocculator. See Figure 1 for a simplified graphic showing the overall configuration with key isolation points identified. See Figures 2, 3, 4 and 5 for excerpts from reference documents that show a typical example of one of the existing flocculator basins.

The existing flocculation system at the SWWTP is a walking beam style that was first put into service around 1998, which replaced the original horizontal flocculators that were put into service in 1964. Each flocculation basin contains a five (5) stage tapered walking beam flocculator system that roughly spans 130’ across. Each stage is powered by motors that range from 3 HP to 15 HP. Each flocculation basin receives raw water through six (6) 30” influent butterfly valves that each discharge into a 4’0” W inlet baffle. The flocculation basin has five (5) channels where each channel is separated from each other with a baffle wall that is solid except for six (6) 4’0” W x 3’6” H openings along the bottom in line with influent valves. The last flocculator channel discharges into the sedimentation basin by going through another baffle wall that is solid except for six (6) 4’0” W x 5’6” H openings along the bottom in line with influent valves. At the inlet of the sedimentation basin, there is a weir wall with a perforated baffle wall. Sludge is removed from the sedimentation basins with a chain and flight system. Each flocculator basin has the floor sloped to a central mud valve. The existing flocculators are in poor condition, require excessive maintenance to be kept in service, and are beyond reasonable repair. One flocculator basin (1A) has been decommissioned due to decreased demand at the plant. Minimum treatment capacity must be maintained throughout construction.

The full scope of Services can be found in Exhibit A of Attachment No. 1. The scope shown on the first page

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Solicitation Cover/Instruction to Vendors (FSA_PRO_TPL_0003) Rev. #2-3.31.2025 Page 4 of 14 of Exhibit A, under “General”, was determined by preliminary GLWA review and was used to estimate construction costs. The consultant’s proposal shall identify changes and incorporate this general scope into each task as applicable. The proposal shall indicate how the consultant will manage the Services of the RPR during any expected periods of paused construction.

Figure 1 – Southwest Water Treatment Plant Schematic

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Solicitation Cover/Instruction to Vendors (FSA_PRO_TPL_0003) Rev. #2-3.31.2025 Page 5 of 14

Figure 2 – Influent Butterfly valve, Influent Baffle Typical (flow going right)

Figure 1 - Influent Baffle Typical

Figure 2 – Typical Openings in Wall Between Flocculator Stages

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Solicitation Cover/Instruction to Vendors (FSA_PRO_TPL_0003) Rev. #2-3.31.2025 Page 6 of 14

Figure 5 – Basin 1A Plan View

Section 2. Minimum Qualifications

1. The Consultant shall demonstrate that they have completed at least two (2) projects at water treatment plants within the last ten (10) years involving the design, construction administration, and resident project representation for flocculation improvements.

2. The Consultant shall demonstrate that its proposed project manager has at least ten (10) years of design experience and at least five (5) years of experience as a project manager in heavy civil works, industrial, and/or municipal projects.

3. The Consultant shall demonstrate that its proposed project manager and discipline leads have active professional engineering licenses in the State of Michigan.

4. The Consultant shall demonstrate that its proposed lead for construction administration has at least ten (10) years of construction experience in heavy civil works, industrial, and/or municipal projects.

5. The Consultant shall demonstrate that its proposed resident project representative has at least ten (10) years of construction experience in heavy civil works, industrial, and/or municipal projects.

6. The Consultant shall submit the required B.I.D. Program documents as follows:

(a) Diversity Plan –Interested vendors shall submit an executive summary detailing key points of its diversity plan in no more than three (3) pages at an 11-point font size. The executive summary

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Requisition/Contract No.:

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Solicitation Cover/Instruction to Vendors (FSA_PRO_TPL_0003) Rev. #2-3.31.2025 Page 7 of 14 must specify vendor’s method for maximizing opportunities for inclusion and diversity participation for this solicitation.

(b) Diversity Certification Review and Assessment – Along with the executive summary, vendors must submit a copy of its diversity certification. In addition, if vendor has diversity-certified subcontractors, vendor shall submit the subcontractor’s certification. The following diversity certifications, from a federal agency, the state of Michigan, or a Michigan local unit of government, including certifications upon which those entities might rely, will be accepted and must be submitted with vendor’s Diversity Plan. The following list is not exhaustive, and vendor may include other types of certified disadvantaged groups.

Disadvantaged Business Enterprise (DBE) Minority Business Enterprise (MBE) Small Business Enterprise (SBE) Woman Business Enterprise (WBE)

7. GLWA shall evaluate and validate the Consultant’s “Vendor Performance Score”. If Consultant’s validated one (1) year aggregate score is less than 70%, Consultant shall be deemed non-responsible pursuant to the GLWA Procurement Policy.

