Questions and Answers.docx

12444324Q0069 Questions and Answers 21AUG2024

Q1. I was wondering if there will be a site visit held for solicitation number 12444324Q0069 for the MOF Greenbrier RD Janitorial Services.

A1. There will not be a scheduled site showing, but if vendors would like to see the site, they can call the office at 304-456-3335 to schedule a visit.

Q2. I am reaching out regarding the janitorial opportunity. I was reviewing the attachments and noticed that the pricing sheet displayed a 12-month quantity. However, the SOW states Weekly, Bi-Weekly, and Monthly cleanings. Based on the verbiage, I am assuming this is a contract for weekly cleanings? 4 each month. So we should be pricing the contract 4x per month and adding that as 1 of the monthly cleanings.

A2. The services should be completed per the statement of work. Some tasks are completed weekly, some bi-weekly, some monthly, and some bi-annually.

On the schedule of items we are looking for a monthly cost that encompasses the weekly, biweekly, and monthly tasking. There is a separate line item for the biannual services.

An updated schedule of items is being posted to SAM.gov to reflect this change.

Q3. Can you tell me who the incumbent is and how much the award contract is?

A3. The previous contractor for this service was Pugh’s Painting. The value of the final option year of the contract $7,800.

Q4. I wanted to ask about the payment schedule for this contract, will we be paid before the work starts or after? And on a month-to-month basis? Or annual?

A4. Payment will be made after the work is completed and accepted by the requesting office. Payment will be made on a monthly basis.

Q5. How many sq ft. Is the office, gym, and warehouse? How many rooms are in the office? Types of rooms and quantity (bathroom, kitchen, office, etc)?

A5. The office is roughly 4100 square feet. There are a total of 10 office areas in the front plus 2 bathrooms. The back is one big area separated by smaller cubicle walls. There are 15 offices back there plus a break room with a sink and a small refrigerator. We are also in the process of building an addition which will be roughly 775 square feet and house up to 6 cubicles. This will be finished this fall. The gym is roughly 250 square feet. The only area needing to be cleaned in the warehouse is a bathroom and it’s roughly 50 square feet.

Q6. Should we clean the entire required area once a week, for example, on Saturdays, or twice a week?

A6. Please clean once per week- anytime on the weekend. Between when we close on Friday and before we open on Monday.

Q7. The checklist states that weekly cleaning should be completed in no more than 12 hours. Can we have fewer hours but add more cleaners?

A7. The hours are just a point of reference. As long as everything on the checklist is completed, we are not concerned about how many hours it takes to be completed. We are more concerned about having a bunch of people with access to our office after hours so the fewer the better. But understand needing a small crew.

Q8. What do you think about us starting with a deep cleaning, such as washing windows, walls in the restrooms, blinds, and other areas, as indicated in the checklist?

A8. Starting with a deep cleaning is up to the cleaning company, since those items are in the checklist that cleaning could count as the monthly or bi-annual cleaning depending on what it is.

Q9. How many windows will require cleaning twice a year? How many blinds will need to be cleaned twice a year?

A9. There are 25 windows currently. Once the office addition is completed, there will be an additional 6 for a total of 31. This is in the office only. There are also windows in the gym. I believe there are 4 windows there.