12445126B0010 Q AND A SITE VISIT NOTES AS OF 03182026.pdf

COMMENTS MATRIX FOR USDA-FS ISSUANCES:

12445126B0010 Lake Wedington Waterline Construction, ARKANSAS (Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ R/ P

SD FORM 818, JAN 09 PREVIOUS EDITION IS OBSOLETE

1 3/10/2026

GENERAL SITE VISIT NOTES:

1. This project is a combination of two designs, Supply Line & Distribution Lines.

There are two sets of Drawings, Specifications, and Schedule of Items.

2. The recreation site is closed to the public with the exception of hikers and boaters. There is no estimated re-opening date at this time

3. A triathlon is planned for June 13th and 14th, 2026. The day use area will not be available for stock piling materials until after this event.

4. A new Fiber Optic line was recently installed near the Admin Building/ Work Center area.

2 3/10/2026

Bidder Comment: What is the estimated Construction time?

Resolution: POP will be 270 days, disregard General Note #30 from Supply drawings and General Note #32 From Distribution drawings.

NOTE: SEE AMENDMENT 0002

3 3/10/2026

Bidder Comment: Where will silt fence be required?

Resolution: General Note 13 on Supply Drawings & General Note #16 on Distribution Drawings, Contractor is responsible for implementing Best Management Practices (BMP's) for stormwater and erosion controls. Also the Supply & Distribution Specs for Erosion and Sediment Control are in Section 2100 Part 3- Execution

Bidder Comment: What is the source of pipe backfill material?

Resolution: Section 2300 Excavation, Backfilling, and Compacting Part 2 - 2.04 describes the use of aggregate backfill across paved areas & 2.05 describes the use of Select Native Backfill. Material Part 3 Execution,3.07 Bedding and Backfilling Pipe. Also reference Supply & Distribution Drawings Sheet C110, Typical Water Lines Trench.

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

5 3/10/2026

Bidder Comment: Is a new door required on the Booster Pump Station building?

Resolution: Yes, a new 36 inch metal door and frame to be installed. See Distribution Drawings Sheet C112 Booster Pump Detail.

6 3/10/2026

Bidder Comment: Are underground lines located?

Resolution: No and no tracer wire in the 1990’s contract. Intent: install new lines in existing line locations and remove all existing lines. Contact Arkansas One Call at 811prior to any excavation.

7 3/10/2026

Bidder Comment: Will asphalt crossing be open cut trenched?

Resolution: Yes there will be multiple road crossings and parking areas where the waterline will be under asphalt. Open cut trenching and asphalt replacement will be required. See Distribution Drawings Sheet C112 for Waterline Under Asphalt/Concrete Detail.

All water lines under asphalt or concrete will be sleeved.

8 3/10/2026

Bidder Comment: Should Line 1 underneath power line at Station 28+25 be sleeved at creek crossing?

Resolution: All lines under creek crossings will be buried a minimum of 5 feet in depth.

9 3/10/2026

Bidder Comment: Should creek crossings on Line 1 Station 36+00 be sleeved?

Resolution: All lines under creek crossings will be buried a minimum of 5 feet in depth.

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

10 3/10/2026

Bidder Comment: Can spoils stay onsite?

Resolution: In the Supply Drawings Sheet C101, General Note #14 it is allowed at COR designated areas for the Supply line, but the Distribution Drawings Sheet 101, General Note #17 states excess soils, and brush will be removed off of the government property.

11 3/10/2026

Bidder Comment: Are there any underground utilities in the Supply Line area?

Resolution: There are no known underground utilities on Forest Service property between Krie Rd and the water tank. Arkansas One Call is still required for the project.

12 3/10/2026

Bidder Comment: Is there flexibility in the 5ft offset from the road when installing the pipe?

Resolution: Yes. There are areas that will require the pipe to be installed closer to the roadway.

Bidder Comment:

Resolution:

16 Bidder Comment:

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

INSTRUCTIONS FOR COMPLETING SD FORM 818

COORDINATING OSD COMPONENT: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, RESOLVE ANY CONFLICTING VIEWS, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITION. Upload the form to the DoD Directives Program Portal IN MICROSOFT WORD FORMAT, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

ORIGINATING OSD COMPONENT: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

CLASSIFICATION – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

COLUMN 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 3 – Enter the appropriate information.

COLUMN 4 – Enter the appropriate information.

COLUMN 5 – Enter the appropriate information.

COLUMN 6 – Enter the comment type. Place only one comment per row. Do NOT include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) CRITICAL: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS

MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) SUBSTANTIVE: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

COLUMN 7 – COORDINATING COMPONENT: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided.

YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– ORIGINATING COMPONENT: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

COLUMN 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.

PRE-BID MEETING US FOREST SERVICE

PROJECT: Wedington Water Line Installation SUPERVISOR OFFICE

LOCATION: Fayettville AR Lake Wedington Rec Area RUSSELLVILE, AR

DATE: March 10, 2026 OZARK-ST. FRANCIS NF

Danny D. Sims USDA/ US Forest Service Phone:

Email:

Sammie McDowell USDA/ US Forest Service Phone:

Email:

Jen Owens Royal Ridge Construction Phone:

Email:

Dion Reid Steep Creek Phone:

Email:

Ronnie Davidson Phone:

Email:

Lester Richard Phone:

Email:

David Gavlin Goodwin & Goodwin Phone:

Email:

Jake Willis Willis Excavating LLC. Phone:

Email:

Darrin Byrum Byrum Contracting Phone:

Email:

NAME COMPANY/AGENCY CONTACT INFORMATION

Engineering Tech/COR

479-223-2176

Danny.sims@usda.gov

Forest Engineer

479-964-7297

Sammie.mcdowell@usda.gov

479-461-6310 jowens@royalridge.com

870-504-3304

479-957-4530 dreid@steepcreekllc.com

Danny Hance

870-391-9231 rdavidson@icloud.com

334-504-9102

L.richard@goodwinss.com dgavlin@goodwin jakewillisexcavating@gmail.com

479-466-4647 dbyrum221@gmail.com mailto:Danny.sims@usda.gov mailto:Sammie.mcdowell@usda.gov mailto:jowens@royalridge.com mailto:dreid@steepcreekllc.com mailto:rdavidson@icloud.com mailto:L.richard@goodwinss.com mailto:dgavlin@goodwin mailto:jakewillisexcavating@gmail.com mailto:dbyrum221@gmail.com

Kendra Moore Phone:

Email:

David Brickley USDA/ US Forest Service Phone:

Email:

Shawn Valentine USDA/ US Forest Service Phone:

Email:

Steven Walton USDA/ US Forest Service Phone:

Email:

Phone:

Email:

Phone:

Email:

Phone:

Email:

Phone:

Email:

479-446-3272

Kendraamandamoore@gmail.com

District Recreation Mangager

479-667-2191

David.brickley@usda.gov

District Recreation Tech douglas.valentine@usda.gov

District Recreation Tech Steven.walton@usda.gov mailto:Kendraamandamoore@gmail.com mailto:David.brickley@usda.gov mailto:douglas.valentine@usda.gov mailto:Steven.walton@usda.gov