1333ND26QNB190579 SF1449 Solicitation 2026 09 14.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Building 225 Duct Cleaning

0001 Provide duct cleaning service for all ductwork, fan boxes, turning vanes, registers and vents for AHU systems 1-12 for building 225.

PR NUMBER: NB193000-26-02027

Period of Performance: 10/01/2026 to 09/30/2027

1.00 EA

Building 225 Duct Cleaning, No-Cost Extension Period

OPT

0002 Provide duct cleaning service for all ductwork, fan boxes, turning vanes, registers and vents for AHU systems 1-12 for building 225.

This is a no-cost extension period to be exercise via FAR Clause 52.217-8. Offerors shall not price this line-item.

Period of Performance: 10/01/2027 to 03/31/2028

1.00 EA

PAGE 3 OF 103 1333ND26QNB190579

Table of Contents

Performance Work Statement / Statement of Work

Award Documents, Exhibits, and/or Attachments

Commercial Contract Clauses

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.203-6RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN 2020)

52.203-17CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017) 22

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

52.226-8ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (MAY 2024)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER--SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.232-40PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023)

1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

1352.228-70 INSURANCE COVERAGE (APR 2010)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

NIST LOCAL-53CONTRACT PERFORMANCE DURING CHANGES IN NIST OPERATING STATUS

NIST LOCAL-56INVOICING PROCESSING PLATFORM-ALTERNATE I (DEC 2022)

RFO Commercial Clause Deviations

Commercial Solicitation Provisions

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.203-11CERTIFICATION AND DISCLOSURE REGARDING PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (SEP

2024)

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS--REPRESENTATION (JAN 2017)

52.204-7SYSTEM FOR AWARD MANAGEMENT (NOV 2024)

52.209-12CERTIFICATION REGARDING TAX MATTERS (OCT 2025)

RFO Commercial Provision Deviations

Instructions, Evaluation Criteria, & Award Basis

PAGE 4 OF 103 1333ND26QNB190579

CLAUSES

Performance Work Statement / Statement of Work

PAGE 5 OF 103 1333ND26QNB190579

Performance Work Statement

Building 225 Duct Cleaning National Institute of Standards and Technology, Gaithersburg, MD

1.0. Background

National Institute of Standards and Technology (NIST) Facilities Maintenance Division (FMD) requires air handling systems (AHS) and duct cleaning services in Building 225 of Air Handling Units (AHU) 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, and 12 which includes the fabrication of duct doors, asbestos abatement of insulation for cutting access doors, and encapsulation of all duct work. The NIST Office of Facility and Property Management (OFPM) has been tasked with procuring duct cleaning and oversight services.

2.0. Scope of Work

The Contractor shall provide all labor, materials, equipment, and supervision required to clean the designated air handling systems, including AHUs, supply and return ductwork interior surfaces, and encapsulate all internal fibrous glass internal thermal/acoustic liners in those systems; including but is not limited, to cutting access openings at convenient intervals and locations to thoroughly reach all ductwork interior surfaces for cleaning.

2.1. Place of Performance

All services will take place at the National Institute of Standards and Technology (NIST) Campus located at 100 Bureau Drive, Building 225, Gaithersburg, Maryland.

2.2. Period of Performance

Award will be a 1-year period of performance from 10/1/2026 through 9/30/2027.

A possible Extension Period not to exceed a total of 6 months is also considered with this contract.

2.2.1. Holidays

The following are the present national holidays observed and recognized by the Federal Government in accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97. This list may increase or decrease at the discretion of the President of the United States. These dates and any added by the President shall be scheduled off, unless approved in advance by the NIST COR:

• New Year’s Day January 1, 2027, and January 3, 2028 (Observed)

• Martin Luther King Jr.’s Birthday Third Monday in January

• President’s Day Third Monday in February

• Memorial Day Last Monday in May

• Juneteenth June 18, 2027 (Observed), and June 19, 2028

• Independence Day July 5, 2027 (Observed), and July 4, 2028

• Labor Day First Monday in September

• Columbus Day Second Monday in October

• Veteran’s Day November 11, 2026, and November 11, 2027

• Thanksgiving Day Fourth Thursday in November

• Christmas Day December 25, 2026, and December 24, 2027 (Ob)

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3.0. Specific Requirements (Tasks)

The Contractor shall

• Provide a temporary panel for each voltage system for electrical distribution to support the contractor’s equipment from these 2 circuits.

• Provide a minimum 4 conductor, 6 AWG tail for the 480 Volt circuit and a 5 conductor, 6 AWG tail for the 208 Volt circuit.

