Exhibit_02_Pre-Bid_Meeting_Questions__Answers_and_Clarifications.docx

Solicitation# 12456818R0012 HVAC Replacement and Energy Upgrades

Amendment 04 Exhibit 02

Pre-Bid Meeting Corvallis Lab: 07-24-2018

Questions and Answers:

Q1: Will there be any HVAC sensitive lab studies underway during the period of performance of this contract?

A1: At this time this unable to be determined. In the event of a sensitive study there will be containment of the jobsite aspects determined by both the government and the contractor.

Q2: For staging and “laydown” areas and moving equipment and supplies, will an area outside remain available and will this area remain the same?

A2: Yes, the main area will be outside in the rear of the facility in and around the loading dock and parking spaces. (See attached map of area).

Q3: What is the Minority Participation Goal for each trade for this requirement?

A3: As stated on page 51 of the solicitation body, the minority participation goal for each trade is 2.4%

Q4: In regards to noise is there anything in the specifications to the dismantling of the air handlers and conducting this work during business hours?

A4: Yes this work can be completed during the normal business hours.

Q5: Is there a freight elevator?

A5: Yes there is a freight elevator which can be utilized for this contract.

Q6: Is there any roof work involved in this requirement?

A6: The only roof work involved in this requirement will be the roof work over the new structure.

Q7: What are the normal business hours of operation?

A7: Normal business hours are 0800 to 1630 daily. Upon request and all background checks submitted, the contractor may be allowed. Keep in mind this is also a 24/7 facility. Government employees are in this building at all times.

Q8: Was there a 1600 amp distribution panel change?

A8: Yes the change occurred in Phase I.

Q9: Do we need to finish the core on one floor prior to moving to the next floor?

A9: Yes, this will be part of the phased work.

Q10: In regards to commissioning, can a portioning of commissioning occur during the completion of work, however the work will not be completely finished?

A10: Commissioning is done by wing. We will determine the commissioning of the requirement as our determination supports the appropriate time to commission has been reached.

Q11: For the operating system of the entire HVAC system, in regards to “backnetting”, to allow the controlling program to integrate all three systems, what system has the government decided is the appropriate interface?

A11: The BAC for this requirement is a Schneider product.

Q12: This requirement includes the windows to be changed as a part of the requirement. Is the government requiring the entire window in the designated areas to be changed?

A12: The glazing on the windows shall be sufficient to be replaced to satisfy the requirement.

Q13: Could the government re-evaluate and remove its requirements for AISC certified fabricator and installer of structural steel?

A13: It has been determine that this requirement is needed to get the quality we are after. So no the requirement remains.

Q14: Could the government allocate quantities from Asbestos Report between various project phases or provide clear guidelines how to do it due to the fact that the award might be based on various combinations between base and optional items?

A14: No, the government is providing what is required by law to make you aware of the asbestos and is not prepared to try to determine quantities.

Q15: SECTION F--DELIVERIES OR PERFORMANCE 52.252-2 CLAUSES identifies durations for alternates. Should the contractor assume that when the government states “Only Phase 2” that this includes BOTH Phase 2 and Phase 2A as part of the Base Bid?

A15: Yes, the schedule of items show items, BI1 to BI3 as the base items

Q16: How long will it take the government to relocate building occupants from a section that is scheduled for renovation?

A16: We had multiple relocations, most a few days other a few weeks.

Q17: Note 1 on A.110 states: “Patch, prime & paint to achieve uniform ceiling finish without visible transitions from previous to new work.”

Please define an acceptable stopping point from which to estimate this work. Would the ceiling to wall corner be acceptable?

A17: Yes, the ceiling to wall corner would be acceptable.

Q18: Are there any light fixtures to be replaced or are contractors to remove and replace only?

A18: The only light fixtures that are to be removed and replace are to allow the contractor access to piping and other items to be replaced.

Q19: Is there any fire suppression work involved in this project?

A19: No, But there will be some minor relocation of a few sprinkler heads.

Q20: During the site visit, the fire suppression system sprinkler heads were noted in multiple locations to be located INSIDE ceiling grid and butted directly up against light fixtures. Please confirm that no fire sprinkler relocation work is required on this project.

A20: It is not our intention to relocate the entire existing fire sprinkler system. But some minor relocation of the system may be required to install a few new prices of equipment and/or piping.

Q21: Is there any fire alarm system work included in this project?

A21: Very minimum work mainly to connect smoke dampers, duct detectors, etc.

Q22: If acoustical ceilings and grid are to be removed, please confirm that it will be acceptable to reuse the existing tile and grid.

A22: If the material is undamaged and in like new condition it may be reused

Q23: Does Base Item 1 include Phases 1 and 1A?

A23: Phase 1 and 1a work has been completed

Q24: Confirm that Phases shown “HVAC” in their names include other work beside HVAC.

A24: Yes other that just HVAC is part of the each phase

Q25: Confirm that Phases 5 and 5A that not shown on Phasing Plan G-002 include HVAC and related work. Please provide mapping for these phases.

A25: Specification 011250 section 3.3 call out additive item number 3 for the original contract. That list Phase 5 Process chilled water. This work occurs in all wings of the building except for the East Wing. Work is to convent the existing walk-in refrigerators and walk-in freezers that are open loop system to a close loop system. In the same specification under section 3.4 future items, number 5 is 5A make up air unit for West Wing. Work occurs in the West Wing.

Q26: How does the government plan on addressing any rotted wood that is discovered during the exterior façade work? Will this be addressed on a case-by-case basis via modification or should Offerors include a contingency in their bid for this?

Q26: Our intent is to deal with is issue on a case by case base with a modification if necessary

Q27: During the site visit, items that are specifically included in the contract documents as part of this project were stated to be excluded (i.e. roofing, 1600 amp electrical distribution panel). Please provide explicit documentation of what scopes of work shown to be part of this contract have been removed and are no longer the responsibility of the Offeror.

A27: The original contract completed phases 1 and 1a. The existing roofing was replaced. At is called out in this project has been replaced.

Q28: The significant changes to this RFP that were discussed at the site visit will require much time and effort to organize, quantify, and price. Specifically, the controls that are part of Phase 1 & 1A were stated to be the Standard for this project (to be coordinated with Snyder Electric?), as well as the de-scoping of work that is clearly shown to be part of this project. We respectfully request that the close date for this Solicitation be extended at least an additional two weeks to allow the government to provide the necessary documentation of these changes and allow Offerors to competitively price the work.

A28: The closing date of the Solicitation has been updated in the current Amendment 04 to 08/21/2018

Q29: Provides clarification on the current Schneider Electric control system which the contractor shall propose to “backweb” with or provide a proposal to provide the appropriate method control all three HVAC units.

A29: Schneider Electric EcoStructure Building Operation.

Clarification 1: In regards to replacing windows under Additive Item No.4-Phase 4A Central, and West Wing Windows, there was a clarification provided that the government shall accept the replacement of the window glazing to be sufficient.