13-03 - Important Information for Bidders.pdf

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Request for Bids Collection and Transportation of Recyclables From Countywide Drop-off Depots in Lawrence and Mercer Counties
Solicitation number
Not on record
Issued by
Lawrence County, Pennsylvania

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Written by GovTribe AI ·

This file is important bidder instructions issued by the Lawrence-Mercer Counties Recycling/Solid Waste Department on behalf of Lawrence County and Mercer County for a Request for Bids regarding collection and transportation of recyclables from countywide drop-off depots. Bidders must submit sealed proposals online through PennBid at https://pennbid.bonfirehub.com/ no later than 3:00 PM on Monday, October 20, 2026, with bids to be opened on Tuesday, October 20, 2026 at 10:00 AM during a regularly scheduled Lawrence County Board of County Commissioners meeting. A mandatory pre-bid conference is scheduled for Tuesday, September 22, 2026 at 10:00 AM at the Lawrence-Mercer Recycling/Solid Waste Department Public Safety Building, 1451 Countyline Road, New Castle. Contractors must submit bids for both Options A and Options B and must submit proposals for both Lawrence and Mercer Counties; bids submitted for a single county will not be considered.

Proposals must be submitted in the prescribed format and include a completed bid checklist containing the proposal cover sheet signed in blue ink, bid bond, non-collusion affidavit, power of attorney if necessary, agreement signed in blue ink and notarized, proposal sheet of rates and services, statement of qualifications, and proposal forms one through five. All bids must be submitted online through PennBid; bids submitted in person will not be accepted. The Counties reserve the right to select any proposal, waive formalities or irregularities, reject non-compliant bids, reject bids not received by the deadline, and obtain clarification from contractors. Contractors submitting bids do so without recourse against the Counties or their staff for rejection or failure to execute an agreement. Bid submissions must use the exact legal name of the firm and be signed by an authorized representative in blue ink with full business address.

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Lawrence Mercer Counties Drop-off Collection, Processing, Marketing Recyclables Page 1

All responses will be considered addendums to the bid document.

IMPORTANT INFORMATION FOR BIDDERS

The Request for Bids is being issued by the Lawrence-Mercer Counties Recycling Solid Waste Department on behalf of Lawrence County and Mercer County. Throughout the document the word “County” or "Counties" shall mean both Lawrence and Mercer Counties.

Contractors submitting bids should read the following instructions and follow them closely. Failure to do so may result in a bid's disqualification.

A Contractor who submits a bid does so without recourse against the County, its staff, or contractors for either rejection by the Counties or failure to execute an agreement with such Bidder.

The County reserves all rights in accordance with the requirement of the laws of the Commonwealth of Pennsylvania and County Code, without qualification, including but not limited to the following:

· To select any proposal,

· To waive, for any reason whatsoever, any formality, technicality, or irregularity in proposals received,

· To reject any proposals that are not submitted via Pennbid, not legible, not complete or contain irregularities,

· To reject any proposals not received on or before the due date and time specified, and/or

· To obtain clarification from Contractor(s) concerning the contents of their bid.

Contractors submitting bids are reminded that this is a formal competitive bid and that any changes, deletions, or additions made by a Bidder to these bid specifications may be used as cause for Rejection of the bid.

Contractors submitting bids must submit a bid that includes services for both Mercer and Lawrence counties. Bids submitted for a single county will not be considered.

All bids must follow the format as prescribed on the Bid Checklist and on all Bid Forms included in the Request for Bids.

CONTRACTOR'S SIGNATURES

Each Contractor who submits a bid shall sign the proposal in blue ink with its usual signature and shall give its full business address. Bids by a corporation shall be signed in the full corporate name of the corporation followed by the signature and title designation of a person authorized to bind the corporation.

Bidding corporations shall designate the state in which they are incorporated and the address of its principal office. The name of the Contractor stated on the bid shall be the exact legal name of the firm.

3 - Important Information for Bidders
CONTRACTOR'S SIGNATURES

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