A06_QAmemo12970224R0017_12Apr2024.pdf

UNITED STATES FOREST SERVICE

PROCUREMENT & PROPERTY SERVICES

SPECIALIZED PROJECT OPERATIONS CENTER – SOUTHWEST REGION

12 April 2024

MEMORANDUM FOR RFQ 12970224R0017

FROM USFS PPS SPOC SW

SUBJECT: RFP 12970224R0017 Questions & Answers

1. Question: “I would like to set up a site visit. Also wondering if this set-aside opportunity can be awarded to Santa Fe County Contractor.”

Answer: “Site visits are not scheduled on an individual basis. Information about the site visit for this project is included in the RFP documents. A list of Local Area Set-aside Counties is also included in the SAM.gov posting and the RFP documents.”

2. Question: “Can only companies from [the list of Local Area Set-aside counties] stated in the RFP bid on this project, or is it open to all small businesses?”

Answer: “Only Small Business within the Local Area Set-aside are eligible to compete for award in response to this solicitation.”

3. Question: “Can you please e-mail me a PDF of the RFP?”

Answer: “If you are experiencing technical difficulties with SAM.gov, I recommend contacting the Federal Service Desk SAM.gov | Contact to resolve. The RFP material is posted to SAM.gov and is equally accessible to all SAM-registered vendors. This approach, as opposed to sending the RFP directly to vendors, is for the purpose of fair and transparent competition in accordance with our policies and procedures.

I am not aware of a widespread issue accessing the RFP material; however, if a widespread accessibility issue affecting the RFP is detected, adjustments to the SAM.gov posting will be made accordingly.”

4. Question: “Instead of every 10th line post full length treated wood, can we use 2 7/8” pipe IAW our spec?”

Answer: “Fencing design and materials must comply with the specifications outlined in the Statement of Work (SOW). Page 3 of the SOW reads, ‘Every 10th line post shall be full-length treated wood, 8' length with a minimum 6" diameter, set 30” into the ground. * Contractor may choose to use steel for every 10th line post. The steel used at the minimum be 2 3/8” outside diameter and pipe capped on top.’”

5. Question: “For bracing, can we use [an] H-brace design?”

Answer: “Fencing design and materials must comply with the specifications outlined in the Statement of Work (SOW).”

https://sam.gov/content/about/contact

6. Question: “For horizontal and corner brace posts, can we use [a] leg brace design that requires no concrete and is longer lasting?”

7. Question: “Instead of wood or wire stays, can we use plastic superstays?”

8. Question: “For the set-aside, do the companies need to be headquartered in one of those counties? Or just have a regional office in the area?”

Answer: “Local Area Set-aside eligibility is verified based on the vendor’s physical (headquartered) location associated with the vendor’s UEI, as represented in their SAM.gov registration. If that physical address, associated with the vendor’s UEI in SAM.gov, is outside of the Set-aside area, the CO may determine it is ineligible for award consideration. A CO may determine a firm eligible for award consideration under a major disaster or emergency if that firm can demonstrate that it does business primarily in the Local Set-aside area.”

9. Question: “Are there any plans you can send to me for review?”

Answer: “The full solicitation is posted to SAM.gov (project ID: 12970224R0017) and includes all technical directions and specifications related to the project.”

MATTHEW L KILLIAN

Contract Specialist

USFS PPS SPOC SW