14-Attachment HH - Harris County Contractor Minimum Wage Policy - FAQ.pdf
PDF 332 KB Posted
- Solicitation number
- 26/0071
- Issued by
- Harris County, Texas
About this file
This is a Frequently Asked Questions document issued by the Harris County Office of the Purchasing Agent regarding the Harris County Contractor Minimum Wage Policy, effective for contracts solicited after October 1, 2025. The policy establishes a mandatory minimum wage of $21.65 per hour for all workers directly assigned to eligible Harris County contracts, with annual adjustments occurring on October 1st based on the MIT Living Wage Calculator for a single adult with no dependents. The policy applies to all contractors and subcontractors, including part-time workers, performing services on applicable projects. Vendors will be notified of wage updates at the time of project solicitation and contract renewal. The policy is not retroactive and does not apply to projects awarded prior to October 1, 2025, nor does it apply to renewals of contracts initially solicited before the effective date unless Commissioners Court specifically chooses to apply it.
All contracts valued over $100,000 must comply with the minimum wage requirement unless specifically exempted, with exemptions including interlocal government agreements, cooperative purchasing agreements, sole source contracts, emergency contracts, goods-only suppliers, professional and consulting services under Texas Government Code §2254, and contracts below $100,000 annually. Contractors must self-certify compliance when submitting offers and at contract initiation or renewal, maintain records such as timesheets and payroll demonstrating compliance, and provide access to these records for County audits. The policy establishes a wage floor; if prevailing wage or Davis-Bacon wage requirements apply and exceed the Harris County minimum wage, the higher rate must be paid. Violations may result in payment withholding, contract termination, negative impacts on future solicitations, suspension or debarment, compensation owed to underpaid workers, and legal action by the County. Non-compliance can be reported through the County's Fraud, Waste, and Abuse Hotline at 866-556-8181 or online at HarrisCounty.ethicspoint.com.
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Office of the Purchasing Agent
Harris County Minimum Wage FAQs as of December 2025
Harris County Contractor Minimum Wage Policy – FAQ
1. What is the Contractor Minimum Wage Policy?
The policy establishes a minimum wage of $21.65 per hour for workers directly assigned to eligible Harris County contracts. This wage will be adjusted annually based on the MIT Living Wage Calculator for a single adult with no dependents.
2. Why was this policy adopted?
The policy is based on findings that higher wages:
• Attract more skilled workers
• Improve work quality and productivity
• Reduce turnover and training costs
• Enhance workplace safety
• Deliver better services to Harris County
3. Who is Covered?
Any individual—whether a prime/general contractor or subcontractor—working on an applicable Harris County project that is solicited after October 1, 2025.
4. What is the Minimum Wage?
The current minimum wage is $21.65 per hour.
5. When Does the Minimum Wage Go Into Effect?
The wage applies to projects solicited after October 1, 2025. Prime/general contractors must guarantee that all workers performing services on such projects are paid at least the current minimum wage. The policy is not retroactive.
Harris County Minimum Wage FAQs as of December 2025
6. How Are Future Wage Adjustments Handled?
Adjustments will occur annually on October 1st. The Office of Management and Budget will announce the new rate to the Purchasing Agent by May 31st each year to allow timely vendor updates.
7. How Will the Minimum Wage Change Over Time?
Annual adjustments will align with the MIT Living Wage Calculator, as of May 31st each year.
8. Does the Policy Apply to Part-Time Workers?
Yes. The policy applies to all contractors and subcontractors performing work for Harris County, regardless of full-time or part-time status.
9. How Will Vendors Be Informed of Changes?
• Vendors will be notified at the time of project solicitation.
• Purchasing will also notify vendors of any wage updates at the time of contract renewal.
10. Will Current Projects Be Affected?
No. The policy does not apply to projects that were awarded prior to October 1, 2025.
11. Is the Policy Retroactive?
No. It only applies to newly solicited contracts after the effective date of October 1, 2025.
