12445123R0022 Questions Asked As Of 05092023.doc

COMMENTS MATRIX FOR USDA-FS ISSUANCES: 12445123R0022 Kisatchie Road Maintenance Services and Construction (Please read instructions on back before completing form.)

Email Question

Bidder Comment: Can we get an excel sheet versus the fillable PDF Schedule B?

Resolution: Yes, revision II is available for download…. NOTE: the sheet DOES NOT CONTAIN ANY FORMULAs. Contractor price escalations are not necessarily linear. Thus, the contractor is SOLEY responsible for the data contained in these sheets.

Email Question

Bidder Comment: Can we obtain copies of previous price schedules?

Resolution: Previous price schedules are over 3 years old and did not include price escalations for labor or fuel. Thus, of limited value. However, the following contracts were used to project ‘potential” value in upcoming years. THIS IS NOT A GUARANTEE OF WORK.

127K1120D0008 Calcasieu RD $ 543K

127K1120D0009 Caney RD no awards.

127K1120D0010 Catahoula RD $357K

127K1120D0011 Kisatchie RD $1M

127K1120D0012 Winn RD $550K For research purposes, you can always go to https://www.fpds.gov/fpdsng_cms/index.php/en/

· By entering the contract number into the “ez Search” you will be able to see data on all task orders against that base contract.

· Sorting/filter functions exist along with the ability to export the data onto a .csv file.

Email Question

Bidder Comment: Do I have to bid both services and construction?

Resolution: Yes. You must Bid all items on the Ranger District. Any omissions will potentially make your bid non-responsive.

Email Question

Bidder Comment: Do I have to bid all ranger districts?

Resolution: No. you can select the ranger district(s) you want. However, you must bid all items for that district.

Email Question

Bidder Comment: Do I have to provide bonds?

Resolution:

1. Bid Bonds- NO

2. Construction Task Order Level Performance/Payment bonds – YES Over $35K

Email Question

Bidder Comment: Why are there Wage Determination for Services and Construction?

Resolution: Depending upon the work being accomplished, requires either the payment of wages under:

1. Service Contract and work hours safety standard act (services) OR

2. Davis-Bacon Act (Construction)

The prepriced IDIQ HAS BOTH ELEMENTS. You should take this into account when completing the Schedule B of items. See Attachments 005 and 006

Parish:

Claiborne

· Service Contract Act WD # 2015-5203

· DBA LA20230015 01/06/2023

Rapides

· Service Contract Act WD # 2015-5175

· DBA LA20230013 01/06/2023

Grant

· Service Contract Act WD # 2015-5175

· DBA LA20230013 01/06/2023

Natchitoches

· Service Contract Act WD # 2015-5197

· DBA LA20230015 01/06/2023

Winn

· Service Contract Act WD # 2015-5197

· DBA LA20230015 01/06/2023

Email Question

Bidder Comment: On the government furnished culverts it is one line item for all sizes 607(01) 5.6.1 in the narrative it states (5.8.1) Is there any way possible to provide this price based on government furnished culverts by size? There is more excavation, fill, clearing etc. (or less) depending on the pipe size.

Resolution: See amendment 0001; remove-replace page xx of xx in the solicitation package

Email Question

Bidder Comment: Are the culverts to be polymer coated as listed in specifications or aluminized as bid schedule B?

Resolution: Aluminized pipe (follow schedule B) See amendment 0001; remove-replace page xx of xx in the solicitation package

Email Question

Bidder Comment: Winn Rock is still closed down at this time. We have no way of obtaining a price on this product, however, rumor has it they are still working on getting facility operable.

Resolution: See amendment 0001; removed. See new schedule b

Email Question

Bidder Comment: Line item #19: routine mowing/brushing........is this a duplicate of routine mowing 401(01) routine mowing and heavy brushing 401(03)? when you look on down bid sheet you see the line item 20 (5.7.2) which is reclamation mowing. I cannot find any specification in the bid packet for anything other than the pay items 401)01) through 401(05).

· 5.7.1 Routine mowing is 5’ each side of road 2” plant vegetation and smaller.

· Heavy brushing is combination of mowing hand or machine cutting of brush and trees up to 10” measured at breast height.

Email Question

Bidder Comment: In the event there would possibly be an order for larger amounts of rock would it be moved to a construction item subject to (DBA)?

· Quantity of rock materials ordered will not change from service to construction.

· Rock under the construction portion is just for the culvert purposes. Anything other than that would be done under the road maintenance side.

Email Question

Bidder Comment: Item 29(6.2) Ditch Reconstruction on Schedule B, there are no specifications however, 301(01) is clean and reshape ditches which actually performs ditch reconstruction. is the item 29 possibly duplicated with different wording?

· Under the road maintenance portion, it is called clean and reshape as to maintain an existing ditch.

· Under the construction portion it would be reconstruction if we are reconstructing a road.

Email Question

Bidder Comment: Under activity code 301 clean and reshape ditches; in the specifications it states that any material you reclaim and utilize back on the riding surface will be graded this is the way the FP-14 describes it also. The grading is inclusive to pulling/reshape ditches. The way part of this specification reads is the grading portion will now be billed under the grading line item 109(01) and only be where you had suitable material to place back into the riding service when in fact to correctly perform the work the complete road needs to be graded where the ditch work was performed.

Resolution: Yes, ditching includes a final grading of the riding surface pulling only suitable material back into the roadway.

Email Question

Bidder Comment: When removing the cattle guards what happens in the event it does not hold together or gets damaged? We have two on our district and they are in bad shape.

