12445126B0010 Questions Responses 04032026 FINAL.pdf

COMMENTS MATRIX FOR USDA-FS ISSUANCES:

12445126B0010 Lake Wedington Waterline Construction, ARKANSAS (Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ R/ P

SD FORM 818, JAN 09 PREVIOUS EDITION IS OBSOLETE

1 3/10/2026

GENERAL SITE VISIT NOTES:

1. This project is a combination of two designs, Supply Line & Distribution Lines.

There are two sets of Drawings, Specifications, and Schedule of Items.

2. The recreation site is closed to the public with the exception of hikers and boaters. There is no estimated re-opening date at this time

3. A triathlon is planned for June 13th and 14th, 2026. The day use area will not be available for stock piling materials until after this event.

4. A new Fiber Optic line was recently installed near the Admin Building/ Work Center area.

2 3/10/2026

Bidder Comment: What is the estimated Construction time?

Resolution: POP will be 270 days, disregard General Note #30 from Supply drawings and General Note #32 From Distribution drawings.

NOTE: SEE AMENDMENT 0002

3 3/10/2026

Bidder Comment: Where will silt fence be required?

Resolution: General Note 13 on Supply Drawings & General Note #16 on Distribution Drawings, Contractor is responsible for implementing Best Management Practices (BMP's) for stormwater and erosion controls. Also the Supply & Distribution Specs for Erosion and Sediment Control are in Section 2100 Part 3- Execution

Bidder Comment: What is the source of pipe backfill material?

Resolution: Section 2300 Excavation, Backfilling, and Compacting Part 2 - 2.04 describes the use of aggregate backfill across paved areas & 2.05 describes the use of Select Native Backfill. Material Part 3 Execution,3.07 Bedding and Backfilling Pipe. Also reference Supply & Distribution Drawings Sheet C110, Typical Water Lines Trench.

5 3/10/2026 Bidder Comment: Is a new door required on the Booster Pump Station building?

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

Resolution: Yes, a new 36 inch metal door and frame to be installed. See Distribution Drawings Sheet C112 Booster Pump Detail.

6 3/10/2026

Bidder Comment: Are underground lines located?

Resolution: No and no tracer wire in the 1990’s contract. Intent: install new lines in existing line locations and remove all existing lines. Contact Arkansas One Call at 811prior to any excavation.

7 3/10/2026

Bidder Comment: Will asphalt crossing be open cut trenched?

Resolution: Yes there will be multiple road crossings and parking areas where the waterline will be under asphalt. Open cut trenching and asphalt replacement will be required. See Distribution Drawings Sheet C112 for Waterline Under Asphalt/Concrete Detail.

All water lines under asphalt or concrete will be sleeved.

8 3/10/2026

Bidder Comment: Should Line 1 underneath power line at Station 28+25 be sleeved at creek crossing?

Resolution: All lines under creek crossings will be buried a minimum of 5 feet in depth.

9 3/10/2026 Bidder Comment: Should creek crossings on Line 1 Station 36+00 be sleeved?

Resolution: All lines under creek crossings will be buried a minimum of 5 feet in depth.

10 3/10/2026

Bidder Comment: Can spoils stay onsite?

Resolution: In the Supply Drawings Sheet C101, General Note #14 it is allowed at COR designated areas for the Supply line, but the Distribution Drawings Sheet 101, General Note #17 states excess soils, and brush will be removed off government property.

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

11 3/10/2026

Bidder Comment: Are there any underground utilities in the Supply Line area?

Resolution: There are no known underground utilities on Forest Service property between Krie Rd and the water tank. Arkansas One Call is still required for the project.

12 3/10/2026

Bidder Comment: Is there flexibility in the 5ft offset from the road when installing the pipe?

Resolution: Yes. There are areas that may require an adjustment of line location.

13 3/23/2026

ENGINEERING CHANGE NOTE – SEE AMENDMENT 0003 ACKNOWLEDGEMENT

REQUIRED:

USDA-FS Lake Wedington Water system Distribution Change Request

This letter is written as concurrence to the USDA Change Request for 2”-8” Schedule 40 PVC Sleeving under all asphalt areas for the Lake Wedington Water System Distribution. An updated Schedule of Items is attached.

14 3/25/2026

Bidder Comment:

1. The SF 1442 shows a due date of 4/13/2026 @ 1000 hrs. but the text in the solicitation says the due date is 4/24/26 @ 1000 hrs. Which is correct?

Resolution: Please see Amendment posted on sam.gov. 4/24/26 @ 1000 hrs.

BUT YOU MUST USE THE NEW SF1442.

