1333ND24QNB190031 Pre-Quote Conference Presentation 2024 04 09.pptx

Welcome to the Pre-Quote Conference Solicitation 1333ND24QNB190031

Cafeteria Food Services at the NIST Gaithersburg Campus Located in MD April 9, 2024 U.S. National Institute of Standards and Technology

Agenda

Agenda

NIST Representatives:

Tony Schmidt, Contracting Officer Tamela Lewis, Contract Specialist Vivian Shirley, Contracting Officer’s Representative

Introductions

No statements, remarks, or explanations made by a Government representative, or any other Party, during this Pre-Quote Conference can change the terms and conditions of the Solicitation.

The Solicitation will remain unchanged unless an Amendment is issued which incorporates any changes discussed during today’s Pre-Quote Conference.

All Amendments will be posted to SAM.gov.

Make sure to check all emails prior to submitting an offer.

Ground Rules

Today’s presentation will be included via the next Amendment.

Attendees must submit any questions in writing via email to tony.schmidt@nist.gov; cc: Tamela.lewis@nist.gov, by 12:00 pm EST, Friday, April 12, 2024.

No verbal questions will be answered.

Responses to submitted question will be posted in SAM.gov via amendment.

Ground Rules (CONT)

The objective of this acquisition is to:

Award one (1) contract for Cafeteria Food Services, in accordance with Federal Acquisition Regulation (FAR) 12 and FAR 13.

This contract is intended to procure cafeteria food services that will meet the current and future needs of NIST at the Gaithersburg Campus over the term of the contract.

Solicitation Objectives

Standard or Basic Services are the recurring contract requirements.

Above Standard Services/Additional Services (i.e. Catering Services) will be ordered as needed via Task Order.

This procurement is Full and Open (FAR 6.1) Businesses qualifying as Small under NAICS 722514 (Cafeterias, Grill Buffets, and Buffets) Less than $34 million in average annual receipts

Solicitation Nature

The anticipated contract award date is on or about June 30, 2024, and the start date is September 1, 2024.

The contract shall be a 1-Year Base with 4 1-Year Option Periods.

Contract Term

Subsequent Option Periods shall be exercised at the discretion of the Government in accordance with FAR Clause 52.217-9.

The Government shall have the option of extending the services under this contract at the current rates up to an additional six (6) months in accordance with FAR Clause 52.217-8.

Contract Term (CONT)

This Solicitation is performance-based.

A Performance Work Statement (PWS) allows potential Offerors to utilize their individual industry experience in proposing a plan to meet the requirement.

This PWS describes the minimum requirements and acceptable outcomes.

All or part of the Offeror’s written technical and/or price quote and/or individual sections of the Offeror’s submission may be incorporated into the award based on the Contracting Officer’s discretion.

Nature of the PWS

Exhibit 1: Government-Furnished Equipment Exhibit 2: Quality Assurance Surveillance Plan (QASP) Exhibit 3: Cafeteria and Coffee Bar Renderings Exhibit 4: Facility Information Sheet Exhibit 5: Financial Submittal Form & Daily Sales Templates Exhibit 6: Wage Determination 2015-4269, Revision 24, dated 12/26/2023

PWS Exhibits

Facility Overview

The facility information is contained in Exhibit 4 and is for informational purposes only.

Equipment: See Exhibit 1 (GFE) The Contractor is responsible for all services as specified in the performance work statement.

Wage Determinations This solicitation is issued pursuant to the current governing Wage Determinations:

Wage Determination Number 2015-4269, Revision 24 dated December 26, 2023

Security Requirements HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive). The Directive requires NIST to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to Federally-controlled facilities.

Please Note: A Notice to Proceed will NOT be issued without the Awardee satisfying security requirements. (Estimated 30-days or greater acceptability process; NIST is looking into expediting this on our side)

Major Proposal Requirements Signed Standard Form (SF) 1449 Signed SF-30 Amendments A003: This CLINs have changed and updated in this Amendment. Offerors shall utilize the CLINs in this amendment.

Requirements per FAR Clause 52.212-1 and Instructions for Submitting Proposals Contractor Teaming Arrangement (CTA) [if applicable]

Major Proposal Requirements FAR Provision 52.212-1(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

Major Proposal Requirements (CONT) Technical Quote Cafeteria Food Service Management The Cafeteria Food Service Management factor addresses the Contractor’s overall approach and commitment to managing the contract and accomplishing the objectives of this requirement. Offerors are encouraged to provide innovative solutions that provide a positive benefit or advantage to the Government, which may be viewed favorably. The Government has the right to incorporate all or part of the Contractor’s proposed Management Plan. If incorporated, the Management Plan will be binding upon the Contractor and the Government.