12. Does the Policy Apply to All Contract Renewals?
No. If a contract was initially solicited before October 1, 2025, the policy does not apply to its renewal.
Harris County Minimum Wage FAQs as of December 2025
If Commissioners Court chooses to renew the contract under the same terms and conditions, vendors are not required to adjust worker wages.
14. Which Contracts Must Include the Minimum Wage?
All contracts valued over $100,000 must apply the Contractor Minimum Wage, unless exempted.
Exemptions include:
a) Interlocal Government Agreements;
b) Cooperative Purchasing Agreements;
c) Sole Source Contracts;
d) Emergency Contracts;
e) Contracts for purchases of goods and services considered to be ancillary to the purchases of goods.
A business entity that only supplies goods (bricks, paper, fuel, office supplies, tools, clothing, food, etc.,) and such transportation services as may be incident to delivering those goods to County Property (including the use of common carriers (e.g., truck drivers)) is considered a “Supplier” and Suppliers are not subject to the Contractor Minimum Wage Policy.
f) Contracts for the sale of County Property or goods;
g) Contracts with a total value of less than $100,000 per year;
h) Contracts paid using funds where a condition of those funds is that application of this policy is prohibited;
i) Services procured under Texas Government Code § 2254 (Professional and Consulting Services);
j) Contracts procured under the discretionary exemptions found in Texas Local Government Code § 262.024; or
k) Contracts expressly waived by Harris County Commissioners Court if determined to be in the best interest of the county.
13. What If My Current Contract Has Renewal Options?
Harris County Minimum Wage FAQs as of December 2025
Anyone who believes a Contractor or Subcontractor may be in violation of this policy may report their concerns through the County’s Fraud, Waste, and Abuse Hotline by calling 866-556-8181 or online at HarrisCounty.ethicspoint.com.
16. What are the compliance requirements for contractors?
Contractors must:
• Self-certify compliance when submitting offers and at contract initiation or renewal
• Maintain records (e.g., timesheets, payroll) demonstrating compliance
• Provide access to records for County audits
17. What happens if a contractor violates the policy?
Violations may result in:
• Withholding of payment or contract termination
• Negative impact on future solicitations
• Suspension or debarment
• Compensation owed to underpaid workers
• Legal action by the County
18. Which Wage Rate Applies?
The Harris County policy states:
“This policy sets a wage floor. If any law, rule, regulation, or policy requires a higher minimum wage rate for work subject to this policy, then the higher minimum wage rate applies.”1
If the prevailing wage or Davis-Bacon wage is higher than the Harris County minimum wage, the higher rate must be paid.
If the Harris County minimum wage is higher, then the county rate applies.
15. How is non-compliance reported?
Harris County Minimum Wage FAQs as of December 2025
• Yes:
• Compare the prevailing/Davis-Bacon wage to the Harris County minimum wage ($21.65/hr or current rate).
• If the prevailing/Davis-Bacon wage is higher, use the higher prevailing/Davis- Bacon wage.
• If the Harris County minimum wage is higher, use the Harris County minimum wage.
• No:
• Use the Harris County minimum wage.
Note:
Always pay the highest wage required by law or policy. Document compliance for every contract.
Resources:
Harris County Contractor Minimum Wage Policy
Massachusetts Institute of Technology (MIT) Living Wage Calculator
County’s Fraud, Waste, and Abuse Hotline by calling 866-556-8181 or online at HarrisCounty.ethicspoint.com
1. Does the project have prevailing wage or Davis-Bacon requirements?
Decision Flow:
https://purchasing.harriscountytx.gov/Portals/purchasing/Documents/Item%20462_Minimum%20Wage%20Policy%20for%20Contract%20Workers_3.27.2025.pdf?ver=4cDcd3uMbZDZ_hrRbDGX9Q%3d%3d https://livingwage.mit.edu/counties/48201 https://secure.ethicspoint.com/domain/media/en/gui/68174/index.html https://secure.ethicspoint.com/domain/media/en/gui/68174/index.html
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