• Be responsible for ensuring the above 2 tails are connected to the NIST power system in the appropriate building.

3.1. Equipment Inspection

Contractors shall:

• Visually inspect the AHS and all associated equipment with the provided prints and note any mechanical modifications.

• Note the condition of AHS’s filter banks and visible buildups on fans, coils, diffusers, and ductwork.

• Verify or obtain the correct dimensions, determine access door locations in the ductwork, and locate physical obstructions and conditions based on initial inspection of the equipment.

3.2. Contractor Personnel Mobilization

Contractor personnel mobilization shall be triggered upon receipt of the notice to proceed from the Government.

The Contractor shall

• Mobilize to the identified mechanical room in the designated building.

• Identify the power source/lockout point for the supply fan and return fan being worked on and shall disconnect all power sources for the supply fan and return fan at the beginning of each workday.

• Re-energize all power sources for the supply fan and return fan at the end of each workday.

• Perform proper LOTO procedure on the air handling unit system supply fan and return fan for the system being worked on. The locks shall be removed daily and reinstalled the next working day.

• Provide a method to prevent the release of debris into building spaces during duct cleaning.If debris is released into building spaces during duct cleaning, the contractor is responsible to adequately clean these spaces to the satisfaction of the COR, the Contracting Officer and the space owner.

o After removing the temporary filter media, the Contractor shall position dampers to their original settings before cleaning. The Contractor shall provide identification

PAGE 7 OF 103 1333ND26QNB190579

markings to ensure removed diffusers are reinstalled at their original locations and settings.

3.3. Protection of Active Systems

The Contractor shall clean ductwork in a sequence that prevents dirt or debris from contaminating previously cleaned surfaces. The Contractor is responsible for cleaning re-contaminated surfaces at no additional cost to the Government.

• The contractor shall isolate sections of the air handling unit system during cleaning

• The contractor shall mark the positions of all control devices and return them to these set positions upon completion of work.

• Devices may be placed in the ductwork and in the diffusers to facilitate negative airflow through the system during cleaning. These devices shall be removed at the end of each workday.

• Devices placed in the ductwork to facilitate negative airflow must be cleaned of contaminant debris before use in other air handling systems areas to prevent cross contamination. If these devices cannot be cleaned of all contaminant debris, they must be disposed of.

3.4. Equipment Cleaning

All diffusers, grills, and Induction Unit covers must be removed and cleaned to remove dust, debris, and grease.

The Contractor shall

• Provide all required equipment and chemicals to facilitate cleaning of all AHS components, including supplying air diffusers, return air grills, and other removable components.

• Remove and clearly mark each component for location and directional positioning.

• Remove ductwork diffusers and grills before cleaning and, as deemed necessary by the COR, provide adequate containment measures to prevent contaminant exposure from accumulated debris on these devices.

• Ensure that contaminated diffusers and grills are, at a minimum, contained in poly-wrap upon removal if being transported to the designated cleaning/decontamination area through non-containment areas.

• Ensure that transport bags not be reused and are disposed of properly.

• Ensure all components are rendered visibly clean and free from dust, debris, and grease.

• Avoid damaging any painted surfaces on the various components during the removal/reinstallation, transport, and cleaning process.

• Ensure all components are thoroughly dried before installation or reinstallation.

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3.4.1. Cleaning and Encapsulation of Fibrous Glass-Lined AHS Components

The Contractor shall

• Utilize methods to ensure that any internal fibrous glass thermal acoustic liner materials are not damaged and made friable from the cleaning process.

• Utilize a remote video camera system to document that all remote areas in ductwork were successfully accessed and treated. The Contractor will provide COR video documentation of all remote cleaning work, including on-screen titling noting the date and time for each section.

• Ensure that encapsulation is performed on internal fibrous glass-lined AHS components deemed Visibly Clean after Source Removal, including air handlers, ductwork, mixing boxes, sound absorbers, and induction units.