Proposals will be evaluated on the extent to which they provide adequate management, staffing and communications, and menu planning.

The Cafeteria Food Service Management is required to address the following:

Staffing Plan Operational Costs Innovative Solutions Approach Menu Planning

Note: These are not subfactors and the Factor shall be evaluated as a whole, inclusive of the above list.

Technical Quote Catering Services The Catering Services factor address how the Contractor intends to coordinate, staff, and perform the additional catering services described in this performance work statement.

Proposals will be evaluated on the extent to which they provide adequate management, staffing, coordination, and menu planning.

Past Performance This criterion will evaluate the recency, relevance and quality of an Offeror’s past performance in performing services for projects similar in size, scope, and complexity to the one described in this solicitation.

The Offeror is requested to submit a detailed descriptive listing of no more than 3 projects (with at least one year of completed performance) performed within the past 3 years that are similar in nature to the one described in this solicitation. Per FAR 42.1503(g), projects where the end date of the performance period is more than 3 years ago shall not be considered.

Submitted projects shall have a performance period of 1-year or greater.

Past Performance (cont) Offerors shall submit CPARs Reports, if available.

Offerors without any relevant CPARS Reports may submit Past Performance Questionnaires (PPQs), completed by the applicable client with their proposal Small Business Utilization Applicable to Other Than Small Businesses Only.

This is not applicable to small business Offerors.

The Contractor shall provide a draft copy of their subcontracting plan. The subcontracting plan requirements are provided in FAR 19.704(a).

The Small Business Utilization factor will be evaluated for the adequacy of the submitted subcontracting plan.

Each proposal shall consist of two (2) separate volumes:

Vol. I Technical Quote Vol. II Price Quote

Proposals must be marked as “RFQ 1333ND24QNB190031” and be emailed to tamela.lewis@nist.gov and tony.schmidt@nist.gov by 3:30 PM EST on Friday, April 26, 2024.

Emailed Proposals Email with return receipt requested Split into multiple emails if attachments exceed 10 megabytes in size Number multiple emails as part of a series Allow enough time for emails to be accepted by the server.

Teaming Arrangements (Joint Venture / Partnership) “Contractor Teaming Arrangement (CTA)” shall refer to CTAs, Joint-Ventures, Prime-Subcontractor Agreements, and all other teaming arrangements

Teaming Arrangements (All) Each Member must:

Sign the SF-1449 and all Amendments File Annual Representations and Certifications Submit executed copy of agreement with signatures Specify in the agreement what resources each party will contribute Explain roles and responsibilities of each team member (if teaming arrangement with significant subcontractor) Submit separate Past Performance if no joint performance available. (If submitting separately, each member shall submit three total projects.)

Non-Price Evaluation Criteria (in descending order of importance):

Cafeteria Food Service Management Catering Services Past Performance Small Business Utilization

Proposal Evaluation

Proposal Evaluation Special Note on Pricing. The wage rates provided in the Department of Labor wage determination(s) incorporated in this solicitation should be viewed as the minimum wage rates. Refer to current, local labor market conditions to verify proposed rates are reasonable for meeting proposed staffing and recruitment efforts.

All non-price factors, when combined, are approximately equal to price.

As technical proposals become more equal in merit, the total evaluated price becomes more important.

Offerors without relevant or available Past Performance will not be evaluated favorably or unfavorably on Past Performance but must affirmatively state this in its proposal.

Proposal Evaluation (CONT)

Offerors are cautioned to make their initial offer their best offer, because award may be made on initial offers.

In accordance with FAR 52.212-1(g) the Government intends to award on the basis of initial offers but reserves the right to conduct exchanges if determined by the Contracting Officer to be necessary.

Note: This is a FAR 12/13 solicitation. FAR 15 procedures do not apply, therefore formal discussions are not applicable.

Proposal Evaluation (CONT)

The apparent successful Offeror shall be determined based on the offer that provides the best value to the Government.

Proposal Evaluation (CONT)

Notification of Award FAR 13.106-3(d) Request for Information Brief Explanation If an Offeror requests information on an award that was based on factors other than price alone, a brief explanation of the basis for the contract award decision shall be provided (see 15.503(b)(2)).

*This is not a FAR 15 Debriefing.

Reminders The final submission date for questions is 12:00 PM EST, Friday, April 12, 2024. Questions must be submitted via email to tony.schmidt@nist.gov; cc tamela.lewis@nist.gov.

Proposals are due by 3:30 PM EST, Friday, April 26, 2024.

Submitted offer pricing should be held firm for one-hundred-and-twenty (120) calendar days.

Site Visit: A site visit is not scheduled due to site conditions. Drawings and renderings have been included for reference.

The projected award date is June 30, 2024.

The projected start date is September 01, 2024.

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