1374148-event.pdf
PDF 457 KB Posted
- Solicitation number
- RFB202690000695
- Issued by
- Mingo County, West Virginia
About this file
This is a Request for Bid (RFB) document issued by West Virginia University's Board of Governors for the Phase II Renovation of the Mineral Resource Building Core Lab on the Evansdale Campus in Morgantown, West Virginia. The project seeks qualified, experienced, and licensed contractors to complete renovation work on the core laboratory facility. The RFB was released on February 26, 2026, at 4:00 PM EST with a bid submission deadline of March 16, 2026, at 12:00 PM EDT. A non-mandatory pre-bid Microsoft Teams call is scheduled for March 2, 2026, at 10:00 AM EST, with contractor notification required by March 1, 2026. A non-mandatory site visit for field measurements is scheduled for March 5, 2026, at 11:00 AM EST at MRB Building Lab 142. The question cutoff date is March 10, 2026, at 12:00 PM EST. Substantial completion of the project must be achieved by July 31, 2026, with final completion by August 7, 2026, calculated from the issuance of West Virginia University's Notice to Proceed.
Liquidated damages are assessed at $500 per calendar day for delays in achieving substantial completion and $250 per calendar day for delays in achieving final completion. Contractors are required to submit a bid bond, drug-free affidavit, purchasing affidavit, and complete the Contractor Safety Evaluation Pre-Qualification Questionnaire as part of their bid response. All questions must be submitted through the Q&A Board on the solicitation website, and bids must be submitted in PDF format directly on the website. The procurement contacts are Kaison Ball (Procurement Officer) and the Planning Design & Construction team includes Zenaba Qadeer (Project Manager) and Luke Cunningham (Campus Planner). Contractors must comply with WVU's Environment, Health & Safety Contractor Safety Program requirements.
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Text version
27 February 2026
Mineral Resource Building Core Lab Renovation Phase II Phase II Renovation of the Mineral Resource Building Core Lab on the Evansdale Campus in Morgantown, WV
27 February 2026
Released 2/26/2026 3:30 PM EST Type Request for Bid Open 2/26/2026 4:00 PM EST Number RFB202690000695 Close 3/16/2026 12:00 PM EDT Currency US Dollar
Sealed Until 3/16/2026 12:00 PM EDT
Contacts Kaison Ball kaison.ball@mail.wvu.edu
Phone +1 304-293-5711
Commodity Codes Commodity Code Description
30000000 Structures and Building and Construction and Manufacturing Components and Supplies
72000000 Building and Facility Construction and Maintenance Services 72100000 Building and facility maintenance and repair services
27 February 202627 February 202627 February 202627 February 202627 February 202627 February 2026 mailto:kaison.ball@mail.wvu.edu
Project Description
West Virginia University on behalf of its Board of Governors (“BOG”) located in Morgantown, West Virginia (“WVU” or “University”) is initiating this Request for Bids (“RFB”) from qualified, experienced, and licensed Contractors for the Phase II Renovation of the Mineral Resource Building Core Lab on the Evansdale Campus in Morgantown, WV.
Notations
1. Required documentation must be submitted under SUPPLIER ATTACHMENTS with Response (bid bond, drug-free affidavit, etc.).
2. Questions MUST be submitted directly on the solicitation website on the Q&A Board. E-mailed questions will not be accepted.
3. Addenda will be posted on the Q&A Board; while the system should generate an automatic email, please be sure to visit the site regularly during this solicitation.
4. Your bid response MUST be submitted directly on this website in a PDF format (singular PDF is preferred).
Personnel
1. Planning Design & Construction
a. Zenaba Qadeer – Project Manager
b. Luke Cunningham – Campus Planner
2. Procurement
a. Kaison Ball
b. Kaison.Ball@mail.wvu.edu
Prebid/Site Visit
1. There will be a Non-Mandatory Pre-Bid Microsoft Teams Call per the following:
Teams Meeting
DATE: 3/2/2026
TIME: 10:00am EST
Contractors should notify the Procurement Officer with intent to participate no later than one day prior (3/1/26, 10:00am EST); requests will be accepted via email and/or on the Q&A Board. The Procurement Officer will send the link/invite for the meeting upon request
There will be a Non-Mandatory Site Visit per the following:
DATE: 3/5/2026
TIME: 11:00am EST
Description mailto:Kaison.Ball@mail.wvu.edu
LOCATION: MRB Building, Lab 142. Parking is available in area 41
a. Site Visit will be for field measurements only
Cutoff for Questions
DATE: 3/10/2026
TIME: 12:00pm EST
Solicitation Due Date
DATE: 3/16/2026
TIME: 12:00pm EST
- In the event the Due Date changes, it will be posted via addendums on the Q&A Board; the date will not change on this description.
Communications
1. The bid/proposal process is highly controlled. To protect the integrity of the process, any questions or clarifications regarding this Request for Bid/Proposal must be handled through the Department of Procurement, Contracting, & Payment Services.
Completion Dates
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated below. The date of issuance of the West Virginia University's Notice to Proceed and/or Contact shall be used to calculate Substantial and Final Completion.
a. Substantial Completion shall be: 7/31/2026
b. Final Completion shall be: 8/7/2026
c. Final Completion shall be when project site is de-mobilized and all project documents listed in Close-Out section of the specifications has been sent to the Owner.
Liquidated Damages
1. The Contractor shall achieve Substantial and Final Completion of the entire Work as calculated or indicated above. The date of issuance of the West Virginia University's Notice to Proceed or Executed Agreement shall be used to calculate Substantial and Final Completion of contract time stated in number of consecutive calendar days or established date. Time is of the essence.
a. Liquidated Damages shall be Five Hundred Dollars ($500) per Calendar Day of delay in achieving Substantial Completion and Two Hundred and Fifty Dollars ($250) per Calendar Day of delay in achieving Final Completion.
Visitors/Contractors Self-Screening and Reminders
1. Contractors must read and comply with WVU EH&S Contractor Safety Program:
a. https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf https://www.ehs.wvu.edu/files/d/09f7ed7b-751b-4e0f-a7c2-80cf5d5f1739/contractor-safety-requirements-november-2019.pdf
Buyer Attachments
1. RFB202690000695.pdf
2. Attachment A - Bid Form & Pricing Information.xlsx
3. Attachment B - Specifications & Required Terms.pdf
4. Attachment C - MRB Phase II Drawings and Information.pdf
5. Attachment D - Lab Casework Information.pdf
6. Attachment E - Plumbing Fixtures Information.pdf
7. Project Manual.pdf
8. Purchasing Affidavit.pdf
9. Drug Free Affidavit.pdf
0. Contractor Safety Eval Pre Qual Questionnaire.pdf
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