• Ensure all AHS Encapsulation products are specifically for use in HVAC systems and applied per the manufacturer's instructions. Encapsulants shall be clear, water-based, with zero VOC (volatile organic compound) emissions, low odor, and meet NFPA 90A and 90B smoke development and flame spread requirements for HVAC system products. (Sentinel™ 537 or equivalent product with prior approval from NIST)

• Ensure encapsulants are either applied via direct hand application or with a remote spray application system that meets the following criteria:

o The Remote Spray Application System must be capable of accessing the entire portion of the AHS ductwork being treated (i.e., from the Mechanical Room duct entry point through any turns to the inside of the Induction Unit at the terminal point of the branch for perimeter supply ducts).

o The Remote Spray Application System must not damage the internal fibrous glass liner as it moves through the ductwork.

o The Remote Spray Application System must provide a uniform coating of encapsulant to the interiors of AHS components per the manufacturer’s application instructions.

o The Remote Spray Application System’s spray tip must be centered in the ductwork and provide 360-degree coverage.

o The spray tip must be equipped with an actuator valve or remote low-voltage trigger to prevent the leakage and puddling of encapsulant in ductwork from spray lines.

o The Remote Spray Application System must be equipped with a video camera so the Contractor can observe and record all remote spray encapsulation work.

• Provide the COR video documentation of all remote encapsulation work, including on-screen titling noting time and date.

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3.4.2. Cleaning and Encapsulating Induction Units

The Contractor shall:

• Disassemble the Induction Unit front panels, mark them, and transport them to the location where they will be cleaned. Do not clean them in place to prevent cross contamination of components.

• Provide temporary sealed containment of each Induction Unit front and sufficient negative pressure to collect airborne particulate matter from the pneumatic cleaning process without contaminating the occupant space.

• High-pressure air wash induction unit coils from inside the unit towards the collection vacuum to remove impacted dust and debris.

• HEPA vacuum the unit interior and coil face are free of dust and debris.

• Cover the interior of the coil face before encapsulation. Apply encapsulant to fibrous glass insulation liner via an airless sprayer.

3.4.3. Cleaning of Coils

The Contractor shall:

• Render the coil visibly clean via steam cleaning.

• Ensure the Mechanical Coil Cleaning restores Coil Pressure Drop to within 10 percent of the Pressure Drop measured when the coil was first installed. If the original Pressure Drop is unknown, the coil will be considered clean only if it is free of foreign matter and chemical residue based on a thorough Visual Inspection.

• Use a portable steam device to clean AHU coils. The portable steam cleaning equipment shall be electrically powered. No gas or oil-fired portable steam cleaning equipment may be used.

• Ensure the drain for the condensate pan is operational. If it is deemed inoperable, the Contractor shall advise COR.

• Ensure the cleaning methods and chemicals not cause any damage to, displacement of, or erosion of the coil surface.

• Coil cleaning chemicals shall be biodegradable, and wastewater from cleaning procedures shall be disposed of per the Manufacturer's instructions and applicable federal, state, and local requirements.

3.4.4. Component Cleaning

Component Cleaning procedures include dislodging debris and foreign matter deposits on the interior surfaces of the AHS by manual, mechanical, pneumatic, or hydro agitation. Loosened debris shall be collected and removed from the AHS using suitable vacuum collection equipment. Cleaning Methods shall be employed so that all AHS surface components are Visibly Clean.

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Nonporous components may be cleaned using any Mechanical Cleaning method that will render the ACU components Visibly Clean and capable of passing the NADCA Vacuum Test. No cleaning method should be used that could potentially damage components of the AHS or significantly alter the system's integrity.

Cleaning Porous components may be cleaned using any Mechanical Cleaning method to render the AHS components Visibly Clean and minimize fiber release from their surfaces. No cleaning method should be used that could potentially damage components of the AHS or significantly alter the system's integrity.

3.5. Access Openings in Sheet Metal

The Contractor shall:

• Ensure any openings cut into the ductwork for inspection and/or cleaning shall be repaired so that they do not significantly alter the airflow or adversely impact the facility's indoor air quality.

Access openings shall also be noted for visual inspection and acceptance by the COR and not reduce the building’s aesthetic qualities. All openings made in the ductwork shall be sealed per industry standards and local codes.

• Ensure any access openings shall be made so as not to weaken the structural integrity of the metal AHS components significantly and to provide an airtight seal once secured.

• Work cut and patched unsatisfactory shall be removed and replaced by the contractor at no additional cost to NIST. Upon completion of inspection and or/cleaning services, the access holes shall be sealed per one of the following methods:

o Install an approved removable Access Door with a gasket (Ductmate™ door or equivalent) or o Pressure fitting around hole plugs (for access holes 2 inches in diameter or smaller in low/medium positive air pressure applications).

• Ensure Access Holes in internally insulated sheet metal components will require either the application of an approved bridging encapsulant to secure the cut edges of the fibrous material or the installation of gasket flanges that overlap the interior cut edges to secure those edges before the final installation of Access Doors or panels.

