02/26/2026

Lake Powhatan Sewer Project- Questions & Answers

February 25, 2026

Design Drawing/Specs/Plans

Q1: I am inquiring on how to get the plans and specifications for the above referenced project. Please let us know as soon as possible.

Answer: The Solicitation package is available on SAM.GOV, reference: 12445226Q0007

Q2: There is a note on C-8 of the plans referencing electrical drawings. Are these available?

Also, is there any electrical specs for this project?

Answer: The plans have been revised to include the electrical drawings. This revision will be uploaded in Amendment 1.

Q3: Please provide the drawings and specifications for the existing treatment plant that is being decommissioned.

Answer: Drawings and specifications for the existing treatment plant are included in the As-Builts attachment. This attachment will be uploaded in Amendment 1.

Q4: The design shows jack and bore under roadways, will HDPE direction boring be allowed?

Answer: The drawings show “Trenchless Road Crossing” in several locations. HDPE directional boring is allowed.

Q5: The drawings show 2" ductile iron and our supplier only has 45 degree fittings in lieu of the 90 degree fittings shown. Will this be acceptable?

Answer: All pipe materials should reference Sch. 80 PVC. Revised plans are included in Amendment 1.

Q6. Are soil boring reports available? If not, it will be assumed that excavation will be clear of rocks and obstructions.

Answer: Soil borings are not available for the project area. It should not be assumed that the area is clear of rocks and obstructions.

Q7. No Electrical series drawings were provided in the information packet. Are these available?

Answer: Electrical details are included at the end of the Revised Plan Set included in Amendment 1.

Q8. Are current As-Built drawings and / or specifications for the existing WWTP available?

Answer: As- Built Drawings have been included in Amendment #1.

Q9. What is the existing electrical service capacity at the WWTP site?

Single phase power is available at the WWTP, including receptacles. Details for the proposed pump/lift station are included in the electrical sheets.

Q10. Section 02750 gives general requirements for the pump station equipment, but lacks required electrical details. IE: Existing service capacity, pump horsepower ratings to achieve the required GPM rate, which is needed for generator sizing. Drawing C-4 has references to electrical drawings which may answer these, but none are provided.

Answer: Electrical details are included at the end of the Revised Plan Set included in Amendment 1.

Q11. C-8 calls out the generator and propane tank to be abandoned/replaced. Are we to replace each in a new location? If so, please provide details for new equipment/locations.

Answer: Reference she C-8 for approximate location. If a more specific location is required, it will be directed by the COR after award.

Q12. Are there design requirements?

Answer: Reference construction requirements/attachments located in sam.gov.

Solicitation

Q13: Please confirm the format required for proposal submissions. At the site visit, it was discussed that each 'section' or volume of the proposal was required to be a separate PDF.

Technical Approach, Price, and Past Performance. Please confirm 3 total volumes are required.

Answer: Contractors shall submit the five (5) volumes. Acknowledgement of Amendments, Bid Guarantee, Technical Approach, Past Performance, and Price. The solicitation will be updated to include these instructions.

Q14: Please advise which volume the government wishes to see the SF30s and acknowledged amendments in.

Answer: The SF30s and acknowledged amendments should be submitted in Volume 1- Acknowledgement of Amendments. The solicitation will be updated to include these instructions.

Q15: Please advise if there will be any evaluation weights assigned to how the wastewater treatment plant is being disposed of.

Answer: After further discussion, the Government has concluded there will be no evaluation weights assigned to how the wastewater treatment plant is being disposed of.

Technical approach regarding the disposal of the water treatment plant will only be deemed acceptable if the disposal does not interfere and/or negatively impact contract performance.

Q16: we noticed that Section 00800 – Measurement and Payment was not included. Please provide this section at your earliest convenience.

Answer: Measurement and Payment shall be based on the task breakdown provided in the Schedule of Items.

Requirements

Q17: It was discussed at the site visit that all permits were in place for this project including the decommissioning permits. Please confirm there are no additional permits required for any scope of work from the GC.

Answer: The Contractor will not be required to secure any additional permits to complete the scope of work for this project.

Q18: Are there any anticipated deadlines for opening dates or turn-over dates?

Answer: The project period of performance will not be constrained by seasonal campground operations.

Q19: It was discussed at the site visit that the City of Rosman may be interested in obtaining this treatment plant. Please provide the POC for this so we can discuss options.

Answer: Brian Shelton, Mayor of Rosman Address: Town Hall St, 6 Main St, Rosman, NC Phone: (828)-884-6859

Q20: Please advise if we will be able to process the waste remaining in the plant prior to shutdown or if the contents will have to be trucked out.

