Pre-Proposal Conference (1305M426Q0048).pptx

Solicitation No. 1305M426Q0048 Held on-site August 13, 2026

Pre-Proposal Conference for NWS Southern Region Emergency Power Generator Replacement

Department of Commerce // National Oceanic and Atmospheric Administration // ‹#›

Meeting’s Agenda Introductions Disclaimer Opening Remarks Pre-Proposal Communications Authority for all Changes Fusion Procurement Period of Performance List of Line Items for Each Location Synopsis Quote Instructions Evaluation Key Dates Questions

Introductions/Principal Stakeholders

Contracting Officer – Noelle Albert

Sr. Contract Specialist – Paul Tucker

Contracting Officer’s Representative – Donny Newsom

Disclaimer

In the event that there is a conflict between the RFQ terms and conditions and the information that is disseminated during today’s conference, the RFQ terms and conditions shall control. The formal RFQ is the only document that should be relied upon in determining the Government’s requirements. Any changes to the RFQ will be with a formal amendment.

Opening remarks

The goal of this meeting is to ensure that the Government’s requirements are clear to the potential Offerors. Ensuring that all Quoters have the opportunity to provide their best proposal to NOAA.

Quoters can schedule site visits. Quoters will be able to interact with the facility, investigate the local conditions and survey the site.

Quoters are advised that while the Government may entertain questions during this Pre-Proposal Conference and Site Visits, the responses provided are not binding unless the question(s) is/are officially submitted to the Sr. Contract Specialist and Contracting Officer as outlined in the Solicitation and an amendment is issued thereafter providing an official response.

Each Quoter is responsible for knowing and understanding the project requirements regardless of what may or may not be covered during this meeting, as this meeting is strictly for advisory purposes

Pre-Proposal Communications

Communications concerning this solicitation or requests for clarification shall be made in writing to Noelle Albert (noelle.albert@noaa.gov) and Paul Tucker (paul.tucker@noaa.gov)

Authority for all changes

Only the Contracting Officer (CO) has the authority to issue amendments prior to award and modifications after award.

Contractors shall not contact the Contracting Officer’s Representative (COR), Project Manager(s) or other members of NOAA (including the facility where the work is being accomplished) during this solicitation process on questions regarding this requirement.

All questions pertaining to this requirement shall be addressed via the Sr. Contract Specialist and Contracting Officer. Additional concerns shall be addressed to the CO directly.

After award a COR will be appointed by the CO with the delegated authority specified in the appointment letter.

Fusion Procurement Resources: The Periodic Table of Acquisition Innovations (PTAI) PDF Playbook and The Periodic Table of Acquisition Innovations (PTAI)! | Acquisition Gateway) One solicitation containing 14 requirements (i.e. site locations) Brownville, TX (BRO) Corpus Christi, TX (CRP) Jacksonville, FL (JAX) Key West, FL (KEY) Lake Charles, LA (LCH) Slidell, LA (LIX) Little Rock, AR (LZK) Melbourne, FL (MLB) Mobile, AL (MOB) Nashville, TN (OHX) San Juan, PR (SJU) Tampa, FL (TBW) Birmingham, AL (BMX) Atlanta, GA (FFC) The Government may or may not award 14, single-award orders.

Fusion Procurement (cont.)

Quoters are not required to quote on every requirement/site location. If the quoter intends to propose for more than one requirement, the quoter is required to submit a complete, distinct submission for each requirement, as well as indicate in each submission which requirement is being proposed. Any reference to information contained in another submission will not be considered. Each distinct submission/quote shall be labelled with the location code identified in the SOW (i.e BRO, CRP, JAX, KEY, LCH, LIX, LZK, MLB, MOB, OHX, SJU, TBW, BMX, FFC). An example for the BRO location is: labelled the quote "BRO-NWS Southern Region Emergency Power Generator Replacement". The Quoter is expected to examine this entire solicitation document. Failure to do so will be at the Quoters’ own risk.

List of Line Items for Each Location CLIN 000X Base Bid: Generator and ATS Replacements

CLIN 100X Optional Task: Fuel Tank Replacement

CLIN 200X Optional Task: Electrical Distribution Panel

CLIN 300X Optional Task: Generator Building Repairs

X= Site location number (ie BRO is 1, CRP is 2)

Period of Performance

The Period of Performance for this requirement is 540 Calendar Days after the issuance of the Notice to Proceed

Synopsis

This project is being solicited as 100% Total Small Business Set-Aside

Individual Site Location Magnitude = $500,000 to $1,000,000.

Issuing up to 14, Firm Fixed Price Purchase Orders awards

Bonding Requirement = 100% of the contract price for both the Performance and Payment Bond

All solicitation documents are available on SAM.gov

Quote Instructions

The quotes will consist of three parts. Quote shall be submitted as follows:

Technical (FACTOR 1) Past Performance (FACTOR 2) Price (FACTOR 3)

Please Review Section 5 Item 1.6 of the RFQ for a complete listing of requirements for the Quote Instructions.

Evaluation Criteria

The Government will issue purchase order(s) resulting from this solicitation to the responsible quoter(s) whose quotation(s) represents the best value, utilizing the lowest-priced quoter meeting or exceeding the acceptability standards for non-price factors. Failure to meet a requirement may result in a quote being determined technically unacceptable. The Government will treat equally all technically acceptable Quoters except for their total price(s).

The Government will conduct 14 independent evaluations from this solicitation; one evaluation will be conducted per site location.

An example for the BRO site location is: the Government will evaluate all quotes submitted for the BRO location requirement. The BRO quotes will be evaluated for technical approach, past performance, and total price.

Please Review Section 5, Item 1.8 of the RFQ for a complete listing of requirements for the Evaluation Criteria.

Key Dates Questions and Clarifications pertaining to this Request for Quote no later than August 17, 2026 at 12:00 PM Eastern Time.

The due date for receipt of quotes is September 4, 2026 at 12:00 PM Eastern Time to Noelle Albert at noelle.albert@noaa.gov and Paul Tucker at paul.tucker@noaa.gov NOTE: NOAA limits the size of individual messages to 25MB. The 25MB limit includes the combined size of the message and the attachments. Multiple emails are permitted. It is the Quoter's responsibility to ensure that all parts of the quote arrive by the required date and time. For the purpose of establishing timely receipt of a quote, the time will be established based upon the email received time. The Government will not be responsible for any failure attributable to the transmission or receipt of the email, including the failure to meet stated deadlines. It is the Quoter's responsibility to confirm the Government's receipt of all transmitted information. Receipt of an early quote is accepted and encouraged.

Questions image1.png image8.png image4.png image3.png image7.png image9.png image2.png image10.png image6.png image5.png