• Ensure Access Holes in externally insulated sheet metal components shall be replaced as necessary, and edges secured with either an approved zero-VOC water-based bridging encapsulant for canvas-wrapped insulated duct exteriors or reinforced 4-inch-wide foil tape on foil-faced insulation duct exteriors.

• Ensure all existing access doors and access panels shall be removed, and new gaskets will be installed.

o The Contractor will scrape old gaskets and gasket adhesive off existing Access Doors and Panels to provide an adequately prepared surface for installing new gaskets.

o As part of this work scope, the contractor will apply new gaskets to existing access doors and panels.

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3.6. Work-area Containments

The Contractor shall:

• Provide suitable work area containments as necessary during the AHS remediation process to minimize possible contamination and damage.

• Cover all office furnishings with poly before cleaning the occupant area induction units. All floor pathways to the induction units shall be covered with floor runners so as not to track dirt/debris into office spaces.

• Install plastic sheeting to catch dust from service access and ceiling tile movement when the Contractor requires access above ceilings in areas such as offices, computer workstations, lab benches, and/or areas with 24-hour occupancy. The COR may require portable, negative-pressure containment cubicles to isolate above-ceiling work from occupied areas.

• Provide all containments. Containments must be securely constructed of flame retardant 6-mil poly. All seams must be secured and airtight, except for a make-up air inlet with an internal flap seal to close the opening in case of vacuum loss. The technician passage door shall be constructed with alternating poly door flaps or a zipper entrance. The door flaps shall overlap the door opening at a minimum of 6 inches on all sides and be weighted at the bottom to maintain a tight seal between the interior ceiling and the occupant area.

a) Negative pressure must be maintained from an external HEPA-filtered vacuum outside the poly containment. The vacuum must provide at least 4 air exchanges in the containment per hour.

b) When containment provides access above the ceiling, the Contractor shall maintain negative pressure from an external HEPA Vacuum. All ceiling tiles shall be reinstalled. Bag any debris inside the containment for disposal. Vacuum the occupied side of ceiling tile surfaces.

c) For pneumatic cleaning of Induction Unit coils, the Contractor shall provide a containment enclosure with a HEPA-filtered vacuum collection device to provide sufficient negative pressurization of the induction unit cabinet to control and collect dust and debris from the pressurized air wash/blasting process.

d) When using Vacuum Collection Equipment or a Negative Air Machine that exhausts inside the building, the contractor shall be able to provide certification or filtration equipment at HEPA effectiveness from an independent testing agency and be capable of passing the Filtration Efficiency Field Test (specified in Section 7a above) for any device used in the NIST Facility.

e) Activities performed outside of containment cubicles that may result in airborne particulate release, such as cutting of asbestos or fibrous glass insulation, sheet metal ductwork, or other exposed HVAC components in occupant areas to gain AHS access for inspection or cleaning, shall be contained under glove bag methods with a negative pressure provided by an external HEPA-filtered vacuum, per applicable federal and state regulations.

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f) All reasonable measures shall be taken to control offensive odors and/or mist vapors during AHS cleaning/remediation procedures.

3.7. Vacuum Collection Equipment

All vacuum collection equipment or negative air machines shall utilize a minimum of HEPA filtration (99.97% at .3 microns) for the final collection efficiency at the device exhaust. Once contaminated with debris, multi-section equipment must not be opened or detached in occupied areas.

a) All vacuum collection equipment is subject to on-site filter efficiency checks using a handheld airborne laser particle counter.

a. Such checks will include measurements taken at the vacuum collection device’s inlet and outlet.

b. To pass a field check for filtration efficiency, a reduction of 95% or greater at 0.3 micron-sized particles from inlet to outlet will be required.

c. C. Any vacuum equipment that fails a filtration efficiency field test will be immediately tagged and taken out of service by the Contractor until necessary filter replacement service and/or repairs have been made so that it successfully passes the filtration efficiency field test.

b) The Contractor's service equipment used in occupant areas shall operate on standard 110 VAC, 20A circuits.

c) Equipment must not exceed an A-weighted sound level of 80db at 6 feet from the device when operating in or immediately near occupied areas.

d) All electrical equipment must utilize ground fault circuit interrupt (GFCI) protection.

3.8. Compressed Air

If using compressed air, the compressor must operate on a maximum 480V 3-phase, 60A circuit. It must also provide pressurized air free of moisture, oil, and toxic vapors or be equipped with adequate filtration and dryers to remove such contamination. NIST will provide a suitable 480V 3-phase, 60A circuit connection. The contractor shall provide nameplate rating specifications for the air compressor so the COR can ensure proper short-circuit protection and overcurrent protection is made available for the compressor.

