Solicitation questions and answers.docx

1. Is a proposal with 5 of the requested locations with providers outside the 100-mile radius (closer to 120-140 miles) with a plan to rapidly close that gap acceptable, or will it be considered non-compliant?

Any of the locations are possibilities for where employees could show up so access for all is ultimately required.

1. In the pricing, for Line item 001, why is this line item requested each year, and not just the base year? Once the transition is completed during the base year, will additional records need to be transitioned in the option years?

See the edits to the PWS to clarify this. The CLIN info was also updated to reflect the correct part of the solicitation

1. Section 3.6.3 references transitioning all existing examinee determination data. Can the government please provide a description of how many records needing to be imported and the specific file format (i.e. PDF scanned medical records).

Same as above, see updated PWS

1. In the pricing for Line item 004, can the government provide any additional information on specifically which exposures might occur that will require an emergency exam?

Main examples include herbicide. pesticide, carbofuran and uncontrolled chemicals. Other exposures could be possible but the above are the main examples.

1. The RFP is stating 36 cities with usage of potentially 12. It could be more and it could be less. Can we identify one or two locations that we can locate clinics for- versus trying to bid on 36 cities?

You’d have to have a price per line item and this price would be regardless of where the testing took place, which could be at any of the 36 cities included in the performance work statement.

1. Regarding the unknown amount of records as referred to in PWS 3.6.3, this could encompass an unknown amount of cost and we therefore need to make reasonable assumptions to arrive at a reasonable price. Is it acceptable for a bidder to assume that the unknown number of records will only be forwarded to the selected contractor for personnel that are slated for periodic examination as part of this contract? Since the volume of periodic examinations per year is noted as ten (10) in the RFP, this would mean that the contractor would only receive historical records for these (up to ten) personnel members.

In order to maintain a complete medical history on all members, the new contractor will be required to transfer current medical history for all personnel into the new contractor’s system. See updates on PWS as referenced above.

1. ***Additional feedback from Contracting Officer*** The Government is pursuing an indefinite delivery indefinite quantity type contract whereby the contractor is only guaranteed a minimum of $500 for this contract. Though the Government has attempted to capture historical averages, services will only be required as needed and payment will only be made to the contractor for services rendered. Though an estimated task order for the period will be issued only services rendered will be paid, the remaining amount, if any will be deobligated at the end of the period.