A11_QAmemo12970224R0017_18Apr2024.pdf
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- Solicitation number
- 12970224R0017
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Questions and Answers (Q&A) memorandum related to Request for Quotation (RFQ) 12970224R0017 for a fencing installation project on the Santa Fe National Forest. The project involves the removal of existing fencing, hazard tree felling, and installation of new barbed wire fencing to support fire rehabilitation efforts.
The solicitation is a 100% Small Business set-aside, with eligibility limited to vendors located in Sandoval, Los Alamos, Valencia, Lincoln, Colfax, Mora, and San Miguel Counties in New Mexico, per the Presidential declaration of a major disaster (FEMA-4652-DR). The project magnitude is between $1,000,000 and $5,000,000. The Q&A memorandum addresses questions related to site visits, eligible bidders, RFP accessibility, and fencing design specifications. Responses indicate that site visits are not scheduled individually, only local small businesses are eligible, and the RFP is available on SAM.gov. Fencing materials and design must comply with the Statement of Work requirements.
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Text version
UNITED STATES FOREST SERVICE
PROCUREMENT & PROPERTY SERVICES
SPECIALIZED PROJECT OPERATIONS CENTER – SOUTHWEST REGION
18 April 2024
MEMORANDUM FOR RFQ 12970224R0017
FROM USFS PPS SPOC SW
SUBJECT: RFP 12970224R0017 Questions & Answers
1. Question: “I would like to set up a site visit. Also wondering if this set-aside opportunity can be awarded to Santa Fe County Contractor.”
Answer: “Site visits are not scheduled on an individual basis. Information about the site visit for this project is included in the RFP documents. A list of Local Area Set-aside Counties is also included in the SAM.gov posting and the RFP documents.”
2. Question: “Can only companies from [the list of Local Area Set-aside counties] stated in the RFP bid on this project, or is it open to all small businesses?”
Answer: “Only Small Business within the Local Area Set-aside are eligible to compete for award in response to this solicitation.”
3. Question: “Can you please e-mail me a PDF of the RFP?”
Answer: “If you are experiencing technical difficulties with SAM.gov, I recommend contacting the Federal Service Desk SAM.gov | Contact to resolve. The RFP material is posted to SAM.gov and is equally accessible to all SAM-registered vendors. This approach, as opposed to sending the RFP directly to vendors, is for the purpose of fair and transparent competition in accordance with our policies and procedures.
I am not aware of a widespread issue accessing the RFP material; however, if a widespread accessibility issue affecting the RFP is detected, adjustments to the SAM.gov posting will be made accordingly.”
4. Question: “Instead of every 10th line post full length treated wood, can we use 2 7/8” pipe IAW our spec?”
Answer: “Fencing design and materials must comply with the specifications outlined in the Statement of Work (SOW). Page 3 of the SOW reads, ‘Every 10th line post shall be full-length treated wood, 8' length with a minimum 6" diameter, set 30” into the ground. * Contractor may choose to use steel for every 10th line post. The steel used at the minimum be 2 3/8” outside diameter and pipe capped on top.’”
5. Question: “For bracing, can we use [an] H-brace design?”
Answer: “Fencing design and materials must comply with the specifications outlined in the Statement of Work (SOW).”
https://sam.gov/content/about/contact
6. Question: “For horizontal and corner brace posts, can we use [a] leg brace design that requires no concrete and is longer lasting?”
7. Question: “Instead of wood or wire stays, can we use plastic superstays?”
8. Question: “For the set-aside, do the companies need to be headquartered in one of those counties? Or just have a regional office in the area?”
Answer: “Local Area Set-aside eligibility is verified based on the vendor’s physical (headquartered) location associated with the vendor’s UEI, as represented in their SAM.gov registration. If that physical address, associated with the vendor’s UEI in SAM.gov, is outside of the Set-aside area, the CO may determine it is ineligible for award consideration. A CO may determine a firm eligible for award consideration under a major disaster or emergency if that firm can demonstrate that it does business primarily in the Local Set-aside area.”
9. Question: “Are there any plans you can send to me for review?”
Answer: “The full solicitation is posted to SAM.gov (project ID: 12970224R0017) and includes all technical directions and specifications related to the project.”
10. Question: “Our company is not local but our subcontractor is. Does this make us eligible or ineligible under the Local Area Set-aside?”
Answer: “Set-aside eligibility is based on the Prime Contractor not the Subcontractor.”
11. Question: “Why are some counties included in the Local Area Set-aside and others are not?”
Answer: “Presidential Declaration of a Major Disaster for the State of New Mexico FEMA-4652-DR is the authority under which competition for related projects may be limited to a Local Area Set-aside, in accordance with FAR 26.202-1 and FAR 6.208. FEMA-4652-DR defines the geographic area (counties) affected by the Major Disaster and eligible for inclusion in any related Local Area Set-asides. All eligible counties under FEMA-4652-DR have been included in the Local Area Set-aside to maximize opportunities for local small businesses to the greatest practicable extent.”
MATTHEW L KILLIAN
Contract Specialist
USFS PPS SPOC SW
| 2024-04-18T19:25:34-0700 | |
| MATTHEW KILLIAN |
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