The Contractor shall ensure:

• The Pressurized air source device should be centrally located in a mechanical room or other approved area. The Contractor must make provisions to adequately route hoses so that they are clearly marked and will not present a fall/trip hazard for occupants.

• Due to safety and security concerns, no hoses may be run outside the building through doorways or windows.

• All pressurized hose runs shall be visually inspected before energizing to ensure they are free from physical damage or improper connections that could present a safety hazard.

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• No hoses shall be left unattended in a pressurized state.

• When withdrawn from exposed AHS components or contaminated areas, all hoses, cables, and extension rods shall be cleaned free of visible debris with suitable sanitary damp wipes.

3.9. Designated Cleaning/Decontamination Area

The Contractor shall coordinate with the COR to establish a designated space for contaminants, so that contaminated items are not being carried throughout the building and performance is not interfering building occupants.

4.0. Government Responsibilities

The Government shall:

• Provide badge application forms to the contractor upon contract award.

• Provide 2 sets of ductwork drawings for the systems being cleaned under this contract.

• Provide electrical power for 1 60-amp 480-volt 3 phase electrical circuit and 1 60-amp 208-volt 3 phase electrical circuit.

4.1. Notice to Proceed

The Government shall issue the Notice to Proceed upon receipt or completion of the following:

• Approval of project-specific safety plan/AHA

• Receipt of insurance and bonding documentation

• Attendance of Kickoff Meeting

5.0. Contractor Certifications

The Contractor shall submit documentation of Certified Microbial Remediation Supervisor (CMRS) and Certified Indoor Environmental Consultant.

The Contractor will be required to submit all asbestos certifications, and medical evaluations for all staff members performing asbestos remediation.

6.0. Security

NIST is a federal facility, and access is controlled at all entrances to the campus. Only Government employees may grant access to non-Government employees. All non-Government employees, without “PIV” or “FAC” badges, must be registered with security prior to site access.

The Contractor shall notify the COR a minimum of 72 hours prior to site access, to obtain a “paper” badge.

The Contractor shall provide COR with first, middle, and last names, country of citizenship, and whether the individual has a permanent resident card, (a.k.a. Green Card). If any individuals are here on a work visa, they will need to complete a NIST 1260 form and return to the COR. Please refer to the following website for additional Visitor Information: http://www.nist.gov/public_affairs/visitor/.

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6.1. Automobile & Personnel Access

Contractor personnel arriving in cars on their first day must check in at the visitor center to receive a temporary paper badge prior to proceeding to the project site. Hours of operation of the visitor center are 6:00 am-5:00 pm. Once in possession of a valid NIST badge, workers may enter via the Main Gate or Gate “F” and proceed to the project site. Note that all automobiles are subject to a random inspection.

6.2. Trucks

All Trucks are to enter NIST via “F” Gate along Muddy Branch Road, between 6:00 am and 3:30 pm daily.

No deliveries will be allowed after 4:30 pm. The term “Trucks” include such vehicles as pick-ups with storage compartments, delivery trucks, delivery vans, and tractor center. Trucks arriving through Gate F will be directed to the Truck Inspection Station. At Truck inspection, trucks will be registered, inspected, and the drivers will be granted access. Any truck which exits the installation will have to be re-inspected upon re-entry. A vehicle dashboard placard will be placed within the truck. Placards change daily.

NIST Truck Inspection Station hours are:

6:00am -3:30pm at Gate F

6.3. Badging

Due to security requirements, the contractor shall submit completed badge applications for all employees (and/or subcontractor employees) who require “frequent” access to NIST for field services, and who do not already have a valid NIST badge.

Contractor personnel, to include subcontractors, associated with this project, and who require more than 14 days of access to the NIST site under this contract, will need to obtain a NIST “PIV” badge from the NIST Emergency Services Office for unescorted access privileges.

The badging process will require the submission of PIV badge application forms; and once the badge forms are complete and accepted by Security, each technician will be required to complete an online application called eAPP. Once the eAPP is complete and accepted, the technician will be notified to make an appointment to go to the badge office for fingerprinting. Once the fingerprints have been obtained, a background check will be initiated. Once the background check has been completed, the Contractor’s employees or subcontractors will need to make a second appointment with the badge office to take a photo and receive the Personal Identity Verification (PIV) credential badge. Please expect the process to take 120 days, at minimum, to obtain an official NIST PIV Badge.