Resolution: If removing a cattle guard, it is not a requirement for it to remain intact, but the contractor must dispose of it.

Email Question

Bidder Comment: What type of material is considered a wattle on this schedule? FP-14 shows several variations, and the price will vary a bit depending on which method is requested.

Resolution: FP-14 713.12 (B) 713.12 Fiber Rolls and Socks.

(a) Excelsior fiber rolls. Furnish fiber rolls of curled excelsior fiber rolled into a cylindrical shape and encased in a tubular netting.

(b) Straw fiber rolls. Furnish straw fiber rolls that are manufactured from certified weed free straw and wrapped in a tubular mesh.

Email Question

Bidder Comment: Can you please clarify the following for me? The project is a MATOC, however, the solicitation requires unit pricing to be submitted for all service and construction items of work to be performed throughout the life of the IDIQ.

How are the Task Orders evaluated if the prices are set at the time of award?

Resolution: This contract is not a MATOC but a multiple award IDIQ. All prices are set at bid for base and option years. Task orders are issued per the price of fuel at the time of ordering.

Call Question

Bidder Comment: Will all the questions be answered before the bid?

Resolution: All questions will be answered and posted by 12 May 23.

Call Question

Bidder Comment: Are there any historical averages on what was spent on the line items?

Resolution: See email question number 2.

Email Question

Bidder Comment: On the slide/slump repair, it is bidding as one line item and the slide repair will not result in having to purchase product as the slump repair will. I guess I’m just looking at the cost to the district if it is only slide repair. If it remains as worded, we would have to bid as if we were going to have to purchase product for the repair and it will be much higher. Just food for thought!

Resolution: Slide slump repair should be bid as slump even if it slides. More than likely, we are going to want material anyway and we really don’t do much if any repairs of this nature.

Email Question

Bidder Comment: In regards to the USDA Forest Service - LOUISIANA Road Maintenance and Construction IDIQ #12445123R0022, could you tell me if the Telephonic Conference was mandatory for GC's to place bid?

Resolution: No. The conference was not mandatory.

INSTRUCTIONS FOR COMPLETING SD FORM 818

Coordinating OSD Component: Use this form to provide consolidated critical and substantive comments to the OSD Component that originated the issuance. Complete the classification header and footer, columns 1 through 5, and the first two entries in column 6. REVIEW THE COMMENTS, resolve any conflicting views, AND CONFIRM THAT THE COMPLETED MATRIX ACCURATELY REPRESENTS YOUR COMPONENT’S POSITIOn. Upload the form to the DoD Directives Program Portal in microsoft word format, with a scanned copy of the sign SD Form 106, “DoD Directives Program Coordination Record,” or coordination memorandum.

Originating OSD Component: Use this form to consolidate comments from all coordinators and to record adjudication of the comments. (To add comments from an SD 818 submitted by a coordinator, use the “Copy” and “Paste” tools on the Microsoft Word Standard Toolbar.) When consolidating comments, place them in the order of the pages/paragraphs they apply to (e.g., all comments from all coordinators that apply to page 1, paragraph 1.a., should be grouped together as the initial entries; all comments that apply to page 1, paragraph 1.b., should be grouped together next, and so on). Complete column 7 and the third entry in column 6. Adjust the classification header and footer and columns 1 and 2 as appropriate.

Classification – Enter the highest classification of the comments. If all are unclassified, mark the header and footer accordingly and ignore the column.

Column 1 – Enter the number of the comment. Enter comments in the order of the pages/paragraphs they apply to.

Column 2 – Enter the classification of the comment. If all comments are unclassified, mark the header and footer accordingly and ignore the column.

Column 3 – Enter the appropriate information.

Column 4 – Enter the appropriate information.

Column 5 – Enter the appropriate information.

Column 6 – Enter the comment type. Place only one comment per row. Do not include administrative comments concerning non-substantive aspects of an issuance, such as dates of references, organizational symbols, and/or grammatical errors.

(C) Critical: When a Component has one or more critical comments, that Component’s coordination shall reflect a nonconcur. THE JUSTIFICATION FOR CRITICAL COMMENTS MUST IDENTIFY:

– Violations of the law or contradictions of Executive Branch policy or of policy established in DoD issuances. The GC, DoD, or his or her representative shall identify legal objections as critical comments.

– Unnecessary risks to safety, life, limb, or DoD materiel; waste or abuse of DoD appropriations; or imposition of an unreasonable burden on a Component’s resources.

(S) Substantive: Substantive comments are made when a section in the issuance appears to be or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections, or when a Component disagrees with the proposed responsibilities, requirements, and/or procedures. A substantive comment is usually not sufficient justification for a Component to nonconcur on an issuance. Several substantive comments when taken together may be grounds for a nonconcurrence.

Column 7 – Coordinating Component: Enter the comment in the area provided. Enter your justification for the comment and your requested or recommended changes in the area provided. YOU MUST PROVIDE CONVINCING SUPPORT FOR CRITICAL COMMENTS IN THE JUSTIFICATION.

– Originating Component: Enter your justification for disposition of the comment in the area provided. Include any related communications with the coordinating Component. You must provide convincing support for rejecting critical comments.

Column 8 – Enter whether you accepted (A), rejected (R), or partially accepted (P) the comment. Your justification for disposition of the comment in column 6 must be consistent with this entry.

PAGE

SD FORM 818, JAN 09

PREVIOUS EDITION IS OBSOLETE