Answer: The existing Wastewater Treatment Plant (WWTP) may continue to operate and process and discharge treated wastewater as long as it remains compliant with the NC DEQ issued Discharge Permit. It is strongly recommended that the Contractor coordinate with the Licensed Contract Operator responsible for the plant to understand how long the plant could potentially continue to discharge and remain in compliance prior to requiring stored wastewater to be removed by septic pumper. Non-compliant or illegal discharges resulting from operational disruption caused by means and methods during the decommissioning process are the responsibility of the Contactor. Contract Operator: Joe David Hall, ORC, Environmental Inc. 828-226-7784

Q21. Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

Answer: No, the Superintendent, SSHO and QC Manager do not need to be 3 separate individuals. The personnel approach is the responsibility of the Contractor.

Q22. Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

Answer: Yes, the period of performance can be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project. The period of performance extension will have to be reasonable and negotiated.

Q23. Is there a bulk water fill i.e. a hydrant or water source we can pump from for grading operations in close proximity?

Answer: Water sources are available at yard hydrants located in the vicinity WWTP.

Q24. Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.

Answer: No hazardous materials are known to be present in any of the areas to be impacted by the scope of the project.

Q25. Does this project require phasing?

Answer: Phasing is not required, however the Contractor must maintain wastewater utility service to all existing buildings which are currently served by sewer.

Q26. Is this project tax exempt?

Answer: No, this project is not tax exempt for the contractor. Only Merchandise or services purchased by the Government is tax exempt. Contractors are encouraged to read FAR 52.229-3 Federal, State, and Local Taxes to ensure they are in compliance with the FAR.

Q27. When do you anticipate on site work starting?

Answer: Site work will begin once the Notice To Proceed is issued to the Contractor.

Q28. Is permitting required?

Answer: The Contractor will not be required to secure any additional permits to complete the scope of work for this project.

Q29. Are third party inspections required?

Answer: The Government (COR) and the Design Engineer (Under their Construction Phase Services Contract with the Government) will act as the inspectors.

Q30. Is any landscaping restoration required for this project? For example; topsoil, seeding, and fertilizer.

Answer: Reference site restoration information in the solicitation documents posted on sam.gov.

Q31. Please provide staking data points for the project.

Answer: Quotes for the project shall be based on the information included in the solicitation documents posted on sam.gov. Any additional data and technical information requested by a Contractor shall be submitted after Award.

Q32. Are red, yellow, and blue tops required?

Answer: No, red, yellow, and blue tops are not required.

Q33. Is a utility locate required by the contractor?

Yes. The contractor is responsible for locating the utilities prior to starting the work/excavation.

Q34. Please provide lay down/staging area for construction.

Contractor shall submit proposed lay down areas for COR review and approval after award.

Q35. Can we shut down roadway access or do we need to maintain one lane for travel?

Answer: One lane of traffic shall be maintained at all times unless the Contractor requests and is granted specific permission by the COR.

Q36. What are the limitations for construction intervals?

Answer: The project schedule and Period of Performance are not constrained by Campground or Ranger District seasonal schedules or operations.

Q37. In the absence of an SWPPP is silt fence required for the duration of the project?

If so, what are the details?

Answer: A formal written Stormwater Pollution Prevention Plan (SWPPP) is not required. The Contractor shall install erosion control measures as noted on the plans and by the Engineer in the field and as needed to protect water quality standards.

Q38. Are we required to demo the existing water line - if so please provide the type of line to be disposed of.

Answer: At this time, the existing waterline is not to be demolished. If the requirement changes, the Government update the contract via modification.

Q39. Is surveying required?

Answer: It is the contractor’s responsibility to determine if additional surveying is required to complete the Scope of Work. Existing survey data maybe provided by the Design Engineer after award.

Q40. Is an SWPPP required?

Answer: A formal written Stormwater Pollution Prevention Plan (SWPPP) is not required. The Contractor shall install erosion control measures as noted on the plans and by the Engineer in the field and as needed to protect water quality standards.

Site Visit

Q41. Please provide the site visit attendee sign in sheet.

Answer: The Government will not provide the sign in sheet from the site visit. There is an interested vendors list in the contract opportunity. All interested vendors are encouraged to add themselves to this list through sam.gov. You must be a registered vendor, not just have an ID assigned, to view the interested vendors list and to add the entity/vendor to the interested vendors list. You must also be signed into your account to view the interest vendors list.