Also, a temporary “FAC” badge may be provided for a one-year period, if more than 14 trips onsite are required in less than a year span of time. “Paper badges are available for individuals who infrequently visit the NIST site, for less than 14 trips per 365 days.

7.0. Reports & Communications

The Contractor shall provide a written weekly progress report by the end of the workday on Monday for the preceding work week.

At the request of the COR or CO, the Contractor shall be available for and attend any meetings. The COR or CO will coordinate any meetings with the Contractor. Any such meetings may be held in-person or virtually, at the discretion of the COR or CO.

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7.1. Project Schedule

All work will be performed outside NIST's regular working hours. All AHS shall be ready to be returned to service by 3:00 a.m. so the COR can restart mechanical systems.

All schedules are considered tentative and subject to change due to COR coordination with building tenants and others.

7.1.1. Initial Inspection Schedule

The Contractor shall submit a schedule for performing the initial equipment inspections. At a minimum, the schedule shall list the 12 AHU systems being serviced and the time period expected to inspect each.

This shall be provided to the COR within 10 business days after receipt of award.

7.1.2. Service Schedule

The Contractor shall provide a GNATT-style schedule chart to include at a minimum, the time period expected for the performance of cleaning each AHU system. This shall be provided to the COR no later than 1 week after the issuance of the Notice to Proceed.

7.2. Deficiency List

The Contractor shall provide a written report in a structured spreadsheet/Word format to the COR identifying all defective or damaged parts for the ahu system being worked on. The report shall be a cumulative log as services are performed. The most current version shall be submitted with the weekly reports.

The report shall also include or identify all parts that are not in the correct operating position (i.e. fire damper closed or improperly forced to remain open, unauthorized modifications, improperly bypassed safety mechanisms, or non-compliant manual overrides.)

The report shall, at a minimum, identify the ahu ID, location (building/room/zone), description of deficiency, and date identified.

8.0. Training

If NIST SOP requires specific safety, security, or other training to work on site or in a specific area, the Contractor shall attend all Mandatory Training at no additional cost to the government.

NIST shall provide this training.

9.0. Safety

All work shall be performed in accordance with applicable OSHA and regulatory safety laws and requirements.

9.1. Safety Plan

The Contractor shall implement and maintain an approved safety plan, with an Activity Hazard Analysis (AHA), detailing how each task of the work will be performed in compliance with OSHA and other safety regulations, is required to be submitted and approved prior to performing any work.

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The Safety Plan shall be project specific and address the various safety risks and performance tasks described herein.

10.0. Quality

The Performance standards shall require that failure to meet response time requirements, reporting deadlines, database update timelines, or regulatory compliance obligations shall not exceed one documented deficiency per quarter without formal corrective action.

10.1. Quality Control Plan (QCP)

The Contractor shall develop, implement, and maintain a Quality Control Plan (QCP) to ensure all work performed under this contract complies with applicable federal, state, and local regulations, and all contract requirements.

The Contractor shall have an approved QCP prior to commencement of service performance or any field activities.

At a minimum, the QCP shall identify the Contractor’s quality control organization and lines of authority;

designate a qualified Quality Control Manager independent of production activities; describe inspection and testing procedures; outline document control and recordkeeping processes; establish procedures for identifying, documenting, and correcting deficiencies; include internal audit and performance monitoring methods; and define communication protocols with the COR.

The QCP shall include procedures for ensuring proper calibration of equipment, validation of services, verification of regulatory compliance, and review of all deliverables prior to submission to the Government.

The Contractor shall update the QCP as necessary throughout the life of the contract to reflect personnel or procedural changes and shall ensure all corrective actions are documented and tracked to resolution.

If any area of the QCP is identified as insufficient or outdated, the COR shall require the Contractor to submit a revision.

10.2. Quality Assurance Surveillance Program (QASP)

The Government shall implement a Quality Assurance Surveillance Plan (QASP) to monitor Contractor performance under this contract. The QASP establishes the Government’s oversight framework to ensure all work performed at the NIST Campus located in Gaithersburg, MD complies with applicable federal, state, and local regulations, and all contract requirements.

The Government may conduct surveillance through a combination of document review, field observation, inspection of ongoing work activities, review of submittals and reports, evaluation of laboratory analytical documentation, verification of equipment calibration records, and validation of deliverables for technical accuracy and completeness. Surveillance may include announced and unannounced site visits, review of emergency response performance, confirmation of response times, evaluation of training documentation, and assessment of compliance with approved work plans, safety plans, and Quality Control Plans (QCP).