3/25/2026

2. Package #2 - The POP shows 160 calendar days and a completion date of no later than 9/30/2026. Currently the bid effort due date is mid to late April ...which means we would have to be fully mobilized and digging on or before 4/24/2026 in order to not lose any time on the 160-day duration of this project....not including weather related delays. It would be reasonable to expect 2 or 3 days per month of weather delays = 10 calendar days. With a scenario of

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ pre construction duration after the bid due date of 4/24/2026: award, payment and performance bond/COI approval, material submittal and government review, procurement, SWPPP permitting ...It would be reasonable to assume another 30- 60 days would be burned off before we could put a tool in the dirt.

Resolution: See Amendment 002 – Corrects overall POP to reflect 270 days / NLT 29 Jan 2027.

3/25/2026

3. In order to provide production rates to accomplish this project before the end of September we would need to have multiple crews at multiple locations throughout the project site performing various scopes of work concurrently with over time and which would require several superintendents....with this understanding it appears the price to perform this work before the deadline will be inflated.

Resolution: : See Amendment 002 – Corrects overall POP to reflect 270 days / NLT 29 Jan 2027.

17 3/25/2026

4. At the site visit we understood a water line that transversed under a creek near the bridge was to be left in place and that the new piping would be connected to the existing pipe that runs under the creek on both ends. Please confirm.

Resolution: Line 1, the existing water line turns east at station 29+25 and runs under the lake. The new water line will continue towards the bridge at station 36+00. The water line will be placed to the west of the bridge and continue along the east side of the roadway. The new line will not be located under the lake at any point.

18 3/25/2026

5. Package #2 & #1 - Drawing Plan Page C101 #6 & #9 respectively. Indicates work shall be performed by a licensed contractor who has had 5 years' experience installing HDPE potable water supply line systems. Our subcontractor has been performing scopes

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ for water/sewer utility installations for 20+ years and has done multiple HDPE potable water supply line systems. However, I'm not sure if the entire amount of that specific work would total 5 years? Can you clarify this requirement to say, "3 years" or "the licensed contractor should be experienced with applicable building codes and industry accepted practices for installation of HDPE potable water supply line systems"? Requiring 5 years (1,825 days) of installation of HDPE potable water supply systems seems excessive.

Resolution: Engineer of record determined 5 years’ experience w/HDPE waterlines is the minimum requirement.

19 3/25/2026

Bidder Comment:

6. Package #2 - Drawing Plan Page C101 #30. Indicates POP is 60 days? I think they left out the 1 and should be 160 days...which seems way too short.

Resolution: See Amendment 002 – Corrects overall POP to reflect 270 days / NLT 29 Jan 2027.

20 3/25/2026

7. Will a SWPPP be required?

Resolution: Yes, The Contractor shall be responsible for implementing all applicable requirements of the ADEQ General Stormwater Permit for Construction Activity per Distribution Secs, Section 2100 Erosion and Sediment Control Part 1 – General 1.01 C. Also see Distribution Drawings, Sheet C101, General Note #16

21 3/25/2026

8. Package #2 - Drawing Plan Page C 109 Please confirm the only work "inside" the tank is cleaning.

Resolution: The work inside the tank is Flushing, Testing, and Disinfecting per Supply Specs, Section 1000, General Requirements and Procedures, Part 1 - General, 1.01 Division 1- Specifications – Summary of Work.

22 3/25/2026 Bidder Comment:

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

9. Is concrete testing required? If so, how much of the amount placed? Every 25 yards or 20 yards? The strength which is given in the spec will be met and a submittal on the mix design from the batch plant hopefully will suffice and not require testing?

Resolution: Yes, Concrete operations will conform to ASTM C 94 Standards. One set of cylinders for the RPZ pad and Thrust Blocks. One set of cylinders for the hydrants, water fountains and water tower pads.

23 3/27/2026

Bidder Comment:

We did not see a section on trench rock removal in the distribution portion of the contract, and on the Supply line contract, in the table of contents it says trench rock removal should be on page 74 but it is actually cut off and goes to the plans after page 73. With this being all out by the lake I would have to assume that we are going to encounter some major rock. I would just like to clarify how that will be paid for? Is there a Geotech study that has been done for this?

Resolution: Test pits were dug along the supply line route. An average depth to rock was 36 inches. See Supply Drawings Sheet C110 Typical Waterline Trench Detail, Distribution Drawings Sheet 112 Waterline Under Asphalt/Concrete Detail.

Geotech has not been performed for the distribution portion of this project.

