1260505-event.pdf

10 September 2024

Janitorial Services DWR Offices Utah Division of Wildlife, cleaning services in Hooper UT.

10 September 2024

Open 9/10/2024 12:00 AM MDT Type Request for Quote Close 9/30/2024 2:00 PM MDT Number NC25-26 Currency US Dollar

Sealed Until 9/30/2024 2:00 PM MDT

Contacts Natalie Christensen nbchristensen@utah.gov

Phone +1 801-957-7166

Commodity Codes Commodity Code Description

76110 Cleaning and janitorial services including building cleaning services and window cleaning services and interior plant landscaping services and air duct cleaning and floor waxing or carpet cleaning

47130 Cleaning and janitorial supplies including cleaning rags and wipes

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Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit Utah Division of Wildlife Services

REQUEST FOR QUOTES

Janitorial Services DWR Offices

SOLICITATION #NC25-26

This Request for Quotes "RFQ" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this RFQ conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation: The purpose of this RFQ is to enter into a contract with the responsive and responsible vendor that submits the lowest cost to provide: cleaning services according to Attachment B SOW.

Mandatory Site Visit: Monday, 9/23/2024 at 11 AM. Meet in the main entrance of the Waterfowl Management Area office building at 4790 S 7500 W, Hooper UT. You must be present at the site visit to submit a quote. Please arrive early to give yourself plenty of time to find the building, if you are late you will be asked to leave.

Closing date and time

The closing date and time for this sourcing event is as provided in this posting. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Solicitation Number: The solicitation number for this RFQ is Solicitation #NC25-26. This solicitation number must be referred to on all quotes, correspondence, and documentation submitted to the State relating to this RFQ.

Evaluation of Quotes: Each quote received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This RFQ shall be evaluated by the objective criteria described in this RFQ. Quotes submitted must comply with the specification identified in this RFQ. Any quote that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate quotes will not be accepted. If a vendor submits multiple or alternate quotes, the State will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this RFQ, including the specifications, must be protested in writing to the Division of Purchasing prior to the closing date.

Vendors must review each section of this RFQ carefully before submitting a quote.

The Division of Purchasing may solicit other quotes via email, phone, or other methods as permitted by the Utah Procurement Code or applicable Administrative Rules.

Vendors are prohibited from communications regarding this RFQ with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFQ.

Wherever in this RFQ an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Description

Required to View Event

Prerequisites Required to Enter Bid

10 September 2024

1. If received, a solicitation award does not constitute a binding contract.

2. Review the attached General Provisions.

3.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate Quotes. Vendors must upload a document which provides a narrative point by point response to the mandatory minimums listed in this prerequisite.

4. Vendors must provide their costs for this RFQ as required by this prerequisite.

5. Offeror must agree with the following in the event they are awarded a contract.

6. Bids will be opened in accordance with Utah Code 63G-6a-606.

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Buyer Attachments

1. Claim of Business Confidentiality 12.7.20.pdf

2. Changing Your Time Zone 2022.pptx

3. Terms and Conditions for Goods & Services (Agency Contract)

4. Attachment B Scope of Work.docx

10 September 202410 September 202410 September 202410 September 202410 September 202410 September 2024 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjYwNTA1LTEwMTgxODY5MDhDbGFpbSBvZiBCdXNpbmVzcyBDb25maWRlbnRpYWxpdHkgMTIuNy4yMC5wZGY%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjYwNTA1LTExOTY4Mzk0NzNDaGFuZ2luZyBZb3VyIFRpbWUgWm9uZSAyMDIyLnBwdHg%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjYwNTA1LTE0NTk4MjQxMTJUQ0FnZW5jeUdvb2RzU2VydmljZXMgNy4yMC4yMyBSUy5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMjYwNTA1LTE2ODQzODEzMTlBdHRhY2htZW50IEIgU2NvcGUgb2YgV29yay5kb2N4&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9

Questions Required Questions

Group 1: Acceptance of Prerequisites Instructions:

1.1 Is Vendor presently or has Vendor ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2

If Offeror has any information that is not already provided within its proposal that if known to the State would impact the State’s determination on offeror’s responsiveness for a contract award (i.e., legal action, recent turn-over in major personnel, loss of a major contract, any alleged violations of federal, state or local regulations, etc.), please mark “yes” to this question and upload such information in the space provided below.

Otherwise, please mark “no”. Please see UCA 63G-6a-709 for additional details.

1.3 Please upload information impacting Offeror’s responsiveness here.

1.4

Vendor acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.5 Vendor acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.6 Vendor certifies that the procurement item it provides meets or exceeds the specifications/product requirements provided in this RFQ.

1.7 Does Vendor have an outstanding tax lien in the State of Utah?

Group 2: Vendor Information Instructions:

2.1 Please provide your firm's legal company name.

2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.)

2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6 Identify your firm's type of business.

2.7 Is Offeror (owners, principles, partners) a retiree currently receiving benefits through the Utah Retirement Systems (URS)?

Group 3: Vendor's Submission Instructions:

3.1

Bidder understands and acknowledges that if Bidder accessed the "View as PDF" document available on the Utah Public Procurement Place Business Opportunities website and did not login to Bidder's account in the Utah Public Procurement Place system, that Bidder may not be viewing the entire the sourcing event and therefore may not be viewing the complete sourcing event requirements. Bidder acknowledges that Bidder has logged into Utah Public Procurement Place account and viewed the full sourcing event requirements including hyperlinks before submitting a response to a sourcing event.

3.2

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted. Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 4: Mandatory Minimums Instructions:

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4.1 Bidder must be willing and able to meet and perform all the requirements within Attachment B Scope of Work, including the project timeframe.

4.2 Must Attend Mandatory Site Visit: Monday, 9/23/2024 at 11 AM. Meet in the main entrance of the Waterfowl Management Area office building at 4790 S 7500 W, Hooper UT. You must be present at the site visit to submit a quote. Please arrive early to give yourself plenty of time to find the building, if you are late you will be asked to leave.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Service Delivery

S1 Monthly Cost for years 1 and 2 24 MON - Months

Cleaning to be completed every other week according to Attachment B Scope of Work.

S2 Monthly Cost for years 3 and 4 24 MON - Months

Cleaning to be completed every other week according to Attachment B Scope of Work.

S3 Monthly Cost for year 5 12 MON - Months

Cleaning to be completed every other week according to Attachment B Scope of Work.

S4 Per Hour Miscellaneous Cleaning 1 HR - Hour

Miscellaneous cleaning requests not listed in Attachment B Scope of Work, billed at a per hour rate.

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