The QASP is a “living document” and may be revised by NIST OFPM at any time during the period of performance to address evolving project risks, regulatory changes, or operational needs.

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Implementation of the QASP does not relieve the Contractor of responsibility for quality control or compliance with all contract requirements, laws, or regulations.

11.0. Inspection

Inspection and acceptance shall be performed pursuant to the applicable clauses incorporated in the contract award.

The COR shall inspect Contractor performance under this contract and service shall be considered complete upon:

• The examination of AHS components to evaluate the absence of visible contamination using the human eye or other optical instruments such as a still camera, video camera, or video borescope, rendering the AHS Visibly Clean.

• No visible particulate discharge from AHS once the supply temporary filter media has been removed.

• The Contractor has provided the COR with video documentation of the successful completion of all remote cleaning and encapsulation work, which includes video graphic labels denoting the time, date, and system location for all video files for each system.

• All ductwork access doors and penetrations used or made by the contractor to facilitate work under the contract are inspected to be adequate and sufficiently free of leaks.

• All control devices are returned to their original “before work” positions

• Contractor has given a written report of all damaged or defective parts of all systems being worked on under this contract.

• All Contractor equipment has been removed from the job site.

12.0. Deliverables

The Contractor shall provide all deliverables in accordance with the overall project schedule. All deliverables shall be provided electronically via email in the following formats: Word, Excel, and/or Adobe PDF.

Reference Deliverable Description Format Due Date Section 4.1. Insurance Certificate Certified Insurance information and documentation

Electronic / PDF Within 5 business days of receipt of award.

Section 4.1. Bond Documentation Bond information and documentation.

Electronic / PDF Within 5 business days of receipt of award.

Section 5.0. Contractor Certification Documentation

Submission of required certifications.

Electronic / PDF Required with quotation submission for evaluation.

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Section 6.1. Contractor Personnel Badging Documentation

Submission of all required documentation, completion of physical and e-file documentation, and attendance of all required security appointments.

Electronic / PDF Within 10 Business days of contract award.

Section 7.0. Weekly Progress Reports Performance progress report, to include cumulative deficiency list.

Electronic / PDF NLT the end of the workday on Monday for the preceding work week

Section 7.1. Inspection Schedule Schedule of initial inspection of equipment.

Electronic Spreadsheet / PDF

Within 10 business days of receipt of award.

Section 7.1. GNATT-style Schedule Chart

Gnatt Chart format Schedule

Electronic / PDF NLT 1 week after receipt of the NTP.

Section 7.2. Deficiency List Cumulative log of identified deficiencies.

Electronic Spreadsheet/Word Document

Submit with Weekly Progress report.

Section 9.1. Safety Plan with AHA Implement and maintain an approved Health & Safety Plan including hazard analysis, PPE requirements, respiratory protection, emergency procedures, and applicable OSHA compliance.

Electronic / PDF Draft due with proposal.

Final due within 7 calendar days of award.

Section 10.1. Quality Control Plan Contractor’s Contract-specific QCP. COR approval required.

Electronic / PDF Draft due with proposal.

Final due within 10 Business days of award date.

Award Documents, Exhibits, and/or Attachments

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AWARD DOCUMENTS, EXHIBITS, AND/OR ATTACHMENTS

1. Wage Determination Wage Determination No.: 2015-4269 Revision No.: 34 Date of Revision: 8/22/2026 https://sam.gov/

2. Payment of Postage and Fees All postage and fees related to submitting information, including forms, reports, etc., to the Contracting Officer or the Contracting Officer's Representative shall be paid by the contractor.

3. Marking All information submitted to the Contracting Officer or the Contracting Officer's Representative shall clearly indicate the Contract Number of the contract for which the information is being submitted.

4. Term of Contract The contract shall be a 1-year Base Period. The Base period of performance shall proceed upon the dates of the award.

5. Extension of Services The Government shall have the option of extending the services under this contract for an additional six (6) months IAW FAR Clause 52.217-8 -- Option to Extend Services when the continued performance of any services within the limits and at the rates specified in the contract are required.

If exercised, this extension period shall be a no-cost term extension.

6. Suspension of Work In the event services are not provided or required by the Government because the campus is closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., deductions for the period will be computed to account for services provided.

In the event services are provided for portions of days, appropriate adjustments will be made by the contracting officer to assure the contractor is compensated for services provided.

In the event Federal employees are dismissed from work for any reason (e.g. due to severe weather, unanticipated holidays declared by the President or failure of the Congress to appropriate funds, etc.), the Contractor may be required to temporarily cease operations. The Government will not be liable for any claim for business lost during such a suspension of Government operations.