Section 3. Attachments

All documents are found in Bonfire and should be reviewed to aid in responding to this solicitation. Failure to complete and submit required documents may result in vendor’s response being deemed as nonresponsive.

Attachments Description Required Submittal Attachment No. 1 GLWA Contract/Agreement Attachment No. 2 Photos

Attachment No. 3

Record Drawings (*Zip File w/multiple documents attached)

Attachment No. 4

Ovation Standards CS-12 and CS-13 (* Zip File w/multiple documents attached)

Attachment No. 5 Arc Flash

Attachment No. 6

Design Deliverable Minimum Checklists (* Zip File w/ multiple documents attached)

Attachment No. 7

Master Specification 2024 (* Zip File w/ multiple documents attached)

Attachment No. 8 SWWTP Distribution of Hourly Flow Data Attachment No. 9 Vendor Certifications (FSA_PRO_SUP_002) X Attachment No. 10 B.I.D. Requirements (FSA_PRO_SUP_0005) X Attachment No. 11 QBS Chart – Task Cost Matrix X Attachment No. 12 Proposed List of Subcontractors (FSA_PRO_SUP_0007) X Attachment No. 13 Access Request Form X

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Requisition/Contract No.:

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Section 4. QBS Requirements and Evaluation Criteria

It is the vendor’s responsibility to ensure the accuracy and completeness of its response, and that response is submitted in the order below. Omissions and ambiguous or equivocal statements will be viewed unfavorably and will be considered in the evaluation of the responses to this solicitation. Since all or a portion of the successful responses may be incorporated into an ensuing contract, vendor is cautioned not to make any claim or statement that cannot subsequently be included in a legally binding agreement.

(a) Collectively, Technical Work Plan section of the proposal shall not exceed a maximum of 75 pages and shall be submitted in 11-point font.

(b) Oral interviews – The top 3 vendors will be required to make a formal presentation, provide further clarification on their proposal, and GLWA will interview the project team and proposed project manager. The oral interview will be considered in the overall score.

(c) Cost Proposals – For this solicitation, the cost component is not scored in the evaluation;

however, it may be considered in the final recommendation for award. Cost proposals must be submitted in the Bonfire bid table only. Any technical proposal that contains or references cost information or level of effort (number of hours, etc.) are subject to immediate disqualification.

Evaluation Criteria Description Weight

Technical Work Plan (Check all that apply) ☒ Introduction– Provide a brief history for each firm performing key roles on the project. The history should include (1) when the firm was established (2) type of business (3) relationship with parent (4) subsidiary and associated companies (5) major office locations and (6) customer base. Provide partnerships, joint venture agreements, or corporation documents identifying the owner(s) of the firm and fully describing the firm’s relationships.

☒Proposed Management Plan - (1) Provide a brief concept narrative clearly explaining the scope of offering (2) Provide a work plan that addresses how the scope of work will be completed. The work plan must include the approach to all tasks in the scope of work.

Include critical evaluations and decisions. (3) Explain how the work will be carried out, by whom, and with what participation may be required from GLWA.

☒ Assumptions, Risk and Value-Added Assessment – Identify anticipated problem areas, assess risks, and provide value-added solutions.

☒ Project Schedule – Submit a sample project schedule using a project scheduler application.

☒ Conflict Resolution – Provide a plan for claim avoidance and non-adversarial resolution of change issues with GLWA.

RFP Evaluation Criteria Weight Technical Work Plan 49% Experience and Qualifications 48% B.I.D. - Economic Equity 3%

TOTAL 100%

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Requisition/Contract No.:

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Evaluation Criteria Description Weight Experience and Qualifications (Check all that apply) ☒ Describe the general character of work performed by your organization.

☒ Years’ experience in work similar in character and scope to the work described under this solicitation: ___________ as a Vendor (Contractor/Consultant) ___________ as a Sub- Contractor/Sub-Consultant

☒ Project References - Provide two (2) references of similar projects, as referenced in the minimum requirements stated in this solicitation. The reference layout must be in this order (1) Project name (2) Client name/project owner (3) contact person (4) telephone number (5) email address (6) project description and scope (7) prime or subcontractor/sub-consultant for this project (8) start date (9) original end date (10) actual end date. (11) original overall cost, (12) final overall cost, and (13) provide an explanation if the cost or time increased.

☒ Organizational chart – Submit and organizational chart for the proposed project team indicating the proposed contractual relationship(s) between the firm(s), if any, and the name and employer of each key individual for this project. Identify everyone in the team (by discipline).