Majority of the work will utilize existing trenches with the exception of Line 1, starting at Station 29+25 and ending around Station 45+00.

Other than the superintendent, does the Government require the identification, submission, or approval of any additional key personnel (e.g., project manager, quality control manager, safety officer, or similar roles) either at bid time or after award?

Resolution: After award, Government will request a list of Contractor’s key personnel for this project.

25 3/29/2026

Are approved manufacturers strictly limited, or can equals be submitted?

Resolution: Approved Equals may be submitted for consideration. See Drawings

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/ and Specifications for specific guidance.

26 3/29/2026

Confirm pressure class requirements for all pipe sizes.

Resolution: Reference Distribution Specifications, Section 4000, Water Pipe, Fittings, and Materials, Part 2- Products, 2.01, A.&B. AWWA C901 for pipe sizes 3/4inch -3 inch and AWWA C906 for pipe sizes 4-inch -24 inch. Ref. Supply Drawings, Sheet 102, Calculated water pressure provided by Washington Water Authority is 54 PSI, Flow 37 GPM. Expected pressure at facilities is 50 PSI or less.

27 3/29/2026

Which permits are already obtained vs. contractor responsibility?

Resolution: Per FAR 52.236-7 - Contractor is responsible for obtaining necessary licenses and permits, comply with federal, state, and municipal laws, and ensure all materials delivered and work performed until completion are of acceptable quality. Possible ADOT permit required for work adjacent to AR State Highway 16.

28 3/29/2026

Are there wetlands, stream crossings, or Army Corps requirements?

Resolution: Small seasonal stream crossing only. No COE permit required.

29 3/29/2026

What are the requirements for: Road Closures, Traffic control Plans?

Resolution: See Distributions Specifications, Section 6002, Gravel Surface Repair Part – 3 Execution, 3.02 Traffic Control.

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

30 3/29/2026

Bidder Comment:

What is the required level of restoration (gravel, pavement, landscaping)?

Resolution: Restore to existing conditions. See Drawings and Specifications.

31 3/29/2026

Are there specific compaction or testing requirements for backfill in roadways?

Resolution: Yes, reference the Distribution Drawings, Sheet 112, Waterline Under Asphalt/concrete Detail. Class 7 backfill compacted to 98% M.P.D.

32 3/29/2026

Specs mention USFS may salvage hydrants/materials, What items should be salvaged and returned or stockpiled on site?

Resolution: Reference Distribution Drawing, C101, General Note #34. Four fire hydrants and four 3/4 -in frost free hydrants.

33 3/29/2026

Who is responsible for handling and storage of salvaged materials?

Resolution: Contractor will be responsible for placing salvaged items in Forest Service designated areas on site.

34 3/29/2026

How will hard rock, groundwater, or unknown subsurface conditions be handled?

Resolution: Any issues will be handled on a case-by-case basis.

35 3/29/2026

Will a unit price for hard rock excavation be added?

Resolution: No

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

36 3/29/2026

Bidder Comment:

Provide full details for: Power Availability, Electrical Service Responsibility

Resolution: No power is available in the Supply Line area. The Distribution Line areas have electricity available adjacent to most facilities. Contractor is Responsible for locating all underground lines, including electric service lines, prior to digging and installing new lines.

37 3/29/2026

Is a building provided or to be contractor-built for the booster pump system?

Resolution: There is an existing booster pump building.

38 3/29/2026

Resolution: Contractor to provide sanitary facilities for onsite workers. There is no potable water available on site.

Resolution:

(Please read instructions on back before completing form.)

# CLASS

COMPONENT AND

POC NAME, PHONE,

AND E-MAIL

PAGE PARA COMMENT

TYPE (C/S) COMMENTS, JUSTIFICATION, AND ORIGINATOR JUSTIFICATION FOR RESOLUTION

A/

INSTRUCTIONS FOR COMPLETING SD FORM 818

COORDINATING OSD COMPONENT: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, RESOLVE ANY CONFLICTING VIEWS, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITION. Upload the form to the DoD Directives Program Portal IN MICROSOFT WORD FORMAT, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

ORIGINATING OSD COMPONENT: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

CLASSIFICATION – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

COLUMN 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

COLUMN 3 – Enter the appropriate information.

COLUMN 4 – Enter the appropriate information.

COLUMN 5 – Enter the appropriate information.

COLUMN 6 – Enter the comment type. Place only one comment per row. Do NOT include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) CRITICAL: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS

MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) SUBSTANTIVE: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

COLUMN 7 – COORDINATING COMPONENT: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided.

YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– ORIGINATING COMPONENT: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

COLUMN 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.