The Contractor will resume operations on the following Government business day. The Contractor is required to notify the COR immediately if operations cannot be resumed on that day.

7. Government Forms Any Government forms referenced or mentioned in this document such as personal history forms, sign-out forms, inspection forms, etc., may be obtained from the COR or CO.

8. Other Contractors The Government may award other contracts for work at the building(s) covered by this contract. The Contractor shall fully cooperate with such other Contractors or Government employees. The Contractor shall carefully

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schedule its own work, in conjunction with the additional work, as may be directed by the CO or designee. In addition, the Contractor shall not commit or permit any act that will interfere with the performance of work by another Contractor or by Government employees.

9. Compliance with Laws, Regulations, Taxes, and Permits Without additional expense to the Government, the Contractor shall fully comply with all applicable Federal, State, and Local laws, regulations, ordinances, and codes. The Contractor is responsible for determining which requirements are applicable and complying appropriately. The Contractor shall be liable for all applicable Federal, State, and Local taxes, and shall obtain and pay for all permits and licenses governing performance under the Contract. When questions or compliance issues arise, the Contractor shall seek advice from the Contracting Officer (CO) or their designated representative.

10. Discrepancy in the Specifications In any case of discrepancy in the specifications, the matter shall be immediately submitted to the CO. The decision of the CO as to the proper interpretation of the specifications shall be final in accordance with the Disputes Clause of this Contract.

11. Uniforms All contractor staff/employees shall wear a uniform with the Contractor's logo while working within the building.

12. Use of Government Information Technology Contractor personnel requiring access to NIST’s Network shall comply with all Federal Information Technology (IT) regulations regarding Trusted Internet Connection (TIC) in conjunction with NIST Chief Information Officer (CIO) IT policies, i.e., all NIST IT systems needing network connectivity must reside on the NIST network.

13. List of Attachments (List of Documents, Exhibits and Other Attachments) Attachment 01 – Quality Assurance Surveillance Plan (QASP) Attachment 02 – B225 Duct Cleaning Drawing Package Attachment 03 – Sample GNATT Chart

Commercial Contract Clauses

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COMMERCIAL CLAUSES

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 calendar days.

(End of Clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul (RFO) and https://www.acquisition.gov/car (CAR)

(End of Clause)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN 2020)

(Reference 52.203-6)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

(Reference 52.203-17)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017) (Reference 52.203-19)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(Reference 52.204-9)

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

(Reference 52.222-42)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (MAY 2024) (Reference 52.226-8)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER--SYSTEM FOR AWARD MANAGEMENT (OCT 2018) (Reference 52.232-33)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023) (Reference 52.232-40)

1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010) (Reference 1352.201-70)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

(Reference 1352.209-73)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

(Reference 1352.209-74)

1352.228-70 INSURANCE COVERAGE (APR 2010)

(Reference 1352.228-70)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

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(Reference 1352.233-71)

1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

(Reference 1352.237-71)

1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

(a) is hereby designated as the Contracting Officer`s Representative (COR). The COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

Phone Number:

Email:

(b) The responsibilities and limitations of the COR are as follows:

(1) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(2) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

(End of clause)

NIST LOCAL-53 CONTRACT PERFORMANCE DURING CHANGES IN NIST OPERATING STATUS

All contractors performing work on active contracts at the U.S. Department of Commerce(DOC), National Institute of Standards and Technology (NIST) campuses and/or working in NIST workspaces should go to the www.nist.gov website and under the "About NIST" tab click on "Visit". This site includes information about campus access and security information; identification requirements; parking information and more.

Contractor personnel are required to check the appropriate campus operating status and personnel requirements at https://www.nist.gov/campus-status daily prior to arriving on site. All personnel must adhere to the requirements set forth in the operating status.

Unless otherwise stated in the contract terms and conditions, normal days of business operation are Monday through Friday, excluding Federal Holidays. However, throughout the contract period of performance, there may be circumstances beyond the control of NIST that will impact normal days of business operation such as inclement weather, power outages, etc. In circumstances such as these, the Contractor must call the appropriate NIST campus status line to verify the operating status:

Gaithersburg Campus Operating Status Line:

(301) 975-8000

(800) 437-4385 x8000 (toll free)

Boulder Campus Operating Status Line:

(303) 497-4000

(303) 497-3000 option 2

In the event of a lapse in appropriation, access to Government facilities and resources, including equipment and systems will be limited to excepted…