☒ Engineer of Record – Identify the nominated Engineer of Record and key projects completed.

☒ Key Individuals – Provide staff resumes for all individuals assigned to this project.

☒ Staff experience and involvement- Identify individuals and expected involvement the vendor considers to be key to the successful completion of this project. The layout must be in this order (1) staff name and title (2) employer name (3) discipline (4) total years of related experience for each project (5) similar project with role and total years of experience for each projects (6) percentage of time committed to this project and (7) list of other assigned projects and how those commitments will impact this project.

Oral Interview ☒ Interview with Key Staff and Proposed Project Manager

Cost ☐ Cost (Optional < 15%)

B.I.D. Program (required > 1,000,000 exception grant funded projects may not allow for this program.)

☒ State of Michigan ☒ Economically Disadvantage Location ☒ Member Partner Location

3%

Total (must equal 100%)

(End Solicitation Cover - Instructions to Vendors begin on next page)

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Requisition/Contract No.:

REQ-0002500

Solicitation Cover/Instruction to Vendors (FSA_PRO_TPL_0003) Rev. #2 – 3.31.2025 Page 10 of 14

Instructions to Vendors

1. GENERAL INFORMATION

1.1. Any vendor interested in submitting a response to this solicitation is required to be registered with Bonfire at https://glwater.bonfirehub.com. Registration is FREE. By responding to this solicitation, vendor is agreeing to comply with GLWA’s Procurement Policy, available on the GLWA website at https://www.glwater.org/vendors/doing-business-with-glwa/.

1.2. All communications pertaining to this solicitation are to be directed solely to the GLWA procurement staff designated in “Solicitation Cover”.

2. ADDENDA

2.1. It is the responsibility of Vendor’s to check for any addenda posted on Bonfire and to make inquiry as to any changes issued thereby. Vendors are advised that no oral interpretation, information, or instruction by any officer, employee, or representative of GLWA shall be binding upon GLWA.

2.2. Any interpretations, corrections, and additional provisions that GLWA may make to this solicitation shall be made only by addendum. Should a Vendor (i) be in doubt as to the true meaning of any portion of this solicitation, (ii) find any ambiguity, inconsistency, or omission herein, or (iii) intend to take exception to any requirement of the solicitation, the Vendor must make a written request for an official interpretation or correction on or before the close of the question-and-answer period established in the Solicitation Cover.

2.3. Any addenda issued by GLWA shall become part of this solicitation and shall be reflected by vendor in its response to this solicitation. Vendors shall submit the latest revision of any form or attachment issued by an addendum with its response.

2.4. If this solicitation is a Request for Bid resulting in a construction agreement, then all addenda issued by GLWA shall be fully incorporated by reference as a part of the contract documents.

3. PREPARATION OF RESPONSE

3.1. GLWA shall have no responsibility and shall not reimburse any Vendor for any costs incurred, however caused, in the process of responding to this solicitation including, without limitation

(i) preparing and submitting its response, (ii) attending solicitation meetings, site tours or oral interviews, (iii) withdrawing its response, (iv) objecting to an award, (v) receiving a “Non-Award Determination”, or (vi) negotiating a contract resulting from this solicitation.

3.2. Vendors are advised that the scope of work is intended to define the minimum standard of quality necessary to complete the work. By submitting a response to this solicitation, vendor affirms that except for assumptions and exceptions explicitly stated, vendor considers its response accurate and sufficient to complete the work.

3.3. Documents included with this solicitation are for vendor’s information and convenience only. If a vendor requires any information beyond what is contained in this solicitation, vendor may be required, in GLWA’s sole discretion, to first provide evidence of a security clearance from the U.S. Department of Homeland Security for each person that may have access to the requested https://glwater.bonfirehub.com/ https://www.glwater.org/vendors/doing-business-with-glwa/

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4. PREVAILING WAGES ON FEDERALLY FUNDED CONSTRUCTION PROJECTS

If the work under this solicitation is for a federally funded construction project the vendor shall be required to pay prevailing wage rates in compliance with the Davis-Bacon Act.

5. SECURITY FOR SOLICITATION

5.1. If security is required for this solicitation, the security shall be in the form of a bid bond. The bid bond shall (i) be submitted on GLWA’s bid bond form, (ii) name the vendor as principal, (iii) be executed by a surety, either licensed to do business in the State of Michigan or which has an A.M. Best’s rating of A-/VIII or greater and (iv) be properly executed and accompanied by a certified power of attorney. Vendor’s bid security shall be retained by GLWA until the latter of

(i) the end of the period during which bids shall remain open or (ii) seven (7) business days after contract award.

