13-01 - Specifications.pdf

CITY OF LEWISVILLE

RFB 26-21-A

ANNUAL CONTRACT FOR THE SALE OF SCRAP METAL

The City of Lewisville is currently accepting competitive sealed bids to establish an annual contract for the pick-up and disposal of the City’s miscellaneous scrap metal. The term of the contract will be twelve (12) months, with options to extend up to three (3) additional twelve (12) month periods, subject to the approval of the vendor and the City.

CONTAINERS

Vendor to provide the following containers at no expense to the City:

• ONE (1) forty (40) cubic yard container located at Kealy Complex, 1100 A North Kealy Street, Lewisville, Texas

• ONE (1) forty (40) cubic yard container located at Residential Convenience Center, 330 E Jones Street, Lewisville, Texas

• THREE (3) bins, size 4 (four) foot by 4 (four) at Kealy Complex, 1100 A North Kealy Street, Lewisville, Texas

• TWO (2) bins, size 6 (six) foot by 6 (six) foot at Kealy Complex, 1100 A North Kealy Street, Lewisville, Texas

• Additional containers as requested from time to time by the City of Lewisville

METALS

Container may have any of the following metals. Pricing submitted shall include all the costs associated with reclamation and transportation of scrap metals from the City of Lewisville to the recycling facility:

• Copper – Price must be based on the percentage of American Metal Market (AMM) Nonferrous Scrap Prices, the day of pick up, Refiner’s Copper Scrap #2 Copper.

• Insulated Copper – Price must be based on the percentage of AMM Nonferrous Scrap Prices Estimated dealer buying price the day of pick up #2 Heavy Copper and Wire Houston Area High Side.

• Whole Water Meters – Price must be based on the percentage of AMM Nonferrous Scrap Prices Estimated dealer buying price, the day of pick up, Red Brass Solids High Side Houston Area.

• Aluminum – Price must be based on the percentage of American Metal Market (AMM) Nonferrous Scrap Prices, the day of pick up, Secondary Smelter’s Aluminum Scrap Old sheet and Cast high side.

• Mixed Ferrous Scrap Metal – Price must be based on the percentage of AMM Scrap Iron and Steel prices consumer buying prices, 10th issue of the month, No. 1 Heavy Melt Houston area.

SIGNAGE

Vendor will furnish labeling or signage on each container clearly stating “No Trash Allowed”

PICK UP NOTIFICATION

After notification by Public Services that the scrap metal container is full and ready to be picked up, vendor will be required to pick material up within 2 (two) business days from notification.

At the time of the pick-up, of the scrap metal container, a signed receipt showing the size of the container picked up and the date of the pick-up must be given to the notifying department prior to leaving the yard. No pick-up charge will be paid by the City of Lewisville.

City Holidays:

New Year’s Day Martin Luther King Jr Day Memorial Day Juneteenth July Fourth Labor Day Thanksgiving and the following Friday Christmas Eve and Christmas Day

PERCENTAGE OF REVENUE

Vendor agrees to pay the City of Lewisville, within 10 (ten) calendar days after removal of scrap metal the specified percentage of the American Metal Market (AMM) Daily Newspaper prices (for Houston, Texas) based on the prices stated for the day the material is removed. Vendor must attach the page showing the AMM daily newspaper price for Houston, Texas dated the day the material is removed, along with the weight tickets, to each check provided to the City of Lewisville.

If metals are not clean, vendor will pay the City of Lewisville based on the percentage of metals recovered. A copy of the short page showing percentage of recovery must be attached to the check along with the settlement statement and weight page.

PROPERTY DAMAGE

In the event of any damage to City property in the course of this contract, vendor agrees to repair or replace damaged property at vendor’s expense. Please see Insurance Requirements in the Required Document - Insurance.

INSURANCE

Insurance shall be supplied by the awarded vendor within ten (10) days of notification of award, as detailed in the Purchasing Required Documents of this bid. Insurance must be approved by the City prior to the commencement of work and shall remain in effect throughout the entire duration of this project.

RIGHT TO AUDIT

The City retains its right to audit vendor’s records pertaining to this contract to validate prices paid to the City are correct and accurate.

PRICES

All prices shall be firm for the entire period of the contract. A vendor will not be awarded a contract based on escalating pricing, even if they take exception to this bid requirement.

The pricing shall be submitted as UNIT PRICE per location and shall include the cost for pest control service. The City reserves the right to add or remove locations as needed.

REFERENCES

All bidders shall submit a minimum of three (3) references for whom they have provided pick-up and disposal of scrap metal.

REQUEST FOR BIDS

Bids are to be submitted based on the specifications contained herein. Alternate bids will also be considered, provided the alternatives are clearly explained. All deviations from the specifications must be clearly identified and explained.

No telephone, email, or fax bids will be accepted. Bids may be accepted if delivered in person or by U.S. Postal Service, Federal Express, UPS, etc. or uploaded to Bonfire. The City is not responsible for missing, lost, or late delivery. Any RFB responses received after the time set for opening will be returned to the bidder unopened.

The preparation of the bid will be at the total expense of the bidder. There is no expressed or implied obligation for the City of Lewisville to reimburse responding bidders for any expense incurred in the preparation of bids in response to this request.

The City reserves the right to reject all bids, to consider alternatives, to waive any formalities and irregularities, and to re-solicit bids. In addition, during the evaluation period, the City may, where it may serve the City’s best interest, request additional information or clarifications from bidders, or allow corrections of errors or omissions.

Each bidder shall guarantee and honor its response to these specifications for a period of ninety

(90) days, or until the City enters a contract with one of the bidders, whichever occurs first.

The RFB will be available to interested parties on Bonfire or may be picked up in person at the Purchasing office.

All questions pertaining to this bid must be submitted in writing via Bonfire.

Bids may be uploaded to Bonfire or delivered to the City of Lewisville Purchasing Division Office at the address, in a sealed envelope or box, clearly marked:

RFB: #26-21-A ANNUAL CONTRACT FOR THE SALE OF SCRAP METAL

Delivery address:

City of Lewisville

Finance Administration – Purchasing Division Attn: Nicole Haney, Buyer

151 W. Church St Lewisville, TX 75057

MISCELLANEOUS

All forms requiring either a signature or information to be filled in are to be returned with your bid. In addition, the language contained in the attached form entitled Purchase Order Terms and Conditions is made part of this request for bid through reference herein.