5.2. The bid security of the vendor that is awarded the contract shall be retained until that vendor has (i) submitted all required information, (ii) delivered evidence of insurance, (iii) furnished the required performance and payment bonds, and (iv) executed the contract.

5.3. If the awarded vendor fails to execute the contract as requested, GLWA may annul the award notification and, if so, the bid bond shall be forfeited to GLWA. If GLWA incurs any costs in the forfeiture of the bid bond, vendor and vendor's surety jointly and severally agree to reimburse all of GLWA's costs of collection thereon, including reasonable attorneys’ fees and court costs incurred, with or without suit and interest.

6. SUBCONTRACTORS

6.1. Vendors shall be prepared to retain specific subcontractors and/or suppliers for the performance of the work if required by the solicitation documents to do so. If vendor objects to retaining any specified subcontractor and/or supplier and the concern is not addressed by an addendum, then vendor should refrain from submitting a response to this solicitation.

6.2. GLWA may request the removal and/or replacement of any subcontractor nominated by a vendor prior to awarding the contract. In such event, the vendor shall promptly nominate a qualified substitute or state that it shall self-perform the work involved, if qualified to do so. If a vendor declines to act on either option or otherwise fails to act by the date specified by GLWA, GLWA may, in its sole discretion, elect not to recommend vendor for the award.

6.3. Subsequent to the vendor’s submission of its response to this solicitation, the vendor shall not add or replace any designated subcontractor unless vendor (i) gives written notice to GLWA within ten (10) business days of receipt of an “Award Determination Letter” and (ii) provides all information requested by GLWA. If vendor fails to abide by these terms, GLWA may, in its sole discretion, elect not to recommend vendor for the award.

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7. MATERIAL/EQUIPMENT SUBSTITUTES AND “OR-EQUAL” ITEMS

7.1. Contracts shall be awarded on the basis of materials and equipment specified or described in the solicitation documents and any “or-equal” or substitute materials and equipment subsequently approved by GLWA. Requests by vendor for “or-equal” or substitute materials and/or equipment shall be submitted on or before the close of the question-and-answer period.

The request shall provide a detailed description of the “or-equal” or substitute material and/or equipment and its impact on the work, including time. The burden of proof of the merit of the proposed “or-equal” or substitute item shall be on the vendor. GLWA’s decision to accept or reject any “or-equal” or substitute materials and/or equipment shall be final and set forth in an addendum. Vendor shall not rely upon approvals made in any other manner.

7.2. All prices that a vendor sets forth in its response shall be based on the presumption that vendor will furnish the materials and equipment specified or described in the solicitation documents.

Any assumptions regarding the possibility of post-response approvals of “or-equal” or substitution requests shall be made at vendor’s sole risk.

7.3. This section shall not create or impose any express or implied duty on GLWA to exercise the authority granted herein.

8. OPENING OF RESPONSE

Responses to this solicitation shall be downloaded and opened by GLWA within one (1) business day of the advertised due date and time.

9. MODIFICATION OF RESPONSE

No modification, alteration or revision to vendor's response will be accepted after the solicitation closing time and date.

10. WITHDRAWAL OF RESPONSE

A Vendor’s response may be withdrawn subject to and in accordance with the following rules:

10.1. A Vendor’s response shall not be withdrawn unless the vendor, within one (1) business day after the solicitation response opening, files a written claim with GLWA substantiating a mathematical or clerical error in its response. The claim shall include a signed affidavit stating the facts of the error and a request that vendor’s response be withdrawn. The claim shall be e-mailed to Procurement@glwater.org with a subject line that states, “Response Withdrawal Request” and includes the solicitation number and title.

10.2. If a claim to withdraw a response due to an alleged mathematical or clerical error is timely filed, GLWA shall review the claim within ten (10) business days after its receipt.

10.3. GLWA shall review the claim for evidence as to whether:

10.3.1. A Vendor’s response contains an obvious mathematical or clerical error that does not involve a lack of good faith or fair dealing; and

10.3.2. The error is subject to objective certification and is of such grave consequences that to enforce the response by way of a contract would be unconscionable; and mailto:Procurement@glwater.org

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10.3.3. The error is of a material nature; and

10.3.4. The error was not caused in any way by a vendor's violation of an affirmative legal duty or culpable negligence.

10.4. Upon completion of the review, GLWA shall notify the vendor within five (5) business days of its decision to allow or not allow vendor to withdraw its response.

10.5. If GLWA suffers no serious prejudice, except loss of bargain, then GLWA shall allow a vendor to withdraw its response and, if applicable, GLWA shall return vendor's bid security within a reasonable time. Upon withdrawal of its response, vendor shall not be allowed to submit another response to the solicitation. The decision of GLWA shall be final and binding on vendor.

11. EVALUATION OF RESPONSE

11.1. For “Requests for Bids” and “Invitations to Quote”, the award shall be made to the responsible vendor submitting the lowest responsive response. GLWA shall review and validate responses for responsibility and responsiveness and prepare a bid tabulation. Bid tabulation information shall not be made available to vendor until GLWA has validated all responses for responsibility and responsiveness.

11.2. For “Requests for Proposals”, “Requests for Qualifications” and “Requests for Information”, the award shall be made to the responsible vendor with the highest ranked score pending successful negotiations. GLWA shall review and validate responses for responsiveness prior to evaluating and scoring the response. Vendors are advised that an award for “Requests for Information” and “Requests for Qualifications” will not be made unless explicitly stated in the solicitation.

11.3. GLWA reserves the right to waive any minor deviations, irregularities and informalities in the response.

11.4. GLWA reserves the right to reject any and all responses to this solicitation including, without limitation, nonconforming, nonresponsive, unbalanced or conditional responses. GLWA shall reject the response of any vendor that GLWA finds, after reasonable inquiry and evaluation, to not be responsible. If vendor purports to add terms or conditions to its response, takes exception to any provision of the solicitation documents, or alters any template provided by GLWA for vendor’s response, then GLWA may reject the response as nonresponsive.

11.5. Rejection of Response - In addition, GLWA reserves the right to reject a bid if:

11.5.1. A Vendor has been debarred or suspended from consideration for award of contracts by any state or any federal agency; or

11.5.2. Any principals or agents of the vendor’s corporation have been convicted of a felony in any state (including Michigan) within the three (3) years prior to the date of solicitation opening; or

11.5.3. Vendor has a lack of adequate experience or demonstrated qualifications or capability to perform the classification of work required under this solicitation; or

11.5.4. There is reasonable doubt concerning vendor’s ability to maintain adequate equipment or financing during the period allowed for the completion of the work; or

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11.5.5. Vendor is ineligible to enter into a contract with GLWA for any reason including, but not limited to, vendor’s termination for cause on a GLWA contract within the three

(3) years prior to the date of solicitation opening; or

11.5.6. Vendor has concealed, misrepresented, or misstated any material fact in its response to this solicitation; or

11.5.7. Vendor’s response contains unit prices that are, in the opinion of GLWA, unbalanced;

or

11.5.8. Vendor, any proposed subcontractor and/or supplier is not responsible as determined by GLWA; or

11.5.9. There are reasonable grounds to conclude that collusion or unlawful agreements exist between any vendors responding to this solicitation.

11.5.10. Vendor has taken exception to the terms and conditions of the GLWA contract and/or has proposed additional or modified contract terms and conditions other than those related to scope of work or services and the price, therefore.

11.6. Non-Award Determination

If any grounds for the rejection of a response from the vendor under consideration for award are found pursuant to subsection 11.5 above, a “Non-Award Determination” shall be made by GLWA, and no further consideration shall be given to that vendor’s response. GLWA shall give written notice thereof to such vendor, including the reasons therefor. If that vendor has any objection to the “Non-Award Determination”, such vendor shall, within two (2) business days after receipt of such notice, file a written protest in accordance with the GLWA Procurement Policy (https://www.glwater.org/vendors/doing-business-with-glwa/).

12. CONDITIONS TO FINAL AWARD

Vendor’s response shall not be considered responsible in accordance with the requirements of the solicitation unless vendor, within ten (10) business days after receiving an “Award Determination Letter”, submits all documents that GLWA, in its sole discretion, considers necessary to complete the execution of the contract including, without limitation, the contract and certificates of insurance meeting the contract requirements and any required bonds.

13. POST-AWARD

13.1. Vendor shall be e-mailed a fully executed copy of the contract once completed. For some solicitations, a purchase order will constitute the fully executed contract.

13.2. GLWA may periodically evaluate the performance of vendor under any contract resulting from this solicitation. Information gained during this evaluation process may be used by GLWA to evaluate vendor's capabilities to perform future work for GLWA. The criteria by which vendor will be evaluated can be found at https://www.glwater.org/vendors/doing-business-with-glwa/.

(End Instructions to Vendors)

(End Solicitation Cover/Instructions to Vendors) https://www.glwater.org/vendors/doing-business-with-glwa/ https://www.glwater.org/vendors/doing-business-with-glwa/ https://www.glwater.org/vendors/doing-business-with-glwa/

11.6. Non-Award Determination